08-24-2009 (Parks & Recreation) Minutes Wylie Parks and Recreation Board
CITY OF WYLIE
Minutes
Wylie Parks and Recreation Board
Monday, August 24, 2009—6:30 pm
Wylie Municipal Complex—Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Chairman Anne Hiney called the meeting to order at 6:35 p.m.
Board Members present were: Chairman Anne Hiney, Vice-Chair Donna Larson, Dan
Chesnut, Jim Ward and Gary Robas. Absent members were: David Willey, Brandi
Lafleur.
Staff members present were: Parks & Recreation Superintendent Bill Nelson, Parks &
Recreation Assistant Superintendent Robert Diaz and Parks Secretary Sara Kisely.
CITIZENS PARTICIPATION
None.
BUSINESS ITEMS
1. Consider and act upon approving the Minutes from the July 27, 2009 Meeting.
Board Action
Vice-Chair Larson motioned to pass the July 27, 2009 minutes and Board Member
Robas seconded. A vote was taken and passed 5-0.
2. Consider and act upon approving a request from Chili's Grill and Bar for a Volleyball
Tournament Fundraiser at Community Park on Sunday, 09/20/2009 from 9am to
2pm.
Staff/Board Discussion
Kelley Bunyan from Chili's Grill and Bar Wylie#991 located at 1600 E FM 544 presented
this item to have a Volleyball Tournament Fundraiser at Community Park on Sunday,
Minutes—August 24,2009
Wylie Parks and Recreation Board
Page 1 of 3
September 20, 2009 from 9am —2pm. One hundred percent of the proceeds to register
for the tournament will go to St Jude's Children's Research Hospital® a nonprofit
organization. They wilt have donated beverages available for players and attendees
where all donations collected will go directly towards the cause.
Board Action
Board Member Ward motioned to pass the Volleyball Fundraiser and Vice-Chair Larson
seconded. A vote was taken and passed 5-0.
DISCUSSION ITEMS
1. Matt Rose, President of the Wylie Baseball Association, to address the board
regarding new rental fees on park pavilions.
Staff/Board Discussion
Matt Rose residing at 1507 Windward Ln, Wylie presented this item to the board on
behalf of the Wylie Baseball Association a nonprofit organization. Mr. Rose is concerned
the new city ordinance for pavilion rental fees is a hindrance to the nonprofit
organizations. The Board informed Mr. Rose that the fees are comparable to
surrounding cities and approved by the City Council. Board Member Ward mentioned
the grandfathering in of the Boy and Girl Scouts of America. Board Chair Hiney stated
there was no intention of hurting the nonprofit organizations and that the fees were
reasonable and fair. Board Chair Hiney stated if the fee becomes a hardship for the
Wylie Baseball Association then they may revisit the issue with City Council. Mr. Rose
may address this item to the City Council in the future.
2. Park Acquisition and Improvement Budget update.
Staff/Board Discussion
This item was requested by Board Chair Hiney and presented by Board Liaison Nelson.
The Board reviewed progress of parkland dedication year to date. Funds are budgeted
over the Central, East, and West Zones. Next year the central zone is budgeted for a
slide in Southbrook Park based on homeowner requests. Staff decided to wait on
budgeting additional items in order to use excess funds as matching for grant money.
3. Discuss setting of date to tour parks.
Staff/Board Discussion
The Board discussed dates to tour the city parks. Consideration was taken for weather,
daylight savings time, and the new city hall construction progress. It was agreed upon
that the Board would meet at Bart Peddicord Community Center on October 17, 2009 at
9:00 am. Arrangements would be made by parks for transportation.
Minutes—August 24,2009
Wylie Parks and Recreation Board
Page 2 of 3
•
4. Update on the Founders Park project.
Staff/Board Discussion
Items included in the main budget for Founders Park are:
• The sodding of the two large soccer fields.
• Playground Shade Structure/Picnic Pavilion
• Eight shade covers for the four new bleachers and four existing bleachers.
• Ten foot wide trail expansion at the existing soccer fields.
• Eight foot wide trail addition at the existing soccer fields.
The parking lot has been changed due to safety issues and Fire Department
Requirements. Staff will be in touch with Haiff Associates to determine if the
picnic pavilion will be a custom design or prefabricated. Staff anticipates
construction beginning in October 2009. Construction should last between eight
to ten months and is scheduled for completion in July 2010.
ADJOURNMENT
A motion was made by Board Member Chesnut to adjourn and Vice-Chair Larson
seconded motion; consensus of the Board was to adjourn. The Board adjourned at 7:38
P.m.
Anne mey, r
ATTEST:
ara Kisel , Boa ecretary
Minutes—August 24,2009
Wylie Parks and Recreation Board
Page 3 of 3