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08-12-2024 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting August 12, 2024—5:30 PM f'V Council Chambers - 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY WYLIE CALL TO ORDER PRESENTATIONS PR1. Division Overview Presentation. COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual, six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the July 8, 2024,Parks and Recreation Board Regular Meeting Minutes. 2. Consider,and act upon,approval of the Non-Profit Park Event Application from the Wylie P.O.L.LC.E. Club to hold their annual softball tournament at Founders Park on November 2nd and 3rd, 2024. 3. Consider, and act upon, approval of the Non-Profit Park. Event Application from the Cure Sanfilippo Foundation to hold the 3rd Annual Do it for Deelan 5K and Fun Run event at Founders Park on Saturday, December 14, 2024. 4. Consider and act upon approval of the amended 2024 Parks and Recreation Board Meeting and Tour Calendar. 5. Consider and act upon approval of the recommendation to amend the Parks and Recreation Board Bylaws. WORK SESSION WSI. Project Updates. WK. Program and Event Updates. WS3. Volunteer Opportunities. RECONVENE INTO REGULAR SESSION EXECUTIVE SESSION RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. 1 ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on August 9, 2024, at 5:00 p.m. on the outside bulletin board at Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to the public at all times. Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to,the following sanctions and purposes: Texas Government Code Section: § 551.071 —Private consultation with an attorney for the City. § 551.072—Discussing purchase, exchange, lease or value of real property. § 551.073—Discussing prospective gift or donation to the City. § 551.076—Discussing deployment of security personnel or devices or security audit. 2 0811212024 It PR1. f N Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Division Overview Presentation Recommendation /A Discussion Division overview presentation led by the Parks and Recreation Department Supervisors. 3] 0 WYLIE PARKS & RECREATION SUPERVISOR OVERVIEW 0 Jfi1 ,� O8/12/2024 Ifem PR1 q b Is oazk REVENUE & PRODUCT DEVELOPMENT L� „r r Omni= 111MEM WRC, SRC, BW, Parks, New Products WRC, SRC, BIFI, Parks, and Athletics and Athletics + Policy • Budget • Procedures • Large Projects at • Best Practices • Staffing facilities • Customer Service • Reporting • Day to day facility • Online Software + Auditing needs + Purchasing Administrator • Staffing • Activities and Programs • Record Retentions •` Custodial Liaison • Inventory +' Division offsite resources (storage units,etc.) NERIESEL.AL `4 z g O8/12/2024 Item PR1. w`, `cat l �`� � ti ti S 023M E11111M Elmo= V S Gym,fitness Area, Annual, monthly,and day Division facility leader. Indoor Walking Track, to day operations. Childcare, Climbing Wall, 9 Large Projects Meeting Spaces,and • Policy • Day to day facility • Procedures needs Locker Rooms. • Best Practices • Staffing • Reporting • Custodial Liaison • Budget • Online Software • Inventory • Staffing Administrator • Division offsite • Customer Service • Record Retentions resources (storage • Auditing units,etc.) • Purchasing • Activities and Programs 199UNW, 0811212024 Item PR1. \ c o y I SR REC CENTER & WELCOME CENTER IBM= EMEEM ti Ytt+�� Game Room, Fitness Welcome Center Annual, monthly,and day Area, Dining Room,and Museum, Gift Shop,and to day operations. Meeting Space Tours. • Policy • Budget/ Purchasing • Budget/Purchasing • Procedures • Staffing • Staffing • Best Practices • Customer Service • Museum Tours • Reporting • Auditing • Special Events • Online Software • Activities and Programs' • Wylie Historical Society Administrator • Field Trips and Rotary Liaison ` • Record Retentions • Meals on Wheels • Large Projects • Special Events • Community Outreach • Partnerships/Sponsors El NO 08/12/2024 Item PR I. MARKETING PROMOTIONSIt �a ; t Department marketing Regular Promotions Product development, and promotions leader. • Registration Drives quality Control,and • Print Ads reporting. • Special Events • Postcards • Downtown Merchants 0 Rack Cards • Programs and Activities Liaison • Branding •' Surveys • Communication • Surveys • Downtown Special Requests + Mailers Events • Activity Menu • Promos • Gift Shop Merchandise • Camp Catalog • Content • Activenet • City Website • Social Media El O8/12/2024 Item PR1 jr r r PARKS SUPERVISOR PARKS/PUBLIC SPACES Playgrounds, Trails, Annual, monthly,and day City-wide special event Green Spaces, to day operations. planning,and Landscape Areas,and implementation. Outdoor Recreational Policy Areas. • Procedures • Downtown Merchant' • Best Practices • Wylie Chamber • Budget • Reporting • City-Sponsored PubWorks • Citizen • Staffing • Division Safety Liaison • WISD • Customer Service' • Equipment Maint. • Inspections •• Playground Maint. :Purchasing • Facility iMaint. • Activities and Programs . Vandalism/Graffiti • Landscape Contract • Irrigation Repairs {aR I a',tyNr,yyldAYj,5g4 O8/12/2024 Item PR1. t e�� a t Jv\"fu .0 PARKS SUPERVISOR ATHLETICS 11220M Athletic Complexes and Annual, monthly,and day City athletic leagues Parks'. to day operations. liaison. • Budget • Chemical Treatments • Scheduling • Staffing + Mowing • Lighting • Customer Service • Field Maint. • Tournaments • Inspections • Equipment Maint • Restrooms • Purchasing • Litter • Concessions • Activities and Programs • Interoffice Mail Delivery • Mowing and Litter • Vandalism/Graffiti Contract �c� 0811212024 Item PR I. QUESTIONS? Annika Sacco Brittany Williams aiinika.sacco@wylietexas.gov brittany.williai-ns@wylietexas.gov Katy Burton Ron Thompson katy.burton@wylletexas.gov ron.t,hompson@wylietexas.gov Julie Pannell Rico Govera julie.pannel ylietexas.gov ricardo.govera@wylietexas.gov 0811212024 Item 1. IAI f N Wylie Parks and Recreation Board WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Consider and act upon approval of the July 8, 2024,Parks and Recreation Board Regular Meeting Minutes. 7otion to approve Item as presented. The minutes are attached for your consideration. F12] 0811212024 Item 1. Wylie Parks and Recreation Board Regular Meeting Minutes July 8, 2024—5:30 pm Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098 CITY OF WYLIE CALL TO ORDER Board Chair Beaux Dyson called the regular meeting to order at 5:31 p.m. The following Parks and Recreation Board members were present: Vice-Chair Gloria Suarez, Board Member Nick Puente,Board Member Brian Arnold, Board Member Tarah Harrison,and Board Member C'Ne Turner. Board Member Scott Hevel was absent from the meeting. Staff present included Parks and Recreation Director Carmen Powlen,Parks and Recreation Administrative Assistant Janet Pieper, and Parks and Recreation Programmer Ally Holmen. PRESENTATIONS PR1.Parks and Recreation Administrative Assistant, Janet Pieper, summarized the role of a Parks and Recreation Board Member,highlighted key Board information, then directed each Board Member and staff liaison to give a brief introduction. PR2. Recreation Center Programmer, Ally Holmen, gave a presentation overview of National Parks and Recreation Month. CITIZEN COMMENTS ON NON-AGENDA ITEMS No citizens came forward. REGULAR AGENDA 1. Consider, and act upon,the election of the Parks and Recreation Board Chair for the 2024-2025 term. Board Action A motion was made by Board Member Puente, seconded by Board Member Arnold,to approve the nomination and reelection of Board Chair Beaux Dyson for the 2024-2025 term. A vote was taken, and the motion passed 6-0,with Board Member Hevel absent from the meeting. 2. Consider, and act upon,the election of the Parks and Recreation Board Vice-Chair for the 2024-2025 term. Board Action A motion was made by Board Vice-Chair Suarez, seconded by Board Chair Dyson,to approve the nomination and election of Board Member Nick Puente for the 2024-2025 term. A vote was taken, and the motion passed 6-0,with Board Member Hevel absent from the meeting. 3. Consider and act upon approval of the July 8, 2024,Regular Parks and Recreation Board Meeting Minutes. Page 1 of 2 July 8, 2024, Parks and Recreation Board Regular Meeting Minutes F13] 0811212024 Item 1. Board Action A motion was made by Board Member Suarez, seconded by Board Member Harrison,to approve the July 8, 2024,Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the motion passed 6-0,with Board Member Hevel absent from the meeting. 4. Consider and act upon approval of the Wylie ISD Council of PTAs Back the Future fundraiser event at Olde City Park on September 21, 2024. Board Action A motion was made by Board Vice-Chair Puente, seconded by Board Member Turner,to approve the Wylie ISD Council of PTAs Back the Future fundraiser event at Olde City Park on September 21, 2024. A vote was taken, and the motion passed 6-0,with Board Member Hevel absent from the meeting. WORK SESSION No Work Session items were included due to the Parks and Recreation Board Tour following the meeting adjournment. ADJOURNMENT A motion was made by Board Member Arnold, seconded by Board Member Suarez,to adjourn the meeting at 6:00 p.m. A vote was taken, and the motion passed 6-0,with Board Member Hevel absent from the meeting. Beaux Dyson,Board Chair ATTEST: Janet Pieper,Administrative Assistant Page 2 of 2 July 8, 2024, Parks and Recreation Board Regular Meeting Minutes F14] 0811212024 Item 2. fN Wylie Parks and Recreation Board CITY I AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Consider, and act upon, approval of the Non-Profit Park Event Application from the Wylie P.O.L.I.C.E. Club to hold them annual softball tournament at Founders Park on November 2nd and 3rd, 2024. Recommendation i Motion to approve the Item as presented. Discussion 0 This is a repeat event hosted by the Wylie P.O.L.I.C.E. Club, a non-profit organization, at Founders Park on Saturday, November 2nd and 3rd, 2024, from 8:00 am to 10:00 pm. The organization gives students a better understanding of the la enforcement profession from the local to the federal level. The organization also teaches students the importance of goo leadership and character traits. Wylie ISD Resource Officer Jose Serrato noted on his application that in addition to the team participation fees,they plan to sell prepackaged food and drinks items during their event. 1.6 teams are expected to participate in this co-ed slow pitch softball tournament with spectators attending from the surrounding communities. Staff will work with the applicant on event support as needed if approved by PARB and City Council. F15] 0811212024 Item 2. JAJ CITY O f'N WYLIE Parks&Recreation iepartment 300 Country Club Rd, Building 100 Wylie,TX 75098 972-516-6340 ( Parks@wylietexas.gov Non-Profit Park Event Application Please mote that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or pick up games;instead click on the following lirate to make a reservation:hftps.,//anc.apm.activecommunities.com/wylie munities.com/wylie Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5KIfun runs, fundraisers, events with food and/or merchandise vendors, and all events wherein items will be sold. This form is reviewed by staff for approval prior to the requested event and must be submitted a minimum of twelve weeks in advance, and no sooner than 6 months prior to the event date being requested. After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if staff finds that. ® Priority use is given to City Events and private rentals; All fees have been paid; The event does not: a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected attendance, etc., as determined by staff,, b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days prior to or 14 days after the City-sponsored Bluegrass on Ballard event); c.Present an unreasonable danger to health or safety; d. Cause loss or damage to City property, e. Interfere with or place a burden on Public Safety services; f, interrupt the safe and orderly movement of pedestrians and vehicles. ® For events including food items, applicant provides documentation from the Collin County Environmental Services indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold, free, food trucks, catering, homemade,prepackaged, etc.; a.Please contact the Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is www.collihcountytx.gov for further information. b. if permit is required by Environmental Services,provide staff with a list of all planned food vendors and a copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term Event Food ServicefHeaith Permit. ® There will be adequate sanitation available in or adjacent to the event,in addition to the City facilities as deemed necessary,such as port-a-lets, wash stations,and other required health facilities. The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and Recreation rules and City Ordinances. Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the Park Event Application. Applicant Information Fl-61 Website 0811212024 Item 2. Name of Organization* https://www.wylietexas.gov/community2/youth_progra Wylie POLICE Club ms/police_club.php Are you a aeon profit?* Please upload 501c3 Documents Yes No Contact Information Primary Contact Name* Jose 5errato Evert Information Event Name/Title* Co-ed Softball Tournament Event Type* Fundraiser Purpose of event* Money raised for this event gets used throughout the year for community events. Event Location* Founders Park 851 Hensley Lane Proposed Event Date* Alternative Event Date* 11/02/2024 11/09/2024 Start Time* End'Time* 08:00:00 AM 10:00:00 PtVI Include Setup Include Cleanup Do you playa to sell items of any kind? example:drinks,food items,t•shirls,snow comes,memberships,registrabons elra. Yes No Please specify all items you plan to sell Individually Packaged Food and Drinks Will there be food items provided? Yes No Please specify the types of food items to be provided Individually Packaged Food and Drinks Who is providing the food? Applicant Food Vendor Other F17] Anticipated number of Participating Vendors* Anticipated Event Attendance 08/12/2024 Item 2. 1 500 Evert Target Audience Wylie Community Event Details* This event is a 16 team Co-Ed slow pitch softball tournament meant for kids and the community to come together and enjoy a day of fun. Event Announcement and/or Flyers Signature Date k t '°' 08/01/2024 18 08112/2024 Item 2. TEXAN40`* STATE 'y TExAs SCHOOLSAFETY Texas School Safety Center Spotlight Award Student/Peer-Led Groups and/or Programs Winner(2nd Quarter-FY2 1 ) The Wylie ISD P.O.L.I.C.E.(Practice of Leadership Integrity and Character Education)Club has been recognized by Texas State's Texas School Safety Center's Spotlight Program.This award recognizes individuals,schools and districts that foster education and learning through safe and secure campuses.Quarterly recipients will be considered for their annual overall awards presented at the Texas School Safety Conference in June 2019.Wylie ISD and Wylie PD won for Student/Peer-Led Groups and Programs.Officer Michael Stewart and Officer Mike Hashimoto run the program. Sponsor/Donation Opportunities The Wylie P.O.L.I.C.E.Club holds several events throughout the school year to raise money for worthy causes and people in the community in need of assistance.These events include but are certainly not limited to the following: • The annual Parents Night Out/Toy Drive to benefit families at Christmas • The annual Slow Pitch Softball Tournament • Fundraisers for Fallen Officers • Fundraisers for the Collin County Child Advocacy Center • AND LOTS MORE If you or your company are interested in sponsoring an event or need help with an upcoming event please contact Officer Stewart (Mai o:m ael.stewart_ wvli.te gov). If you would like to make a general donation to the Wylie P.O.L.I.C.E.Club to assist with its continuing efforts to support our community please contact Officer Stewart tmailto°michl.stewa wv iet x gov).to learn how. Wylie Citizens Police Academy Alumni Association Scholarship In 2013,the Wylie P.O.L.I.C.E.Club was established and is sponsored by the Wylie Police Department's School Resource Officers.This club is an organization at the high school level available to Wylie ISD students in ninth through 12th grade.These students give up countless hours to work community events and fundraisers throughout the school year in an effort to make our community better.The Wylie Citizens Police Academy Alumni Association has established a scholarship to recognize a Wylie P.O.L.I.C.E.Club member who has gone above and beyond in their efforts to help other people.The Wylie ISD senior selected to receive this award has shown to be a shining example of character, leadership,intelligence,and hard work. tWAl Fig] 0811212024 Item 2. YOUTH PROGRAMS (CO UNI 2NOUT -PROD II DE .PHP) P.O.L.I.C.E. The P.O.L.I.C.E.(Practice of Leadership Integrity and Character Education)Club is an organization at the high school level available to Wylie ISD students in ninth through 12th grade.The club is sponsored by the Wylie Police Department's School Resource Officers.The organization gives students a better understanding of the law enforcement profession from the local to the federal level. The organization also teaches students the importance of good leadership and character traits If your child is interested in joining the P.O.L.I.C.E.Club dmarl SILO (mai(to°michael stews l ietexas govl. ft t tits The main purpose of the organization is to build better student leaders in our schools.This is done by educating the students on what it takes to be a good leader and how they as students have a major role in shaping the atmosphere of their school campus.This organization increases student involvement in their schools and in the community.It allows students to make a difference and change their community and schools for the better. l � ire } i tr., d p`v The P.O.L.I.U.Club is a great opportunity for students to learn about important issues that are affecting their lives today and will in the future.It gives the students a voice in dealing with issues in their schools that the students see as problems.It allows the students to form a positive relationship with their School Resource Officers,which in turn,makes for a better and safer school environment for both students and staff members. VJ A (htt s./Jwww,f c bo k com a"yli (' l( Club F20] 0811212024 Item 3. 1A1 fN Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Consider, and act upon, approval of the Non-Profit Park Event Application from the Cure Sanfilippo Foundation to hold the 3,d Annual Do it for Declan 5K and Fun Run event at Founders Park on Saturday,December 14, 2024. Recommendation i Motion to approve the Item as presented. This is a repeat event hosted by the Cure Sanfilippo Foundation, a non-profit organization, at Founders Park on Saturday, December 14, 2024, from 5:00 am to 12:00 pm. Representative Katharine Sink advised the organization plans to sell registrations and Cure Sanfilippo Foundation merchandise, schedule food vendor trucks, and set up sponsor booths. Al. proceeds go to the Cure Sanfilippo Foundation to fund critical research for treatments and a cure for Sanfilippo. F21] 0811212024 Item 3. JAJ CITY O f'N WYLIE Parks&Recreation iepartment 300 Country Club Rd, Building 100 Wylie,TX 75098 972-516-6340 ( Parks@wylietexas.gov Non-Profit Park Event Application Please mote that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or pick up games;instead click on the following lirate to make a reservation:hftps.,//anc.apm.activecommunities.com/wylie munities.com/wylie Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5KIfun runs, fundraisers, events with food and/or merchandise vendors, and all events wherein items will be sold. This form is reviewed by staff for approval prior to the requested event and must be submitted a minimum of twelve weeks in advance, and no sooner than 6 months prior to the event date being requested. After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if staff finds that. ® Priority use is given to City Events and private rentals; All fees have been paid; The event does not: a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected attendance, etc., as determined by staff,, b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days prior to or 14 days after the City-sponsored Bluegrass on Ballard event); c.Present an unreasonable danger to health or safety; d. Cause loss or damage to City property, e. Interfere with or place a burden on Public Safety services; f, interrupt the safe and orderly movement of pedestrians and vehicles. ® For events including food items, applicant provides documentation from the Collin County Environmental Services indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold, free, food trucks, catering, homemade,prepackaged, etc.; a.Please contact the Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is www.collihcountytx.gov for further information. b. if permit is required by Environmental Services,provide staff with a list of all planned food vendors and a copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term Event Food ServicefHeaith Permit. ® There will be adequate sanitation available in or adjacent to the event,in addition to the City facilities as deemed necessary,such as port-a-lets, wash stations,and other required health facilities. The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and Recreation rules and City Ordinances. Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the Park Event Application. Applicant Information F22] Name of Organization* Website 0811212024 Item 3. Cure Sanfilippo Foundation https://curesanfilippofoundation,org/ Are you a non profit?* Please upload 5010 Documents Yes No Contact Information Primary Contact Name* Katharine Sink Event Information Event Name/Title* 3rd Annual Do it for Declan 5K and Fun Run Event Type* 5k/Walk Purpose of event* Raise funds for the Cure Sanfilippo Foundation Event Location* Founders Park 851 Hensley Lane Proposed Event Date* Alternative Event Date* 12/14/2024 12/21/2024 Start Time* End Time* 05:00:00 AM 12:00:00 PM Include Setup Include Cleanup Do you plan to sell items of any kind? example:drinks,food Items,t-shirts,snow cones,memberships,registrations etc, Yes No Please specify all items you plan to sell T-shirts, CureSFF merchandise Will there be food items provided? Yes No Please specify the types of food items to be provided Coffee,donuts, power bars, popsicles, bagels Who is providing the food? Applicant Food Vendor Other Applicant and potential vendors Anticipated number of Participating Vendors* Anticipated Event Attendance* 2 150 F23] Event Target Audience* 08/12/2024 Item 3. Ages 0-99 Event Details* The event will be a one mile fun run followed by a 5K.There will be one or two food trucks,booths set up by sponsors(10 x 10 tent).All proceeds will go to the Cure Sanfilippo Foundation. Event Announcement and/car Flyers Flyer 2024.pdf 197.48KL3 Do it For Declan 5K Sponsor 2024.pdf 312.19KB Signature Date t ail o 5' 06/22/2024 24 0811212024 Item 3. for for mace a SANFILIPPO SYNDROME Donations Welcome .ti 1 ■ www.doitfordeclan.com FFo-uunders Park 851 Hensley Ln Wiicorvis Wylie TX 75098 'SANFILIPP0, i 1 ti';; 081IZ12024 Item 3. C7URE�,SANFILIPPO FOUNDATION 3RD ANNUAL DO IT FOR DECLAN 5K AND FUN RUN Declan is 10 years old, and we are in a race to save his life. Sanfilippo syndrome is a rare and terminal condition in children. It is a rapidly degenerative disease, much like a childhood Alzheimer's. It causes children to lose all the skills they have gained, suffer seizures, movement disorders and dementia, experience pain and suffering, and then die, often in their teenage years. There is currently no treatment or cure available. We invite you to participate as a sponsor of 3rd Annual Do it For Declan 5K and Fun Run,which will benefit the Cure Sanfilippo Foundation (Cure SFF). Cure SFF's mission is to advocate for patients and fund life-saving research to develop treatment options for Sanfilippo syndrome. Please help us support the event in Declan's name by becoming a sponsor.Your sponsorship will not only help defray costs of the event but any remaining funds from your generosity will go directly toward our fundraising goal of$20,000. We humbly ask if you would consider helping us in our mission to save all children, including Declan, diagnosed with Sanfilippo.All contributions are tax deductible. The event will be held on December 14, 2024 at Founders Park(851 Hensley Lane),Wylie. Your contribution helps y: • Promoting your brand • Receiving recognition within the Dallas/Fort Worth area • Making a positive impact on the rare disease community • Raising awareness for Sanfilippo • Supporting research for a cure Thank you in advance for your consideration. Declan, age ro Sincerely, The Sink Family and the Cure Sanfilippo Foundation Contact Katharine Sink if you have any questions at doitfordeclan@gmail.com or 610-310-6863. For more information about Sanfilippo, the foundation, or Declan, please visit v.doitfordeclan.com. The Cure Sanfilippo Foundation is a 501(c)(3)organization I curesff.org I curesffPgmail.com ( Tax ID: 46—4322131 26 DO IT FOR DECLAN 5K AND FUN RUN SPONSORSHIPS 08112120 24 Item 3. We offer 5 sponsorship opportunities,but we are also happy to customize a package for you. If you are interested in becoming our presenting sponsor, please contact us at doitfordeclanCa2gmail.com. • Listed as platinum level sponsor on event website with prominent logo and link • Prominent logo on race t-shirts and displays • Social media posts, flyers, emailing lists • Recognition at the event • Free booth space at the event • 6 complimentary event registrations and t-shirts • Listed as gold level sponsor on event website with large logo and link • Large logo on race t-shirts and displays • Social media posts, flyers, emailing lists • Recognition at the event • Free booth space at the event • 4 complimentary event registrations and t-shirts • Listed as silver level sponsor on event website with medium logo and link • Medium logo on race t-shirts and displays • Social media posts, flyers, emailing lists • Recognition at the event • Free booth space at the event • 2 complimentary event registrations and t-shirts • Listed as bronze sponsor on our website with small logo and link • Small logo on race t-shirts and displays • Social media posts, flyers, emailing lists • Recognition at event • Free booth space at event • 1 complimentary event registration and t-shirt • Listed as supporting sponsor on event website with logo and link • Company name on race t-shirts and displays --L27] DO IT FOR DECLAN 5K AND FUN RUN SPONSORSHIPS 08112120 24 Item 3. There are additional ways to participate in our event beyond monetary sponsorship. We are also looking for in kind sponsors to provide products or services.As an in-kind sponsor,you will receive acknowledgement of your support at the event, a free booth space, and your logo and link on event website and social media. • Bottled water, recovery drinks • Energy gels or bars • Coffee, hot chocolate • Food/snacks (fruit,vegetables, donuts,bagels, etc.) • Awards/prizes for top finishers • Finisher medals • PA system/DJ services • Photography/videography services • T-shirts • Thank you gifts for volunteers MEMEMEMMEM Sponsor Requirements and Information: • Should you wish to display your promotional materials at the race,we will provide the to x to space.You will need to supply everything else (i.e. table, chairs, tent). • Sponsors, please mail completed form and payment information by November 18, 2024 to Do it For Declan, 4304 Oak Bluff Lane, Sachse, TX, 75048. • Please email company logo in high resolution jpg format to Katharine Sink at dotifordeclan@gmail.com by November 18, 2024 to ensure placement on t-shirts and signs. • In kind donations must be received or made available for pickup by December 6, 2024. • All items for race packets (i.e. pamphlet, flyer, coupon) must be received or made available for pickup by December 6, 2024. All donations are tax deductible per 501(c)(3) status.All proceeds go to benefit the non-profit Cure Sanfilippo Foundation. Sponsors do not have to be corporate, and all donations are graciously accepted. Our event would not be possible without your contributions. Thank you so much for your support! Save the Unicorns! M ' Our sponsorship form is also available online at www.doitfordeclan.com 28__ 08112/2024 Item 3. DO IT FOR DECLAN 5K SPONSORSHIP FORM Please complete this form and return to: Do it for Declan 4304 Oak Bluff Lane, Sachse, TX 75048 COMPANY/ORGANIZATION INFORMATION: Company Name: Company URL: Representative Name: Mailing Address: City: Zip code: Phone Number: Email: Signature: SPONSORSHIP: Select sponsorship level (check one): ❑Platinum ❑Gold ❑Silver ❑Bronze ❑Supporting ❑In Kind BOOTH: Do you plan to have a booth at the event? ❑Yes ❑No PAYMENT INFORMATION: ❑Check ❑Cash ❑Credit card Check enclosed for $ payable to Cure Sanfilippo Foundation Credit Card Number MM/YY CVV Cardholder Name ❑Visa ❑MasterCard El Discover ❑American Express IN KIND SPONSOR INFORMATION: Description of in-kind donation: Estimated retail value: Cure Sanfilippo Foundation 501(c)(3)organization I curesff.org I Tax ID:46—4322131 29 MAR-19-2014 = 9 IRS 513 263 37eO 0811212024 Item 3. INTERNAL REVENUE SERVICE DEPARTMENT OF THE TRM5VRY P. 0, BOX 2505 CINCINNATI, OH 45201 Employer identification Number; Date: 46-43,22131 DILN, 040 7140 CURB SANFILIPPODATION-EI,I A S Contact Person: C GLENN ON ILL Contact Telephone Number; 6048 C RIDGE RD ( 77) 825-S500 Accounting 'Period Ending; BeCember 31 public Charity tat . ; 170( ) (1) ( ) (vi) Form 990 Required: Yes Effective Date of Exemption,- November 20, 2013 Contribution Ddductib li t-y: Ye Addendum Applies: No Dear Applicant; we are pleased to inform you that upon review Of Your application for tax exempt status we have detemnined that YOU are exeTTEPt from Federal income t ax der section 5 l(c) ( ) of the Internal Revenue Code. contributions to you are ; deductible under's do 170 of the Coded You are also qualified to receive tax deductible bequests, devises, transfers or gifts under section 2055, 2106 or 2522 of the Code. Because this letter could help resolve .n uegtions regarding Your exempt status, you should keep it in your permanent records4 Organizations exempt under section 50 (c) (3) of the code are further classified as either public charities r private fOunaati6ft9. We determined that you are a public charity under the code section(a) hated in the heading Of this letter. Please see enclosed Publication 4221-P , compliance Guidefor 501(c) (3) Public CSiarit, es, for some helpful information about your responsibilities as an exempt" or an, .nation- Letter" 947 F30] MAR-19- 1 3:09 IRS 513 263 3780 08/12/2024 Item 3. CURE ILIPP ATI '- LI A Sincerely, I woo 7a"mm"m-� Letter 947 TOTAL P.03 F31] 0811212024 Item 4. IAI f N Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Consider and act upon approval of the amended 2024 Parks and Recreation Board Meeting and Tour Calendar. Recommendation I To approve the item as presented. Discussion Amendments are as shown below: • October 7 PARB Agenda Submission Deadline was added • October 14 Regular Meeting date was added • October 19 tour date was removed • November 4 PARB Agenda Submission Deadline was removed • November 11 Regular Meeting date was removed due to it falling on a City holiday • City Holiday Veterans Day observed was amended to reflect November 11 F32] 08112120241tem 4. T ' .F T` 11t ' ` M T T . `1l1(.'' F 1 ... 3 4 .<:6 6 1 2 3 4 5 6 1 2 3 5 6 1 2 3 °'.::4....: 5 7 �? 9 10 11 12 13 7 y„ '1 10 11 12 13 7 i� r�s�„ 9 10 11 12 13 6 7 8 9 10 11 12 14 16 17 18 19 20 14 10 16 17 18 19 20 14 15 1617 18 19 20 13 15 16 17 18 19 21 22 23 24 25 26 27 21 22 23 24 25 26 27 21 22 ';23 ', 24 25 26 27 20 21 22 23 24 25 26 28 29 30 31 28 29 30 28 29 30 31 27 28 29 30 31 T S M T' W a... F; S '. l T 1It/ T ...... F`` '' 1111 °'T 1 2 3 1 2 3 4 1..... 2 3 1 ..2 4 5 6 7 8 9 10 5 6 7 8 9 10 11 4 5 6 7 8 9 10 3 4 5 6 7 8 9 11 � 1 14 15 16 17 12 '.�„ � 14� 15 16 17 18 11 13 14 15 16 17 101012 13 14 15 16 18 19 20 21 22 23 24 19 20 21 22 23 24 25 18 19 20 21 22 23 24 17 18 19 20 21 22 23 25 26 27 28 29 26 28 29 30 31 25 26 27 28 29 ' + 31 24 25 26 27 t 30 11 1N'°°' T M T yi! T F I U1� ,. ... 1 2 1 1 3 4 5 6 7 1 2 3 4 .. 5 6 7 3 4 5 6 7 8 9 2 3 4 5 6 7 8 8 Rlili ;1(? 11 12 13 14 8 � 10 11 12 13 14 10 11 1N2 13 14 15 16 9 11 12 13 14 15 15 16 17 18 19 20 21 15 16 17 18 19 20 21 17 18 19 20 21 22 16 17 18 19 20 21 22 22 23 '24 25 26 27 28 22 23 4`v 26 27 28 24 25 26 27 28 30 23 24 25 26 27 28 29 29 30 28 29 30 31 31 30 Parks&`Recreation Board Meetng 5-j6,pm;2rrd Monday of each,month' - ® PARE",Agenda Submission Deadline Arbor Day « m • ® City Council Meeting CITY OF 6:00 pm,2nd&4th Tuesday of each month « ` - z e • a WISD Spring Break WYLIE R March 11 through Mar 15 F33] 0811212024 Item 5. IAI f N Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Consider and act upon approval of the recommendation to amend the Parks and Recreation Board Bylaws. Recommendation I To approve the item as presented. Discussion Discuss amendment as follows: Staff recommends removing the Bylaw requirement for Board approval of the annual meeting calendar.Meetings will continue to be scheduled on the second Monday of each month unless this coincides with a City holiday, WISD's Spring Break, there are no agenda items, or it is necessary for a special meeting to be called. In these cases, staff will issue a meeting cancellation notice. An updated annual calendar will continue to be provided to Board Members for their convenience. F34] 0811212024 Item 5. WYLiE Parks and Recreation City of Wylie Parks and Recreation Board Bylaws ------------- —------------ —------------------------------- ARTICLE I. Name As authorized by the City Charter, City of Wylie, and City Ordinance No. 78-18. This body shall be known as the Parks and Recreation Board. ARTICLE 11. Meetings A. The regular meeting of the Parks and Recreation Board shall be held monthly in the Municipal Complex Council Chambers unless staff determines otherwise. B. Special meetings may be called by the Chairperson or at the call of any two members of the Board, provided that notice thereof be given to all Board Members. C. A majority of the members shall constitute a quorum at all meetings of the Board. D. All agenda items presented for a vote of the Parks and Recreation Board shall be decided by a simple majority of the quorum, including the vote of the Chairperson. E. Any member of the Board who misses three consecutive meetings without good cause shall be deemed to have resigned, and the Board will recommend to City Council that a replacement be appointed for the balance of the unexpired term. F. The most current edition of Robert's Rules of Order will guide the parliamentary procedure of the Board. The Board is not strictly bound to comply with Robert's Rules of Order. G. The Chairperson may request agenda items at least one week before the meeting. Agenda items requested by any member must be submitted and approved by the Chairperson before being submitted to the staff liaison. Any two Board Members (not including the Chairperson) may submit an item to the staff liaison to be placed on the Board Agenda at least one week before the meeting. Agenda items submitted must be made in writing to the staff liaison. ARTICLE 111. Officers A. The officers of the Board shall be a Chairperson, Vice-Chairperson, and Secretary (a City Staff member will serve as Secretary). Park and Recreation Board Bylaws August 2024 revised Page 1 F3_51 0811212024 Item 5. B. Officers shall be elected and take office at the first regular meeting after the new Board Members have been appointed and sworn in. C. Vacancies shall be handled as follows: a. In the event of the resignation or incapacity of the Chairperson, the Vice- Chairperson shall become the Chairperson for the unexpired portion of the term. b. Vacancies in officers other than the Chairperson shall be filled for the unexpired term by election from the remaining Parks and Recreation Board Members. D. The duties of the officers shall be as follows: a. Chairperson: i. Preside at all meetings. ii. Represent the Parks and Recreation Board at public functions. iii. Appoint special committees. iv. Assist Parks and Recreation staff in establishing the agenda for each meeting, as needed. b. Vice-Chairperson: i. Assist the Chairperson in directing the affairs of the Board and act in the Chairperson's absence. c. Secretary: i. The City Secretary's office will record and maintain the minutes. This "Secretary position" will be occupied by a City Staff member, not an official Board position. ii. The Staff Liaison will be responsible for producing the agenda and distributing the agenda and minutes to the Parks and Recreation Board and City Manager. An official record of attendance will be kept in the minutes. The Board will approve a yearly calendar of monthly meetings by the regular December meeting. ARTICLE IV. Board Members A. The City Council appoints Board Members. B. No member shall serve on the board for more than three consecutive, two-year terms or six consecutive years, whichever is less, unless extended by the affirmative vote of at least three-fourths of the full membership of the City Council. Except for a board member whose tenure has been extended by the City Council as provided in subsection (b) of this section, a board member who has served three consecutive, two-year terms or six consecutive years, whichever is less, on the board may be reappointed to serve on the board after being off the board for at least one year, and upon reappointment, the board member is eligible to serve another three consecutive terms or six consecutive years, whichever is less. Such board member is eligible, however, for appointment to a different board or commission without waiting. (Per Chapter 78 Section 78-23) Park and Recreation Board Bylaws August 2024 revised Page 2 F36] 0811212024 Item 5. ARTICLE V. Committees A. Committees may be appointed for particular purposes by the Chairperson and with the consent of the majority of the Board. All committees will have at least one Parks and Recreation Board member serving on them. These committees are automatically dissolved upon completion of the assignment. B. Progress reports and a final report on completion of assignments will be given at each Board Meeting. ARTICLE VI. Powers and Duties of Board Members A. Abide by applicable ordinances of the City of Wylie. B. Act in an advisory capacity to the City Council, City Manager, and Parks and Recreation Staff. C. Make ordinance and bylaw recommendations. D. Assist in planning and guiding the improvement of parks and recreation facilities. E. Assist in interpreting the ordinances and functions of the Parks and Recreation Department to the public. Encourage the development and advancement of the Parks and Recreation Department in every possible way. F. Provide an opinion on dedications and donations. G. Recommend ordinance variance regarding fundraising events. H. Advocate the benefits of Parks and Recreation by: a. volunteering assistance at Parks and Recreation Department events. b. participating in public education and information engagements as needed. ARTICLE VII. Amendments A. These by-laws may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least three days before such meeting. Such an amendment would then be subject to approval by the City Council. Park and Recreation Board Bylaws August 2024 revised Page 3 F37] 0811212024 Item WS1. lAl f N Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Project Updates. Recommendation /A Discussion Discuss the Parks and Recreation Department's ongoing and upcoming projects. F38] 0811212024 Item WS2. lAl f N Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Program and Event Updates. Recommendation /A Discussion Discuss the Parks and Recreation Department's recent and upcoming programs and events. F39] 0811212024 Item WS3. f N Wylie Parks and Recreation Board CITY OF WYLIE AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Volunteer Opportunities. Recommendation /A Discussion Julie Pannell will discuss opportunities for Board Members to volunteer during upcoming Parks and Recreation Department events. F40] 0811212024 Item SPECIAL EVENT VOLUNTEER OPPORTUNITIES Overview Board Members receive a volunteer t-shirt and name badge that is requested to be worn during events for which they volunteer. Volunteer contact is Julie Pannell. Volunteer Sign Up PARB Community Event Volunteer Si2n UD Children of Board Members Children of Board Members, ages 7 through 11 years of age, may volunteer when directly supervised by the Board Member; ages 12 - 15 may volunteer when the Board Member parent is in the same area or vicinity as the child; ages 16 and up may volunteer separately from the Board Member's participation. F41]