07-08-2024 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
July 08, 2024—5:30 PM f'V
Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
WYLIE
CALL TO ORDER
PRESENTATIONS
PRl. Parks and Recreation Administrative Assistant, Janet Pieper, will give a quick summary of the Parks and
Recreation Board Member roles, highlight other key information, and then ask each of the seven Board
Members and staff liaisons to briefly introduce themselves.
PR2. Recreation Center Programmer, Ally Hohmen, will present an overview of National Parks and Recreation
Month.
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of*the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider, and act upon,the election of the Parks and Recreation Board Chair for the 2024-2025 term.
2. Consider, and act upon,the election of the Parks and Recreation Board Vice-Chair for the 2024-2025 term.
3. Consider and act upon approval of the June 10,2024,Parks and Recreation Board Regular Meeting Minutes.
4e Consider and act upon approval of the Wylie ISD Council of PTAs Back the Future fundraiser event at Olde
City Park on September 21,2024.
EXECUTIVE SESSION
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on.July 5,2024, at 5:00 p.m. on the outside bulletin board at Wylie
City Hall, 300 Country Club Road, Building 1.00, Wylie, Texas, a place convenient and readily accessible to the
public at all times.
1
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange, lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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0710812024 Item 1.
JAJ
Wylie Parks and Recreation Board
CITY F AGENDA REPORT
WYLIE
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject 0
Item 1. Consider, and act upon,the election of the Parks and Recreation Board Chair for the 2024-2025 term.
Recommendation I
Motion to approve item as presented.
Discussion
Discuss Board Member election options for Chair.
Page 1 of 1
0710812024 Item 2.
JAJ
Wylie Parks and Recreation Board
CITY F AGENDA REPORT
WYLIE
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject 0
Item 2. Consider, and act upon,the election of the Parks and Recreation Board Vice-Chair for the 2024-2025 term.
------------------
Recommendation
Motion to approve Item as presented.
Discussion
Discuss Board Member election options for Vice-Chair.
Page 1 of 1
0710812024 Item 3.
IAI
f N Wylie Parks and Recreation Board
WYLIE AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Item 3. Consider and act upon approval of the June 10,2024,Parks and Recreation Board Regular Meeting Minutes.
7otion to approve Item as presented.
The minutes are attached for your consideration.
5]
0710812024 Item 3.
Wylie Parks and Recreation Board Regular Meeting Minutes
June 10,2024—5:30 pm
Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098
CITY OF
WYLIE
CALL TO ORDER
Board Chair Beaux Dyson called the regular meeting to order at 5:30 p.m. The following Parks and
Recreation Board members were present: Vice-Chair Gloria Suarez, Board Member Craig Allen, Board
Member Kim Mullis,Board Member Nick Puente,Board Member Scott Hevel, and Board Member Brian
Arnold.
Staff present included Assistant Parks and Recreation Director Brent Stowers, and Parks and Recreation
Administrative Assistant Janet Pieper.
PRESENTATIONS
PRl. Appreciation Acknowledgement to Outgoing Board Members..
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the May 13,2024,Regular Parks and Recreation Board
Meeting Minutes.
Board Action
A motion was made by Board Member Mullis, seconded by Board Member Allen,to approve the
May 13, 2024, Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the
motion passed 7-0.
2. Consider and act upon approval of the Connection Point Church 3rd Annual Run for the
Fatherless 5K and Fun Run event in Founders Park on November 23,2024.
Board Action
A motion was made by Board Member Mullis, seconded by Board Member Allen,to approve the
Hope Under the Stars fundraiser event at Olde City Park on October 5, 2024. A vote was taken, and
the motion passed 7-0.
3. Consider and act upon parkland dedication for Ladera-Wylie Development.
Board Action
A motion was made by Board Vice-Chair Suarez, seconded by Board Member Arnold,to approve the
parkland dedication for Ladera-Wylie Development. A vote was taken, and the motion passed 7-0.
WORK SESSION
WS1.FY 2025 Budget Recommendations for 4B Projects.
Page 1 of 2
June 10, 2024, Parks and Recreation Board Regular Meeting Minutes
0710812024 Item 3.
Assistant Parks and Recreation Director Brent Stowers presented a slideshow reviewing the upcoming
2025 budget recommendations for the Parks and Recreation 4B projects.
WS2.Project Updates.
Assistant Parks and Recreation Director Brent Stowers provided updates on the department's current and
future projects.
WS2.Program Updates.
Parks and Recreation Administrative Assistant Janet Pieper reviewed updates on departmental programs
and events.
ADJOURNMENT
A motion was made by Board Member Mullis, seconded by Board Member Allen,to adjourn the meeting
at 6:53 p.m. A vote was taken, and the motion passed 7-0.
Beaux Dyson,Board Chair
ATTEST:
Janet Pieper,Administrative Assistant
Page 2 of 2
June 10, 2024, Parks and Recreation Board Regular Meeting Minutes
0710812024 Item 4.
IAI
f N Wylie Parks and Recreation Board
CITY OF
WYLIE AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Item 4. Consider and act upon approval of the Wylie ISD Council of PTAs Back the Future fundraiser event at Olde City Par
on September 21, 2024.
otion to approve the Item as presented.
Discussion
The Wylie Independent School District (WISD) Council of PTAs representative, Becky Welch, is requesting to host their
nnual event at Olde City Park. Their goal is to help raise funds for their organization and to bring the WISD and the City of
Wylie community together. The organization plans to schedule food vendor trucks and sell t-shirts,tumblers,books, candles,
wreaths, etc. during their event. Local PTAs will also sell memberships and spirit wear items. The event will also have local
business vendor booths, carnival games,bounce houses/inflatables, live entertainment, and other activities.
0710812024 Item 4.
JAJ CITY O
f N WYLIE
Parks&Recreation iepartment
300 Country Club Rd, Building 100
Wylie,TX 75098
972-516-6340 ( Parks@wylietexas.gov
Non-Profit Park Event Application
Please mote that this application is NOT required in order to reserve a pavilion or gazebo for typical private group
parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or
pick up games;instead click on the following lirate to make a
reservation:hftps.,//anc.apm.activecommunities.com/wylie
munities.com/wylie
Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5KIfun runs,
fundraisers, events with food and/or merchandise vendors, and all events wherein items will be sold. This form is reviewed
by staff for approval prior to the requested event and must be submitted a minimum of twelve weeks in advance, and no
sooner than 6 months prior to the event date being requested.
After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of
approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if
staff finds that.
® Priority use is given to City Events and private rentals;
All fees have been paid;
The event does not:
a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected
attendance, etc., as determined by staff,,
b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days
prior to or 14 days after the City-sponsored Bluegrass on Ballard event);
c.Present an unreasonable danger to health or safety;
d. Cause loss or damage to City property,
e. Interfere with or place a burden on Public Safety services;
f, interrupt the safe and orderly movement of pedestrians and vehicles.
® For events including food items, applicant provides documentation from the Collin County Environmental Services
indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold,
free, food trucks, catering, homemade,prepackaged, etc.;
a.Please contact the Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County
website is www.collihcountytx.gov for further information.
b. if permit is required by Environmental Services,provide staff with a list of all planned food vendors and a
copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term
Event Food ServicefHeaith Permit.
® There will be adequate sanitation available in or adjacent to the event,in addition to the City facilities as deemed
necessary,such as port-a-lets, wash stations,and other required health facilities.
The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and
Recreation rules and City Ordinances.
Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the
Park Event Application.
Applicant Information
Name of Organization* Website 0710812024 Item 4.
Wylie ISD Council of PTAs
Are you a non profit?* Please upload 501c3 Documents
Yes No Copy of Tax Exempt Forms,pdf 70.19KB
Contact Information
Primary Contact Name*
Becky Welch
Event Information
Event Name/Title
Back the Future
Event Type*
Fundraiser
Purpose of event*
The purpose of the event is to bring our Wylie ISD school district and City of Wylie community together.
Event Location*
Olde City Park 112 S Ballard Avenue
Proposed Event Date* Alternative Event Date*
09/21/2024 09/21/2024
Start Time* End Time*
01:00:00 PM 09:00:00 PM
lnclude Setup Include Cleanup
Do you plan to sell items of any kind?
example;drinks,food iterns,t-shirts,snow cones,memberships,registrations etc,
Yes No
Please specify all items you plan to sell
Vendors will sell various food and drink items,tshirts,tumblers, books,candies,wreaths,etc., Local ptas will sell
memberships and spirit wear items.
Will there be food items provided?
Yes No
Please specify the types of food items to be provided
In and Out food truck will be giving away 800 free meals to participants, Lalos Tacos, Kona Ice,SMOs Donuts,
baked goods, Dippin Dots, Pizza
Who is providing the food?
Applicant
Food Vendor
Other
F—10 I
Anticipated number of Participating Vendors* Anticipated Event Attendance 07/08/2024 Item 4.
100 1,000
Event Target Audience*
Wylie ISD families and community members
Event DetalIs*
This is our annual community outreach event for our Wylie ISD families and community members.We will have
local business vendor booths,all our local school ptas will set up booths and activities,carnival games, bounce
houses and inflatables,live entertainment,food trucks and more.We will be set up in the entire park including
the parking lot, pavilion,gazebo,Jackson Street and Ballard Street.We will have our Wylie ISD Superintendent
and his admin team out at the event as well as some of our school groups including the HS football teams, band,
cheerleaders, ROTC,etc.
Event Announcement and/or Flyers
Signature
Date
1146 UW1W 06/04/2024
F I