09-24-2009 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY F WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board September 24, 2009—6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Update Wylie Arts Festival Committee Reports. (Committee Chairs) Executive Summary Committee chairs for the Wylie Arts Festival will give a brief update on the work completed for those functions. September 3,2009 Wylie Public Arts Advisory Board Meeting Agenda Page 2 of 2 • Discussion regarding the timeline for selection of artist(s) for the Founder's Park Art Project. Executive Summary A timeline is tentatively set for the Founder's Park Art Selection Process. Staff is waiting to confirm the dates with the selection panel members. Staff liaison Ehrlich will review the dates with the board. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the September 3, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Tabled Item from 9-3-09 (motion to remove from table and consider) 2. Consider and act upon the Art Selection Panel for the new Wylie Municipal Complex CIP Art Project. Executive Summary The PAAB tabled the artist selection panel on August 27, 2009 and again at the September 3, 2009 PAAB meeting to allow further time to contact artists and citizens willing to serve on this committee. The selection panel should consist of staff from the three buildings, artists or persons with public art knowledge and experience, citizens from the community, a representative from the Public Arts Advisory Board and possibly a landscape architect or building architect. Nominations will be accepted from board members and action can be taken on those nominations to place some/all on the selection panel. Attached is the panel list as it has been discussed previously. Additional artists are being contacted and will be available for review at this meeting. ADJOURNMENT CERTIFICATION I certj that this Notice of Meeting was posted on this 21st day of August, 2009 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Founder's Park CIP Art Project Art Selection Process Timeline October 12, 2009 - Selection Panel Meeting(scale to 2-3 artists) will invite Council and PAAB to sit in if they wish to. October 21, 2009—Finalists Presentations to Selection Panel (Will invite Council and PAAB to sit in if they wish to) October 29, 2009—Finalist (s) Presentation to PAAB (in order of preference by the selection panel) November 2009—Dec./Jan. 2010—Collaboration for the final art design takes place with the first choice artist and creation of the contract to commission the art. December 8, 2009 or January 12, 2010—Council Presentation of final art design by chosen artist and contract to commission the art. (Timeline dependent upon collaboration after final artist is chosen in October.) Selection Panel for Fotrder's Pork Capital Improvement Protect Appointed at the NDVerrber 20, 2O08 Public Arts Advisory.board Meeti Bill Nelson Terry LeGrand Wylie Pcrks Superintendent Neighborhood Representative 2000 Highway 78 North 3011 Candlebrook Drive(Sage Creek) Wylie,TX 75098 Wylie,TX 75098 972-442-8196 214-616-8549 bill.nelsonowylietexasgov terronlegrandohotmail.com Anne Hiney Ashley Burt Chair,Wylie Parks and Recreation Board Member, Public Arts Advisory Board 301 N. Cottonbelt Avenue 606 Andersonville Lane Wylie,TX 75098 Wylie,TX 75098 972-672-4133 469-467-7331 Annejiineyomac.com lilblackrsxoyahoo.com Charles Flesch Mike Rutan Citizen Structural Engineer (Neighborhood) 1106 Sheppard 600 Woodbridge Pkwy #3121 Wylie,TX 75098 Wylie, TX 75098 972-442-7714 . 972-583-7442 (cell) 765-461-3365 charles.fleschonetessentials.net mwrutanohotmail.com Suzanne McCord Pam Wells Local Artist residing in Seis Lagos Owner, Wylie Flower and Gift Shop 203 Riva Ridge 102 N. Ballard Wylie, TX 75098 Wylie, TX 75098 972-442-4643 972-442-5837 flashmccordoverizon.net serviceowylieflowershop.com Non-Voting Advisory Members Mike Sferra Public Services Director 972-442--8108 Chris Hoisted City Engineer 972-442-8109 Francois De Koch Project Architect Hoiff and Aerates Public Arts Advisory Board CITY OF WYLIE Minutes Special Called Board Meeting September 3, 2009 - 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:37 p.m. by Chairman Stewart Matthews Those in attendance were Vice Chairman Polly Harrison, Ashley Burt, Erin Dougherty, Thomas Gaudreau, Kathy Spillyards, Alvaro Salinas. Staff present included Carole Ehrlich, Board Liaison/Secretary. DISCUSSION ITEMS • Wylie Arts Festival Committee Reports. (Committee Chairs) Committee Summaries Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those functions. Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were several booths confirmed and some very interested. She asked about the possibility of decreasing the fee to allow more vendors in this economic time. She reported that the committee would discuss that option in detail. Volunteers Committee: Erin Dougherty, committee chair, reported that she had not yet contacted individuals to provide volunteer tasks. She reported that she would meet with Public Information Officer Kelly to obtain assistance in coming up with a list of tasks that will need volunteers and a list of event tasks the Wylie Parks Department will be undertaking. Sponsorship and Publicity Committee: Committee Chair Alvaro Salinas, reported that previously the committee had submitted and gained approval for the sponsorship packet. He reported that since that time two additional options were placed on the table to be discussed with direction from the board. He suggested that the second vendor option could be revised from $750 to $500 and then implement an additional sponsorship group who would receive name only (18 font) on the advertising material and then a fourth group that would be a $100 donation "Friends of the Festival". This group would receive a thank you only but would support the event with their donations. He explained that the first option would be to keep the same two sponsorship options originally approved and reduce the second level from $750 to 450 or 500. Board direction was to revise the sponsorship groups to include the $3,000 gold sponsorship, $500 Silver Sponsorship (booth, less number of T-shirts, smaller logo and name), a $250 Bronze Sponsorship with a 12 pt name only for advertising and a $100 "Friends of the Arts" sponsorship with a thank you advertisement only. Committee Chair Salinas reported that the committee would revise the sponsorship pamphlet and begin soliciting advertisers. He noted that the new sponsorship packets would go out to the board members for assistance in obtaining sponsors. Entertainment/Performinq Arts: Polly Harrison, committee chair, reported that there were several previously committed entertainment groups from WISD. She noted that she would continue to solicit groups from the local school system but she was now going tc ask surrounding area schools to participate as well. Ms. Harrison stated that she would be meeting with PIO Kelly to work out a prospective schedule. Harrison reported that she had been in cc-,tact with Macklin Henderson, art director for WISD and she had agreed to assist with an art contest that could have art displayed in the downtown merchants windows prior to judging the day of the event. More information MI be forthcoming with regard to this activity. Festive Food Vendors Food Chair Spillyards reported that there were four food demonstrations committed to the event. She explained that more than likely there would be a total of five demos throughout the day. She noted that it was still early and she had not received any applications for food vendors to sell products. She noted she would keep the board apprised of new submissions. • Discussion regarding the Artist Selection Panel for the Municipal Complex and recommendations of the art site(s). (C. Ehrlich, Staff Liaison) Staff/Board Summary PAAB liaison Ehrlich reported that she had met with staff members from the three buildings to receive input regarding the placement of art in and around the buildings including the Herk van Tongeren sculpture. She reported that the total budget for the three buildings was around $402,000 of which the costs for the art donation must be accounted for as well as the building of the base, installation, cleaning, and patina replacement if needed. She noted that staff had recommended that a good place for the sculpture might be on the front(parking lot) side of the library near the teen reading room. She reported that the main art, as recommended by the architects, was recommended to be placed in front of the Recreation Center in the middle parking green space. She reported that the secondary piece of art was recommended at the back of the Library near the Recreation Center where it could be seen through the breezeway entrance. She reported that in light of the volunteers that have come forward to assist with the project and some experience within the board, she asked for direction regarding the amount of consulting that would be necessary for the upcoming project. Direction from PAAB members was to research the possibility of using art consulting on very "limited" bases with staff providing the Request for Qualifications/Call for Artists and receipt of submissions. Board liaison Ehrlich reported that staff could provide all filing and presentations of submissions through MacBook utilizing iPhotos. She reported that other art coordinators in the Metroplex were using this software. She noted that artists would submit all required items on CD for easy downloading to MacBook. Further research will be completed for costs and functionality of this setup. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the August 27, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Gaudreau, seconded by board member Salinas to approve the August 27, 2009 minutes as presented. A vote was taken and the motion passed 7-0. September 3,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 3 Tabled Item from 8-27-09 (motion to remove from table and consider) Board Action A motion was made by board member Spillyards, seconded by board member Salinas to remove Item #2 from the table and consider. Consensus of the board was to remove from the table and consider an Art Selection panel for the new Municipal Complex CIP Art Projects. 2. Consider and act upon the Art Selection Panel for the new Wylie Municipal Complex CIP Art Project. Executive Summary Board liaison Ehrlich reported that the board had tabled the artist selection panel to allow further time to contact artists and citizens willing to serve on this committee. The selection panel should consist of staff from the three buildings, artists or persons with public art knowledge and experience, citizens from the community, a representative from the Public Arts Advisory Board and possibly a landscape architect or building architect. Nominations lselection accepted from members action placeons to some/all on the pa el. She reported that had made recommendations for the panel and several board members had nominated persons willing to serve. Ehrlich reported that a subcommittee was also suggested to pare down the artist's submissions. She noted that three PAAB members and two outside art coordinators with many years experience had volunteered to serve on this sub-committee. Board member Spillyards asked if the item could be tabled to the September 24, 2009 board meeting to give time for her to contact additional artists and citizens to serve on the panel. Board Action A motion was made by board member Spillyards, seconded by board member Salinas to table Item #2 to the September 24, 2009 PAAB meeting to allow time to gather additional names for submission. A vote was taken and the motion passed 7-0. ADJOURNMENT Board Action A motion was made by board Vice Chair Harrison, seconded by board member Gaudreau to adjourn the meeting at 8:20 p.m. A vote was taken and the motion passed 7-0. Stewart Matthews, Chair Carole Ehrlich, Secretary y September 3,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 3 Wylie Municipal Complex Art Selection Panel Staff Representation Mike Sferra, Director of Public Services Rachel Orozco, Library Director Renae' 011ie, Planning Director Mindy Manson, City Manager (ex-officio) Architect Maribeth Flowers APLD (Certified Landscape Designer) Craig Melde, Architexas (advisory only) Artists and Art Coordinators Margaret Robinette, Founder and Director of the Dallas Cultural Arts Program and Art Director for the City of Dallas (retired) Marie Renfro —Fine Artist mrenfroart@aol.com Home phone 972-727-5426 cell-214-232-0622 Color and creativity best describe Mari Color and creativity best describe Marie Renfro's paintings in oil or acrylic. A very versatile artist, Marie enjoys using various media to express her emotional response to a subject. Her work has received numerous outstanding awards and is included in major collections. She holds a Master of Fine Arts Degree from Texas Woman's University in Denton, TX and has studied in several European countries. Marie is a lifetime member of the Plano Art Association, a Signature member of the Southwestern Watercolor Society, the Western Federation of Watercolor Societies, and Associated Creative Artist's of Texas, and the Texas Visual Arts Association. She is also a member of the Dallas Museum of Art. Carol Wertheimer 'cwertheimer@gmail.com' Wylie Citizens Mary Davis Wylie Public Art Advisory Board Member Stewart Matthews Art Selection Sub-Committee Members (to narrow call to a short list for review by the selection panel) Margaret Robinette, Founder and Director of the Dallas Cultural Arts Program and Art Director for the City of Dallas (retired) Christine Eubanks, Art Coordinator for the City of Plano Erin Dougherty, PAAB Member Thomas Gaudreau, PAAB Member Alvaro Salinas, PAAB Member