05-13-2024 (Parks & Recreation) MinutesWylie Parks and Recreation Board Regular Meeting Minutes IAI
May 13, 2024 — 5:30 pm fN
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
CITY OF
WYLI E
CALL TO ORDER
Board Chair Beaux Dyson called the regular meeting to order at 5:31 p.m. The following Parks and
Recreation Board members were present: Vice -Chair Gloria Suarez, Board Member Craig Allen, Board
Member Kim Mullis, Board Member Nick Puente, Board Member Scott Hevel, and Board Member Brian
Arnold.
Staff present included Parks and Recreation Director Carmen Powlen, Assistant Parks and Recreation
Director Brent Stowers, and Parks and Recreation Administrative Assistant Janet Pieper.
PRESENTATIONS
No presentations.
CITIZEN COMMENTS ON NON -AGENDA ITEMS
No citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the February 12, 2024, Regular Parks and Recreation Board
Meeting Minutes.
Board Action
A motion was made by Board Vice -Chair Suarez, seconded by Board Member Hevel, to approve the
February 12, 2024, Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the
motion passed 7-0.
2. Consider and act upon approval of the Hope Under the Stars fundraiser event at Olde City
Park on October 5, 2024.
Board Action
A motion was made by Board Member Puente, seconded by Board Member Mullis, to approve the
Hope Under the Stars fundraiser event at Olde City Park on October 5, 2024. A vote was taken, and
the motion passed 7-0.
WORK SESSION
WS1. Parks and Recreation Board Tour and Meeting Date Amendments.
Staff Comments
Parks and Recreation Administrative Assistant Janet Pieper gave an update on the recent change to future
Parks and Recreation Board Tours. She advised that the two tours held in the spring and fall will be
replaced by one summer tour which will take place annually in July immediately after the Regular Parks
and Recreation Board Meeting.
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May 13, 2024, Parks and Recreation Board Regular Meeting Minutes
Ms. Pieper announced that the previously scheduled November 11 " Regular Parks and Recreation Board
Meeting was canceled because it fell on the City holiday on which Veteran's Day is observed. If
necessary to reschedule this meeting, staff will look into an alternate meeting date as November
approaches.
WS2. Project Updates.
Assistant Parks and Recreation Director Brent Stowers provided updates on the department's current and
future projects.
The Community Park Center (formerly known as the Senior Recreation Center) renovation project is
complete except for a few punch list items that the contractor is in the process of addressing. Operations
at the center began today, May 13, and a grand opening event is scheduled for this Wednesday, May 15,
from 12:30 p.m. to 1:30 p.m. Board Members are encouraged to attend if available.
The Pirate Cove Playground project at Founders Park is approximately six weeks behind due to the
excessive rain. Concrete has been poured for the playground border and sidewalk, and the equipment
installation will begin tomorrow, May 14.
Also delayed due to excessive rain, the Founders Park field renovation project continues on the three
athletic fields located on the park's northwest side. Staff are working with our Facilities Department to
complete the electrical work to power up the irrigation controller, and sod is expected to be completely
installed within a few weeks, weather permitting.
The upcoming phase two playground project at Community Park is underway with preparations made for
the new rubber -based poured -in -place surfacing and additional playground equipment. This installation
will take place after the area has dried out from the rain.
The splash pad projects at Community Park and the East Meadow areas are ongoing after experiencing
weather -related delays. Concrete for the parking lot at the East Meadow splash pad was partially poured
with the plan to complete the rest of it within the week, weather permitting. The next step on both splash
pads is the addition of concrete around the splash pads themselves. Due to the recent excessive rain, the
anticipated opening date for both splash pads has been changed to late summer of 2024.
WS2. Program Updates.
Parks and Recreation Director Carmen Powlen reviewed updates on departmental programs and events.
The Annual Pedal Car Race took place at the Historic Downtown Wylie on May 5th, which Parks and
Recreation Department staff assisted with. The turnout was good and over 370 swag items were passed
out during the event. The Welcome Center at the Brown House was also open during the event and had a
steady stream of visitors to tour and visit the exhibits.
83 summer camps for ages three to 16 will start at the Recreation Center on May 28 and at this time are
64% full, a 4% increase from last year.
Summer Kickoff, an annual collaborative event with the Rita Smith Public Library, is scheduled for June
7t' from 9:00 a.m. to 12:00 p.m. This free event will include outdoor games, meet and greet opportunities
with camp instructors, arts and crafts, camp and program signups, and inflatables. Food trucks will be
available onsite during the event with items available for purchase.
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May 13, 2024, Parks and Recreation Board Regular Meeting Minutes
I
Parks and Recreation Department staff will assist with the annual Bluegrass on Ballard event on June 291h
from 10:00 a.m. until 9:00 p.m. Staff will offer free children's activities and popsicles during the car show
portion of the event at the Welcome Center at the Brown House facility.
ADJOURNMENT
A motion was made by Board Member Mullis, seconded by Board Vice -Chair Suarez, to adjourn the
meeting at 5:58 p.m. A vote was taken, and the motion passed 7-0.
ftF&tDjWh, Board Chair
ATTEST:
Janet ifieper, Administrative Assistant
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May 13, 2024, Parks and Recreation Board Regular Meeting Minutes