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02-15-2024 (Public Arts Advisory) Agenda PacketCALL TO ORDER COMMENTS ON NON -AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. DISCUSSION ITEMS DS 1. Discussion and final report regarding Revery by artist Katy Antill DS2. PAC Ehrlich will give an update on the art pieces by Yoshi Wright for the Walking Trails. DS3. Discussion regarding promotional materials for the events booth for Wylie Public Arts Advisory Board REGULAR AGENDA I . Consider and act upoln, the January 18, 2024 Public Arts Advisory Board Minutes F%0111990070 CERTIFICATION I certify that this Notice of Meeting was posted on February 9, 2024 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the age 11 1 attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071— Private consultation with an attorney for the City. § 551.073 — Discussing prospective gift or donation to the City. § 551.076 — Discussing deployment of security personnel or devices or security audit. 2 0211512024 Item 1. VALIF Public Arts Advisory Board CITY O WYLIE Minutes Regular Meeting January 18, 2024 — 6:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order by Vice Chair Steve Shank at 6:13 pm. Members present included: Joseph Murdock, Gloria Suarez, Cassie Dyson, and Anita Jones. Board members Esther Bellah and John Treadwell were absent. PAAB Coordinator Carole Ehrlich was also in attendance. CITIZENS COMMENTS ON NON -AGENDA ITEMS Residents may address the Board regarding an item that is not listed on the Agenda. Residents must fill out a non - agenda, form prior to the meeting in order to speak. The Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present to address the board. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. PAC Update on the 2023 Wylie Arts Festival including profits and changes needed for the 2024 event. (C. Ehrlich, Public Arts Advisory Board Coordinator) Staff/Board Comments PAC Ehrlich reported the 2023 event had the most vendors since the inception of the event. PAC Ehrlich noted this year the applications received totaled 340. She went over the revenue for 2023 which totaled $30,535.00, the most ever raised. Minutes January 18, 2024 Public Arts Advisory Board Page 1 0 0211512024 Item 1. The board discussed the event and PAC Ehrlich reported that Craig Kelly was looking at the vendor set up and entrance for vendors and would take care of providing one entrance for vendors to check in so their booth numbers could be added to the windshield. This would assist in vendors parking in the specified vendor parking. Consensus of the board members was that it was a very successful event. B. Discussion regarding "Revery" by Katy Antill and a tour of the completed art. (C Ehrlich, Public Arts Advisory Board Coordinator) Board Discussion The board discussed the final art piece "Revery". PAC Ehrlich explained that the piece was completed and all items were finished with the exception of the lighting. She explained that the lighting was installed but needed to be stubbed into the electrical system for the art. She asked if a representative could come out and view the art once the lighting was functional. Board member Shank noted that he would be happy to do so. The board toured the art piece and all were happy with the final mosaic. Ehrlich explained that she would not send the final payment of $12,750 until the lighting was installed and all inspections were completed by the Building Department. C. Discussion and update regarding the progress of the two 2024 art pieces by Yoshi Wright (C Ehrlich, Public Arts Advisory Board Coordinator) Board Discussion PAC Ehrlich reported that artist Wright had received his first payment upon execution of the contract. She noted that he was now working with a Texas certified engineer to bring back the final signed plans for the two art pieces (Sacred Fire and Ancestor). D. Discussion regarding the materials for a booth set up for the Wylie events. (C Ehrlich, Public Arts Advisory Board Coordinator) Board Discussion Vice Chair Shank displayed materials for a pyramid canopy, table set up with cover, and feather banners. He explained that the designs could be altered and asked the board for input. The board liked the designs and asked that Public Information Officer and events planner Craig Kelly could review and make any changes needed to the designs for compliance with city logo and design rules. PAC Ehrlich stated she would send the drafts to him for review REGULAR AGENDA Minutes January 18, 2024 Public Arts Advisory Board Page 2 0 0211512024 Item 1. 1. Consider and act upon, approval of "Revery" by artist Katy Antill installed along the entrance to the Municipal Walling Trails to include a final payment not to exceed $12,750. Board Action A motion was made by board member Jones, seconded by board member Murdock to approve "Revery" by artist Katy Antill with the caveat that funds of $12,750 would not be paid until all inspections were competed and lighting was functional. A vote was taken and the motion passed 5-0 with board members Bellah and Treadwell absent. 2. Consider and act upon, the Public Art Advisory Board minutes of November 8, 2023. Board Action A motion was made by board member Suarez, seconded by board member Jones to approve the minutes of November 8, 2023 as presented. A vote was taken and the motion passed 5-0 with board members Bellah and Treadwell absent. ADJOURNMENT Board Action A motion was made by board member Murdock, seconded by board member Dyson to adjourn the meeting at 7:12pm. A vote was taken and the motion carried 5-0 with board members John Treadwell and Esther Bellah absent. ATTEST: Carole Ehrlich, Secretary Esther Bellah, Chair Minutes January 18, 2024 Public Arts Advisory Board Page 3 5]