03-25-2024 (Library) Agenda Packet Wylie Library Advisory Board Regular Meeting
March 25, 2024—7:00 PM
Council Chambers - 300 Country Club Rd., Bldg. 100 Wylie, TX 75098 C ITY
0
WY'LIE
CALL TO ORDER
Staff Spotlight: Elizabeth Tate, Adult Services Supervisor
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public
mustfill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for
an individual, six minutes for a group.In addition, the Library Board is not allowed to converse, deliberate or take action on
any matter presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items.If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
®„ Review and approve the February 26 meeting minutes
REGULAR AGENDA
WORK SESSION
.......... Friends of the Library Presentation with President Allison Stowe
® Review the monthly report
Review upcoming programs
5 4 Review Friends of the Library Bookmark Contest Entries
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on March 22, 2024 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road,Building 100,Wylie,Texas,a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
IIIIa m� e 1
1
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.073 —Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
IIIIa m� e 12
2
03125120241tem A.
Library Advisory Boar
C 0
WYLIE
Minutes
In-person Meeting
February 26, 2024—7:00 p.m.
Council Chambers
CALL TO ORDER
Announce the presence of a Quorum.
Justin called the meeting to order at 7:00 pm. The following Library Board members were present: Justin
Strauch, Toshia Kimball, Brian Ortiz, Monica Munoz, Zachary Todd & Lisa Galletta acting as Board
Liaison. Board members not present: Roberta Schaafsma, Irene Chavira. Board Liaison, Ofilia Barrera
not present.
SPOTLIGHT
Kristina Kelly, Friends of the Library Board Director
Ms. Kelly was unable to attend. Will potentially be rescheduled.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
CONSENT AGENDA
1. Consider and act upon approval of the Minutes of the January 22,2024 Library Board
Meeting.
Board Action:
The Library Board Minutes of January 22, 2024.
♦ Justin requested members review the minutes; there were no questions or changes
requested.
• Zach made a motion to approve the minutes.
• Brian seconded the motion.
All votes were in favor; the motion passed 5-0.
WORK SESSION—DISCUSSION ITEMS
WS1. TMLDA Award Announcement
Lisa Galletta filled in for Ofilia Barrera. Lisa provided a brief explanation of the TMLDA award.
Minutes February 26, 2024
Library Advisory Board 3
Page 1
03125120241tem A.
• Texas Municipal Library Directors Association
o Achievement of Excellence in Libraries Award
■ Of 545 public libraries in Texas, the Smith Public Library is one of 84 to receive
the award. That is the top 15%
■ This marks 4 years in a row.
WS2. Review the monthly report
Lisa gave an overview of the report to the Board. From circulation to on-line databases, all usage numbers
have gone up.
Justin asked what defines an item as being circulated and how are the number of visitors tracked.
♦ Circulation is the number of items checked out plus renewals.
♦ The number of visitors is a physical count. The gates that patrons pass through, as they
enter the library,have electronic counters. These numbers are recorded daily.
• Lisa provided clarification for the Libby statistics.
o The library belongs to the Northeast Texas Library Consortium which comprises about 75
libraries.
o The report now shows totals for the consortium and numbers specific to the library.
• Lisa offered to answer any questions related to the meetings/training from the past month.
Justin noted the planning meeting for the upcoming Solar Eclipse on April 8th and asked what the
library has planned.
♦ The Saturday night before the eclipse, the library will host a Star Party featuring an
astronomer who specializes in telescopes. The program will include crafts and fun things
for families.
Brian inquired about the meeting to discuss school field trip organization.
♦ Lisa explained that this time of year is when testing starts in the school district. Teachers
often look to plan tours of the library and the recreation center as a way to have the
students,who are not testing, out of the buildings to help ensure that those who are have a
quiet testing environment.
Zach asked if Ofilia had shared any feedback from the Addressing the Roots of the Book Ban
Crisis webinar.
♦ Lisa could not speak directly to the points of the webinar for she did not attend, but will
follow up with Ofilia.
• Lisa thanked Justin for coming to help represent the library,with her, at the Wylie ISD
Multicultural Event on January 20, 2024.
o Justin shared his experience.
• Lisa shared how a planned library tour for FASE students typically goes.
Justin asked Lisa to talk about mentoring for WISD.
♦ Lisa has been mentoring the same student for two years and hopes to continue through
the student's high school years.
♦ Monica shared her experience, as a current mentor, and provided additional information
for anyone interested in the program.
WS3. Review upcoming programs
• Lisa highlighted some of the special programs coming up in addition to regular storytimes,book
clubs, and teen clubs.
o The library is partnering with Collin College-Wylie Campus to hold a Community
Culture Fest on March 23rd.
o Also on March 23rd,the library will host a Ramadan program celebrating Ramadan
around the world.
o The bookmark design contest is currently underway.
Minutes February 26, 2024
Library Advisory Board 4
Page 2
03125120241tem A.
o Youth Services is partnering with Nothing Bundt Cakes for an upcoming reading
challenge.
• March 20th-Won't You Be My Neighbor Day, celebrating Mr. Rogers' birthday.
o Notable spring break programs occurring on March 14th:
■ Tej as Dance performance (Bollywood dancing)
■ City of Wylie AMA
• Ask Me Anything event offering teens the opportunity to talk with
representatives of the different city departments about their positions.
• Justin mentioned there will be a Multicultural Expo, at Wylie East HS, on March 2nd.
Tasha acknowledged the need for valuable spring break programs for teens, like the AMA. She
asked, if in the future, could these type programs be held on the weekend to allow working
parents to attend and increase participation.
♦ Lisa will share the input with the Teen Services Librarian.
Justin asked for any further questions or comments.
♦ There were none.
ADJOURNMENT
Toshia made a motion to adjourn the meeting. Monica seconded the motion. All votes were in favor;the
motion passed 5:0. The meeting adjourned at 7:24pm.
Justin Strauch, Chair
Minutes February 26, 2024
Library Advisory Board 5
Page 3
0312512024 Item WS1.
Fr'iends of th
Smith Library
rien, s
"Em, "-'Livbrar
i
v 44
i
® -
11',PUBLIC LIVIF-i(A
Y'',I�yhl�1l�Iui lly Ohl
IIV�l�r ! ti
0312512024 Item WS1.
..
\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\
\\\\
\�
\�
\ \
UK
Of the Rij-a & Truett Smith Public Librar
The Friends, L Y is
a non-poi icy-ma king non-profit organization that
operates exclusively for the civic purpose of
sur)r)orting- the librarv. We accomplish this through
advocacv and fundrai in order to help the library
with its mission to provide educational informational
\� and recreational resources to`a]l patrons of the library.
I'VE,
All
'agwe"
q'\
1-M
AlJ-1
Ma
7
0312512024 Item WS 1
em
s _
u
IrSubmissions from February 1-March 16. Friends
board will vote for winners
One winner from each age group: Pre-K(4 and
under , Kids5-8 Tweens9-12 Teens 1 -1), C ), C 3 7),
t & Adults
Last gift ear's winners won Tar etcards
y g
Bookmark
Mal
Conles
Hi
r
m
MP \\O \\
\\\
0312512024 Item WS1.
SO
ast ear
inners
wo�
IK
G -
�-
il
t.
a
c
s
F
-
" `
s
ti
t
:
4\
h,
gg& AP
go gawr-
e� —
�, a
ti
o �
_ \ _
�y [
i r4 �i I44
9
0312512024 Item WS1.
c
"Al
This mis our current car. k
e a ar ace
Wffill effither repaffint or replace our
current car.
We hand out stickers bookmarks
and provide information on wDrary
programs and wnat the
`\
Iffibrary
to offer.
e <
\ \
w U
z v -
10
0312512024 Item WS1.
My y '10 g
Murder ste r N ht
-------------
r. N
f i
ih a'1 i 1
I
i
\ \
\ \ \ \
\\ \\
\\ \WON"
SOMES
dQ. ,
\\
.......��
Winner won gift card for Crumbl Cookies & Friends
shirt or bag
11
0312512024 Item WS1.
ME
ON
-0
\\ RNM
sill9
\\ \ \ MEN
\~~
\\
kil
100
Al
MEN
Cyr. JohnEdgarAllen Poe Capotle\ Truman
Ahak
i
g
s,
12
5 �
l
r
u
1 -
II(y�uIJ r;�
r
i
/J J
r
i
J
r/ r
i
i
i
i� l •
WWI-
...�J FYI
�.........rr J
p
lll�ffRf(i�S4ilPbl���wwwil�i(��(�111SI���,...„
r
,- r � liip�I f uiiiVVV I V Y IIIIIIIII�I�pp��W�
t '
I
q (I I tl
il'
_ — — em
_
-
. �._�„.-
a
{
0
3.
\, „ =
- -
_ a
_ \
_
a
c
y.
I
0
_
;a
_ y
ti s
_
INIME
UMMIMM
IIPP
io
WO
\�
� 11K e
14
0312512024 Item WS1.
Sum''mer Kick==Off
MEMO=
�01
V%
v vvr
,e-F
ELL"
0 a � s
Joint effort between Smith Public Library
, A
A A A A A A A
.
ar�d �l�Y log RecreationCenter .
_ A
A
A �A
,A A
A
9 Will be on June 7 from 9 11,45 am ��
_
1 4-11,
0 Bounce houses
Inflatable slides
4-\W\MM 1-0
* The Red Hatter
* BooCoos the Clown
* In-N-Out Burger giving away tree burgers
�\ \
15
0312512024 Item WS1.
MM
q
\ \ ��
\ROME
c \ \\
\_
ME
\ \ \\,
HE
IME
111 Ell
POM
\\
\\\ \ \\\
f
_
\\ \ \\.. \
r \
a
4
org
- \ \ \\
s.
\\- WM \`
c `\
IsrViNvoi-o-am swo-limmo
IR
\\\\\\ \ \\\\\\
16
0312512024 Item WS1.
Annual Book Sale
a,.
-= t
q�
x1:
t�
\y
y
A � ooks rnaes DVD's CD"S, games,
\�
_
\�\ \ \ ■
\\ \ ;
`
,y� fora ed�a that has been donated
is for sale
Donate what you can
Se our t-s irts and ba s fixedprices)Ci
(at
Must be a Friends Me,m er to s op on
Friday, butan oneca s'ho onSaturday y p
ti y
JV
\\
17
0312512024 Item WS1.
2023
R _o
00 a e
E
Y
a
a
dl_
4,
cy\ IN
\
F
_
a
!
3
18
0312512024 Item WS1.
`� rt
\�\\\'
B o o u B o o s
- \\
ONCE
WAS - R-U E or Seniors
rom 0!�q
"OPPERHEAD
1ARBARA
3
II
- Purchased books for the senior book
1\
t 3 �
club for the year. There are about 30
d the library having
seniors an was a
T= hard time keeup with obtaining
.. � that booksman each mont
h.g
\` they are one wit t e o0 ,Once
we've asked them to give it to
MGEL � someone el se or donate it back to the
"I At VEt library.
IN
K L
19
0312512024 Item WS1.
STEAM Kits
OWN
rn
" ELI'\
WEEN
olm
A
e
o
A
� A
20
0312512024 Item WS1.
y: AMen oo
\ \
\\ \ .
\ \\ �
t
t
New couches, rockers, chairs, and screens
to replace damaged pieces and to
\` \\
71
create more seating areas.
21
0312512024 Item WS1.
\\
IN
if
s ar oo
----------------------
. . .........
\ _
o
o
o
o
\ \\
a
\\
ti
c
r
e
\\
22
0312512024 Item WS1.
ffis
nnua
\\ All
0--mv
�O\
IMME I!
2 e e rs s
N-01,
\\
�\ .
VIM
\: \ \ \l \
al
no
\ \ �\\`
23
0312512024 Item WS1.
Contact
3„
M 972-516-6250
We meet on the third Tuesdayof ever month at 6:30P.m
Y
f r i e n d s s m i t h I i b r a ry g m a il.c o m
� - 1116k Facebook Friends of the Smith Public Library, Wylie
24
0312512024 Item WS2.
Monthly Report for the Library Advisory Board
(Based on Weekly Reports sent to City Manager's office every Thursday)
Feb 22 - Mar 20 Jan 18 - Feb 21 Dec 21 -Jan 17
Storytime 1,023 541 51
Kid Events 166 805 37
Teen Events 68 39 22
Adult Events 101 68 21
Outreach 26 32 0
Business Exchange 152 169 104
Circulation 48,853 49,034 411852
Visitors 16,045 15,047 121046
New Borrowers 509 499 440
Drive-Thru 259 279 201
Holds Processed 4,531 4720 41156
Ancestry Sessions Searches
Dec 2023 40 652
Jan 2024 43 1,007
Feb 2024 27 501
Creativebug Sessions Total Video Views Hours Viewed
Dec 2023 14 16 3.27
Jan 2024 27 52 4.61
Feb 2024 7 18 0.27
Data Axle Log-ins #of Searches Total Records Downloaded
Dec 2023 15 101 994
Jan 2024 25 210 31143
Feb 2024 27 198 684
Gale Courses Enrollments Total Course Log-ins Total Minutes in Class
Dec 2023 12 136 187529
Jan 2024 35 228 177541
25
0312512024 Item WS2.
Feb 2024 10 198 261449
Mango Languages Total Sessions Total Learning Time Average Learning Time
Dec 2023 59 9:42:39 0:10:59
Jan 2024 96 10:40:10 0:08:06
Feb 2024 103 10:36:10 0:07:04
Udemy Active Users Courses Enrolled Video Mins
Dec 2023 62 162 155725.5
Jan 2024 79 173 145516.2
Feb 2024 77 258 205778.8
Library App Devices Launches New Devices
Dec 2023 531 21603 191
Jan 2024 683 31785 244
Feb 2024 728 3,907 198
Diaital Resources Usa :
(Presented by calendar month)
Libby (Overdrive)
Totals for February December November
Consortium 2024 January 2024 2023 2023
167218 167739
Unique Users SPL - 1,758 SPL - 1,888 14,822 141740
63,291 69,451
Check-Outs SPL - 65923 SPL - 7,499 585716 581516
29,893
Holds SPL - 45698 35,302 25,401 241842
Purchases 630 1,018 911 483
26
0312512024 Item WS2.
Hoopla
Circulation
Counts by
Month:
Audio Binge Comics Ebooks Movies Music TV Total
Nov 2023 11175 28 116 525 126 39 55 27064
Dec 2023 11248 23 124 480 123 55 67 27120
Jan 2024 11212 23 167 574 134 41 88 27239
Feb 2024 11071 21 135 454 89 47 49 17866
Kanopy
Stats Visits Pages Plays Minutes
Nov 2023 47104 41719 420 107561
Dec 2023 37774 47369 504 157412
Jan 2024 47046 47914 763 197319
Feb 2024 47159 51083 812 187979
Kanopy
Plays by Device Tablet Desktop Mobile Television
Nov 2023 34.0% 22.6% 11.7% 31.7%
Dec 2023 34.5% 19.8% 17.1% 28.6%
Jan 204 17.7% 11.7% 35.6% 35.0%
Feb 204 19.7% 14.3% 39.5% 26.5%
27
0312512024 Item WS2.
Meetings/Training Highlights:
• 2/23/24 All Staff Meeting
• 2/23/24 Ofilia and Elizabeth one on one
• 3/5/24 Weekly admin team meeting
• 3/5/24 Ofilia attended the staff meeting
• 3/6/24 Supervisor Meeting
• 3/7/24 Ofilia and Lisa weekly one on one meeting
• 3/7/24 Admin Team worked on Annual Report
• 3/7/24 Ofilia attended the Rotary Meeting
• 3/7/24 Lisa attend the Spark Good (Walmart)Webinar
• 3/7/24 Ofilia and Lisa attended Star Party planning meeting
• 3/8/24 Ofilia attended the Public Library Administrators Meeting in Terrell
• 3/12/24 Weekly Admin Team Meeting
• 3/12/24 Ofilia attended the City Council Meeting
• 3/13/24 Ofilia and Veronica attended the Library Garden Council Meeting
Misc. Information:
• 2/29/24 Outreach Bush Elementary STEAM Night
• 3/1/24 Library closed for active attacker safety training
• 3/2/24 Ofilia and Justin WISD Celebrate All Expo
• 3/6/24 Ofilia attended the She Leads virtual conference
• 3/19 - 3/20/24 Ofilia was on the Police Board to interview new recruits
28
0312512024 Item WS3.
Upcoming Library Programs -April 2024
Programs for All
Star Party
Saturday, April 6
Join us for a Star Party in Wylie! Smith Public Library and Wylie Parks & Recreation shoot for
the stars on Saturday, Apr. 6, with a day full of celebrating the Total Eclipse of 2024!
2 pm: Astronomer Mike Bradshaw will be at the Library to demonstrate how telescopes work
and how he builds telescopes as a hobby. He'll explain what will happen during the eclipse and
how to view it safely.
7 pm - 10 pm: The Wylie Recreation Center will have glow-in-the-dark games for all ages, and
the Library will have fun space crafts for kids!
8 pm: Join us for stargazing from the Library Gardens! Astronomer Mike Bradshaw will have
several telescopes on display and show us how to point them in the right direction to view the
wonders in the night sky!
Food trucks will be in the Municipal Complex parking lot with lots of treats for dinner and
snacking.
Ribbon Cutting for the Little Free Library (LFL)
Saturday, April 13 2 9 AM
Join DKG Nu Gamma, Lions Club & Rotary Club to dedicate this LFL to Smith Public Llbrary.
The ceremony will be brief and held in the Library Garden.
North Texas Literacy Fair
Saturday, April 27
10:00am - 1:00pm
Join us as we partner with BYU to offer early literacy education for families! Free books for all
the kids who attend, storytime with local heroes, resource exhibit hall and mini classes. Fun and
free for families!
Adults
3D Printer Demos
Wednesday, April 24 @ 5:30 PM
Come learn about the library's 3D printers, including our new dual extruder printer! Get a chance
to see it in action, to ask questions, and learn how to request your own 3D prints.
Diamond Painting
Saturday, April 27 @ 10:00 AM
Discover the art of diamond painting and find your next craft obsession. Combining the concepts
of mosaic art and paint-by-numbers, diamond painting uses tiny rhinestones on adhesive to
create a glittering, multi-dimensional picture. Supplies provided.
29
03/25/2024 Item WS3.
Preschool
Free sticker tickets are required for all storytimes and are available on storytime day. Space is
limited due to fire code.
Family/ Bilingual Storytime (In English & Spanish)
All Ages
Mondays @ 6pm
Infant Storytime
0 - 11 months
Wednesdays @ 10am
Big Kid Storytime
3 - 5years
Wednesdays @ 10:45 & 11:30am
Thursdays @ 1:30pm
Toddler Time
1 - 2 years
Fridays @ 10:15 & 11:00am
Sensory Storytime
Pre-K- 2nd Grade
First Saturdays 10:15am
Kids
L.A.M.B. (Look At My Book)
For K- 6th graders
Monday, March 11 - Saturday, April 27
All children grades K - 6 are welcome to write and illustrate one (1) original book to be added to
the library collection.
My Very Own Book Club
1st& 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the
Multi-Purpose Room.
April 16 & 18
The Three Billy Goats Gruff by Paul Galdone
BeTween Book Club
4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime
Room.
April 9
City Spies by James Ponti
30
0312512024 Item WS3.
Idea Lab
3rd &4th graders (8-10 years old) meet on the designated date from 3:30-4:30pm in the
Multi-Purpose Room.
April 25
Rock Your Garden
Teens
Teen Book Club
7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read,
discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy
of the book!
April 18
We Are Not Free by Traci Chee
Japanimation
Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at
6pm to watch anime, chat about manga, do some crafts, and share artwork with each other.
April 25
Roll for the Initiative: SPL's Teen Dungeons & Dragons Group
7th-12th graders only. Registration required. Space may be limited for specific meetings.
April 11 - Campaign 2 (Part 3)
31
...........................
......................................
I.............
co
A
A`
Q) 0�
Q>
or
Al
A,
SN'-........
p
.......... ......
.. .............................
.. ...........
........... 7,
"P,
A, E),
C
fffff
. .............
...........- 11116- 1 1 11 1 1-11�,,�",-- 0 l"--11 11 =I
....................
IMM /P,
d"
46
NI,
ff
..........-......................
P
011")
P,
�p�,m
FF ......
m
g,
'19
-6
"Od
0
"0
J,
-1, Af
Y
A;
s/ V
"j-
If
j
A
a
WRIM
OF
q�'?j
2 A
17
w 'fit"
OPP,,
A/1
"D
0
OF P.
mall","ll
iff,
N
AN,
iml
411
&
. . ................
....................
.........................................
..........
j
A-1 I for"
/All 'Ja/en), Bill
16-1
A
-`2
on"
Aim, 0-
AAAN
M.""A
v
M
"Mal
YRN/l, Nl/,� fl Y0111,
g,
pgami
f �Alil......................
)v
im/m/wo/roo,
OMM
ON
M
MR,
PON,
Ml