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10-14-2024 (Parks & Recreation) Agenda PacketCALL TO ORDER PRESENTATIONS COMMENTS ON NON -AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matterpresented during citizen participation. REGULAR AGENDA 1. Consider, and act upon, approval of the September 9, 2024 Parks and Recreation Board Regular Meeting Minutes. WORK SESSION W S 1, Texas Arbor Day. WS2. FY 24 - 25 Approved Projects. WS3. Project Updates. WS4. Program and Event Updates. RECONVENE INTO REGULAR SESSION EXECUTIVE SESSION RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. CERTIFICATION I certify that this Notice of Meeting was posted on October H, 2024 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. age 11 1 Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071— Private consultation with an attorney for the City. § 551.072 — Discussing purchase, exchange, lease or value of real property. § 551.073 — Discussing prospective gift or donation to the City. § 551.076 — Discussing deployment of security personnel or devices or security audit. 2 1 1011412024 Item 1. Department: Parks and Recreation Prepared By: Janet Pieper Wylie Parks and Recreation Board LW 4 is, t i Account Code: I and act upon, approval of the September 9, 2024 Parks and Recreation Board Regular Meeting Minutes. to approve Item as presented. minutes are attached for your consideration. 0 1011412024 Item 1. Wylie Parks and Recreation Board Regular Meeting Minutes September 9, 2024 — 5:30 pm Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CITY OF WYLIE CALL TO ORDER Board Chair Beaux Dyson called the regular meeting to order at 5:30 p.m. The following Parks and Recreation Board members were present: Board Member Tarah Harrison, Board Member Gloria Suarez, Board Member Brian Arnold, Board Member Scott Hevel, and Board Member C'Ne Turner. Board Member Scott Hevel arrived at 5:36 pm. Board Member Nick Puente, was absent from the meeting. Staff present included Parks and Recreation Director Carmen Powlen, Assistant Parks and Recreation Director Brent Stowers, and Parks and Recreation Supervisor, Julie Pannell. PRESENTATIONS No presentations. CITIZEN COMMENTS ON NON -AGENDA ITEMS No citizens came forward. REGULAR AGENDA 1. Consider, and act upon, approval of the August 12, 2024, Regular Parks and Recreation Board Meeting Minutes. Board Action A motion was made by Board Member Suarez and seconded by Board Member Arnold, to approve the August 12, 2024, Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the motion passed 5-0, with Board Member Puente absent from the meeting and Board Member Hevel not yet arrived. 2. Consider, and act upon, approval of the Non -Profit Park Event Application for the Jingle Bell Jog 5K/Fun Run at Founders Park on December 7, 2024. Board Action A motion was made by Board Member Harrison, seconded by Board Member Suarez, to approve the Non -Profit Park Event Application for the Jingle Bell Jog 5K/Fun Run at Founders Park on December 7, 2024. A vote was taken, and the motion passed 5-0, with Board Member Puente absent from the meeting and Board Member Hevel not yet arrived. 3. Consider, and act upon, approval of the proposed requirement for Non -Profit Park Event applications to have a representative attend a Parks and Recreation Regular Board Meeting as a prerequisite for event approval. Board Action A motion was made by Board Member Harrison, seconded by Board Member Arnold, to approve the Non -Profit Park Event applications requirement to have a representative attend a Parks and Page 1 of 2 September 9, 2024, Parks and Recreation Board Regular Meeting Minutes 0 1011412024 Item 1. Recreation Regular Board Meeting as a prerequisite for event approval. A vote was taken, and the motion passed 6-0, with Board Member Puente absent from the meeting. WORK SESSION WSl. General Board and Department Information. Parks and Recreation Director Camen Powlen presented general board and department information. WS2. Program and Event Updates. Parks and Recreation Director Carmen Powlen reviewed updates on department programs and events. WS3. Wylie/Murphy Trail Connection. Assistant Parks and Recreation Director Brent Stowers provided information on the Wylie/Murphy Trail Connection. WS4. Project Updates. Assistant Parks and Recreation Director Brent Stowers provided updates on the department's current and future projects. ADJOURNMENT A motion was made by Board Member Hevel, seconded by Board Member Turner, to adjourn the meeting at 6:19 p.m. A vote was taken, and the motion passed 6-0, with Board Member Puente absent from the meeting. Beaux Dyson, Board Chair ATTEST: Janet Pieper, Administrative Assistant Page 2 of 2 September 9, 2024, Parks and Recreation Board Regular Meeting Minutes 5] 1011412024 Item WS1. Department: Prepared By: Parks and Recreation Janet Wylie Parks and Recreation Account Code: City of Wylie is celebrating Texas Arbor Day on Friday, November 1, between 3:00 p.m. and 5:00 p.m. in the courtyard ,een the Wylie Recreation Center and Smith Public Library. At this come -and -go celebration, participants may pick up a seedling at no charge; tree education opportunities will be available, and visitors can create a take-home craft. 6] 1011412024 Item WS2. Department: Parks and Recreation Account Code: Prepared By: Janet Pieper 24 - 25 approved projects. the FY 24 - 25 approved projects. 0 1 1011412024 Item Department: Parks and Recreation Prepared By: Janet Pieper ect updates ongoing Parks and Recreation Department projects. Wylie Parks and Recreation Board FA N � 0 cl 4 Z I l-YA 4 191 Account Code: 1011412024 Item WS4. Department: Parks and Recreation Account Code: Prepared By: Janet Pieper gram and event updates. the Parks and Recreation Department's recent and upcoming programs and events.