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08-15-2024 (Public Arts Advisory) MinutesPublic Arts Advisory Board Regular Meeting Minutes 1A1 August 15, 2024 — 6:00 PM fN Council Chambers - 300 Country Club Road, Building # 100, Wylie, Texas 75098 CITY OF WYLI E CALL TO ORDER The meeting was called to order by Chair Cassie Dyson at 6:05 pm. Members present included: Board members Manoj Padhi, Chantelle McMurrian, Steve Shank, Gloria Suarez, and Afshan Khan. Board member Esther Bellah was absent. PAAB Coordinator Carole Ehrlich and Parks and Recreation Supervisor Julie Pannell also attended. COMMENTS ON NON -AGENDA ITEMS Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens came forward. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discuss and review of 2024 WAF vendor applications and update on event Board Discussion PAC Ehrlich reported 50 vendor applications have been approved with another 130 applications to review with the selection panel after the meeting. Three food vendors have been approved and PAC Ehrlich will continue to update the board as more food vendors are added. It was confirmed the selection panel consists of board members Shank, McMurrian, and Khan. B. Discussion regarding Phase 2, Walking Trails (Yoshi Write) update Board Discussion PAC Ehrlich reported she had not heard back from artist Yoshi Wright since the last meeting but she has reached out and will get back to the board via email once she receives an update. C. Discussion/update regarding Phase 3, Walking Trails Art, (Sonny Behan) Board Discussion PAC Ehrlich reported she reached out to Behan and let him know there would be a new call for a native american hunter with a budget of 60K. Behan responded that he would still only be interested in doing the white-tailed deer and would not be submitting for the new call. D. Discussion regarding promotional items for events and costs Board Discussion The board discussed the new designs submitted by board member Shank that changed focus from Wylie Public Arts Advisory Board to promotions of Wylie Arts and an updated white background. PAC Ehrlich informed new board members these items would be used during the Bluegrass and Arts Festival to bring attention to public art. Consensus of the board was moving forward with the design and acquiring associated costs. Board member Shank will present the full design and updated costs at the next meeting. REGULAR AGENDA 1. Consider, and act upon, The Public Arts Advisory Board minutes from 7-18-2024 Board Action A motion was made by board member Shank, seconded by board member McMurrian to approve the minutes of July 18, 2024 as presented. A vote was taken and the motion passed 6-0 with board member Bellah absent. 2. Board members will review the Call for Artists for the Phase 3 (2) Walking Trails art for installation in 2025. Included in the review and consideration will be the budget for this art project. Board Action A motion was made by board member Shank, seconded by board member Suarez to approve the call for artist and budget as presented. A vote was taken and the motion passed 6-0 with Bellah absent. 3. Consider, and act upon, a selection panel for the 2025 Call for Artists-PPhase 3 (2) Walking Trails Board Action A motion was made by board member Shank, seconded by board member Suarez to approve the selection committee including as listed artists Nishu Sinha and Barton Dommer or an artist from the Already Been Chewed design company, citizens Barbara Makrs, and Mumtaz Afzal, PAAB member Chantelle McMurrian, Parks and Recreation representative Carmen Powlen, and CEO of Tribal Grant Writing Jeremy Zhan. A vote was taken and the motion passed 6-0 with Bellah absent. ADJOURNMENT Board Action A motion was made by board member Shank, seconded by board member Suarez to adjourn the meeting at 6:52 pm. A vote was taken and the motion passed 6-0 with Bellah absent. At 6:58pm the review panel of three members of the Public Arts Advisory Board met to review applications for the 2024 Wylie Arts Festival. i ATTEST: Carole Ehrlich, a retary