No preview available
Resolution 2024-24 RESOLUTION NO. 2024-24(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, HEREBY AUTHORIZING THE CITY MANAGER OF THE CITY OF WYLIE, TEXAS, TO EXECUTE AN INTERLOCAL AGREEMENT BY AND BETWEEN THE CITY OF WYLIE AND COLLIN COUNTY FOR EMERGENCY MEDICAL SERVICES—MEDICAL TRANSPORT SERVICES. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: The City Manager of the City of Wylie, Texas, is hereby authorized to execute, on behalf of the City Council of the City of Wylie, Texas, an Interlocal Agreement by and between Collin County and the City of Wylie, Texas for Emergency Medical Services—Medical Transport Services. SECTION 2: This Resolution shall take effect immediately upon its passage. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 27th day of August, 2024. Matthew Porter, Mayor ATTEST TO: Stephanie Storm, City Secretary Resolution No. 2024-24(R) ILA for EMS Medical Transport Services(Collin County) Page l of 1 INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF WYLIE, TEXAS AND THE CITY OF COLLIN COUNTY, TEXAS (Emergency Medical Transport Services) THIS AGREEMENT ("Agreement") is made and entered into this � day of QuG�uS1- , 20 a214, by and between the City of Wylie, Texas, a home-rule municipality (")Yylie"), and Collin County, Texas, a Type A General Law municipal corporation ("Collin County"). Wylie and Collin County are at times each referred to herein as a"party"or collectively the"parties." WHEREAS, Collin County is a county within the state of Texas, duly organized and operating under the laws of the State of Texas, and engaged in the administration of local government and related services for the benefit of the citizens of Collin County;and WHEREAS, Wylie is a home-rule municipality,duly organized and operating under the laws of the State of Texas,and engaged in the provision of fire protection,emergency medical services and other related services for the benefit of the citizens of Wylie; and WHEREAS, Collin County has requested that Wylie provide EMS Medical Transport services to the citizens of Collin County, and Wylie has agreed to provide such services subject to the terms and conditions of this Agreement and pursuant to the provisions of Chapter 791 of the Texas Government Code (otherwise known as the Interlocal Cooperation Act) and specifically Section 791.006(a) of the Texas Government Code, as amended; and WHEREAS, the provision of EMS Transport services is a governmental function that serves the public health and welfare and is of mutual concern to the parties; and WHEREAS, each party is capable of performing the services provided for in this Agreement,and each party paying for the performance of governmental functions or services is making those payments from current revenues available to the paying party. All payments are in an amount that fairly compensates the performing party for the services or functions performed under this Agreement. NOW,THEREFORE,Wylie and Collin County mutually agree to the following: 1. Services Provided. Wylie will provide twenty-four (24) hour EMS transport services within the municipal boundaries of Collin County, the area of which is generally depicted in Exhibit A, which is attached hereto and hereinafter made a part of this Agreement (collectively, the "Services"). Services shall include but are not limited to providing Advanced Life Support Emergency Medical Services to persons and property located within the municipal boundaries of Collin County and special districts under contract with Collin County for fire and emergency medical services. The Services shall include but are not limited to: a) Ambulance Transport: The core service provided would be Advanced Life Support Ambulance transport,including emergency and non-emergency transportation. b) Emergency Medical Care: Emergency medical care by trained medical personnel, including paramedics and emergency medical technicians(EMTs). c) Ambulance dispatch services: Coordinate emergency ambulance response through the Wylie public safety communications center to ensure timely deployment of ambulances in emergencies. d) Emergency communications and Emergency Medical Dispatching Services(EMD)when the caller is transferred to the Wylie Public Safety Communications Center e) Medical Equipment and Supplies: Wylie will replenish expended supplies for an emergency paticnt(s) at Collin County by providing and maintaining medical equipment and supplies necessary for emergency medical care and transport ambulance operations. f) EMS advisory, planning, and coordination with Collin County for special events will be separate from this Agreement. Staffing and personnel from Wylie Fire Rescue for special events will also be individual and are not subject to this Agreement. g) Billing and Insurance Services: Wylie will handle billing and insurance claims related to ambulance services and ensure that costs are appropriately covered and reimbursed. h) Quality assurance and improvement include monitoring and evaluating ambulance services to ensure quality care delivery and continuous improvement. i) Compliance and Regulatory Support:This includes assistance with complying with local, state,and federal regulations governing ambulance services and emergency medical care. 2. Performance of Services. Services shall not be arbitrarily withheld, but the parties understand that unforeseen circumstances may prevent Wylie from providing Services at a particular time. It is recognized that Wylie has the duty and responsibility of rendering Services to citizens of both Wylie and Collin County. In the performance of the Services, Wylie shall have the sole responsibility and discretion to determine the priorities for dispatching and using equipment and personnel. Collin County understands that the availability of Wylie Fire Department Fire/EMS units will be subject to the demands within Wylie, which will, in all cases, take priority, as well as other existing interlocal and mutual aid agreements. When units from Wylie are unavailable or have an anticipated delayed response time,Wylie will use its best efforts to contact an alternate or auxiliary service provider to provide services to Collin County. In such an event, Collin County shall be solely responsible for paying any costs or fees assessed by any alternate or auxiliary service provider. This Agreement shall not obligate Wylie to construct or keep any facilities, equipment, or personnel within the contracted service area or to designate, reserve, or devote all or part of Wylie's facilities, equipment,or personnel exclusively to or for the use of Collin County in carrying out this Agreement. Collin County shall be solely responsible for providing Wylie with a current county EMS district map and updating it as necessary to reflect new residents or the addition of new territory. This Agreement may be terminated or renegotiated at Wylie's discretion if Collin County annexes additional territory into its corporate limits. 3. The term of this Agreement shall commence on October 1, 2024, and end on September 30, 2025 (the "Primary Term") unless terminated earlier by this Agreement. Upon the completion of the Primary Term, this Agreement shall automatically renew for four (4) successive 12-month periods(the"Renewal Terms")unless terminated earlier by either party by this Agreement. INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PACE 2 of 9 4380406 4. Payment for Services. In consideration of Wylie providing the Services under this Agreement, Collin County shall compensate Wylie in an amount to be assessed by using the following formula: (See Exhibit B. attached hereto and hereinafter made a part of this Agreement) a) Quarterly payments. Collin County shall make quarterly payments to Wylie. Collin County will process payment for the amounts due to Wylie within thirty (30) calendar days of receipt of each invoice sent by Wylie. Wylie shall be compensated pro rata for all services performed up to and including the termination date. b) In January, Wylie will tabulate the total number of ambulance calls for service for the previous year for the entire contracted service area. The total ambulance call volume tabulated will exclude mutual aid calls for assistance. c) Wylie will determine the percentage of calls for each agency within the EMS system's contracted service areas, including the City of Wylie, Collin County, the City of Parker, the City of Lavon,and the Town of Saint Paul. d) Wylie will determine the total cost of EMS program expenditures for the previous fiscal year. This includes all expenses of EMS personnel,equipment,and supplies. e) Wylie will determine the total patient revenue collected from ambulance calls for the previous fiscal year and provide a revenue projection for year one. f) Budget estimates for the next fiscal year will be provided to Collin County by April 1 st of each year. g) Wylie will calculate the fee to be assessed on each jurisdiction within the total contracted service area by using the following formula: (See Exhibit B, attached hereto and hereinafter made a part of this Agreement) i. Wylie Total Fiscal EMS Budget (minus) Total Patient Billing Revenues = Total Balance ii. Total contracted service area ambulance responses (divided by) Collin County Calls for Service to determine the percentage of calls that occurred in Collin County. iii. Total Balance (times) the percentage of calls in Collin County to determine the base cost to Collin County iv. Base Cost to Collin County(times)ten percent(10%)Wylie Administrative fee 5. Patient Charges. Nothing in this Agreement shall prohibit or limit Wylie from separately billing and collecting charges and expenses from persons to whom Services are provided under this Agreement ("Patients"). Wylie shall have sole discretion over the amount of any such charges or expenses imposed on Patients. Collin County shall have no authority over or responsibility for any Patient billing or collection activities for Services provided by Wylie under this Agreement. The Patient charges and expenses billed and/or collected by Wylie shall be in addition to, and shall not affect,Collin County's obligation to pay Wylie the amounts due under this Agreement. INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PAGE 3 OF 9 43HO406 6. Failure to Pay. If Collin County fails to pay any amounts due to Wylie under this Agreement fully, such failure shall constitute a default ("Default"). In the event of a Default, and in its sole discretion, Wylie is entitled to terminate this Agreement by providing Collin County written notice of its intent to terminate. In addition,Wylie may seek all other remedies available under the law. 7. Termination. Either party may terminate this Agreement by providing the other party written notice of termination at least ninety(90) days before the anticipated date of termination or upon mutual agreement or termination of the Agreement, executed in writing by both parties, without the requisite ninety (90) days prior written notice. In the event of termination, Wylie shall be compensated pro rata for all Services performed to the termination date. In the event of termination, should Wylie be over-compensated on a pro-rata basis for all Services performed to the termination date, Collin County shall be reimbursed on a pro-rata basis for all such over-compensation. Receipt of payment and/or reimbursement shall not constitute a waiver of any claim that may otherwise arise out of this Agreement. 8. Governmental Immunity. It is expressly understood and agreed that, in the execution and performance of this Agreement, the parties have not waived,nor shall be deemed hereby to have waived, any immunity, governmental, sovereign, and/or official, or defense that would otherwise be available to them against claims arising in the exercise of governmental powers and functions. By entering into this Agreement,the parties do not create any obligations,express or implied,other than those set forth herein. 9. Indemnity. Pursuant to Section 791.006(a) of the Texas Government Code,as amended, each party shall be solely responsible for any civil liability arising from furnishing or obtaining the Services contemplated herein as fully and to the same extent as that party would have been responsible in the absence of this Agreement. The parties understand and agree that if Wylie does not furnish personnel, equipment, or services to Collin County after being notified of the need for such Services,Wylie shall not be liable to Collin County in damages or otherwise for the failure to furnish the same provided that Wylie used its best efforts to contact an alternate or auxiliary service provider to provide Services to Collin County. Collin County agrees that the acts or omissions of any person dispatched by Wylie according to this Agreement, traveling to or from said calls,or in any manner furnishing Services to Collin County outside the city limits of Wylie, shall be considered to be the acts and agents of Collin County in all respects, notwithstanding that such person may be a regular employee or independent contractor of Wylie. TO THE EXTENT ALLOWED BY LAW, COLLIN COUNTY SHALL DEFEND,RELEASE,INDEMNIFY AND HOLD HARMLESS WYLIE, ITS OFFICERS, AGENTS, SERVANTS, REPRESENTATIVES AND/OR EMPLOYEES OF AND FROM ANY AND ALL CLAIMS, SUITS, ACTIONS, LEGAL PROCEEDINGS, DEMANDS, DAMAGES OR JUDGMENTS, INCLUDING ALL EXPENSES, ATTORNEY FEES, WITNESS FEES, COSTS, AND COSTS AND EXPENSES OF APPEALS THEREFROM, ARISING OUT OF THE PERFORMANCE OF THIS AGREEMENT, INCLUDING, BUT NOT LIMITED TO, THE INTENTIONAL OR NEGLIGENT ACTS AND/OR OMISSIONS OF COLLIN COUNTY, ITS OFFICERS, AGENTS, SERVANTS, REPRESENTATIVES AND/OR EMPLOYEES, AND REGARDLESS OF THE JOINT OR CONCURRENT NEGLIGENCE OF WYLIE, ITS OFFICERS,AGENTS, SERVANTS, INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PAGF,4 OF 9 4380406 LREPRESENTATIVES AND/OR EMPLOYEES. THIS PARAGRAPH SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. 10, Inde2endent Contractor. Except as otherwise expressly provided herein, Collin County and Wylie agree and acknowledge that each entity is not an agent of the other and is responsible for its acts, forbearance, negligence, and deeds and those of its agents or employees in conjunction with the performance of work covered under this Agreement. 11. Venue and Governing Law. This Agreement and any of its terms or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. This Agreement is performable in Collin County, Texas. Both parties agree that the venue shall be in Collin County,Texas. 12. Entire Agreement. This Agreement represents the entire and integrated agreement between Collin County and Wylie and supersedes all prior negotiations,representations, and/or written or oral agreements. It may be amended only by a written instrument duly executed by both parties. 13. Severability. The provisions of this Agreement are severable. If any paragraph, section, subdivision, sentence, clause, or phrase of this Agreement shall be found to be contrary to the law or any rule or regulation having the force and effect of the law, such decisions shall not affect the remaining portions of this Agreement. However, upon such an event, either party may terminate this Agreement by Lgiving the other party fifteen(15)days written notice of its intent to terminate. 14. Assignment This Agreement is not assignable. 15. Legal Construction. This is a negotiated agreement;should any part of this Agreement be in dispute,the parties stipulate that the Agreement shall not be construed more favorably for either party. 16. Notice. Any notice provided or permitted to be given under this Agreement must be in writing and may be served by depositing the same in the United States Mail,addressed to the party to be notified, postage prepaid and registered or certified with return receipt requested; facsimile, electronic mail, with documentation evidencing the addressee's receipt thereof or by delivering the same in person to such party via a hand-delivery service, or any courier service that provides a return receipt showing the date of actual delivery of identical to the addressee thereof. Notice given in accordance herewith shall be effective upon receipt at the addressee's address. For purposes of notification,the addresses of the parties shall be as follows: If to Wylie,address to it at: INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PAGE.5 OF 9 4380406 City of Wylie,Texas Attention: Brent Parker 300 Country Club Road,Suite 100 Wylie, Texas 75098 Telephone: (972) 516-6100 Facsimile: Email: brent.parker@wylietexas.gov With a copy to: Abernathy, Roeder, Boyd& Hullett,P.C. Attention: Ryan D. Pittman 1700 Redbud Blvd., Suite 300 McKinney,Texas 75069 Telephone: (214)544-4000 Facsimile: (214)544-4040 Email:rpittman@abcmathy-law.com If to Collin County,address to it at: Collin County,Texas Attention: Yoon Kim,County Administrator 2300 Bloomdale Rd McKinney,Texas 75071 Telephone: (972)548-4675 Email: adminser@collincountytx.gov 17. Authority to Execute. The undersigned officers and/or agents of the parties hereto are the properly authorized officials of the party represented and have the necessary authority to execute this Agreement on behalf of the parties hereto, and each party hereby certifies to the other that any necessary resolutions extending said authority have been duly passed and approved and are now in full force and effect. 18. Waiver. A waiver by either party of any breach of this Agreement,or the failure of either party to enforce any of the provisions of this Agreement at any time, shall not in any way affect, limit,or waive such parry's right thereafter to enforce and compel strict compliance. 19. No Third-Party Beneficiaries. Nothing in this Agreement shall be construed to create any right in any third party not a signatory to this Agreement,and the parties do not intend to create any third party beneficiaries by entering into this Agreement. 20. Cooperative Purchasing. This Agreement will allow for a cooperative purchasing program between the parties, allowing each party to purchase goods and services under each other's competitively bid contracts under Subchapter F, Chapter 271 of the TEX. LOC.GOV'T CODE. The City INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PAGF.6 OF 9 4390406 Manager or designee for each party is authorized to act on behalf of the respective party in all matters relating to this cooperative purchasing program. Each party shall make payments directly to the vendor under the contract made under Subchapter F, Chapter 271 of the TEX. LOC.GOV'T CODE. Each party shall be responsible for the respective vendor's compliance with provisions relating to the quality of items and terms of delivery. Either party may terminate this portion of the agreement by providing the other party thirty(30)days prior written notice. 21. Multiple Counterparts, This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. An electronic mail and/or facsimile signature will also be deemed to constitute an original if properly executed and delivered to the other party. IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed by their respective undersigned,duly authorized representatives. CITY OF WVLIE,TEXAS, a Home-Rule Municipality BY: Name Brent Parker Title: City Manager Date: COLLIN COUNTY,TEXAS,- By: } Name Chris Hill Title: County Judge Date: _ �L INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PAGE 7 of 9 4380406 EXHIBIT A BOUNDARIES OF COLLIN COUNTY RESPONSE AREA AREAS OF WHITE INDICATE COLLIN COUNTY AREAS OF COVERAGE Saint Paui C(ae"ice ... P r Fl.,2�-<.rrn lSx Park It h<�1 1 � Parker FU251-1 .. Saint Paul sett Kit FM LSSi :.Wylie Mphy <Murphy_ 4w1YWe ` x, .. Dallas INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PACE 8 OF 9 4390406 EXHIBIT B COMPENSATION METHODOLOGY FY2024-2025 COLLIN COUNTY Total WFR Annual EMS Budget $2,781,738.88 Total Projected Revenues $1,250,000.00 Balance (Expenditures minus Projected Revenue $1,531,738.88 Total Wylie EMS System Scene Arrivals (2023) 4,796 Total Calls in Collin County Jurisdiction 219 Percent of Total Ambulance Scene Arrivals 4.57% Total Cost (% of Calls x Balance) _ _ $70,000.47 10% City of Wylie Administrative Fee 10.00% Total Cost to Collin County (Amount Due FY24-25) $77,000.51 INTERLOCAL COOPERATION AGREEMENT FOR AMBULANCE TRANSPORT SERVICES PAGE 9 OF 9 4390406