10-17-2024 (Public Arts Advisory) Agenda Packet Wylie Public Arts Advisory Board Regular Meeting JAI
October 17,2024—6:00 PM f'V
Council Chambers- 300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
WYLIE
CALL TO ORDER
The Public Art Vendor Review Panel will meet immediately after the regular meeting to review appilications
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
DISCUSSION ITEMS
DS1. Discussion regarding the 2024 WAF arts festival
DS2. Discussion and update regarding the Walking Trails Phase 2 Yoshi Wright
DS3. Discussion and update regarding the Walking Trails Phase 3 Sonny Behan
DS4. Discussion and update regarding the Walking Trails Phase 3 (2) Call for Artists
DS5. Discussion regarding the PAAB events materials and costs
REGULAR AGENDA
1, Consider and act upon the PAAB minutes from September 19,2024
2. Consider and act upon the final promotional events materials, design and cost not to exceed$1.931.69
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on October 10, 2024 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
1
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071—Private consultation with an attorney for the City.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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Subtotal $11,931.69
Shipping (calculated at checkout) -
Tax $159.36
Total due $2,091.05
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10/1712024 Item 1.
Public Arts Advisory Board Regular Meeting Minutes JAI
September 19,2024—6:00 PM f 11
Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
WYLIE
CALL TO ORDER
The meeting was called to order by Vice Chair Esther Bellah at 6:03 pm. Board members present included:
Manoj Padhi, Steve Shank, and Afshan Khan. Board members Cassie Dyson, Chantelle McMurrian, and
Gloria Suarez were absent.
PAAB Coordinator Carole Ehrlich and Parks and Recreation Supervisor Julie Pannell also attended.
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the
public must fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three
minutes for an individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take
action on any matter presented during citizen participation.
No citizens came forward.
DISCUSSION ITEMS
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Discuss and review of 2024 WAF vendor applications and update on event
Board Discussion
PAC Ehrlich reported that 154 vendor booths have been assigned, with another 50 applications to review
with the selection panel after the meeting. Sponsorships from Methodist Hospital,CWD,Oncor,and Home
Remodeling have been received.
B. Discussion regarding Phase 2,Walking Trails (Yoshi Write) update
Board Discussion
PAC Ehrlich reported artist Yoshi Wright should be done with the first piece, Sacred Fire, around the end
of September or early October and will begin the second piece with an estimated December 2024 fabrication
completion for both pieces.
C. Discussion/update regarding Phase 3,Walking Trails Art,(Sonny Behan)
Board Discussion
PAC Ehrlich reported artist Sonny Behan began work on the maquette about a week and a half ago and
should be done around the first of October. He will send a photo of the completed maquette before he sends
7]
10/1712024 Item 1.
it to the foundry in South Africa for a cost estimate.He will report back to the board once he receives a cost
estimate for the piece,including the extended base.
D. Discussion regarding the Call for Artists Phase 3 (2)
Board Discussion
PAC Ehrlich shared an updated timeline and reported that she wanted to extend the call a few weeks to
allow for more submissions. Ehrlich reviewed the revised dates and addressed the dates that involved the
board. A meeting was held earlier in the week to instruct the jury panel how to use the ranking system.
Instructions were also sent via email with login information to the panel. Board member Bellah questioned
why Ehrlich thought we had not received as many submissions for this call as the last one. Ehrlich
responded that bronze or metal relief was specific to the call but was unsure of a correlation between
mediums and fewer submissions. Board member Padhi asked how Ehrlich was reaching out to artists.
Ehrlich responded the city uses a company of over 30,000 national artists.
E. Discussion regarding promotional items for events and costs
Board Discussion
The board discussed the final designs and costs submitted by board member Shank.Consensus of the board
was to add the promotional items with costs to next month's regular agenda for consideration and action.
REGULAR AGENDA
1. Consider, and act upon,The Public Arts Advisory Board minutes from 8-15-2024
Board Action
A motion was made by board member Shank, seconded by board member Khan to approve the minutes of
August 15, 2024, as presented. A vote was taken and the motion passed 4-0 with board members Dyson,
Suarez and McMurrian absent.
ADJOURNMENT
Board Action
A motion was made by board member Khan, seconded by board member Padhi to adjourn the meeting at
6:24 pm. A vote was taken and the motion passed 4-0 with Dyson, Suarez and McMurrian absent.
At 6:28pm the review panel of three members of the Public Arts Advisory Board met to review applications
for the 2024 Wylie Arts Festival.
Cassie Dyson, Chair
10/1712024 Item 1.
ATTEST:
Carole Ehrlich, Secretary