10-28-2024 (Library) Agenda PacketCALL TO ORDER
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public
must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for
an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on
any matter presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Review and approve the August 26 meeting minutes
REGULAR AGENDA
1. Review and approve the Borrower Policy with updated wording reflecting the elimination in extended use
fees.
2. Vote on upcoming Library Advisory Board meeting dates.
WORK SESSION
WS1. Review stats by fiscal year
WS2. Review monthly report
WS3. Review upcoming programs
CERTIFICATION
I certify that this Notice of Meeting was posted on October 25,2024 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
age 11
1
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071— Private consultation with an attorney for the City.
§ 551.073 — Discussing prospective gift or donation to the City.
§ 551.076 — Discussing deployment of security personnel or devices or security audit.
2
1012812024 Item A.
CALL TO ORDER
Announce the presence of a Quorum.
Justin Strauch called the meeting to order at 7:02 p.m. The following Library Board members were
present: Justin. Strauch, Brian Ortiz, Monica Munoz, Roberta Schaafsma, Zachary Todd & Ofilia Barrera
Board Liaison. Board members not present: Toshia Kimball & Irene Chavira
STAFF SPOTLIGHT
Erica Arena, Adult Services Librarian
Erica Arena shared with the Board a summary of her experiences since earning her MLS in 2005.
CITIZENS COMMENTS ON NON -AGENDA ITEMS
Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name
and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to
converse, deliberate, or take action on any matter presented during citizen participation.
No citizens were present at the meeting.
CONSENT AGENDA
1. Consider, and act upon, approval of July 22, 2024 Library Advisory Board Meeting minutes.
Board Action:
A motion was made by Brian Ortiz, seconded by Roberta Schaafsma, to approve the minutes as presented.
A vote was taken and the motion passed 5-0.
REGULAR AGENDA
WORK SESSION — DISCUSSION ITEMS
WS1. Library Fine Elimination Presentation for City Council.
Ofilia Barrera walked the Board through the Library Fine Elimination Presentation to allow for any
suggestions or feedback prior to taking the proposal to the City Council in September. Following the
presentation and feedback, the Board took a verbal vote with all in favor of Ofilia presenting at the next
Minutes August 26, 2024
Library Advisory Board 3]
Page 1
1012812024 Item A.
City Council meeting. The Board will plan to attend that meeting in support of the proposed policy
change.
WS2. Review the monthly report.
Data provided to the Board in the monthly report included program attendance, resource usage by
patrons, and staff meeting/training highlights for the period of July 18, 2024 to August 21, 2024. Ofilia
Barrera also shared recaps of the WFR Narcan Implementation meeting, the Women Leading
Government MasterClass, and her meeting with a WISD NJHS student for the creation of an English
tutoring program at the library.
Next month's report will include annual totals covering the past three fiscal years.
WS3. Review upcoming programs.
Ofilia Barrera presented a list of upcoming events & programs for the month of September including the
return of all regular fall programming.
ADJOURNMENT
A motion was made by Zachary Todd, seconded by Monica Munoz, to adjourn the meeting at 7:47 p.m. A
vote was taken and the motion passed 5-0.
Justin Strauch, Chair
Minutes August 26, 2024
Library Advisory Board 4]
Page 2
1 1012812024 Item 1.
Rita & Truett Smith PLubrlic U!"Itrary
Borrower Policy
Approved by Library Board October 28, 2024
Eligibility for a Library Card
Adults (18 and older) are eligible for a library card. Applicants are required to present
valid photo identification to receive a library card. The following types of photo I.D. are
acceptable: Government -issued driver's license or ID card, or Passport.
No person may be registered for more than one active library card. To protect the user,
a library card or a valid picture I.D. is required for all library transactions.
Minors ages 17 and under must have the signature of a parent or legal guardian to be
issued a card. The adult must meet the requirements noted above. Parents and legal
guardians retain the responsibility to oversee their children's selection and use of library
materials. The library staff does not serve in loco parents (in the place of a parent). It is
the responsibility of the parent(s)/guardian(s) to restrict their children, and only their own
children, from access to library materials.
Temporary Library Numbers
library and online resources. Temporary numbers are meant to be used as a way to
explore resources and not as a permanent card; therefore, temporary numbers expire
six months after issue. Patrons may come into the library to switch to a permanent card
in order to continue access. Patrons must present a govern ment-issued picture I.D. in
order to obtain the permanent card. Temporary numbers are issued for adults (18 and
older) only.
Replacement of a Lost Card
A lost library card may be replaced for $1.00. To replace a lost card, proof of
identification is required. It is the patron's responsibility to report a lost or stolen card or
change of address.
Renewal of a Library Card
Library cards expire every three years so that patron information may be updated. All
-01i n e s and fees must be paid prior to renewing the library card.
5]
1012812024 Item 1.
Most physical items check out for three weeks. Select physical collections check out for
seven days. Checkout limits are at the discretion of library administration.
Digital items check out for two weeks. Check out periods for streaming items are set by
the streaming services.
A library cardholder may check out as many physical items as they would like within the
exceptions set forth by the library. Cardholders accept full responsibility for all materials
borrowed on their card and for all associated charges.
Renewal of Materials
Items eligible for renewal will automatically renew two times.
The following items are not eligible for renewal.
• New and Juvenile Holiday DVDs that only check out for 7 days
• Juvenile Holiday Books
• Magazines
• Interlibrary Loans
• Steam Kits
• Items with a pending hold
Placing Holds
• All materials available for check out can be placed on hold at the library, via our
app or online except for steam kits, board books and magazines.
• There is a maximum of 10 holds for physical items and 5 for digital items per
library account.
• When a physical item becomes available for pickup, the item will be held for 7
days. If the item is not picked up in 7 days, the next person on the hold list will be
contacted or the item will be returned to the shelf.
• If a person in the library tries to check out a book at the same time a patron
online tries to place a hold, the priority will be given to the person in the library.
The online patron will be put on the hold list.
• When a digital item becomes available, the item will be held for three days.
Digital holds may be set in "Account Settings" to check out automatically.
Interlibrary Loan (ILL)
Items not owned by the library may be requested via interlibrary loan. Only certain types
of materials may be requested. A patron may request specific titles and the time period
to obtain materials varies. Five requests per month are allowed per cardholder.
To borrow from interlibrary loan, patrons must be in good standing including adults who
are responsible for cards of minor children.
6]
1012812024 Item 1.
To obtain an item from ILL, a patron must fill out a loan request form available online or
place the request in person at the library. A patron must fill out a request form for each
item. Interlibrary loan materials may not be renewed.
The lending library may determine the check-out period.
The lending library may designate material for in-house (non check-out) use only.
Items will be held for seven days (including Saturday). Materials will be returned to the
lending library if the patron has not picked up the material(s) within seven days. There is
a $2.00 fee per item that is not picked up.
Patrons who do not return Interlibrary Loan materials will be charged a replacement
cost by the lending library. The lending library will set the exact amount for the item.
Replacements are not accepted for lost items.
Other fees may apply in accordance with the Smith Public Library's
Borrower Policy.
Extended #se Fee (efdinanee-2009-4-2)
On Tuesday, September 2, City Council voted unanimously to eliminate extended use
fees. This elimination took effect on October 3, 2024.
untilWhile overdue fees have been eliminated, the library still encourages people to retu
items on time so that they are available for others. Items not returned after thirty da
will be considered lost, and library privileges will be suspended
condition. There will still be fees for lost or damaged items. I
returned or paid for. No penalty will be incurred if the item(s) are returned in good
1 1012812024 Item 1.
Lost items (ordinance 2009-12)
When an item is 30 days overdue, it is considered lost and the patron's account will be
charged for the cost of the item plus a processing fee of $3.00. Library privileges will be
suspended until item(s) are returned or paid for. Replacements are not accepted for lost
items. If the item is returned in good condition, the cost of the item and processing fee
will be waived
If the item is returned in good condition after it has been paid for, the Library will refund
the money up to three months, minus the $3.00 processing fee. Refunds are not given
after three months.
Damaged items (ordinance 2009-12)
Patrons are charged for the full cost of an item that is damaged beyond repair.
Replacements are not accepted for items damaged beyond repair. A $3.00 processing
fee is added for covering the cost of preparing items for checkout.
Other charges may be incurred for damaged DVD/CD cases, missing barcodes/spine
labels/RFID tags or items returned with damage to book covers, pages, or artwork.
Claims Returned
A claims returned can be placed on an item when the library records show the item is
outstanding but the patron claims to have returned it. Staff will search for the item for
two months. If located in the library, no charges are due. If not found in the library after
two months of searching, the patron is charged the cost of the item, plus a $3.00
processing fee.
Paying Fines -Fees
All fees are due as incurred. Valid forms of payment include cash, check, or
credit card. Credit/Debit payments can be accepted over the phone.
Forfeiture of Library Usage
Patrons violating the regulations and/or policies of the library may, at the discretion of
the Library Director, be asked to leave the premises and asked to forfeit the use of their
library card.
1012812024 Item 2.
The Library Advisory Board meets the 4th Monday of every month. With the holidays
approaching, we need to discuss meetings on the following dates:
• Monday, November 25, 2024
• Monday, December 23, 2024
Typically, the Board does not meet in December due to the holidays. The question is do we want
to meet on the Monday in November as it is the week of Thanksgiving.
If we choose not to meet in November, then our next meeting date is January 27, 2025.
Here are the dates for 2025 term:
• January 27
• February 24
• March 24
• April28
• June 30
Note there is no meeting in May as it falls on the 26th which is a holiday (Memorial Day).
1012812024 Item WS1.
Stats by Fiscal Year for October 2024 Meeting
FY 22
FY 23
FY 24
Registered Users
56,458
60,609
65,990
Check -In (Physical)
398,881
405,133
398,541
Check -Out
373,969
380,846
399,066
Holds
52,055
55,145
62,707
Renewals
223,569
233,289
239,402
Total Cires (CO + Renew.)
597,538
614,135
638,468
Borrowers Added
5,534
6,092
6,470
Drive-Thru*
3,249
2,914
3,401
Overdrive All - SPL Only
56,874
72,471
84,000
8,898
22,226
41,155
Kanopy Visits**
Kanopy Pages
13,233
30,194
49,020
Hoopla Patrons***
1,649
4,426
6,832
Hoopla Overall Circulations
6,115
17,744
24,080
Door Count
172,570
194,588
210,999
Databases
FY 22
FY 23
FY 24
Gale Courses (logins)
2,134
2,457
2,251
Ancestry (sessions)
546
429
345
Mango (sessions)
629
1,321
1,324
Data Axel (logins)
240
332
272
Creativebug (sessions)
28
156
136
1012812024 Item WS1.
Summer Stats by FY
Summer Statistics SPIL FY 22 FY 23 FY 24
Reading Challenge:
Kids/Tweens Number of Participants
387
766
615
Total Number of Kids/Tween Logs
1,659
1,913
1,404
Teen Number of Participants
127
161
202
Teen Total Number of Logs
411
554
133
Adult Number of Participants
138
157
160
Adult Total Number of Logs
380
458
594
Programs':
Storytime Attendance
2,422
2,622
2,137
Kids Attendance
1,974
1,914
1,934
Tween Attendance
142
156
157
Teen Attendance
259
250
195
Adult Attendance
345
288
275
1012812024 Item WS2.
Monthly Report for the Library Advisory Board
(Based on Weekly Reports sent to City Manager's office every Thursday)
Storytime
1,326
657
113
Kid i Events
Teen Events
568
26
598
30
0
49
Adult Events
Outreach
119
39
113'
255
0
46
Business Exchange 191 170
190
Circulation
Visitors
59,873
47,906
67,279"
20,515
15,157
23,544
New Borrowers
Drive-Thru
609
459
773
400
331
377
Holds Processed
6,012
5,559
7,235=
Ancestry
Sessions
Searches
Jul 2024
28
585
Aug 2024
25
505
Sept 2024
20
265
Creativebug
Sessions
Total Video Views
Hours Viewed
Jul 2024
7
15
0.78i
Aug 2024
6
11
1.24
Sept 2024
10
49
14.71
Data Axle
Log -ins
# of Searches
Total Records Downloaded
Jul 2024
23
130
359
Aug 2024
28
138
946
Sept 2024
28
63
0
Gale Courses
Enrollments
Total Course Log -ins
Total Minutes in Class
Jul 2024
22
243
28,343'
1012812024 Item WS2.
Aug 2024
1!7
243
30,141
Sept 2024
21
181
20,499'
Mango Languages
Total Sessions
Total Learning Time
Average Learning Time
Jul 024
109
15:59:44
0:08:34
Aug 2024
100
15:04:33
0:09:25
Sept 2024
105
17:59:49
0:10:17
Udemy
Active Users
Courses Enrolled
video Mins
Jul 024
62
153
13,150.8'
Aug 2024
76
162
10,5232'
Sept 2024
61
104
9,3825
Library App
Devices
Launches
New Devices
Ju12024
940
5,426
170
Aug 2024
1,033
5,,550
182
Sept 2024
1000
5,529
148!
Digital Resources Usage:
(Presented by calendar on)
Libby (Overdrive)
Totals for
Consortium
Sept 2024 Aug 2024 July 2024
Unique Users
17,050
SPL - 1,904
17,176 17,406
SPL - 1,949 SPL - 1,912
Check -Outs
62,500
SPL - 6,893
66,684 67,310
SPL - 6,906 SPL -7,263
Holds
30,387
31,230 32,196
Purchases
1,118
952 484
1012812024 Item WS2.
Hoopla
Circulation
Counts by
Month:
Audio
Binge Comics 'Ebooks:Movies
Music TV
Total
July 2024
1,088
19 131 437 179
50
77
1,981
August 2024
1,153
21 95 416 160
43
77
1,965
Sept 2024
898
22 122 455 135
31
91
1,754
..�
Stats Visits
Pages
Plays
Minutes
July 2024
2,018
2,466
388
10,619
August 2024
3,368
4,028
545
14,118
Sept 2024
2,799
3,265
451
12,806
Kanopy
Plays by Device Tablet
Desktop
Mobile
Television
July 2024
25.5%
12.1 %
36.1 %
26.3%
August 2024
29.7%
14.3%
36.3%
19.6%
Sept 2024
32.2%
19.5%
24.2%
24.2%
Meetings/Training Highlights:
• 9/19/24 Ofilia attended Ghost Tour rehearsals
• 9/20/24 Monthly librarian meeting
• 9/24/24 Ofilia and Debbie one on one meeting
• 9/24/24 Ofilia presented fine elimination at the City Council meeting
• 9/24/24 Lisa, Cheryl, Debbie and Elizabeth attended the City Council meeting
• 9/27/24 All staff meeting
• 9/30/24 Ofilia and Lisa attended the webinar Designing for Human Behavior
• 10/3/24 Ofilia attended the Directors Retreat
• 108/24 Ofilia met with the Library Garden Committee
• 10/9/24 Lisa met with WISD mentee
1012812024 Item WS2.
• 10/17/24 Ofilia attended the Wylie Historical Society Ghost Tour Review Meeting
• 10/22/24 Ofilia and Lety one-on-one
Misc. Information:
• 9/19/24 Ofilia and Elizabeth interviewed three candidates for the PT Adult Reference Assistant
position
• 9/21/24 Ofilia presented the Abby Award at the Wylie I.S.D. Back the Future Event
• 9/24/24 Ofilia and Lisa attended the Chamber State of Education Luncheon
• 9/27/24 Ofilia presented at Wylie East Special Education Student's City Hall Visit
• 10/1/24 Ofilia and Lisa worked National Night Out
• 10/3/24 Ana and Sarah outreach at Bush Elementary Family Night
• 10/4 & 10/5/24 Ofilia worked Wylie Whispers the downtown ghost tours that benefit the Historical
Society, Library and Parks & Recreation
• 10/7/24 Ofilia delivered the last batch of voter registration cards to the Collin County Elections
office in McKinney
• 10/9/24 Ofilia and Lisa presented library resources at the Business Connect meeting
15
1012812024 Item WS3.
Upcoming Library Programs - November 2024
Adults
Booked on Fridays
Friday, November 8 @ 12pm
The Island of Sea Women by Lisa See
Join us for engaging reads, good conversation, and loads of fun.
Third Tuesday Book Club
Ages: 55+ years
Tuesday, November 19
The Villa by Rachel Hawkins
Social networking and a good book. Immerse yourself into a good story with friends. Discuss
thrilling tales, mysterious manuscripts, and awe-inspiring adventures.
Preschool
Free stickers are required to enter all storytimes and are available right before the event time.
Space is limited due to fire code.
Bilingual Family Storytime for all ages
Mondays @ 6:30pm
Infant Storytime for 0 - 11 month olds
Wednesdays @ 10am
Big Kid Storytimes for 3 - 5 year olds
Wednesdays @ 10:45am and 11:30am
Thursdays @ 1:30pm
Toddler Time for 1 - 2 year olds
Fridays @ 10:15am and 11 am
Kids
My Very Own Book Club
1 st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the
Multi -Purpose Room.
November 19 or 21
The Bad Seed by John Jory
BeTween Book Club
4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime
Room.
November 12
1012812024 Item WS3.
Restart by Gordon Korman
Teens
Teen Book Club
7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read,
discuss what else we've been reading, and snack! The first 30 teens to sign up get a free copy
of the book!
November 14
The Fountains of Silence by Ruta Sepetys
Japanimation
Our anime and manga club for 7th-12th graders! Join us every month in the storytime room at
6pm to watch anime, chat about manga, do some crafts, and share artwork with each other.
November 21
Roll for the Initiative: SPL's Teen Dungeons & Dragons Group
7th-12th graders only. Registration required. Space may be limited for specific meetings.
November 7 - Campaign 1, Part 3 if needed or side quests
Holiday Closures:
• Monday, November 11 - Closed for Veterans Day
• Wednesday, November 27 close @ 5:00 p.m.
• Thursday, November 28 - Saturday, November 30 - Closed for Thanksgiving