11-06-2024 (Parks & Recreation) Agenda Packet Wylie Parks and Recreation Board Regular Meeting
November 06, 2024—5:30 PM f'V
Council Chambers-300 Country Club Road,Building#100,Wylie, Texas 75098 CITY
WYLIE
CALL TO ORDER
PRESENTATIONS
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak.Board requests that comments be limited to three minutes for an individual,
six minutes for a group.In addition,Board is not allowed to converse, deliberate or take action on any matterpresented during
citizen participation.
REGULAR AGENDA
1. Consider, and act upon, approval of the October 14, 2024 Parks and Recreation Board Regular Meeting
Minutes.
2. Consider, and act upon, approval of the Non-Profit Park Event Application from Wylie High School PTSA
for the Pirate Dash 5K/Walk event on April 12, 2025 at Founders Park.
WORK SESSION
WS1. Parks and Recreation 2025 Courtesy Calendar.
WS2. Project Updates.
WS3. Program and Event Updates.
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on November 1,2024, at 5:00 p.m. on the outside bulletin board at
Wylie City Hall,300 Country Club Road,Building 100,Wylie,Texas, a place convenient and readily accessible to
the public at all times.
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Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required,then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act,Texas Government Code § 551.001 et. seq.,will be held by the Board at the date,hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to,the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 —Private consultation with an attorney for the City.
§ 551.072—Discussing purchase, exchange, lease or value of real property.
§ 551.073—Discussing prospective gift or donation to the City.
§ 551.076—Discussing deployment of security personnel or devices or security audit.
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1110612024 Item 1.
IAI
f N Wylie Parks and Recreation Board
WYLIE AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
7Consider, and act upon, approval of the October 14, 2024 Parks and Recreation Board Regular Meeting Minutes.
70t—ion
to approve Item as presented.
The minutes are attached for your consideration.
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1110612024 Item 1.
Wylie Parks and Recreation Board Regular Meeting Minutes
October 14, 2024—5:30 pm
Council Chambers -300 Country Club Road, Building#100, Wylie,Texas 75098
CITY OF
WYLIE
CALL TO ORDER
Board Chair Beaux Dyson called the regular meeting to order at 5:34 p.m. The following Parks and
Recreation Board members were present: Board Member Goria Suarez, Board Member Tarah Harrison,
and Board Member Brian Arnold. Board Vice-Chair Nick Puente, Board Member Scott Hevel, and Board
Member C'Ne Turner were absent from the meeting.
Staff present included Parks and Recreation Supervisor Julie Pannell,Parks and Recreation Supervisor
Brittany Williams, and Parks and Recreation Administrative Assistant Janet Pieper.
PRESENTATIONS
No presentations.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No citizens came forward.
REGULAR AGENDA
1. Consider, and act upon, approval of the September 9,2024 Parks and Recreation Board
Regular Meeting Minutes.
Board Action
A motion was made by Board Member Suarez and seconded by Board Member Arnold,to approve
the September 9, 2024,Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and
the motion passed 4-0,with Board Vice-Chair Nick Puente,Board Member Scott Hevel, and Board
Member C'Ne Turner absent from the meeting.
WORK SESSION
WSI. Texas Arbor Day.
Parks and Recreation Supervisor Julie Pannell went over the plans for celebrating Texas Arbor Day at the
Municipal Complex on November 1st
WS2.FY 24-25 Approved Projects.
Parks and Recreation Supervisor Julie Pannell discussed the fiscal year 2024-2025 departmental projects
that were approved by the Wylie City Council.
WS3.Project Updates.
Parks and Recreation Supervisor Julie Pannell provided updates on the department's current and future
projects.
Page 1 of 2
October 14, 2024, Parks and Recreation Board Regular Meeting Minutes
1110612024 Item 1.
WS4.Program and Event Updates.
Parks and Recreation Supervisor Julie Pannell provided updates on the department's recent and upcoming
programs and events.
ADJOURNMENT
A motion was made by Board Member Arnold, seconded by Board Member Suarez,to adjourn the
meeting at 5:53 p.m. A vote was taken, and the motion passed 4-0,with Board Vice-Chair Nick Puente,
Board Member Scott Hevel, and Board Member C'Ne Turner absent from the meeting.
Beaux Dyson,Board Chair
ATTEST:
Janet Pieper,Administrative Assistant
Page 2 of 2
October 14, 2024, Parks and Recreation Board Regular Meeting Minutes
1110612024 Item 2.
fN Wylie Parks and Recreation Board
CITY I AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Consider,and act upon, approval of the Non-Profit Park Event Application from Wylie High School PTSA for the Pirate Dash
5K/Walk event on April 12, 2025 at Founders Park.
Recommendation i
Motion to approve the Item as presented.
Discussion 0
The Pirate Dash 5K/Walk event is a repeat fundraiser event hosted by Wylie High School PTSA, a non-profit organization.
The applicant is requesting to hold the event at Founders Park on Saturday, April 12, 2025, from 6:00 am to 12:00 pm with
Tans to sell participation registrations. The event will also feature approximately 10 participating vendors, food trucks,music
and school spirit wear.Proceeds go to benefit all Wylie High School students and provide the primary funds for the graduating
class year end celebration.
1110612024 Item 2.
JAJ CITY O
f N WYLIE
Parks&Recreation iepartment
300 Country Club Rd, Building 100
Wylie,TX 75098
972-516-6340 ( Parks@wylietexas.gov
Non-Profit Park Event Application
Please mote that this application is NOT required in order to reserve a pavilion or gazebo for typical private group
parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or
pick up games;instead click on the following lirate to make a
reservation:hftps.,//anc.apm.activecommunities.com/wylie
munities.com/wylie
Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5KIfun runs,
fundraisers, events with food and/or merchandise vendors, and all events wherein items will be sold. This form is reviewed
by staff for approval prior to the requested event and must be submitted a minimum of twelve weeks in advance, and no
sooner than 6 months prior to the event date being requested.
After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of
approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if
staff finds that.
® Priority use is given to City Events and private rentals;
All fees have been paid;
The event does not:
a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected
attendance, etc., as determined by staff,,
b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days
prior to or 14 days after the City-sponsored Bluegrass on Ballard event);
c.Present an unreasonable danger to health or safety;
d. Cause toss or damage to City property,
e. Interfere with or place a burden on Public Safety services;
f, interrupt the safe and orderly movement of pedestrians and vehicles.
® For events including food items, applicant provides documentation from the Collin County Environmental Services
indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold,
free, food trucks, catering, homemade,prepackaged, etc.;
a.Please contact the Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County
website is www.collihcountytx.gov for further information.
b. if permit is required by Environmental Services,provide staff with a list of all planned food vendors and a
copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term
Event Food ServicefHeaith Permit.
® There will be adequate sanitation available in or adjacent to the event,in addition to the City facilities as deemed
necessary,such as port-a-lets, wash stations,and other required health facilities.
The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and
Recreation rules and City Ordinances.
Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the
Park Event Application.
Applicant Information
Name of Organization* Website 1110612024 Item 2.
Wylie High School PTSA
Are you a non profit?* Please upload 501c3 Documents
Yes No Wyliehs—tax_exempt form[l].doc 34.5KB
Contact Information
Primary Contact Name*
Christina Rigby
Event Information
Event Name/Title
Pirate Dash
went Type*
5k/Walk
Purpose of event*
Community event supporting wylie high health programs and wylie high seniors. Focus on fun and fitness.
Event Location*
Founders Park 851 Hensley Lane
Proposed Event Date* Alternative Event Date*
04/12/2025 04/12/2025
Start Time* End Time*
06:00:00 AM 12:00:00 PM
include Setup Include Clewiup
Do you plan to sell items of any kind?
example.drinks,food iterns,t-shirts,snow cones,memberships,registratbr)s etc,
Yes No
Anticipated number of Participating Vendors* Anticipated Event Attendance
10 250
Event Target Audience*
All community members,free race entry for first responders, runners,fitness, high school,all ages.
Event Details*
The Pirate Dash 5K&Fun Run will be held at Wylie High School and Founders Park on April 12,2025 from lam
to 12 pm. Proceeds earned from the Pirate Dash benefit all students of Wylie High School.Along with providing
the primary funds for the graduating class'end of year celebration,proceeds from the Pirate Dash are used in
conjunction with the PTSA:s Health and Wellness Committee,Their efforts support our Pirates'physical and
mental health through events at the school,participation in community events and supporting the efforts of the
WHS Student Support Advocates.
The event will feature Pirate Pride throughout the Course,food trucks, music,
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Event Announcement and/car Flyer 11/06/2024 Item 2.
Signature
Clete
:� � 10/14/2024
1110612024 Item WS1.
f N Wylie Parks and Recreation Board
CITY OF
WYLIE AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Parks and Recreation Board 2025 Calendar.
Recommendation
/A
Discussion
Review the 2025 Parks and Recreation Board courtesy calendar.
0
1110612024 Item WS2.
lAl
f N Wylie Parks and Recreation Board
CITY OF
WYLIE AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Project Updates.
Recommendation
/A
Discussion
Discuss the Parks and Recreation Department's ongoing and upcoming projects.
F I
1110612024 Item WS3.
lAl
f N Wylie Parks and Recreation Board
CITY OF
WYLIE AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Program and Event Updates.
Recommendation
/A
Discussion
Discuss the Parks and Recreation Department's recent and upcoming programs.
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