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01-16-2025 (Public Arts Advisory) Agenda PacketCALL TO ORDER COMMENTS ON NON -AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. DISCUSSION ITEMS DS 1. Overview of the 2024 Wylie Arts Festival DS2. Discussion regarding the 2025 PAAB meeting dates DS3. Discussion regarding Phase 2, Walking Trails (Yoshi Write) update DS4. Discussion regarding Phase 3, Walking Trails Art, (Sonny Behan) update DS5. Discussion regarding Phase 3 (2), Walking Trails Art, (Seth Vandable) REGULAR AGENDA 1. Consider, and act upon, The Public Arts Advisory Board minutes from 12-11-2024. 2. Consider, and act upon, changes to the Wylie Public Arts Advisory Board bylaws RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. r�a0101111 CERTIFICATION I certify that this Notice of Meeting was posted on January 1.0, 2025 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. age 11 1 Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071— Private consultation with an attorney for the City. § 551.073 — Discussing prospective gift or donation to the City. § 551.076 — Discussing deployment of security personnel or devices or security audit. 2 0111612025Item DS1. 2024 Wylie Arts Festival Vendor/Sponsor Total $33,195 Food Total $600 Grand Total $33,795 0 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments Thank you for allowing us to participate, we appreciate the 12/9/2024 10:02 AM Adequately accessible Yes Yes Excellent Met expectations Extremely likely support! 12/9/2024 10:03 AM Adequately accessible Yes Yes Excellent Exceeded expectations Extremely likely Overall the event was good, communication prior to the event was excellent, my only concern was booth space. While i understand there were multiple booth sizes available to choose from, I felt like vendors were piled on top of each other with no room to breathe. I had no room to sit inside my 12/9/202410:06 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely booth because we were all packed in the building. This was my first market and everything was really easy to follow and the communication was fantastic! Even though it 12/9/202410:06 AM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely rained, It was still a great experience. The event was great! Thank you again for having me. I truly appreciate the spot I was in inside (spot 1 by the side door). The volunteers were amazing as well. Truly appreciate their 12/9/2024 10:09 AM Highly accessible Yes Yes Above average Exceeded expectations Extremely likely help. 12/9/2024 10:12 AM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely 12/9/2024 10:13 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely It was a great event despite the weather. I do think it could have wrapped by 2:00 instead of 4:00. In my experience with events, most ppl are done shopping by early afternoon. Also, there were no instructions for loading up and leaving. My concern was, if it hadn't rained and forced everyone out early, all the outdoor vendors would not have had time to remove their cars from the parking lot by 4:30. Load in was 2 1/2 hrs but load out was only 30 min. It all worked out in the end, but if we had waited, I don't think we would have had enough time. 12/9/2024 10:13 AM Adequately accessible Yes Yes Average Met expectations Extremely likely Thank you for a great event! 12/9/2024 10:23 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely The show was well organized & everyone was very helpful. I had repeat customers come to see me to make purchases. I like the booth space which I've had prior 2 years. I'm very pleased with this event & look forward to participating next year. Having the youth there at the end was extremely 12/9/2024 10:23 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely appreciated with helping me load up. Thank you for that! 12/9/2024 10:24 AM Adequately accessible Yes Yes Excellent Exceeded expectations Extremely likely Yes, I would like to have a larger booth. At least a 10 x10. 12/9/2024 10:25 AM Highly accessible Yes Yes Average Met expectations Extremely likely Nice show, great helpers. I had some young men take down my booth in the pouring rain. They were so patient with me and stayed with me until 1 12/9/2024 10:26 AM Adequately accessible Yes Yes Excellent Met expectations Extremely likely was completely loaded. Thank you. 12/9/2024 10:27 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely Nothing else to say but it was excellent. 12/9/2024 10:29 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely Absolutely Loved this event! 12/9/2024 10:30 AM Adequately accessible Yes Yes Above average Exceeded expectations Extremely likely Our space was perfect. Even with the rain we exceeded our 12/9/2024 10:31 AM jAdequately accessible IYes lYes Above average I Exceeded expectations I Extremely likely lexpectations.Thank you 12/9/2024 10:32 AM I Highly accessible IYes IYes lExcellent I Met expectations I Extremely likely jOutside food vendors was lacking 0 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments I believe the weather affected sales more so than event planning and promotion. I saw lots of advertising leading up to the event which is great! Load in was not as smooth as some events I've participated in, but overall was not bad. I like the location, having the streets closed around the event 12/9/2024 10:34 AM Not accessible Yes Yes Average Below expectations Extremely likely was nice. 12/9/2024 10:37 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely Really just the rain that put a damper on foot traffic and sales this year. I love doing this event because of the clear communication, affordable booth fee, location, event advertisement, and time of year. Fingers crossed for an 12/9/2024 10:37 AM Highly accessible Yes Yes Above average Below expectations Extremely likely indoor spot next year lol! I believe there are to many vendors. I believe they need to be scaled back like in 2017. It was perfect back then. lust my own opinion, sometimes smaller is better. Yes, I may not be chosen with that option but I believe it' was better for all 12/9/2024 10:40 AM Adequately accessible Yes No Above average Below expectations Not so likely vendors. This my favorite Market of all. The crowd is above expectation. The people are having a good time and fun to visit with. They come back looking for vendors they have purchased from in the past. My only suggestion would be to try and let returning vendors remain in the same spaces if they would like, Several customers said they were looking for you where you had been the year before. Over all I can't say enough good things about this Market. It is extremely organized and well run considering the number of vendors. 12/9/2024 10:41 AM Adequately accessible Yes Yes Excellent Met expectations Extremely likely Thank you for your hard work to make it a big success. 12/9/2024 10:43 AM Adequately accessible Yes Yes Average Below expectations Extremely likely The last two questions not sure how to respond too, it would 12/9/2024 10:43 AM Highly accessible Yes Yes Above average Met expectations Extremely likely be difficult to set up a wood shop class ... I would like to keep my outside booth for next year. It was perfect. Booth 349 on end. Thanks Suzanne Powers - Fourth 12/9/2024 10:43 AM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely Street Sweets 12/9/2024 10:47 AM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely Heard nothing but good things about this event from prior vendors but every vendor I talked with said this year's sales were very poor compared to prior years. Blame is on the economy and the weather not the event planners. I will be back next year in hopes of better economy & weather. For our 1st time here the map that was sent was terrible! All those colors masked the street names & vendor parking for the event was not marked. Having folks available for unloading was awesome. Availability of helpers for reloading was not so good. Paid for a 10x10 booth but #2 was closer to 8x10 limiting our 12/9/2024 10:48 AM Adequately accessible lYes lYes jAverage I Below expectations I Not so likely lability to showcase our items which hampered our sales. 12/9/2024 10:51 AM Highly accessible IYes IYes lExcellent I Met expectations I Extremely likely IThank you to everyone that assisted. 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments I know it would cut down on the total number of spaces, but it would be great if there were more indoor 10x10 spaces available. My neighbor had to use part of my space as egress when moving in front of her tables, so I had to set up one of my display tables a couple of feet back from the aisle. I know I could have put up a stink about it, but I didn't want to have a bad relationship all day with the crafter next to me. 12/9/2024 10:51 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely Other than that, great show as usual. Thanks again! Great event despite weather conditions. Will definitely be back next year and may be looking to expand into two booths. More food trucks/food options would be a nice 12/9/2024 10:52 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely addition. Everything was organized well. Despite the cold/rainy 12/9/202410:56 AM Adequately accessible Yes Yes Excellent Met expectations Extremely likely weather foot traffic was good. Thank you! 12/9/2024 10:56 AM Adequately accessible No Yes Above average Met expectations Extremely likely 12/9/2024 10:57 AM Highly accessible Yes Yes Above average Below expectations Extremely likely 12/9/2024 11:09 AM Adequately accessible Yes Yes Above average Below expectations Extremely likely 12/9/2024 11:14 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely Lighting. I brought my own rechargeable magnetic lights for my booth, but they ran out way before lunch! We need more 12/9/2024 11:18 AM Highly accessible Yes Yes Average Below expectations Extremely likely lighting to adequately see our hard work. I only say below expectations, due to the weather impacting the turnout. Otherwise it was a good market! Happy to be 12/9/2024 11:21 AM Highly accessible Yes Yes Average Below expectations Extremely likely back next year! 12/9/2024 11:36 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely I always enjoy the Wylie Arts Festival! Y'all do a great job! I loved that the garage door next to my booth got opened so you had another entrance. However, informing the vendors ahead of time would be good so we could have dressed 12/9/2024 11:38 AM Adequately accessible Yes Yes Above average Exceeded expectations Extremely likely appropriately. There were so many vendors coming in the wrong way to set up... it was very frustrating. There needs to be a better way of closing down and packing up. It did not flow, since everyone left at the same time. We ended up taking our bins and canopies all the way from the 12/9/2024 11:44 AM Adequately accessible Yes Yes Above average Below expectations Not so likely event center to the parking lot. The event is too busy to demonstrate or teach art - that would be detrimental to sales. I would like to see just a few less booths in the indoor building. Please give us about a two foot easement between booths. Our tables were touching and when the neighbors table was jostled, so was mine! Not to mention it made it difficult to store my wrapping supplies and storage containers for my paintings. being set so tight made for wasted space at the back of the booth because of inaccessibility. Otherwise this is always a great event and I 12/9/2024 11:59 AM Highly accessible JYes JYes lExcellent Exceeded expectations Extremely likely 1would highly recommend. 12/9/2024 12:03 PM Highly accessible IYes JYes lExcellent Met expectations Extremely likely 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments The event wasn't as good as last year in terms of turnout. The weather played a huge factor in that. We can't control the weather. Overall, it's a fun event and we love attending. 12/9/2024 12:07 PM Highly accessible Yes Yes Above average Below expectations Extremely likely Hopefully next year will be better weather! My booth was outside this year because I registered late, but I actually think it was better because the lighting seemed very dim inside. I think I would prefer an indoor booth in general, 12/9/2024 12:45 PM Adequately accessible Yes Yes Average Met expectations Extremely likely however the lighting was so dark. Is that typical? 12/9/2024 12:54 PM Highly accessible Yes Yes Above average Met expectations Extremely likely The space seems to get smaller and smaller year after year, which in turn reduces how much inventory we can bring, and subsequently how much we can sell. Yes, the economy is part of it, but space is a factor, too. Also, the food vendors should offer discounted prices to the art vendors. We are already 12/9/2024 12:56 PM Not accessible Yes Yes Above average Met expectations Extremely likely paying to have a booth. The food priced are ridiculous. 12/9/2024 1:02 PM Adequately accessible Yes Yes Excellent Exceeded expectations Extremely likely I would like to present a demonstration but the tools are very heavy and I use fire, so probably not something easy to bring 12/9/2024 1:11 PM Highly accessible Yes Yes Excellent Below expectations Extremely likely or for the average person to do in a class setting. 12/9/2024 1:23 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely Thanks for all your hard work. It was our first time doing this particular event and we sold out of many items. We were not prepared for it to be so busy, so that's a good problem to have. We will definitely be back 12/9/2024 1:44 PM Highly accessible Yes Yes Above average Met expectations Extremely likely again next year if you'll have us.:) Space is too small. lust one more feet length wise will be 12/9/2024 2:33 PM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely ideal. If we can pay online, it will be good. 12/9/2024 2:44 PM Highly accessible Yes Yes Excellent Met expectations Extremely likely It was a great time. I sold five paintings which is impressive. 12/9/2024 2:50 PM Highly accessible Yes Yes Above average Exceeded expectations Extremely likely Thank you for having me. 12/9/2024 2:51 PM Highly accessible Yes Yes Above average Met expectations Extremely likely 12/9/2024 3:16 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely Would be nice if there is a good possibility of bad weather that large venue tents could be set up for outside vendors. 1 12/9/2024 3:17 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely would be willing to pay a little extra for the added protection. Thank you for organizing this event. 12/9/2024 3:49 PM Adequately accessible No No Excellent Met expectations Extremely likely My only request is to extend the show time. There should be a little spaces between booths and not 12/9/2024 4:11 PM Adequately accessible No No Above average Met expectations Extremely likely jammed altogether s like sardines . I understand as a vendor, we need to allow parking for our customers but I feel other parking areas are closer we could 12/9/2024 5:18 PM Not accessible Yes Yes Average Met expectations Extremely likely utilize, especially in front of the church. 12/9/2024 6:41 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely Can't do a demo as I have a food product. 12/9/2024 6:46 PM Adequately accessible Yes Yes Excellent Met expectations Extremely likely 12/9/2024 6:47 PM Highly accessible Yes Yes Above average Met expectations Extremely likely It was below expectations because of the rain that came in at 2:45. 1 would like to be indoors for next year but I noticed the 12/9/2024 7:15 PM Not accessible IYes JYes JAbove average I Below expectations I Extremely likely I lightning was not great inside. 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments 12/9/2024 7:32 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely 12/9/2024 7:34 PM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely Need a bigger booth for demo. I have done it in the past at 12/9/2024 8:43 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely the outdoor summer festival and people really liked it. 12/9/2024 8:50 PM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely We loved being apart again this year! We handed out 500 cups of FREE hot chocolate + enjoyed being with our community! Thank you so much for having us and for all you 12/9/2024 9:41 PM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely guys did to make it happen this year! BlessingsH 12/9/2024 10:09 PM Adequately accessible Yes Yes Above average Exceeded expectations Extremely likely I was not able to participate this year due to rainy weather. I did come to the event several hours and noticed that some outside vendors were allowed to move indoors & there were several vendors indoors that were not listed on the map. This was extremely disappointing being that I had emailed the organizer several times asking if I could possibly be moved indoors, but was told the event was completely booked. I hope to participate next year and will verify that my booth is 12/9/2024 11:00 PM Highly accessible Yes Yes Above average Below expectations Extremely likely indoors. 12/10/2024 6:53 AM Adequately accessible Yes Yes Average Met expectations Extremely likely I'm not sure how that would work! I'd be interested in talking to someone about that. -1 do paint parties all the time. I'd love to guide a class on how to paint a door hanger. An email would be the easiest way to contact me: renee.smithson@wylieisd.net thank you so much for the opportunity to sell my items 12/10/2024 8:37 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely Renee S Wylie art festival is a great show. We love being there every year. Thank you for having us back and taking such good care of us. See you next year. 12/10/2024 10:12 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely Merry Christmas 12/10/2024 10:17 AM Highly accessible Yes Yes Above average Met expectations Extremely likely 12/10/2024 11:02 AM Adequately accessible Yes Yes Above average Below expectations Extremely likely 12/10/2024 11:15 AM Adequately accessible Yes Yes Excellent Exceeded expectations Extremely likely Love the people's. Great city and employer's. Than Gary and 12/10/2024 11:33 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely Gretchen Better heating plan/idea for cold weather on the back hall. I had on 3 layers of clothes I was in booth 60. But I also have Raynaud's, it was my first year. So, I will know what request next year, the warmer 10 x 10 area;) All went smoothly, cannot offer any constructive suggestions. Thank you for letting be a part of it! 12/10/2024 3:15 PM I Highly accessible JYes IYes JAverage I Met expectations Extremely likely Lori Thames Creations Unlimited 12/10/2024 4:25 PM lAdequately accessible JYes JYes JAboveaverage I Met expectations Extremely likely 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments It would be helpful if there was a way to shuttle vendor from the parking area in the morning. 12/10/2024 5:02 PM Adequately accessible Yes Yes Excellent Exceeded expectations Extremely likely Thanks for a great event. Always look forward to your festival. Well organized and love 12/10/2024 8:34 PM Highly accessible Yes Yes Above average Met expectations Extremely likely the help loading out. 12/10/2024 9:29 PM Adequately accessible Yes Yes Average Below expectations Extremely likely Next year I would want to get a booth inside or I would not participate. It was too cold and rainy and not very profitable. 1 12/10/2024 9:53 PM Not accessible Yes Yes Average Below expectations Extremely likely believe it was due to the weather. Love the longer set up times. Great traffic and sales. The 12/10/202410:07 PM Adequately accessible Yes Yes Above average Met expectations Extremely likely vendors around me were wonderful! 12/10/2024 11:28 PM Adequately accessible Yes Yes Above average Below expectations Extremely likely We appreciate being a part of the event this year and all the people who coordinated, worked and all the advertising to 12/11/2024 8:00 AM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely bring in the shoppers. Weather played a part in less sales this year. Ever think of putting up a circus canopy outside for the event? 12/11/2024 8:41 AM Highly accessible Yes Yes Above average Below expectations Extremely likely Just a thought..... 12/11/2024 11:08 AM Adequately accessible Yes Yes Excellent Met expectations Extremely likely Great event as always. Thank you for having me. I'm not sure 12/11/2024 11:48 AM Highly accessible Yes Yes Excellent Met expectations Extremely likely how the last two questions would work with my product. I was surprised at my location this year. I've been in a 10 by 10 the last 3 years. I have always done well and had great sales. I was so high on the show that I had recommended it to people in my woodworkers club. To my surprise a person I got to become a vendor got my 10 by 10 and I was moved to an 8 by 8. Not only was I not only able to display all my items but the booth was very very dark. I sold over $800 but was a far cry from the $12001 did last year. I hope I can go back to a 10 by 10 next year as I think a returning vendor should not have this happen. Thanks 12/11/2024 9:07 PM Adequately accessible Yes Yes Average Below expectations Extremely likely Rick Maiella 214-796-4169 12/12/2024 7:29 AM Adequately accessible Yes Yes Above average Met expectations Extremely likely The reason I selected no to the artist demonstration was for my business with permanent jewelry I am not sure it would make sense. If I had a business where it did apply, I would definitely be interested. I was worried once I realized there were 2 other vendors doing permanent jewelry as well but I had a very successful day. I thought the event was very well organized. I live in Wylie and like to do things in the community so I was thrilled to be apart of the Arts festival. I hope to be able to continue to be apart of this event for years to come. Thank you for 12/12/2024 10:43 AM Adequately accessible Yes Yes Above average Exceeded expectations Extremely likely Iselecting us as a vendor. 12/12/2024 7:31 PM Adequately accessible Yes Yes Excellent Exceeded expectations Extremely likely 12/12/2024 9:53 PM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely 01116120251tem DS1. Event Length Event Time Comparison to Recommend Date Vendor Parking Adequate Conducive to Sales other events Sales met expectations event Comments While my sales were restricted due to set up, I know this event can produce sales. The ladies wrapping gifts were standing in front of my displays on the end of the isle. There was just no good option for setting up my booth for people to 12/15/2024 1:29 PM Adequately accessible Yes No Average Below expectations Extremely likely come in and see everything. 12/18/20241:52 PM Highly accessible Yes Yes Excellent Exceeded expectations Extremely likely This was my first time at the Wylie Festival, I had so much fun. The adult helpers and the young people were very helpful. I was so impressed with the young people how helpful and willing to help in any way. That was a highlight of doing this festival. I can't wait to do it again next year, praying we don't have rain though. Thankfully I was inside but leaving and bring the stuff to the car was not fun. I had a 12/21/2024 4:30 PM Adequately accessible IYes IYes lExcellent Exceeded expectations Extremely likely Igreat time and the people were great to work with. 12/26/2024 8:30 PM JHighly accessible IYes IYes JAbove average Met expectations [Extremely likely 0111612025Item 1. Public Arts Advisory Board Regular Meeting Minutes December 11, 2024 — 7:30 PM Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CALL TO ORDER JAI f N CITY OF WYLIE The meeting was called to order by board member Steve Shank at 7:54 pm. Board members present included: Afshan Khan, Chantelle McMurrian, and Manoj Padhi. Chair Cassie Dyson, and board members Esther Bellah, and Gloria Suarez were absent. PAAB Coordinator Carole Ehrlich and Parks and Recreation Supervisor Julie Pannell also attended. COMMENTS ON NON -AGENDA ITEMS Any member of ' the public may address Council regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens came forward. DISCUSSION ITEMS All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Discussion and review of the Wylie Public Arts Advisory Board bylaws Board Discussion PAC Ehrlich discussed updating the Wylie Public Arts Advisory Board bylaws to mirror current ordinances. Updates included amending "Master Plan" to Wylie Public Arts Guidelines Plan, and updating the requirements regarding qualified voter status. The board made a consensus of the board was to amend the bylaws as discussed. Ehrlich reported the revised bylaws would be brought to the January 2025 meeting for approval. B. Discussion regarding Phase 2, Walking Trails (Yoshi Write) update Board Discussion PAC Ehrlich reported artist Yoshi Wright is still on track to complete Sacred Fire by the end of December with March or April of 2025 planned for the dedications. C. Discussion/update regarding Phase 3, Walking Trails Art, (Sonny Behan) Board Discussion PAC Ehrlich reviewed the two options artist Sonny Behan presented with the board. 12 0111612025Item 1. D. Discussion regarding the Walking Trails Phase 3 (2) selection panel final recommendation Board Discussion Board members discussed the selection panel's final recommendations and gave input on the three semi-final artist proposals. REGULAR AGENDA 1. Consider, and act upon, The Public Arts Advisory Board minutes from 11-21-2024. Board Action A motion was made by board member Khan, seconded by board member Padhi to approve the minutes of November 21, 2024, as presented. A vote was taken and the motion passed 4-0 with board members Dyson, Bellah, and Suarez absent. 2. Consider and act upon a recommendation to the Wylie City Council for the Municipal Walking Trails, Phase 3 artist design by Sonny Behan at a cost not to exceed $59,190; including direction to staff to prepare a contract to commission the art. Board Action A motion was made by board member McMurrian, seconded by board member Padhi to approve the Municipal Walking Trails, Phase 3 artist design, Option 1, by Sonny Behan at a cost not to exceed $59,190; including direction to staff to prepare a contract to commission the art. A vote was taken and the motion passed 4-0 with board members Dyson, Bellah, and Suarez absent. 3. Consider, and act upon, a recommendation to the Wylie City Council for the Municipal Walking Trails, Phase 3 (2) artist design at a cost not to exceed $60,000; including direction to staff to prepare a contract to commission the art. Board Action A motion was made by board member McMurrian, seconded by board member Khan to approve the Municipal Walking Trails, Phase 3 (2) artist design by Seth Vandable at a cost not to exceed $60,000; including direction to staff to prepare a contract to commission the art. A vote was taken and the motion passed 4-0 with board members Dyson, Bellah, and Suarez absent. Board Action A motion was made by board member McMurrian, seconded by board member Shank to adjourn the meeting at 8:19 pm. A vote was taken and the motion passed 5-0 with board members Bellah, and Suarez absent. 0111612025Item 1. Cassie Dyson, Chair ATTEST: Carole Ehrlich, Secretary 0111612025 Item 2. fN CTY OF WYLIE Department: Public Art Prepared By: J. Pannell Public Art Advisory Board Account Code: and act upon, changes to the Wylie Public Arts Advisory Board bylaws. to approve the Item as presented. pdates include amending "Master Plan" to Wylie Public Arts Guidelines Plan and updating the requirements Pied voter status. 0111612025 Item 2. ARTICLE I Name Section 1. The Public Arts Program is hereby established to, among other things, promote and encourage public and private art programs, to further the development and awareness of, and interest in, the visual arts, to create an enhanced visual environment for city residents, to commemorate the city's rich cultural and ethnic diversity, to integrate the design work of artists into the development of the city's capital infrastructure improvement and to promote tourism and economic vitality in the city through the artistic design of public spaces. Section 2. The Public Arts Advisory Board is hereby established to, among other things, promote art, select works of art and artists for commissioned pieces of art, and implement the public arts guidelines plan. The board will, among other things, oversee the public arts program and act in an advisory capacity to the City Council. Section 3. As authorized by the City Charter, City of Wylie and City Ordinance No. 2006-37, this body shall be known as the Public Arts Advisory Board. Members Section 1. Number of Members/Qualified Appointment. The Board shall consist of seven (7) members, with the Board members to be appointed by the City Council for a term of two years; provided however, that the members of the first board to serve shall be appointed so that three (3) members shall serve one (1) year terms and four (3) members shall serve two (2) year terms; provided, however, that of the initial appointments made under this Ordinance, shall be for a term commencing on August 22, 2006 and one-year terms expiring on June 30, 2007 and two-year terms expiring on June 30, 2008. Section 2. Terms. No Board member shall serve for more than three (3) consecutive terms; provided, however, should a Board member's replacement not be qualified upon the expiration of any term of a Board member, then that Board member shall holdover on the Board until a qualified replacement Board member has been appointed. Section 3. In addition to the seven Board members, the City Manager shall serve as an ex officio member of the Board, but shall have no right to vote on any matter before the Board. Each 0111612025 Item 2. Board member shall serve without compensation, but may be reimbursed for actual expenses approved in advance by the City Council. Section 4. Qualifications. Each board member shall be a qualified voter and shall not be an employee of the city. Each board member shall have any other qualification as the City Council deems necessary and appropriate. ARTICLE III nffirPrc Section 1. The officers of the Board shall be a Chairperson, A Vice -Chairperson and a Secretary. Section 2. Officers shall be elected and take office at the first regular meeting after new Board members have been appointed and sworn in. Section 3. Vacancies in office shall be handled as follows: (a) In the event of resignation or incapacity of the Chair, the Vice -Chair shall become the Chair for the unexpired portion of the term. (b) Vacancies in officers other than the Chair shall be filled for the unexpired term by election from the remaining Public Arts Advisory Board members. Section 4. Duties of the officers shall be as follows: (a) Chair: (i) Preside at all meetings. (ii) Represent the PublicArts Advisory Board at public functions (iii) Appoint special committees. (iv) Assist City of Wylie Staff Liaison in establishing the agenda for each meeting. Agenda items requested by any Board Member will be included. (b) Vice -Chair: (i) Assist the Chair in directing the affairs of the Board and act in the Chair's absence. (c) Secretary: (i) The secretary will be responsible for recording the minutes. (ii) The City of Wylie Staff Liaison will be responsible for distributing Public Arts Advisory Board Bylaws - Updated December 18, 2024 Adopted by PAAB « Date >> Approved by City Council « Date » 0111612025 Item 2. minutes to the City Council, Public Arts Advisory Board and City Manager. An official record of attendance will be kept in the minutes. ARTICLE IV Meetings Section 1. The Public Arts Advisory Board shall meet at least once (1) each month at such time and place as shall be fixed by the board by its standing rules, which meetings shall be open to the public. Section 2. Special meetings may be called by the chairperson or by written request sent to the chairperson or vice -chairperson by three members of the board. Minutes shall be kept of all such meetings, and any special meetings, with copies of said minutes and any other reports to be transmitted to the City Council and the City Manager. The board shall have technical and logistical support provided as designated by the City Manager. Section 3. Four (4) board members shall constitute a quorum of the Board for the purpose of conducting its business, exercising its power and for all other purposes. No action of the Board shall be valid or binding unless adopted by the affirmative vote of a majority of those Board members present and voting. Section 4. When vacancies occur on the Board, the City Council shall appoint, by majority vote, a replacement to serve the remainder of the term. Section 5. Each Board member serves at the pleasure of the City Council and may be removed at the discretion of the City Council. Board member absences shall be controlled by Article VIII of the Wylie's Charter. Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of the Board, in cases to which they are applicable and in which they are not inconsistent with these by-laws. Section 7. The board shall have a chairperson and vice -chairperson whose terms shall be one year. The chairperson and vice -chairperson shall be elected by the board members. Neither the chairperson nor vice -chairperson shall serve as an officer for more than (2) consecutive terms. The chairperson shall preside over meetings and stall be entitled to vote upon each issue. The vice chairperson shall assist the chairperson in directing the affairs of the board. In the absence of the chairperson, the vice -chairperson shall assume all duties of the chairperson. Public Arts Advisory Board Bylaws - Updated December 18, 2024 Adopted by PAAB « Date » Approved by City Council << Date » ARTICLE V Powers and Duties of Board Members Section 1. The Board shall act principally in an advisory capacity to city staff and the City Council in any matter pertaining to art. Section 2. The Board may solicit, onbehalf ofthe city, gifts, revenues, bequests ur endowments of money and/or property as donations and/or grants from persons, firms or corporations, subject to the guidance, approval and acceptance by the City Council. Section 3. The Board, through its Chairperson, shall make onoral and/or written report annually to the City Council concerning its activities during the past year and its proposals for the coming year. Section 4^The Board's authority shall not extend iothe direction, supervision, employment or termination ofWylie employees. NOsupervisory power of the Board is created. Section 5. The Board will develop, for City Council approval, a set of by-laws governing rules of procedure for their meetings and operation. Section 6. The Board shall not have the power to obligate the city for funds and/or expenditures or incur any debt on behalf of Wylie. Section 7. All powers and duties prescribedand delegated herein are delegated tothe Board, 8S8unit, and all action hereunder shall b8Ofthe Board acting @S8whole. NOaction Of8nindividual Board member is authorized, except through the approval of the Board or City Council. Section 8. The Board shall advise and make recommendations to City Council pertaining to the execution 0fthe public arts guidelines plan. Section 9. The Board shall advise and make recommendations to the City Council pertaining to, among other things, policies and procedures3Sidentified iOthe public arts guidelines plan; artist selection juries and process; commission and placement of artworks; and maintenance and removal of artworks. Section 10. The Board shall have any other power and/or duty as prescribedand authorized by the City Council. ARTICLE VI Public Arts Advisory Board Bylaws - Updated December 18, 2024 Approved by City Council << Date 0111612025 Item 2. Committees Section 1. Committees may be appointed for special purposes by the Chair and with the consent of the majority of the Board. All committees will have at least one Public Arts Advisory Board member serving on them. These committees are automatically dissolved upon completion of assignment. Section 2. Progress reports will be given at each Board meeting and a final report on completion of assignments. ARTICLE VII Amendments Section 1. These by-laws may be amended by a majority vote at any regular meeting, provided all members have been notified of the proposed amendments at least three days prior to such meeting. Such amendment would then be subject to approval by City Council. Public Arts Advisory Board Bylaws - Updated December 18, 2024 Adopted by PAAB « Date » Approved by City Council << Date »