08-26-2024 (Library) Agenda PacketCALL TO ORDER
Staff Spotlight: Erica Arena, Adult Services Librarian
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public
must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for
an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on
any matter presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Review and approve the July 22 meeting minutes
REGULAR AGENDA
WORK SESSION
WS 1. Library Fine Elimination Presentation for City Council
WS2. Review monthly report
WS3e Review upcoming programs
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on August 23, 2024 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
age 11
1
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071— Private consultation with an attorney for the City.
§ 551.073 — Discussing prospective gift or donation to the City.
§ 551.076 — Discussing deployment of security personnel or devices or security audit.
2
0812612024 Item A.
CALL TO ORDER
Announce the presence of a Quorum.
Justin Strauch called the meeting to order at 7:00 p.m. The following Library Board members were
present: Justin Strauch, Brian Ortiz, Monica Munoz, Roberta Schaafsma, Irene Chavira & Toshia
Kimball & Ofilia Barrera Board Liaison. Board members not present: Zachary Todd
STAFF SPOTLIGHT
Carmen Ramirez, Library Technician
Carmen Ramirez provided the Board with a description of her role and duties as a Library Technician.
CITIZENS COMMENTS ON NON -AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
CONSENT AGENDA
1. Consider, and act upon, approval of June 24, 2024 Library Advisory Board Meeting minutes.
Board Action:
A motion was made by Toshia Kimball, seconded by Monica Munoz, to approve the minutes with one
spelling correction. A vote was taken and the motion passed 6-0.
REGULAR AGENDA
1. Nominate and vote on Board Chair
Board Action:
The nomination of Justin Strauch for Board Chair was made by Toshia Kimball and seconded by Monica
Munoz. A vote was taken and the nomination passed 6-0.
2. Nominate and vote on Board Vice Chair
Minutes July 22, 2024
Library Advisory Board 3]
Page 1
0812612024 Item A.
Board Action:
The nomination of Toshia Kimball for Board Vice Chair was made by Justin Strauch and seconded by
Monica Munoz. A vote was taken and the nomination passed 6-0.
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WSl. Review Fine Free Information.
Ofilia Barrera presented the Board with multiple articles and data related to revenue generated by the
library that support the elimination of late fees.
Roberta Schaafsma suggested the information be presented as a future agenda item allowing for a formal
vote. The Board agreed.
WS2. Review the monthly report.
Ofilia Barrera presented information to the Board covering program attendance, resource usage by
patrons, and staff meeting/training highlights for the period of June 20, 2024 to July 17, 2024.
WS3. Review upcoming programs.
Ofilia Barrera presented a list of programs and descriptions for the month of August while noting this
time to be less active for it falls between the Summer and Fall program periods.
ADJOURNMENT
A motion was made by Toshia Kimball, seconded by Monica Munoz, to adjourn the meeting at 7:50 p.m.
A vote was taken and the motion passed 6-0.
Justin Strauch, Chair
Minutes July 22, 2024
Library Advisory Board 4]
Page 2
0812612024 Item WS1.
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• Long Overdue: Why ublic libraries are finally eliminating the
late -return fine
• Imagining
a Fine Free Future
• Fine Farewells: La's 2022 Fines and Fees Survey
0812612024 Item WS1.
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As a motivator to return items on time.
Patrons think the library is getting
those funds, therefore they a r e
supporting the library.
• Fines affect families a n d economically disadvantaged patrons
most.
• Instead of encouraging them to return the items, those late items do n o t
come back at a l l for fear of fines.
• Reduced u s e of the library because of fines on accounts.
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Printing (31) & Paper)
Gi atttt�'
Damaged! & Lost Itet!
Meeting Room Renta
- � 2 � - Overdue items
Overall Thtals:
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1 0812612024 Item WS1.
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$20i673.02
$171808.78
$141863.40
$15111512.38
$121536.80
$34,1666.06
$3513151.47
$31,578.98
$363536.41
$28,104 LI 1-2
$161715.58
$211384.03
$151504. 19
Overdue items 1 $201673.021 $171808.781 $141863.401 $15,1152.381 $12,15
The City takes in on average $4 million dollars in fees across all departments. Using
an average of the overall totals for library fees, the total contributed by the library
would equal .875%. Overdue items alone equal only .4265% of total City fees.
[ 8]
0812612024 Item WS1.
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• Staff time/stress
• Inferior customer service creating a combative atmosphere
• Lessens library use
• Loss in materials
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0812612024 Item WS1.
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• With Council approval, an amendment to the City Ordinance
would be made to eliminate overdue library fees.
• We can begin as early as October 1st coinciding with the new
fiscal year.
• Patrons with lost items on their accounts could then return their
items with no fear of being fined..
0812612024 Item WS2.
Monthly Report for the Library Advisory Board
(Based on Weekly Reports sent to City Manager's office every Thursday)
Storytime
113
1,088
751
Kid i Events
Teen Events
598
1,437
3,244'
49
101
45
Adult Events
Outreach
113
97
262
46
47
200
Business Exchange 190 141
115
Circulation
Visitors
67,279
50,723
56,573
23,544
21,329
22,742
New Borrowers
Drive-Thru
773
664
875
377
278
256
Holds Processed 7,235
5,711
5,767'
Ancestry
Sessions
Searches
May 2024
25
293
Jun 2024
12
337
Jul 2024
28
585
Creativebug
Sessions
Total Video Views
Hours Viewed
May 2024
6
10
0.37
Jun 2024
6
25
1.27'
Jul 2024
7
15
0.78'
Data Axle
Log -ins
# of Searches
Total Records "Downloaded
May 2024
15
44
1,155
Jun 2024
23
153
6,435
Ju12024
23
130
359
Gale Courses
Enrollments
Total Course Log -ins
Total Minutes in Class
May 2024,
18
251
32,531'
1 0812612024 Item
Jun 2024
31
233
24,199
Jul 2024
22
243
28,343
Mango Languages
Total Sessions
Total Learning Time
Average Learning Time
May 2024
125
12:09:33
0:05:19
Jun 2024
107
14:17:49
0:07:31
Jul 2024
109
15:59:44
0:08:34
Udemy
Active Users
Courses Enrolled
Video Mins
May 2024
60
135
9,641.3
Jun 2024
64
136
11,775.8
Jul 2024
62
153
13,150.8
Library App
Devices
Launches
New Devices
May 2024
771
4,293
126
Jun 2024
859
4,817
176
Jul 2024
940
5,426
170
Digital Resources Usage:
(Presented by calendar month)
Libby (Overdrive)
Totals for
Consortium
July 2024 June 2024 May 2024
Unique Users
17,406
SPI - 1,912
17,006 16,633
SPI - 1,929 SPL - 1,865
Check -Outs
67,310
SPL -7,263
65,250 65,116
SPL -7,075 SPL - 7,049
Holds
32,196
32,098 30,102
Purchases
484
818 484
F13]
0812612024 Item WS2.
Hoopla
Circulation
Counts by
Month:
Audio
Binge Comics 'Ebooks:Movies
Music TV
Total
May 2024
1,117
25 194 495 166
51
95
2,143
June 2024
1,021
31 95 442 136
62
63
1,850
July 2024
1,088
19 131 437 179
50
77
1,981
..�
Stats Visits
Pages
Plays
Minutes
May 2024
3,312
3,950
508
12,317
June 2024
2,970
3,585
343
8,047
July 2024
2,018
2,466
388
10,619
Kanopy
Plays by Device Tablet
Desktop
Mobile
Television
May 2024
15%
22.8%
38%
24.2%
June 2024
23.6%
9.6%
42.3%
24.5%
July 2024
25.5%
12.1 %
36.1 %
26.3%
Meetings/Training Highlights:
• 7/23/24 Weekly Admin Team Meeting
• 7/23/24 Ofilia attended the City Council Meeting
• 7/23/24 Ofilia and Lisa met with Kisha (PD) and Gloria w/Stronger Women organization
• 7/25/24 Ofilia attended the Rotary meeting
• 7/25/24 Ofilia and Elizabeth one on one
• 7/26/24 Ofilia attended the Rotary Board meeting
• 7/26/24 Ofilia and Lisa weekly one on one
• 7/30/24 Ofilia and Debbie met with WISD NJHS student that wants to start English tutoring
program at the library
• 8/1/24 Ofilia and Debbie one on one
0812612024 Item WS2.
• 8/6/24 Ofilia attended the staff meeting
• 8/6/24 Ofilia and Lisa attended the WFR Narcan Implementation Meeting
• 8/8/24 Ofilia attended the Public Library Administrators of North Texas Meeting
• 8/13/24 Ofilia and Lety one on one
• 8/13/24 Ofilia and Lisa met to plan the Library Inservice meeting
• 8/13/24 Ofilia attended the City Council meeting
• 8/14/24 Ofilia and Lisa met with the Purchasing department
• 8/14/24 Ofilia, Lisa and Cheryl met to review donation guidelines and book sale procedures
• 8/15/24 Ofilia attended the webinar: WLG MasterClass Session 12: Homelessness Presented by
Jennifer Harkey, Program Director, Ventura County Continuum of Care
• 8/16/24 Lisa hosted the Public Library Management Network Meeting
• 8/20/24 Ofilia and Yentl met to plan Bilingual Family Storytime in the fall
• 8/20/24 Ofilia and Lisa attended the Friends of the Library meeting
• 8/21/24 Lisa attended the Tekkies meeting
Misc. Information:
• 7/23/24 Ofilia and Lisa attended the WISD New Teacher Luncheon
• 7/30/24 Lisa did safety training with Ranchitha, Library Technician
• 8/3/24 Ofilia and Cheryl worked the Wylie ISD Back to School Fair
• 8/10/24 Ofilia and Lisa worked the Tee Up for School Event presented by the Friends of the
Library
15
0812612024 Item WS3.
Upcoming Library Programs - September 2024
Adults
Zero -Proof Cocktails 101: Alcohol -free Workshop & Tasting
Tuesday, September 17@ 6pm
A hands-on beverage workshop, presented by Beyond the Bar. Join our fun and interactive
workshop where you'll learn the secrets to crafting incredible, alcohol -free cocktails that tantalize
the taste buds. The experts at Beyond the Bar will guide you in preparing two craft cocktails
using non-alcoholic and zero -proof spirits, complete with mixers, ice, and garnishes. All
materials provided.
Meets in the Multipurpose Room
Registration opens on September 4th
3D Printer Demos
Wednesday, September 25 @ 5:30 PM
Come learn about the library's 3D printers, including our new dual extruder printer! Get a chance
to see it in action, to ask questions, and learn how to request your own 3D prints.
Registration opens on September 11
Meets in the Makerspace
Medicare 101
Tuesday, September 10 @ 10:30am &
Saturday, September 14 @ 10:30am
Turning 65 or New to Medicare? We would like to invite you to an informative Medicare 101
meeting with Mike Ward. The meeting lasts 45 minutes and he opens it up to questions
afterward to last about an hour in total.
Meets in the Conference Room
RSVP by Calling Mike Ward at 469-853-5696
Preschool
Free stickers are required to enter all storytimes and are available right before the event time.
Space is limited due to fire code.
Bilingual Family Storytime for all ages
Mondays @ 6:30pm
Infant Storytime for 0 - 11 month olds
Wednesdays @ 10am
Big Kid Storytimes for 3 - 5 year F16]
0812612024 Item WS3.
Wednesdays @ 10:45am and 11:30am
Thursdays @ 1:30pm
Toddler Time for 1 - 2 year olds
Fridays @ 10:15am and 11 am
MM
My Very Own Book Club
1 st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the
Multi -Purpose Room.
September 17 & 19
We Don't Eat Our Classmates by Ryan T. Higgins
BeTween Book Club
4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime
Room.
September 10
Ground Zero by Alan Gratz
Idea Lab
3rd & 4th graders (8-10 years old) meet on the designated date from 3:30-4:30pm in the
Multi -Purpose Room.
September 26
Sound Lab
Teens
Teen Book Club
7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read,
discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy
of the book!
September 15
Five Survive by Holly Jackson
Japanimation
Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at
6pm to watch anime, chat about manga, do some crafts, and share artwork with each other.
September 26
Roll for the Initiative: SPL's Teen Dungeons & Dragons Group
7th-12th graders only. Registration required. Space may be limited for specific meetings.
September 12 - Campaign 1, Part 1