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05-08-2024 (Animal Shelter) Agenda PacketCALL TO ORDER INVOCATION COMMENTS ON NON -AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon the Animal Shelter Advisory Board minutes of February 7, 2024. 2. Consider and place on file the 2024 first-quarter statistical information for shelter operations. WORK SESSION WS 1. Discuss the recommendations related to current and future facility needs. CERTIFICATION I certify that this Notice of Meeting was posted on May 03, 2024, at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 1.00, Wylie, Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the age 11 1 attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071— Private consultation with an attorney for the City. § 551.073 — Discussing prospective gift or donation to the City. § 551.076 — Discussing deployment of security personnel or devices or security audit. 2 1 0510812024 Item 1. 1A1 N CITY OF WYLIE Department: Animal Services Prepared By: nsider and act u Shelia Patton Animal Shelter Advisory Board Ucl 4 Z I llil N 4 ;L 9 1 04 1 Account Code: the Animal Shelter Advisory Board minutes of February 7, 2024. to approve Item as presented. ASAB met on February 7, 2024. The attached minutes are submitted for approval. 0 0510812024 Item 1. Minutes Regular Meeting February 7, 2024 — 6:00 pm Wylie Municipal Complex — Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Dr. Brad Abraham called to order the Animal Shelter Advisory Board meeting at 6:01 p.m. Board members present Dr. Brad Abraham, Shelia Patton, Amber Porter, Jeff Forrester, Laurie Black, and Susan Cranford. Joe Webb is absent. Quorum is present. INVOCATION The invocation was given by Jeff Forrester. CITIZENS COMMENTS ON NON -AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non -agenda form prior to the meeting in order to speak. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. I:�Cl31111�7Tl3�y[17:1 1. Consider and act upon the Animal Shelter Advisory Board minutes of October 11, 2023. (ASAB Chair) Board Action A motion was made by Jeff Forrester to accept the Animal Shelter Advisory Board minutes of October 11, 2023, as presented. Susan Cranford seconded to accept the Animal Shelter Advisory Board minutes of October 11, 2023, as presented. A vote was taken, and the motion passed unanimously. Minutes February 7, 2024 Animal Shelter Advisory Board Page 1 0 0510812024 Item 1. 2. Consider and place on file the 2023 fourth-quarter statistical information for shelter operations. (ASAB Chair) Board Action A motion was made by Susan Cranford to accept and place on file the 2023 fourth-quarter statistical information for shelter operations, as presented. Amber Porter seconded to accept and place on file the 2023 fourth-quarter statistical information for shelter operations, as presented. A vote was taken, and the motion passed unanimously. Jeff Forrester asked if we are seeing the number of feral cats starting to level off. Shelia Patton stated that the program is new, so we don't have much information, but there hasn't been an increase in the number of calls in certain areas. Jeff Forrester asked if we are receiving positive feedback from the public. Shelia Patton said that, yes, citizens are seeing the benefits. 3. Consider and place on file the 2023 statistical information for shelter operations. (ASAB Chair) Board Action A motion was made by Amber Porter to accept and place on file the 2023 statistical information for shelter operations, as presented. Susan Cranford seconded to accept and place on file the 2023 statistical information for shelter operations, as presented. A vote was taken, and the motion passed unanimously. Shelia Patton stated that the TNR map by district is the total number of TNR cats since the program started, not just the animals serviced in 2023. Jeff Forrester wanted Shelia to clarify that the map is the total number of TNR cats, and the report shows the number that have been TNR this year. Shelia Patton stated that the report is for services provided this year for TNR cats. Jeff Forrester asked if the map is the population of cats within that district. Shelia Patton responded that that is what the map represents. 4. Consider and place on file the attached 2023 Texas Department of State Health Services Inspection of Rabies Quarantine Facility completed November 16, 2023. (ASAB Chair) Board Action A motion was made by Shelia Patton to accept and place on file the 2023 Texas Department of State Health Services Inspection of Rabies Quarantine Facility, as presented. Laurie Black seconded to accept and place on file the 2023 Texas Department of State Health Services Inspection of Rabies Quarantine Facility, as presented. A vote was taken, and the motion passed unanimously. Shelia Patton stated that the state requires us to be inspected at least once a year. We passed our inspection without any infractions. Minutes February 7, 2024 Animal Shelter Advisory Board Page 2 5] 0510812024 Item 1. 5. Consider and place on file the attached 2023 Veterinarian Rabies Quarantine Facility Inspection completed December 12, 2023. (ASAB Chair) Board Action A motion was made by Susan Cranford to accept and place on file the 2023 Veterinarian Rabies Quarantine Facility Inspection, as presented. Amber Porter seconded to accept and place on file the 2023 Veterinarian Rabies Quarantine Facility Inspection, as presented. A vote was taken, and the motion passed unanimously. Shelia Patton stated that this is a scheduled inspection with a veterinarian, and it is also required by the state once a year. WORK SESSION WSl. Discuss the status of the Board's recommendations related to current and future facility needs. Shelia Patton stated that on 12/12/23, the board's liaison, Lt. Cotton, gave a presentation to the city council regarding the shelter renovations. The city council was very receptive to the idea of renovations and possibly a new shelter if needed. The assessment study by Shelter Planners of America was completed on 2/1/24, and we will get their report on our needs in 6 to 8 weeks. The renovations that we have requested include office space, a breakroom, bathrooms, a hallway, isolation rooms, and more quarantine rooms. We had a meeting with a contractor on 1/10/24 about these renovations, and we should hear back from them within the week. After we get the reports back, we should have a clearer idea of the renovations' cost and our needs. Shelia also stated that she won't have any good answers until we get those reports back. Amber Porter asked when you meet with the contractor and the consultant. Shelia Patton responded that she met with the contractor on 1/10/24 and the consultant on 2/1 /24. Jeff Forrester asked if we discussed the renovations with the consultant and if they knew how long the renovations would last for us. He also asked if they gave us multiple options, from renovations to a new shelter, based on our needs. Shelia Patton responded that we need to wait for the study to come back, but she believes that our current building does not fit our current needs. We need to do something because if we need a new shelter, the bond could take up to 3 to 4 years. Amber Porter stated that she believes that we need a new shelter and that we also need to do what we can to have the current shelter last another 3 to 4 years. Shelia Patton agrees with Amber. ADJOURNMENT Minutes February 7, 2024 Animal Shelter Advisory Board Page 3 6] 0510812024 Item 1. Motion was made by Shelia Patton and seconded by Susan Cranford to adjourn the meeting. With no further business before the board, the board's consensus was to adjourn at 6:50 p.m. ATTEST: Shelia Patton, ASAB member Minutes February 7, 2024 Animal Shelter Advisory Board Page 4 ASAB Chair 0 1 0510812024 Item 2. 1A1 N CITY OF WYLIE Department: Animal Services Prepared By: Shelia Patton statistical information for shelter o Animal Shelter Advisory Board Ucl 4 Z I i-YA N 4 ;L 9 1 wb i Account Code: er and place on file the 2024 first-quarter statistical information for shelter operations. 0510812024 Item 2. Animal Shelter Advisory Board Report January thru March 2024 Dogs Cats Others Total Impounds 132 22 56 210 Owner Surrender 1 0 0 1 Stray 104 9 11 124 Quarantine 14 3 0 17 Safe Keeping 2 0 0 2 DOA 10 8 15 33 Trapped by resident 0 2 30 32 Born at Shelter 0 0 0 0 Dispositions Dogs Cats Others Total Return to Owner 90 3 0 93 Adopted 18 10 0 28 Rescued 2 0 0 2 Euthanized 3 4 10 17 Other 01 01 311 31 Euthanasia Reason Behavioral 2 0 0 2 Medical 1 4 6 11 Policy- H.R.R.0 0 0 4 4 Wild Animal 0 0 0 0 Euthanasia for dogs 2.26% Euthanasia for cats Euthanasia for dogs & cats Dogs at facility at end of report: Dogs at facility at beginning of report: Cats at facility at end of report: Cats at facility at beginning of report: 23.53% total 4.67% 20 11 0 3 Euthanasia Rate for Facility January 1, 2024 thru March 31, 2024 4.67% 0510812024 Item 2. Animal Shelter Advisory Board Report TNR January thru March 2024 Impounds Trapped 12 Dispositions Euthanized 1 Released 11 Other 0 Total 12 Euthanasia Reason Behavioral 0 Medical 0 Policy- H.R.R.0 0 Wild Animal 0 Fel-V 1 Euthanasia rate 8.33% 1 0510812024 Item 1A1 N CITY OF WYLIE Department: Animal Services Prepared By: Shelia Patton Assessment and Renovation Discussion Animal Shelter Advisory Board Ucl 4 Z I llil N 4 ;L 9 1 wb i Account Code: Discuss the recommendations related to current and future facility needs. F12] 0510812024 Item WS1. Needs Assessment Study for City of Wylie, TX Animal Shelter April 23, 2024 Revision No. 1 April 24, 2024 1106 W. Randol Mill Rd. Suite 300, Arlington, TX 76012 Phone (817) 265-8522 www.sheiterplannersofAmerica.com Shelter Planners of America, Copyright © Comm # 1329 Page 1 of 38 F13] 1 0510812024 Item F-19 WWTOWYSW@*�_�� 1. Purpose and Scope of Study 2. Review of Existing Facility 3. People and Animal Levels 4. Building Space Program 5. Site Considerations 6. Recommended Features 7. Staffing 8. Operating Cost 9. Opinion of Probable Cost Exhibit A - Current and Projected Human Population and Animal Intake Exhibit B - Building Space Program - New Shelter Exhibit C - Opinion of Probable Cost - New Shelter Exhibit D - Diagram of Stop -Gap Improvement Exhibit E - Opinion of Probable Cost - Stop -Gap Improvement Exhibit F - Cost Examples of Other Shelters -Arlington Animal Service Center, TX -Brown County Humane Society, IN -Marshall Texas Animal Shelter -Montgomery County Animal Adoption & Care Center, VA -Universal City Animal Shelter, TX -Fort Bend County Animal Services, TX Page Number 3 4 13 19 20 24 35 36 37 I page 5 pages I page I page I page 12 pages Shelter Planners of America, Copyright @ Comm # 1329 F14] 0510812024 Item WS1. 1. PURPOSE AND SCOPE OF STUDY The purpose of this Needs Assessment Study (Study) is for Shelter Planners of America (SPA) to provide information to the City of Wylie (City) that will guide them in regard to their future animal shelter facility needs. The Study was authorized by Brent Parker, City Manager, on November 14, 2023 in accordance SPA proposal dated November 3, 2023. Information in this Study was developed from information provided by the City and observed during our on -site visit on January 29, 2024. The Study provides a review of the existing facility describing attributes and deficiencies, looks at people and animal levels, provides a proposed Building Space Program, provides site considerations, recommended features, discusses staffing, operating cost, and Opinion of Probable Cost. It should be understood this Study is the first step in planning a new shelter. The second step will be to develop the Conceptual Site Plan and Building Floor Plan based on the approved Building Program contained in this Study. The third and final step will be development of the working drawings and specifications for constructing your project. This Study also includes suggestions for "Stop -Gap Improvements" that the City might pursue to give some relief until a new animal shelter could be constructed. The Needs Assessment meeting was held on February 1, 2024, at City Hall that lasted about 8 hours. The following were in attendance: Name Organization Title Shelia Patton Wylie Animal Services Manager Chris Marren Wylie Animal Services Lead ASO Michael Barnard Shelter Planners of America President Shelter Planners of America, Copyright © Comm # 1329 Page 3 of 38 F151 0510812024 Item WS1. 2. REVIEW OF EXISTING FACILITY General The City of Wylie Animal Services (WAS) started in 2000. The Shelter Manager is responsible for the operation of the existing shelter under the leadership of the Deputy City Manager. The present shelter building was originally shared between Public Works and the animal shelter. Public Works moved out in 2013. The Dog Kennel Building was constructed in 2006. The shelter contains approximately 6,232 square feet of indoor space. Front view of existing shelter Front of Dog Kennel Building Dog Exercise Yards Side of Existing Shelter showing Existing Outdoor Dog Kennels Shelter Planners of America, Copyright © Comm # 1329 Page 4 of 38 F16] 0510812024 Item WS1. The present shelter facility was built with materials and concepts that are of lower quality materials and finishes than today's modern shelters. The building does not have good flow and creates additional work for staff. The dog kennels are not ideal for ease of cleaning and maintaining the animals in a healthy state. The staff has done the best job possible of maintaining the building under difficult conditions. They are to be commended for keeping the building clean and presentable to the public. Layout of Existing Building Shelter Planners of America, Copyright © Comm # 1329 Page 5 of 38 F17] 0510812024 Item WS1. Administrative Areas The shelter has one Lobby, but two lobbies is desirable to separate the happy experience of adopting an animal and the sad experience of surrendering an animal. The facility lacks a public education center. The office is combined with several other functions that do not provide proper workflow and efficiency. The customer service counter does not present a welcoming appearance. Lobby and customer service window Reception Desk adjacent to Lobby There is only one toilet for staff and public Shelter Planners of America, Copyright © Comm # 1329 Page 6 of 38 F181 0510812024 Item WS1. The existing shelter only provides each dog with a single compartment. This causes the staff to use more time moving all the dogs in order to clean the kennels every day. Unfortunately, the kennels are built with an undesirable drain system, and have the look of an industrial warehouse. This is the opposite of the welcoming, pleasant look needed to encourage the public to visit for adoptions and returns. The cooling, heating and ventilation system recirculates air in the animal housing areas and is not ideal for the animals' health protection. Cages in the Sally Port Dog Kennels are arranged to where dogs face each other and is stressful for the dogs. Kennels in the Sally Port are not air conditioned and are in poor condition. The flooring is peeling up and chain - link fencing is difficult to disinfect. Shelter Planners of America, Copyright © Comm # 1329 Page 7 of 38 Fig] 0510812024 Item WS1. A curtain has been hung to segregate dogs, but this is not an ideal situation. Shelter Planners of America, Copyright © Comm # 1329 Page 8 of 38 F20] 0510812024 Item WS1. Cat Housing The Cat Room has a water heater exposed in the room. This room also serves as a corridor that dogs are brought through. This type of cat cage does not meet modern standards. Cat cages are normally in this room but were out for cleaning the day photo was taken. Shelter Planners of America, Copyright © Comm # 1329 Page 9 of 38 F21] 0510812024 Item WS1. Support Areas The freezer for animal carcasses is in the laundry. The laundry uses residential laundry equipment, but commercial equipment is preferred. Shelter Planners of America, Copyright © Comm # 1329 Page 10 of 38 F22] 0510812024 Item WS1. The Sally Port is one large space with multiple functions, including staff lockers, and the public has to walk through this space to get to the dog Adoption Kennels. Storage in the Sally Port Storage in the Sally Port the public walks through Euthanasia Room Shelter Planners of America, Copyright © Comm # 1329 Page 11 of 38 F23] 0510812024 Item WS1. SUMMARY The existing shelter has numerous deficiencies that would be extremely expensive to correct, especially keeping the existing shelter in operation during the construction. The existing shelter is too small for the needs of the community. We recommend the City plan to construct a new animal shelter on a new site. However, it takes as much as three years to identify a new site, design, bid and construct a new animal shelter. Therefore, we propose several modifications that could be made as a Stop -Gap solution to help alleviate a few major issues until the City can build a new shelter. Shelter Planners of America, Copyright © Comm # 1329 Page 12 of 38 F24] 0510812024 Item WS1. 3. PEOPLE AND ANIMAL LEVELS Wylie Animal Services (WAS) serves the City of Wylie with a total people population of approximately 62,826 for 2023. The number of animals received at the shelter in 2023 was approximately 1,061. This total is composed of approximately 571 dogs, 184 cats, and 306 other species (54% dogs, 17% cats, and 29% other species). There are no other animal shelters that serve the City of Wylie. The 1,061 animals received at WAS in 2023 is only 1.7% of the human population. Nationally, the number of animals normally received at local shelters annually is 2-3% of the human population. This means the number of animals received per year at WAS is slightly below the range of the national average. While the number of animals received is below national averages there is still an animal over -population challenge. Over the next 20 years, the population of Wylie is projected to increase to approximately 68,472, a 9% increase. Extensive preventative programs including low cost and subsidized spay/neuter procedures, public education promoting responsible pet ownership, and developing progressive ordinances is part of the solution to reducing unwanted and stray animals. The underlying overpopulation of pets is caused by irresponsible pet ownership and uncontrolled breeding of pets. Although animal overpopulation is beginning to come down nationwide due to remedial programs, it can be countered by increasing human population and continued irresponsible pet ownership. WAS with the help of TCAP has a spay/neuter program. Shelter Planners of America, Copyright © Comm # 1329 Page 13 of 38 F25] 0510812024 Item WS1. Of the 1,079 dogs and cats dispositioned at the shelter in 2023 the results are as follows: Adoption: approximately 583, or approximately 54%, are adopted or transferred. The number of adoptions is fair compared to many modern shelters that have adoption rates of 70 — 80%. Returned to Owner: approximately 429, or approximately 40%, are returned to their owners. The number of returns to owners is higher when compared to many modern shelters that have return to owner rates between 10-20%. This usually indicates people within the community really care for their animals. Euthanized: approximately 63, or about 6%, were euthanized which is good compared to many modern shelters that have rates of 10-20%. There is a strong push nationally to move to a 90% live release rate, and WAS is to be commended for already achieving this goal. However, maintaining this year after year is a challenge. Died in Shelter: approximately 4, or about 0.3%, die in the shelter which is in the normal range. Shelter Planners of America, Copyright © Comm # 1329 Page 14 of 38 F26] 0510812024 Item WS1. Projected Animal Housing Need Before we discuss the proposed animal housing for the new shelter, we want to discuss an important question. "Will Holding More Animals for Longer Periods of Time Increase the Number of Animals Adopted?" "If we hold more animals for longer times won't more be adopted?" The two following examples can help individuals understand this frequently misunderstood question. Before we examine the questions, however, we want to emphasize the importance of all healthy animals being provided a reasonable stay. As long as animals are emotionally and physically healthy, and kennels are not overcrowded, it is reasonable to extend their stay. However, dogs should not be kenneled so long that it adversely affects their behavior, causing neurotic behavior such as pacing, spinning and aggression. This issue often becomes confusing for many people when trying to understand the value (or lack thereof) of building bigger shelters and holding more and more animals for longer periods. The following examples will help facilitate understanding: 1. In the first example, assume the shelter holds animals an average of ONE week each during a one-year period. During the year, 100 people (or pet rescue groups) visit per month with the intention to adopt a pet. How many animals could be adopted in that year? If every visitor adopted, you would adopt 1,200 animals. Now, assume you kept every animal for FOUR weeks (four times longer) during a one- year period. The same 100 people per month visited with the intention to adopt a pet. How many animals could be adopted in a year? If every visitor adopted, you would still adopt 1,200 animals. As you can clearly see, holding the animals longer, by itself, did not affect adoptions. Shelter Planners of America, Copyright © Comm # 1329 Page 15 of 38 F27] 0510812024 Item WS1. It is important that your shelter make an informed decision of how many animals to hold at any given time and how long to hold each animal to provide the best opportunity for adoption and have humane treatment. 2. In this second example the shelter houses about 60 animals available for adoption at all times. The same 100 people visit per month with the intention to adopt a pet. How many will be adopted in one year? If every visitor adopts, you will have 1,200 adoptions in one year. Now, assume the organization builds a shelter to house twice as many animals, holding about 120 animals at all times, how many will then be adopted? If all of the 100 visitors adopted, you would still adopt 1,200 animals. As you can see, holding twice as many animals does not affect the number adopted. The conclusion of these two examples is simply this: The only factor that truly affects the number of animals you adopt is the number of people (or rescue groups) who visit the shelter with the intention of adopting. Holding animals longer and holding many more animals does not significantly increase adoptions. NOTE: (A shelter may hold an animal an extended period of time and finally get it adopted, but other animals are being euthanized to allow that one animal the space to stay longer. This is the scenario that causes people to think incorrectly, "If we could just hold all animals longer, they would all eventually be adopted".) Shelter Planners of America, Copyright © Comm # 1329 Page 16 of 38 F28] 0510812024 Item WS1. TO INCREASE ADOPTIONS, YOU MUST INCREASE THE NUMBER OF VISITORS (WHO WANT TO ADOPT). This is done through a good visible shelter location, visibility of all animals, weekend and evening hours, web -site pet listings, an attractive welcoming shelter, well-groomed and healthy animals, friendly staff, adoption requirements that are not too restrictive, reasonably low adoption fees, promotion of adoptions in all local media, special adoption events, the help of rescue groups and transfer programs. The more effective approach an animal shelter can take rather than warehousing animals is to help get all pets in their service area spayed or neutered and educate their community about responsible pet ownership. This will eventually solve the pet over- population problem in a community. A community simply cannot "shelter their way" out of an animal overpopulation problem. Refer to Exhibit A that shows the summary of current and projected animal intake and proposed animal housing along with the Average Length of Stay (ALS). This information is discussed in more detailed below. Dog Housing Capacity The existing shelter has a 12 day Average Length of Stay (ALS) for the approximate 571 dogs handled per year with the present dog housing capacity of 18. For the new shelter, we propose housing for 30 dogs be provided, which results in an approximate 15 day ALS. This provides a reasonable average length of stay for dogs to avoid the adverse effects of housing animals in shelters too long. Please refer to discussion starting on page 15 above that explains why excess lengths of stay do not really increase adoption. The Building Space Program, EXHIBIT B, includes housing for 30 dogs which is an increase of 66% over the existing shelter. Refer to the Animal Housing section of the Building Space Program for the breakdown of the proposed Dog Housing. Shelter Planners of America, Copyright © Comm # 1329 Page 17 of 38F29] 0510812024 Item WS1. Cats Housing Capacity The existing shelter has a 24 day Average Length of Stay (ALS) for the approximate 184 cats received per year with the present cat housing capacity of 12. WAS believes they could take in more cats than the data shows. SPA has suggested using 2% animal intake of the 20 year projected human population and using 40% of that number for the projected number of cats that would need to be housed. This is shown in EXHBIIT A. We propose cat housing for 32 cats be provided, which results in a 21 ALS. This is a reasonable average length of stay for cats to avoid the adverse effects of housing animals in shelters. Please refer to the discussion starting on page 15 above that explains why excessive lengths of stay do not really increase adoption. The Building Space Program EXHIBIT B includes housing for 32 cats which is an increase of 166% over the existing shelter. Refer to the Animal Housing Section of the Building Space Program for the breakdown of the proposed cat housing. Other Animal Species For the new shelter, Wylie does not plan to dedicate any space specifically for housing other animal species. Shelter Planners of America, Copyright © Comm # 1329 Page 18 of 38 F30] 0510812024 Item WS1. The Building Space Program is a detailed listing of each room or space proposed to accommodate WAS's needs based on a 20 year planning horizon. The net area of each room or space is listed. Net area is defined as the inside dimensions of the space but does not include the wall thickness and corridors. The quantity of each type of room or space is also listed. The rooms are sub -divided into major groupings such as Administrative, Animal Housing, Animals support areas. The net area totals are listed at the bottom of each section and then a grossing factor is applied to the net area. The grossing factor projects the estimated SF needed to accommodate the wall thickness, corridors and any other unidentified space. This helps to determine the total SF needed. The total SF is critical to developing an Opinion of Probable Cost. NEW ANIMAL SHELTER Refer to attached EXHIBIT B dated 4-22-24 for the Proposed Building Space Program for a new animal shelter. STOP -GAP IMPROVEMENTS Since it will take approximately three years to acquire property, design, bid and construct a new animal shelter, we have included a diagram of a way the City might be able to make some minor improvements at the existing shelter to help WAS function better in the interim time. Shelter Planners of America, Copyright © Comm # 1329 Page 19 of 38 F311 0510812024 Item WS1. 5. SITE CONSIDERATIONS The qualifications of a site are very important for the special needs of the shelter. WAS is considering moving to a new site. One possible site near the new city hall was discussed, but any new site for WAS should be examined for compliance to the following criteria: A. Visibility: This is a very important concern for an animal shelter; however, it is most often overlooked. In the past, it was customary to locate shelters at out-of-the-way places on the least expensive properties like industrial areas or near sewage treatment plants or landfills. The theory was that if someone wanted to visit the shelter, they could call for directions to find it. Today it is recognized that locating shelters in high -visibility locations not only increases visitors and the number of pets adopted and returned to owners, but also reduces the need for animal euthanasia and helps build public awareness and community goodwill. A good location can increase adoption by 100%. Coupled with an active adoption promotion program, this location and visibility factor can increase adoptions and reduce euthanasia. B. Accessibility: It is important that the animal shelter be centrally located to the area it serves. If the shelter were located in a far corner of the jurisdiction, the driving time may be lengthy and people would be less likely to use the shelter. That long drive would mean people being less likely to come to look for lost pets or visit for adoptions. The service area is the City of Wylie which is approximately 37.30 square miles. Therefore, the travel distance is not too significant to certain areas from any one location. The site should have good access on and off of a major freeway or arterial street. Shelter Planners of America, Copyright © Comm # 1329 Page 20 of 38 F32] 0510812024 Item WS1. Map of Service Area and Location of Existing Shelter C. Suitability: It is very important to check potential sites for the following: 1. Availability of utilities such as water, sewer, gas and electricity. 2. Zoning restrictions: Finding a new site with zoning that will allow an animal shelter "by right" can be a challenge. If a special use permit or zoning change is required, these have been a challenge in some cities. 3. Easements, right-of-ways and setbacks: Each potential site should be carefully examined to make sure there are no restrictions that would prohibit the construction of the new animal shelter. 4. Excessive topography or drainage concerns: Each potential site should be examined to make sure the slope across the site will allow for proper drainage and there is a place to drain the water to. However, sites with excess slopes should be avoided if possible. Sites should be checked to confirm they are not in an area that floods. Shelter Planners of America, Copyright © Comm # 1329 Page 21 of 38 F33] 0510812024 Item WS1. 5. Check for wetland concerns: Each potential site should be examined to make sure it does not have any wetlands or if it does the remaining area is still sufficient for the proposed project. 6. A rectangular shape is desirable: Odd shapes can be used but may require acquiring more land due to inefficiency of the shape. Potential sites may need to be "test fit" to determine everything works before acquiring the property. D. Parking: Adequate parking is very important for the success of an animal shelter. The parking needed for the shelter, based on function, is estimated as follows: Public Visitors 40 Staff 11 Volunteers 5 Foster Parking 0 ASO Vehicles 5 (3 ASO trucks and 1 Tahoe with additional in future) Trailers 0 (future trailer) Total 61 The City's required minimum parking is sometimes less than the functional need, however, sometimes it is more. Once we know the location of the proposed new shelter, we can review the parking requirements based on the zoning ordinance of the zoning district it is located in. However, sometimes a variance is required because the Authority Having Jurisdiction's required parking is not compatible with the functional needs of an animal shelter. Parking should be arranged to provide good visible parking for visitors and located for easy access to the main entrance. Staff parking should be separate and located to the side near a separate staff entrance. Shelter vehicles should be provided with simple to navigate routes with adequate turning radius and concealed from public view in a screened service yard. Shelter Planners of America, Copyright © Comm # 1329 Page 22 of 38 34 0510812024 Item WS1. E. Site Size: The new site needs to be approximately 2 to 3 acres. This is based on a one story building using indoor kennels with surface parking for approximately 60 vehicles. This is assuming the site is relatively flat and rectangular in shape. If the site is an odd shape or has extensive slope, additional space may be required. Please let us "Test Fit" any site. F. Other Outdoor Features: Space for designated areas for outdoor features is also important when considering the site. The following items are requested. 1. Three dog exercise yards. 2. Two covered outdoor get acquainted yards 3. Chicken coop 4. One Dumpster 5. Delivery vehicle unloading area with step vans, bobtail trucks, and school buses. No 18-wheel trucks are anticipated. G. Summary: The City is in the process of choosing a new site for their proposed new shelter. Please allow SPA to review potential sites before purchasing to "test fit" and evaluate to the criteria provided. Shelter Planners of America, Copyright © Comm # 1329 Page 23 of 38 F3-51 0510812024 Item WS1. 6. RECOMMENDED FEATURES A. Design Concept An example of a welcoming new animal shelter by "Shelter Planners of America" of about the size needed for Wylie, TX The shelter should have low -maintenance, heavy-duty materials. The interior should be brightly lighted and open with pleasing colors and pleasant public spaces. Animal housing areas should provide as much health protection, safety and comfort as possible with today's new materials and designs. For the new shelter we recommend a one-story building. The structure would be a slab on grade, depending on the soil condition, with masonry and framed walls and sloped truss roof. The exterior should avoid an institutional look, preferring a human scale and welcoming feel. It should be compatible with the community and be attractive and inviting to the public. Natural lighting should be provided to all public areas, animal housing areas and staff work areas. Attractive landscaping will be very important to the appearance of the shelter. We recommend that an extensive landscaping plan, be a part of the building project. Shelter Planners of America, Copyright © Comm # 1329 Page 24 of 38 F36] 0510812024 Item WS1. 1. Dog Housing — SPA presented several dog housing options to WAS for consideration and they selected indoor/outdoor kennels. It is important that each dog has two spaces: a primary enclosure where their food, water, and bedding is located and a secondary space where they can eliminate away from their primary enclosure allowing them to live in their normal behaviors. The indoor portion of the kennel will allow the dogs to be comfortable both the summer and winter. } COLUMN KENNEL. MATERIAL � }� FRONT$ LNNE NEE ROOF IDIRVONAL' MASONRYIGH WALL AUTOMATIC . WITH KENNEL, DEC V#ATERER f MATERIAL AgOV t (TYPICAL) OWLLOTINE iil}C}Tak AriND II INSLNLATER PET ® FL OOR RAIN W, LaINDOOR WG OUTDOOR �DOG vk KENNELS (V,X 6j KEN+ t§' (5' X S' SLOPE , � � SLOPE SLOPE � SLOPE 17 +t 4 � � a � It sw i y d w .. DIAGRAM OF INDOOR/OUTDOOR KENNELS (NOT TO SCALE) Shelter Planners of America, Copyright © Comm # 1329 Page 25 of 38 F37] 0510812024 Item WS1. The two -compartment kennel design will allow dogs to be kept safe and dry during the cleaning procedure by moving dogs to the covered outside run. This allows for efficient daily cleaning. Floors will be sloped to individual drains thereby eliminating trench drains which are difficult to clean and can cause cross contamination. There should be special sound control materials used in the design to keep the noise level down. Dog Kennels should be arranged where dogs are not looking at each other across the aisle which can cause stress and increase barking. Photo of outdoor portion of indoor/outdoor kennels Note: Wylie intends to have the overhang extend out to cover the outdoor walkway in front of the outdoor Kennels. Photo of indoor portion of indoor/outdoor kennels Shelter Planners of America, Copyright © Comm # 1329 Page 26 of 38 F381 0510812024 Item WS1. 2. Puppy areas - Puppies are to be housed separately from the adult dogs for disease control. We recommend all puppies be housed in floor level pens. This is to prevent them from stepping out of an elevated cage with an open door, falling out of cages located several feet above the floor and possibly injuring themselves. Puppies will have individual inside pens to hold litters of puppies separated from adult dogs. 3. Cat Housing SPA recommends two compartment housing for cats which is consistent with recommendations of the Association of Shelter Veterinarians. This allows the cat cages to be spot cleaned on one side while the cat is in the other compartment. This eliminates the need to move the cats out of their cages for cleaning. This reduces the potential transfer of disease and reduces stress for the cats. Shelter Planners of America, Copyright © Comm # 1329 Page 27 of 38 F391 0510812024 Item WS1. Mason Cat Towers Shor-line Stainless Steel Cat Suite Shor-line "Comfort Suite" with individual exhaust in each litterbox. Shelter Planners of America, Copyright © Comm # 1329 Page 28 of 38 F40] 0510812024 Item WS1. Catio with free roam cats Shelter Planners of America, Copyright © Comm # 1329 Page 29 of 38 F41] 0510812024 Item WS1. B. Interior Features Shelters built in the past did not have the advantage of using many of the new innovative materials and equipment available only in recent years. Animal shelters of today are no longer just "warehouse structures" with cages lined down the walls. Shelters are very specialized buildings which are more like hospitals and shopping malls than warehouses in construction. A high level of quality is needed if the facility is to be able to keep animals healthy and to hold up under heavy wear. This is especially important for a shelter that is striving to present an attractive, welcoming image to the public. An attractive, spacious, quiet front lobby is important in a shelter. This improves customer satisfaction and increases adoptions. The goal is to make the shelter a place where employees feel positive and the public enjoys visiting for pet adoption, pet retrieval, pet owner education and other animal services. Most importantly, the shelter must house animals in the healthiest, least stressful manner possible. Today, modern shelters are designed to include central washing equipment, automatic animal watering systems, individual kennel floor drains, fresh air with heat exchangers Shelter Planners of America, Copyright © Comm # 1329 Page 30 of 38 F42] 0510812024 Item WS1. for economy, heated kennel floors, noise control systems and long-lasting, easily disinfected wall and floor finishes. Special equipment can be utilized in a new shelter. During the preparation of the construction drawings and specifications in Step 3 we will review with you all of the details and choices that are available including performances, features, pros & cons, and the cost implications of the various options. Some of the equipment and finishes are pictured below. Sense, stain resistant epoxy and urethane -based systems in an extensive range of flake finishes and color options Popular with design teams for applications from pharrna labs to university concourses. Perfect for quick installations_ e����a`d% k.�. �,i. o'. �6'r� b..`'�� .tiT"h'Y•xi apple Hill Blue Quarry v Sedona Snow Portobello Road .Mojave Beige .�e Santa Cruz Smokey Glacier Peak Blue: Ridge Ga:kdta Brona Diablo Beige: Door{ Crest Mauntairs The special epoxy on kennel floor finish comes in an attractive array of earth tone colors to make kennels cheerful and bright. It also halts bacteria growth. Shenandoah teal Ridge. Buff Silver Sage 'IlAite Platinum Shelter Planners of America, Copyright © Comm # 1329 Page 31 of 38 F43] 0510812024 Item WS1. Shelter Planners of America uses special Guillotine doors with an insulated Pet door that prevents loss of heated or cooled air from the kennel. MODEL 120 1 • A rU`•WIT 0 1. A quick 1A turn 04 000nal 2. Slide IWO bar with f67tKE b Is rerea see 3.7tnz adnMnq bowl.. dwsconnevs he rn water term, Valve rfte;:Oft water now. ttte stainless steel dehnkwnq bowt, the waH bracket and Mrs Gut trues under the floatvalue.Takes toss than 10 nreandk Each dog Kennel is equipped with an automatic waterer so that dogs always have fresh water available with no staff time required refilling bowls. Shelter Planners of America, Copyright © Comm # 1329 Page 32 of 38 F44] 0510812024 Item WS1. Attractive Kennels with bright lighting levels, epoxy floor finishes and sound absorbing ceilings make quiet, inviting public spaces. Professional grooming tub that animals can be walked into through a swinging door. Shelter Planners of America, Copyright © Comm # 1329 Page 33 of 38 F45] 0510812024 Item WS1. C. Heating, Ventilating, Air Conditioning (HVAC) Heating, ventilating and air conditioning systems must be designed to provide clean, odor free and uncontaminated air throughout all animal housing areas. This is essential to control the spread of air borne disease. The HVAC system will be custom designed to provide a high volume of fresh air to kennels with a specific number of air changes per hour at the proper temperature and humidity range. The system will be designed to provide ceiling air supply above public walkways with a ceiling exhaust above dog runs opposite each supply providing the best odor control for the visiting public and staff. Additionally, the systems will be fitted with heat exchangers to recapture energy before it is exhausted. This helps keep utility bills as low as possible. There will also be supplemental roof mounted exhaust fans (with separate switches on timers, with red lights) to pull out moist air during and immediately following kennel cleaning. The facility should be served by multiple, separate, smaller HVAC systems, each to serve a portion of the facility. This smaller equipment is less expensive to install and service and if a system fails, you still have portions of the building heated and cooled until the system is repaired. Animals can be doubled up until repairs are made. The administrative areas are on a separate air system to prevent odors from entering the staff areas. Shelter Planners of America, Copyright © Comm # 1329 Page 34 of 38 F46] 1 0510812024 Item 7. STAFFING The present animal shelter staff consists of the following staff positions: Number of Staff Position Accumulated Part Full Time Total Time 1 Manager 1 1 2 Lead ASO 1 2 3 ASO 5 7 4 Kennel 1 7.5 Attendant This staffing level is average compared to most shelters across the Country handling approximately the same number of animals and having similar adoption results. Also, in a new shelter that is a more pleasant environment, it should be possible to have a successful volunteer program. Volunteers can help with a wide variety of activities at the shelter to promote adoption. In the future, with a larger shelter that houses more animals, it is anticipated WAS should plan to increase staff. Shelter Planners of America, Copyright @ Comm # 1329 Page 35 of 38 F47] 0510812024 Item WS1. • • M The present annual operating cost is $708,586, not including utility costs that were not provided. The average cost per animal handled is approximately $668 based on 1,061 animals. Nationally, animal shelter operational budgets run between $350 and $600 per animal. It should be noted that a shelter with small animal intake numbers often has a higher cost per animal. The Wylie Animal Services operating cost is reasonable for the shelter size and their high live release rate. The proposed new shelter will be larger than the present shelter and the cost of utilities will be higher than the existing shelter. However, the maintenance cost of a new building will be generally less than an older building. We anticipate the operating budget should be increased to accommodate the increased utility costs and additional staff. Shelter Planners of America, Copyright © Comm # 1329 Page 36 of 38 F48] 0510812024 Item WS1. Construction cost of animal shelters vary significantly, based on the national economy, the region of the country they are constructed in, when they are constructed, the individual market factors at that time and the method of project delivery. Other important factors are the size of the shelter, the site conditions such as soil and topography, quality of finishes and materials, HVAC systems included and the quality of animal equipment. Since detailed design drawings and engineering have not been prepared at this time, only estimated costs can be presented. The Opinion of Probable Cost presented is based on actual costs of several good quality shelters we have designed. We have taken those costs and adjusted the cost for Dallas, TX in 2024 based on the R.S Means cost guide. Refer to EXHIBIT F for examples of shelters built around the country with the estimated cost per sf adjusted for Dallas, TX. Please note that modern animal shelters are more like a combination of a hospital and a shopping mall than a warehouse or other industrial use. The cost of modern animal shelters often surprises people because the cost is actually more than many buildings they may be familiar with. The following are some reasons for this: 1. Animal shelter foundations are complicated because there will be slopes within the animal housing areas to drains and this requires additional labor beyond most buildings like schools or office buildings. 2. The floor finishes in animal housing areas are perhaps 3 times the cost of typical carpet or other floor finishes in most buildings. 3. Animal shelters have animal equipment that can add $30 to $45/SF on top of the cost of most buildings. Occasionally, the costs people hear about other animal shelters they do not know if this equipment is included in the price or not. For the estimate in this study we have included the animal equipment. Shelter Planners of America, Copyright © Comm # 1329 Page 37 of 38 F49] 0510812024 Item WS1. 4. Animal shelters have more walls per SF than most any other building type. For example, dog kennels walls are usually 4 feet to 6 feet apart whereas classrooms in schools are more like 20 feet apart. 5. The Heating, Ventilation and Air -Conditioning (HVAC) systems in the animal housing portions of animal shelters are more expensive than other buildings to reduce disease transmission. 6. The wall finishes in the animal housing portions of animal shelters need to be a non- porous and durable finish to prevent disease transmission and to stand up to the daily washing. Glazed structural tile is a common material but costs significantly more than other materials. 7. Sound control within animal shelters is generally more cost than many building types due to the dogs barking. This requires the walls being extended to the roof deck to prevent sound transmission to other areas and this requires sound absorption materials that cost more than normal materials. Two Opinion of Probable Costs are proposed: NEW SHELTER Refer to Exhibit C dated 4-22-24 for the Opinion of Probable Cost for a new shelter. STOP -GAP IMPROVEMENTS OF EXISTING SHELTER Refer to Exhibit D and E dated 4-22-24 for the Diagram of proposed Stop -Gap Improvements and the Opinion of Probable Cost for those proposed improvements to the existing shelter. We have included Construction Costs including Site Work as well as for soft costs and contingency that should be considered. Please note, the cost of land is not included. Shelter Planners of America, Copyright © Comm # 1329 Page 38 of 38 F50] 05108120241tem WS1. CITY OF WYLIE, TX ANIMAL SHELTER Date: 4/22/24 FIGURE 1. EXISTING AND PROJECTED HUMAN POPULATION AND ANIMAL INTAKE 2023 2023 2023 2033 2033 2033 2043 2043 2043 Human Actual Intake as a Human Projected Projected Human Projected Projected Population Animal % of Population Intake Animal Population Intake Animal Estimate Intake Population Estimate Ratio* Intake* (1) Estimate Ratio* (1) Intake* Dogs 571 0.91% 1.08% 732 1.08% ' 737 Cats 184 0.29% 0.80% 544 0.80% 548 Other I 1 306 0.49% 1 1 0.12%1 82 1 0.12%1 82 Total 1 62,826 1,061 1,69%l0 1 67,994 1 2.00% 1,357 1 68,472 1 2.00% 1ii,369 Note1 : WAS is planning on 2% intake ratio to human population. Note 2: The intake ratio of cats have been increased from 17% to 40% lowering the intake ratio of others from 29% to 6% FIGURE 2. CURRENT AVERAGE LENGTH OF STAY (ALS) Based on Existing Housing Spaces 2023 Existing Actual Housing Current Intake Spaces ALS Dogs 571 18 12 Cats 184 12 24 Other 1 3061 4 5 Total 1,061 34 FIGURE 3. 2033 AND 2043 PROJECTED ANIMAL HOUSING NEEDS 2033 (10 YEAR PROJECTION) 2033 Number of Projected Animals Animal Desired to be Intake AILS Housed Dogs 732 15 30 Cats 544 21 32 Other 82 14 3 Total 1,357 65 2043 (20-YEAR PROJECTION) 2043 Number of Projected Animals Animal Desired to be Intake ALS Housed Dogs 737 15 30' Cats 548 21 32' Other 82 14 3 Total 1,367 65' EXHI05/08/2024 Item WSI. BUILDING SPACE PROGRAM -NEW SHELTER CITY OF WYLIE, TX ANIMAL SHELTER DATE: 4/2212024 Summary: Interior Exterior A. Administrative 3,788 B. Medical Clinic 0 C. Animal Housing (interior) 2,865 D. Animal Housing (Exterior) 1,244 E. Animal Support Area (interior) 2,246 F. Animal Support Area (Exterior) 500 TOTAL SF COMBINED SF 8,9001 1,7441 J 10,6441 SECTION A - ADMINISTRATIVE Room or Space No. of SF of Total SF Adjacent to or Near Equipment / Comments Rooms Each PUBLIC AREAS 1 Adoption Lobby 1 300 300 Visitor seating for 6. Table for 4. 2 lVestibule for Adoption Lobby 0 801 80 Not required per Client 3 Animal Intake Lobby 1 300 300 Visitor seating for 4, wall to separate from Adoption Lobby. 4 Vestibule for Admissions Lobby 0 80 80 Not required per Client Arrange counter to serve both the Adoption Lobby (space for 2 people) and the Animal Intake Lobby 5 Customer Service Counter (3 Customer 1 210 210 (space for 1 person) Connected to conserve staff Service Representatives at counter) time. Space for Volunteer Check -in. 6 Education Center 1 500 500 Adjacent to Lobby Seating for 16 using training tables in rows, or 24 in (Multi -purpose Meeting Room) rows of chairs. 18'x28'in size 7 Meeting Room Storage 1 80 80 Adjacent to Education To store tables and chairs when not in use and Center other materials to support meeting room. 8 Meeting Room Kitchen 1 80 80 Education Center, Counter with sink, under counter refrigerator, screened from view. microwave, coffee maker 9 Public Toilets 2 60 120 Two unisex family. Verify code minimum. Shelter Planners of America, Copyright @ EXHIBIT B - Page 1 of 5 - F52] EXHIB� 0510812024 Item WS9. SECTION A - ADMINISTRATIVE - COnunuea Room or Space No. of Rooms No. of People SF of Each Total SF Adjacent to or Near Equipment / Comments' OFFICES 10 Shelter Manager's Office 1 1 100 100 11 ASO Team Lead's Office 1 1 100 100 12 ASO Group Office 1 4 50 200 Include space for 4 people. Space for master station OTHER ADMIN. SPACES 13 Workroom 1 80 80 Front Desk and ASO offices Copy machine, 12' counter. No file cabinets required per Client 14 Staff Breakroom 1 150 150 Consider access to outdoor space Counter with sink, microwave, Full refrigerator, coffee maker, seating at table for 4 15 Staff Locker Alcove 1 20 20 Staff only Hallway 10 Lockers for staff 1' x1' xT 16 Staff Toilets 2 60 120 Unisex, verify quantity with code. 17 Staff Shower Room 1 64 64 Unisex, verify size, comply with accessible code. 18 Volunteer Check -In and Lockers 1 50 50' Kiosk Computer for Check -In at Front Desk & name tags, 12 lockers 1' x1' x1' 19 Mechanical/ Elec Room 1 150 150 20 Data/Phone Closet 1 80 80 21 Janitorial Closet 1 50 50' Subtotal: 2,914 Net to Gross SF Factor 30%: 874 Departmental Gross Area: 3,788 Shelter Planners of America, Copyright © EXHIBIT - Page 2 of 5 F 5-31 EXHIB� 0510812024 Item WSI. SECTION B - MEDICAL CLINIC (NOT USED) Room or Space No. of Rooms No. of People SF of Each Total SF Adjacent to or Near Equipment I Comments Subtotal: Net to Gross SF Factor 30%: Departmental Gross Area: SECTION C - ANIMAL HOUSING - INTERIOR Room or Space No. of Spaces Animals per Space Animals to be Housed Size SF of Each SIF of Walkway Total SIF Adjacent to or Near Equipment / Comments Adoption Dog Runs - Jumbo I 1 1 6.0 x 6.0 36 30 66 See corresponding Exterior Run —1 2 Adoption Dog Runs - Standard 9 1 9 5.0 x 6.0 301 25 495 See corresponding Exterior Run 3 Stray Dog Runs - Jumbo 1 1 1 6.0 x 6.0 36 30 66 See corresponding Exterior Run 4 Strav Doa Runs - Standard 9 1 9 5.0 x 6.0 30 25 495 See corresponding Exterior Run 5 Nursing Mother Dogs - Jumbo 0 0 0 6.01 x 6.0 36 30 - See corresponding Exterior Run 6 Medical Observation Dog Runs 0 0 0 5.0 x 6.0 30 25 - See corresponding Exterior Run 7 Medical Isolation Dog Runs 3 1 3 5.0 x 6.0 30 25 165 See corresponding Exterior Run 8 Quarantine Dog Runs 3 1 3 5.0 x 6.0 30 25 165 See corresponding Exterior Run Puppy Pens 2 2 4 3.0 x 5.0 15 25 80 See corresponding Exterior Run. -9 10 Transfer Dog Runs - Jumbo 0 0 0 6.0 x 6.0 36 30 - See corresponding Exterior Run 11 Transfer Dog Runs - Standard 0 0 0 5.0 x 6.0 30 25 - See corresponding Exterior Run TOTAL DOGS: 30 12 Adoption Cat Room - Adult 16 1 16 5 20 400 Each cat is housed in a 2-compartment cage. Cat cages open to staff 13 Adoption Cat Room - Kitten 0 0 0 14 Cat Community Rooms (18 SF / cat Free Roam) 0 0 0 8.0 x 8.0 64 - 15, Stray Cat Room - Adult 8 1 8 5 12 136 Each cat is housed in a 2-compartment cage. 16 Stray C t Room - Feral 0 0 5, 12 - 16 Stray Cat Room - Kitten 0 0 5 12 - 17 Nursing Mother Cats 0 0 5 12 - 18 Medical Observation Cats - Non -Viewable 0 1 0 5 12 - Each cat is housed in a 2-compartment cage. 19 Medical Isolation Cats - Non -Viewable 4 1 4 5 12 68 Each cat is housed in a 2-compartment cage. 20 Quarantine Cat Room - Viewable by public 4 0 4 5 12 68 Each cat is housed in a 2-compartment cage. TOTAL CATS: 32 21 Other Animals 0 0 0 4 12 Not included per Client Subtotal: 2,204 Net to Gross SF Factor 30%: 661 Departmental Gross Area: 2,865 Shelter Planners of America, Copyright @ EXHIBIT B - Page 3 of 5 - F54] EXHIB� 0510812024 Item WSI. q 1� 1 11 1, M 11F1111cir !�� � iiriq�� Room or Space No. of Spaces Animals per Space Size SIF of Each Total SF Adjacent to or Near Equipment / Comments 1 Adoption Dog Runs - Jumbo 1 2 6.0 x 8.0 48 48 See corresponding Interior Run 2 Adoption Dog Runs - Standard 9 1 5.0 x 8.0 401 360 See corresponding Interior Run Stray Dog Runs - Jumbo 1 1 6.0 x 8.0 48 48 See corresponding Interior Run —3 4 Stray Dog Runs - Standard 9 1 5.0 x 8.0 40 360 See corresponding Interior Run INursinq Mother Dog Runs - Jumbo - 1 6.0 x 1 8.0 48 - See corresponding Interior Run -5 6 Wedical Observation Dog Runs - 1 5.0 x 8.0 40 See corresponding Interior Run Medical Isolation Dog Runs 3 1 5.0 x 8.0 401 120 See corresponding Interior Run -7 Dog Quarantine Runs 3 1 5.0 x 8.0 40 120 See corresponding Interior Run -8 Puppy Runs - 2 4 5.0 x 6.0 30 60 See corresponding Interior Run -9 10 Transfer Runs - Jumbo - 1 6.0 x 1 8.0 48 - See corresponding Interior Run 11 Transfer Runs - Standard - 2 5.0 x 8.0 40 - See corresponding Interior Run 12 Cat Sun Porch 2 8.0 x 8.0 64 128 See corresponding Interior Run I I Subtotal: 1 1,244 Departmental Gross Area: 1 1,2441 Shelter Planners of America, Copyright @ EXHIBIT B - Page 4 of 5 F5-51 EXHIB� 0510812024 Item WSI. SECTION E - ANIMAL SUPPORT AREA -INTERIOR Room or Space No. of SF of Total SF Adjacent to or Near Equipment / Comments Rooms Each Stainless Steel Counters with sink, refrigerator, Near Admissions scales (one for dogs, one for cats), microscope, 1 Animal Receiving 1 200 200 Lobby and Sally Port space to photograph animals, computer, exam table, 2 undercounter refrigerators (one for dogs, one for cats). Drain in floor. 2 Dog Intake Holding 1 72 72 Animal Receiving (2) 4'x4' pens 3 Cat Intake Holding 1 40 40 Animal Receiving Two cat cages 4 Foster Animal Housing' 1 64 64 4 cat cages 5 Get Acquainted Rooms 1 80 80 One for cats Behavior Assessment 0 150 Not Required per Client -6 Behavior Training 0 400 - Not Required per Client —7 8 Photo Room 1 72 72 One near dogs, one Counter with 2-compartment sink, commercial 9 Animal Kitchen 2 100 200 near cats dishwasher, and under counter refrigerator, utility I I sink also in Cat Room for litter pans. 10 Food and Litter Storage 1 100 100 11 Donation Receiving Alcove 1 20 20 Lobby Out of view from Public 12 Workshop 0 150 - Not Required per Client 13 Foster Storage 0 80 Not Required per Client 14 Food Storage for Giveaway Program 0 - Not Required per Client 15 Laundry 1 240 240 1 Commercial washer and 1 dryer with folding tables, 12' shelves for laundry. One near dogs, one Metal shelves for cleaning supplies, pressure wash 16 Cleaning Equipment Room 2 80 160 near cats equipment (if used), janitor's sink, space for trash I cans, etc. 17 Litter Pan Cleaning Room 1 60 60 Utility Sink 18 Grooming Room 1 120 120 1 Grooming tub & I Grooming table 19 Euthanasia Room 1 150 150 Freezer Stainless steel counter with sink, wet table I refrigerator, wettable. Freezer 20 Mechanical Room 1 150 150 Subtotal: 1,728 Net to Gross SF Factor 30%: 518 Departmental Gross Area: 2,246 I 11:J091:411, I M 0 111,111JR, P, Room or Space No. of Rooms SF of Each Total SF Adjacent to or Near Equipment I Comments 1 Enclosed Sally Port (1 space) 1 500 500 Back in is acceptable 2 General Storage 1 300 300 Event Storage 1 100 100 —3 4 ITrap Storage 1 100 1 100 5 Crate Storage 1 100 1 100 Subtotal: 500 Departmental Gross Area: 500 Shelter Planners of America, Copyright @ EXHIBIT B - Page 5 of 5 - F56] 1 0510812024 1 OPINION OF PROBABLE COST - NEW SHELTER CITY OF WYLIE, TX ANIMAL SHELTER DATE: 4/22/24 Based on New Construction on a New Site: Fully Enclosed Space - SIF Exterior Space - SF Total SIF New Construction Total SF A Administrative Areas B Medical Clinic C Animal Housing - Interior D Animal SUDDort Areas - Interior Subtotals: Total SF E Animal Housing - OUTDOOR COVERED F Animal Support Areas -Exterior -UNFINISHED SPACE Subtotals: Site Work & Parki Low High 10% 15% Total Cost / SF Consider Budqefinq for the followinq: LOW HIGH Total Cost at $335.00 Per SF Total Cost at $411.50 Per SF $ 2,981,433 $ 3,662,268 $234.50 Per SF Total Cost at $288.05 Per SF $ 408,968 $ 502,359 $ 3,390,401 $ 4,164,627 $ 339,040 $ 624,694 $ 3,729, $ 350 $ 450 Soft Costs 15% (AE Fees, Civil Engineering, Surveying, Soil Tests, Construction Materials Testing, Air Balancing, Furnishing, $ 559,416 $ 718,398 Loose Equipment, Computers & Phone System, etc.) Contingency 5% $ 214,443 $ 275,386 Approximate Escalation for 2025 3% $ 111,883 $ 143,680 Estimated Total Project Cost $ 4,615,183 $ 5,926,785 *Note: 1. This does not include the cost of land. 2. Please note, the Opinion of Probable Cost provided is based on historical costs of other animal shelter projects, but the construction market is extremely unpredictable at this time. Shelter Planners of America, Copyright @ EXHIBIT C -Pagel EXHIBIT D PROPOSED STOP -GAP REN 20 0 20 40 SCALE 1 20'-0" ME BUILDING I APPROX. 1,994 SF - HEAVY RENOVATION APPROX. 1,469 SF IL, !SA IMPROVE THESE DOG KENNELS SO THEY ARE MORE USABLE IN THE SHORTTERM LIGHT RENOVATION . ...... APPROX. 1,028 SF RE CREATE A JANITOR/UTILITY ------- ----- -- ROOM SO THESE ITEMS ARE NOT THE CAT ROOM *VATION PLAN 4/22/24 m A VENI,�­',,",! A JIURL", co SEE CREATE A CORRIDOR FROM THE EXISTING LOBBY TO THE EXISTING DOG BUILDING T,2r I MOVE THE MEDICAL ROOM 4'"ss SO A SINK CAN BE ADDED WHERE THERE IS EXISTING PLUMBING. ADD A STAFF TOILET j 0510812024 Item WS1. EXHIB I t OPINION OF PROBABLE COST - STOP -GAP REMODEL 4/22/2024 City of Wylie Animal Shelter SPA Comm No 1329 SF Low End High End Cost/SF Cost Cost/SF Cost Renovation of Existing Building (AC Space) - Heavy (Using Job Order Contracting) 1,469 $200 $ 293,800 $300 $ 440,700 Renovation of Existing Building (AC Space) - Light (Using Job Order Contracting) 1,028 $100 $ 102,800 $200 $ 205,600 Total Building Area 1,469 Building Cost - Sub -Total $ 396,600 $ 646,300 Site Work & Parking Low: 0% High: 0% $ - $ - Total Construction Cost $ 396,600 $ Consider Budaetina for the following: Soft Costs 20% $ 79,320 $ 129,260 AE Fees, Civil Engineering, Surveying, Soil Tests, Construction Materials Testing, Air Balancing, Furnishing, Loose Equipment, Computers & Phone System, etc. Contingency 5% $ 23,796 $ 38,778 Estimated Total Project Cost $ 499,716 $ 814,338 *Note: Please note, the construction market is extremely unpredictable at this time. Shelter Planners of America, Copyright @ EXHIBIT E - Page 1 of 1 E Arlington Animal Services Arlington.. TX 1 0510812024 Item WS1. Project Information: Public Bid Project Delivery Method: CSP Type of Construction: Steel Frame Flooring in Dog Kennels: Epoxy Resinous Dog Kenneling: Glazed CMU divider walls. All kenneling is galvanized chain link HVAC System: 100% Outside Air for Animal Areas Project Size: 20,000 SF Site Size: 4 acres Quality: High PROBABLE CONSTRUCTION COST IN 2024, DALLAS, TX DOLLARS $383/SF This is a City owned facility that features an "Adoption Mail" concept and a full animal hospital. The facility houses 131 Dogs and 128 Cats. WN: Arlington Animal Services 0510812024 Arlington., TX F61] Brown County Humane Society Nashville., IN Project Information: -Privately Bid -Project Delivery Method: Competitive -Type of Construction: Wood Frame -Flooring in Dog Kennels: Epoxy Resinous -HVAC System: 100% of Outside Air for Animals -Project Size: 10,082 SF -Site Size: 6 acres -Quality: Medium PROBABLE CONSTRUCTION COST IN 2024, DALLAS, TX DOLLARS $338/SF 1 0510812024 / Brown County Humane Society is a non-profit animal shelter that serves Brown County, IN. The site is adjacent to a creek and most of it is in a floodplain, so the area where the new building and parking is located is filled to bring it up out of the flood plain. The facility is designed to house 24 Dogs and 46 Cats. Shelter, Manners of Arnerica, Copyright @ 3 F662] Brown County Humane Society Nashville., IN Shelter F'Winers of Arner�ca, Copyright Oc 1 0510812024 / F63] Marshall Texas Animal Shelter Marshall, TX Project Information: -Public Bid -Project Delivery Method: Design -Build -Type of Construction: Wood Frame front building and CMU walls in dog housing -Dog Kenneling Material: CMU and Welded Stainless Steel kenneling -Flooring in Dog Kennels: Epoxy Resinous -HVAC System: 100% of Outside Air for Animals -Project Size: 7,320 SF -Site Size: 2.7 acres -Quality: Medium PROBABLE CONSTRUCTION COST IN 2024, DALLAS, TX DOLLARS $325/SF This is a City owned facility that houses 31 Dogs and 32 Cats. Shelter, F'Wirrers of America, Copyright @ 1 0510812024 Ite 5 F64] Marshall Texas Animal Shelter Marshall, TX Shelter F'Winers of Arner�ca, Copyright Oc 1 0510812024 Ite F65] Montgomery County Animal Adoption & Care Cent - -- Christiansburg, VA 1 0510812024 Project Information: -Public Bid -Project Delivery Method: Competitive -Type of Construction: Wood Frame -Flooring in Dog Kennels: Epoxy Resinous .HVAC System: 100% of Outside Air for Animals -Project Size: 16,733 SF -Site Size: 3 acres -Quality: High —Medium PROBABLE CONSTRUCTION COST IN 2024, DALLAS, TX DOLLARS $339/SF This is a County owned facility that will be operated by a local non-profit. The facility features a clinic for shelter animals that a local non-profit plans to also use for a high volume spay and neuter clinic. This facility is designed to house 69 Dogs and 64 Cats. Shelter, Nanners of America, Copyright 0 7 F66] Montgomery County Animal Adoption & Care Cent - -- Christiansburg, VA 1 0510812024 Sheh�er F'Winers of America, Copyright (D F67] Universal City Animal Care& Adoption 1 0510812024 Item Universal City, TX Project Information: -Publicly Bid -Project Delivery Method: Competitive -Type of Construction: Wood Frame -Suspencled Foundation on piers (expensive) -Flooring in Dog Kennels: Epoxy Resinous -Dog Kenneling: Aluminum -HVAC System: 50% outside air in Animal Area -Project Size: 7,000 SF -Site Size: 1.5 acres -Quality: High PROBABLE CONSTRUCTION COST IN 2024, DALLAS, TX DOLLARS $413/SF This is a City owned facility with a courtyard design. The facility features an animal receiving area, dog kennels, cat rooms, staff offices, laundry room, food storage and animal kitchen. The facility is designed to house 31 Dogs and 40 Cats. Shelter F)Winers of Arner�ca, Copyright (0 9 F681 Universal City Animal Care& Adoption 1 0510812024 Item Universal City, TX Shelter F'Winers of Arner�ca, Copyright Oc 10 F691 Fort Bend County Animal Services Rosenberg., TX Project Information: -Public Bid 1 0510812024 Item -Project Delivery Method: Design -Build -Type of Construction: Pre -Engineered Metal Building -Flooring Type in Dog Kennels: Sealed Concrete -Dog Kenneling: Chainlink -Countertops: Plastic Laminate -HVAC System: Dog Kennels have heat and ventilation only, no air-conditioning -Project Size: 5,500 SF -Site Size: 0.25 acres -Quality: Low PROBABLE CONSTRUCTION COST IN 2024, DALLAS, TX DOLLARS $240/SF* *10% mark up is added to the construction cost since the Owner provided much of the sitework. This is a County owned facility that was built on a tight budget and had to meet the local flood requirements since this site is in an area subject to flooding. The facility features ACO offices, a large conference room, and medical clinic The facility is designed to house 38 Dogs and 12 Cats. Shelter, Nanners of America, Copyright CD F70] Fort Bend County Animal Services Rosenberg., TX Shelter 1-'Winers of Arner�ca, Copyright CD 1 0510812024 Item 12 F71]