02-11-2025 (City Council) Agenda PacketCALL TO ORDER
INVOCATION & PLEDGE OF ALLEGIANCE
PRESENTATIONS & RECOGNITIONS
PRI . Black History Month.
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an
individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take action on any matter
presented during citizen participation.
CONSENT AGENDA
All matters listed under the ConsentAgenda are considered to be routine by the City Council and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
Ae Consider, and act upon, approval of January 28, 2025 Regular City Council Meeting minutes.
B. Consider, and act upon, Resolution No. 2025-02(R) of the City Council of the City of Wylie, Collin, Dallas
and Rockwall counties, Texas, ordering a General Election to be held on May 3, 2025, in the City of Wylie,
Texas, for the purpose of electing the positions of two Council members (Place 1 and Place 3) of the Wylie
City Council, to hold office for a period of three years; designating locations of polling places; designating
filing deadlines; and ordering Notices of Election to be given as prescribed by law in connection with such
election.
CC. Consider, and act upon, the approval of the purchase of PTZ stormwater camera equipment for Wylie Public
Works Stormwater Division from CLS Sewer Equipment Co., Inc. through a cooperative purchasing
agreement with Buyboard Contract #676-22, authorizing the City Manager to execute all necessary
documents.
D. Consider, and act upon, the approval of the purchase of school zone flasher assemblies from Paradigm Traffic
Systems, in the estimated amount of $117,000.00 through a cooperative purchasing contract with BuyBoard,
and authorizing the City Manager to execute any and all necessary documents.
E. Consider, and act upon, the award of contract #W2025-80 to WEBUILDFUN for the purchase of a custom
shade structure over Pirate's Cove Playground in the estimated amount of $182,247.00 through a cooperative
purchasing contract with Sourcewell and authorizing the City Manager to execute any and all necessary
documents.
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F. Consider, and act upon, the approval of purchasing a 2026 International 6-yard Dump Truck from Southwest
International Trucks, Inc. in the estimated amount of $123,208.36 through a cooperative purchasing
agreement with BuyBoard and authorizing the City Manager to execute all necessary documents.
Gr Consider, and act upon, changes to the Wylie Public Arts Advisory Board bylaws.
REGULAR AGENDA
1. Consider, and act upon, Resolution No. 2025-03(R) of the City Council of the City of Wylie, Collin, Dallas
and Rockwall counties, Texas, ordering a Special Election to be held on May 3, 2025, for the purpose of
submitting to the qualified voters of the City of Wylie certain proposed amendments to the existing Home
Rule Charter of the City of Wylie, in conjunction with the City of Wylie General Election on May 3, 2025.
1 Consider, and act upon, Resolution No. 2025-04(R) authorizing the City Manager to execute a Joint General
and Special Election Services Contract between the City of Wylie and the Collin County Elections
Administrator to be administered by the Collin County Elections Administrator for the May 3, 2025 Wylie
General and Special Elections.
EXECUTIVE SESSION
Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real
property if deliberation in an open meeting would have a detrimental effect on its negotiating position.
ES 1. Consider the sale or acquisition of properties located at Brown/Eubanks, FM 544/Cooper, FM 544/Sanden,
Jackson/Oak, Regency/Steel, State Hwy 78/Brown, and State Hwy 78/Skyview.
Sec. 551.087. DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS;
CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting:
(1) to discuss or deliberate regarding commercial or financial information that the governmental body has received
from a business prospect that the governmental body seeks to have locate, stay, or expand in or near the territory of
the governmental body and with which the governmental body is conducting economic development negotiations;
or
(2) to deliberate the offer of a financial or other incentive to a business prospect described by Subdivision (1).
ES2. Deliberation regarding commercial or financial information that the WEDC has received from a business
prospect and to discuss the offer of incentives for Projects: 2021-4b, 2021-6c, 2022-lb, 2022-1c, 2023-1c,
2023-2d, 2023-11a, 2023-1lb, 2024-2d, 2024-4e, 2024-5a, 2024-5f, 2024-7a, 2024-7b, 2024-7e, 2024-8a,
2024-8b, 2024-8c, 2024-8d, 2024-9b, 2024-9c, 2024-9d, 2024-9e, 2024-9f, 2024-1Oa, 2024-1Ob, 2024-10c,
2024-11a, 2024-11b, 2024-11c, 2024-11d, 2024-11e, 2024-12a, 2024-12b, 2024-12c, 2025-1a, 2025-lb,
2025-1c, 2025-2a, 2025-2b, and 2025-2c.
Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING.
(a) This chapter does not require a governmental body to conduct an open meeting:
(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee; or
(2) to hear a complaint or charge against an officer or employee.
(b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests
a public hearing.
ES3. Discuss the job performance of the City Manager.
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RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-1).
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on February 7, 2025 at 5:00 p.m. on the outside bulletin board at
Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to
the public at all times.
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the City Council should determine that a closed or
executive meeting or session of the City Council or a consultation with the attorney for the City should be held or
is required, then such closed or executive meeting or session or consultation with attorney as authorized by the
Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the City Council at the date,
hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting
or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes
permitted by the Act, including, but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 — Private consultation with an attorney for the City.
§ 551.072 — Discussing purchase, exchange, lease or value of real property.
§ 551.074 — Discussing personnel or to hear complaints against personnel.
§ 551.087 — Discussing certain economic development matters.
§ 551.073 — Discussing prospective gift or donation to the City.
§ 551.076 — Discussing deployment of security personnel or devices or security audit.
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1A1
N
CITY OF
WYLIE
Department:
Prepared By:
City Secretary
Stephanie Storm
Account Code:
Wylie City Council
I and act upon, approval of January 28, 2025 Regular City Council Meeting minutes.
to approve the Item as presented.
minutes are attached for your consideration.
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Wylie City Council Regular Meeting Minutes
January 28, 2025 — 6:00 PM
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
JAI
fN
CITY OF
WYLIE
CALL TO ORDER
Mayor Matthew Porter called the regular meeting to order at 6:00 p.m. The following City Council members were
present: Councilman David R. Duke, Councilman Dave Strang, Mayor pro tem Jeff Forrester, Councilman Scott
Williams, Councilman Sid Hoover, and Councilman Gino Mulliqi.
Staff present included: City Manager Brent Parker; Deputy City Manager Renae 011ie; Assistant City Manager Lety
Yanez, City Attorney Richard Abernathy; Fire Chief Brandon Blythe; Digital Media Specialist Kristina Kelly; City
Secretary Stephanie Storm; Assistant Police Chief Tommy Walters; Assistant Parks and Recreation Director Brent
Stowers; Community Services Director Jasen Haskins; Finance Director Melissa Brown; Public Works Director
Tommy Weir; Public Arts Coordinator Carole Ehrlich; and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Williams led the invocation and Councilman Hoover led the Pledge of Allegiance.
PRESENTATIONS & RECOGNITIONS
PRI. Young Men's Service League Wylie Chapter.
Mayor Porter recognized the Young Men's Service League Wylie Chapter. Members of the Wylie Chapter were
present for the recognition.
COMMENTS ON NON -AGENDA ITEMS
Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the public must
fall out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an
individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate or take action on any matter
presented during citizen participation.
No persons were present wishing to address the Council.
CONSENT AGENDA
All matters listed under the ConsentAgenda are considered to be routine by the City Council and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Consider, and act upon, approval of January 14, 2025 Regular City Council Meeting minutes.
B. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic
Development Corporation as of December 31, 2024.
C. Consider, and act upon, the City of Wylie Monthly Revenue and Expenditure Report for December
31, 2024.
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0211112025 it,, A.
D. Consider, and place on file, the City of Wylie Monthly Investment Report for December 31, 2024.
E. Review, and place on file, the Wylie Police Department 2024 Racial Profiling Analysis.
F. Consider, and act upon, Ordinance No. 2025-07 for an amendment to Planned Development 2001-28
to allow for a telecommunication use on 0.055 acres. Property located at 1401 Country Club Road (ZC
2024-10).
G. Consider, and act upon, the approval of the purchase of one (1) passenger van for the Parks and
Recreation Department through a cooperative purchasing agreement with the Sheriffs' Association of
Texas, authorizing the City Manager to execute any necessary documents.
Council Action
A motion was made by Councilman Mulliqi, seconded by Councilman Duke, to approve the Consent Agenda Item
as presented. A vote was taken and the motion passed 7-0.
EXECUTIVE SESSION
Mayor Porter convened the Council into Executive Session at 6:13 p.m.
Sec. 551.071. CONSULTATION WITH ATTORNEY; CLOSED MEETING.
If A governmental body may not conduct a private consultation with its attorney except:
(1) when the governmental body seeks the advice of its attorney about:
(A) pending or contemplated litigation; or
(B) a settlement offer; or
(2) on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of
Professional Conduct of the State Bar of Texas clearly conflicts with this chapter.
ESl. Receive legal advice from the City Attorney regarding Trinity Valley Ranch, LLC v. City of
Wylie, Cause No. 493-02900-2024 pending in the 493rd District Court.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Porter reconvened the Council into Open Session at 6:39 p.m.
REGULAR AGENDA
1. Consider, and act upon, acceptance of the Annual Comprehensive Financial Report (ACFR) for FY
2023-24 following a presentation by the audit firm Weaver, LLP.
Staff Comments
John DeBurro, representing Weaver, LLP. gave a brief presentation to the Council.
Council Action
A motion was made by Mayor pro tem Forrester, seconded by Councilman Williams, to approve Item 1 as presented.
A vote was taken and the motion passed 7-0.
2. Consider, and act upon, Ordinance No. 2025-08 amending Wylie's Code of Ordinances, Ordinance No.
2021-17, as amended, Appendix A (Comprehensive Fee Schedule), Section II (Garbage, Trash and
Brush Fees), Section VI (Planning and Zoning), Section VH (Police Department), Section VIII (Public
Library), and Section XII (Municipal Court Fees).
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Staff Comments
City Secretary Storm presented and answered questions from the Council.
Council Action
A motion was made by Councilman Mulliqi, seconded by Mayor pro tem Forrester, to approve Item 2 as presented.
A vote was taken and the motion passed 7-0.
3. Consider, and act upon, the approval of the Municipal Walking Trails, Phase 3 artist design by Sonny
Behan at a cost not to exceed $59,190, including a contract to commission the art, and authorizing the
City Manager to execute any and all necessary documents.
Staff Comments
Public Arts Coordinator Ehrlich played a video from artist Sonny Behan about the project.
Council Action
A motion was made by Councilman Mulliqi, seconded by Councilman Williams, to approve the updated design as
presented. A vote was taken and the motion passed 7-0.
4. Consider, and act upon, the approval of the Municipal Walking Trails, Phase 3 (2) artist design by
Seth Vandable at a cost not to exceed $60,000, the approval of a contract to commission the art, and
authorizing the City Manager to execute any and all documents.
Staff Comments
Artist Seth Vandable gave a brief presentation to the Council. Public Arts Coordinator Ehrlich answered questions
from Council.
Council Action
A motion was made by Councilman Williams, seconded by Councilman Strang, to approve Item 4 as presented. A
vote was taken and the motion passed 7-0.
WORK SESSION
Mayor Porter convened the Council into Work Session and into a break at 7:27 p.m.
Mayor Porter reconvened the Council into Work Session at 7:33 p.m.
WSl. Discuss partnering with the Corps of Engineers on a lease agreement for East Fork and Avalon Park.
City Manager Parker gave a brief overview and answered questions about partnering with the Corps of Engineers
on a lease agreement for East Fork and Avalon Park.
Council directed staff to move forward with providing a letter of intent to the Corps of Engineers.
WS2. Discuss the proposed Vecina manufactured home development generally located at the northeast
corner of E. FM 544 and Alanis Drive.
Kyle Vrla and Doug Whitby, representing First Step Homes, LLC addressed the Council giving a brief presentation
on the proposed Vecina manufactured home development and answered questions from the Council.
Council comments included concerns about including duplex models but not double wider, the proposed use does
not match the comprehensive land use map, increased traffic, lowering property values in Bozman Farms, increased
school enrollment, and high density; would like to see double wides instead of duplex models, increase lot size to
be closer to the City standard, lessen the density, would like uniformity of the home look in the planned
development, and like the look of the proposed development.
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WS3. Discuss moving the regularly scheduled June 10, 2025 City Council meeting date.
Council directed staff to move the June 10, 2025 City Council meeting to June 11, 2025.
RECONVENE INTO REGULAR SESSION
Mayor Porter reconvened the Council into Regular Session at 8:34 p.m.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Storm read the captions to Ordinance Nos. 2025-07 and 2025-08 into the official record.
ADJOURNMENT
A motion was made by Councilman Strang, seconded by Councilman Mulliqi, to adjourn the meeting at 8:36 p.m.
A vote was taken and the motion passed 7-0.
Matthew Porter, Mayor
ATTEST:
Stephanie Storm, City Secretary
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0211112025 Item B.
eiTv OF
WYLIE
Department:
Prepared By:
City Secretary
Stephanie Storm
Account Code:
Wylie City Council
isider, and act upon, Resolution No. 2025-02(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall
nties, Texas, ordering a General Election to be held on May 3, 2025, in the City of Wylie, Texas, for the purpose of electing
positions of two Council members (Place I and Place 3) of the Wylie City Council, to hold office for a period of three
rs; designating locations of polling places; designating filing deadlines; and ordering Notices of Election to be given as
scribed by law in connection with such election.
to approve the Item as presented.
offices of two City Council members, Places 1 and 3, will expire in May 2025. By the proposed Resolution, the City
icil will order a General Election to be held on May 3, 2025.
Election shall be administered by the Collin County, Rockwall County, and Dallas County Elections Administrators. The
in County Elections Administrator shall administer the Election for the Collin County portion of Wylie, the Rockwall
my Elections Administrator shall administer the Election for the Rockwall County portion of Wylie, and the Dallas
.nty Elections Administrator shall administer the Election for the Dallas County portion of Wylie.
ylie voters shall vote in the county in which they are registered. This Resolution stipulates the polling places where qualified
ters can cast ballots for the election. It also outlines the early voting by personal appearance locations and deadlines for
2025 Election Calendar is attached for your review.
FUI
0211112025 Item B.
RESOLUTION NO. 2025-02(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN,
DALLAS AND ROCKWALL COUNTIES, TEXAS, ORDERING A GENERAL
ELECTION TO BE HELD ON MAY 3, 2025, IN THE CITY OF WYLIE, TEXAS,
FOR THE PURPOSE OF ELECTING THE POSITIONS OF TWO COUNCIL
MEMBERS (PLACE 1 AND PLACE 3) OF THE WYLIE CITY COUNCIL, TO
HOLD OFFICE FOR A PERIOD OF THREE YEARS; DESIGNATING
LOCATIONS OF POLLING PLACES; DESIGNATING FILING DEADLINES;
AND ORDERING NOTICES OF ELECTION TO BE GIVEN AS PRESCRIBED BY
LAW IN CONNECTION WITH SUCH ELECTION.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, THAT:
SECTION 1: An election is hereby ordered to be held on Saturday, May 3, 2025, for the purpose
of electing persons to the offices of Council Members for Places 1 and 3; and
SECTION 2: The election shall be administered by the election's administrators of Collin, Dallas
and Rockwall Counties. The election officers and maximum number of clerks for said polling place shall
be determined and appointed in accordance with the provisions of the contracts for election administration
services. The designated Election Day polling places are as follows:
The closest Election Day locations for Collin County voters are Collin College Wylie Campus
(Lobby), 391 Country Club Road, Wylie, Texas 75098 and Wylie Community Park Center (Meeting Room
East), 800 Thomas Street #100, Wylie, Texas 75098.
The closest Election Day locations for Dallas County voters are Sachse City Hall (Courtroom),
3815-B Sachse Road, Sachse, Texas 75048; B G Hudson Middle School (Practice Gym), 4405 Hudson
Drive, Sachse, Texas 75048; or Liberty Grove Elementary School (Computer Lab 401), 10201 Liberty
Grove Road, Rowlett, Texas 75089.
The closest Election Day location for Rockwall County voters is Rockwall County Library
(Community Room), 1215 E. Yellowjacket Lane, Rockwall, Texas 75087.
Collin, Dallas, and Rockwall County voters may vote at any of the additional election day voting
locations open under full contract services with the County Elections Administration for each respective
county.
Election polls shall be open from 7:00 a.m. until 7:00 p.m. on the date of the election.
SECTION 3: The election shall be administered by the election's administrators of Collin, Dallas
and Rockwall Counties. The election officers and maximum number of clerks for said polling place shall
be determined and appointed in accordance with the provisions of the contracts for election administration
services. The designated Early Voting polling places, dates, and hours, and information for applications for
ballot by mail are as follows:
Wylie early voting locations for Collin County voters are Collin College Wylie Campus (Lobby),
391 Country Club Road, Wylie, Texas 75098, or Wylie Community Park Center (Meeting Room East), 800
Thomas Street #100, Wylie, Texas 75098. The main Early Voting location for Collin County voters is
Collin County Elections (Voting Room), 2010 Redbud Boulevard, Ste. 1.02, McKinney, Texas 75069. For
Resolution No. 2025-02(R) Ordering May 3, 2025 General Election Page 1 of 4
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0211112025 Item B.
more information regarding the City early voting locations within Collin County, please contact the Collin
County Elections Department at (800) 687-8546 or www.collincountytx.gov/elections.
The main Early Voting location for Dallas County voters is the Dallas County Elections
Training/Warehouse (Vote Center), 1460 Round Table Drive, Dallas, Texas 75247. For more information
regarding the City early voting locations within Dallas County, please contact the Dallas County Elections
Department at (469) 627-8683 or www.dallascountyvotes.or .
The main Early Voting location for Rockwall County voters is the Rockwall County Library
(Community Room), 1215 E. Yellowjacket Lane, Rockwall, Texas 75087; however, if both the City of
Rockwall and Rockwall ISD are able to cancel their elections, the primary Early Voting location will be
held at the city with the largest population within Rockwall County that is holding an election. For more
information regarding the City early voting locations within Rockwall County, please contact the Rockwall
County Elections Department at (972) 204-6200 or www.rockwal]votes.com.
Collin, Dallas, and Rockwall County voters may vote at any of the additional early voting locations
open under full contract services with the County Elections Administration for each respective county.
Early voting times and locations are subject to change.
Early voting for Collin County voters will begin on April 22, 2025 and continue through April 26,
2025 during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on April 28,
2025 and April 29, 2025 from 7:00 a.m. to 7:00 p.m.
Early voting for Dallas County voters will begin on April 22, 2025 and continue through April 25,
2025 during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on April 27,
2025 from 12:00 p.m. to 6:00 p.m.; and April 26, 2025, April 28, 2025, and April 29, 2025 from 7:00 a.m.
to 7:00 p.m.
Early voting for Rockwall County voters will begin on April 22, 2025 and continue through April
25, 2025 during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on April
26, 2025 from 10:00 a.m. to 3:00 p.m.; and April 28, 2025 and April 29, 2025 from 7:00 a.m. to 7:00 p.m.
For Collin County voters, applications for ballot by mail shall be requested from and mailed to
Collin County Elections, Attn: Kaleb Breaux, Early Voting Clerk, 2010.Redbud Boulevard Suite 102,
McKinney, Texas 75069, faxed to 972-547-1.996, or emailed to absenteemailballoting@collincountytx.gov.
For Dallas County voters, applications for ballot by mail shall be requested from and mailed to
Dallas County Elections, Attn: Heider Garcia, 1520 Round Table Drive, Dallas, Texas 75247, faxed to 21.4-
819-6303, or emailed to evapplications@dallascounty.org.
For Rockwall County voters, applications for ballot by mail shall be requested from and mailed to
Rockwall County Elections, Attn: Christopher Lynch, 915 Whitmore Drive, Suite D, Rockwall, Texas,
faxed to 972-204-6209, or emailed to elections@rockwallcountytexas.com.
Applications for ballots by mail must be received no later than the close of business on April 22,
2025. For an application for ballot by mail submitted by telephonic facsimile machine or electronic
transmission to be effective, the hard copy of the application must also be submitted by mail and be received
by the early voting clerk not later than the fourth business day after the transmission by telephonic facsimile
machine or electronic transmission is received (Texas Election Code 84.007).
SECTION 4: Candidates must file for a specific place and adhere to the filing deadlines
Resolution No. 2025-02(R) Ordering May 3, 2025 General Election Page 2 of 4
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0211112025 Item B.
accordingly. Candidate Packets are available in the City Secretary's Office. The candidate filing periods
for the General Election for Council seats, Place 1 and Place 3 are as follows:
General Election Filing for Council Seats Places 1 and 3
Beginning: January 15, 2025 at 8:00 a.m.
Ending: February 14, 2025 at 5:00 p.m.
Candidates must file:
• In person at the City Secretary's Office, 300 Country Club Road, Building 100, Wylie, Texas
75098; or
• by mail to the City Secretary's Office, 300 Country Club Road, Building 100, Wylie, Texas 75098
(an application submitted by mail is considered to be filed at the time of its receipt by the
appropriate filing authority); or
• by fax to 972-516-6026; or
• by email to stephanie.storm(a)wylietexas.gov
Please be advised that an application and petition must be signed and notarized prior to filing via mail, fax,
or email.
SECTION 5: For early voting in person, early voting by mail, election day voting and provisional
voting, the following voting equipment will be used in Collin County: ES&S ExpressVote Universal voting
machines (EVS 6.1.1.0), ES&S ExpressTouch curbside voting machines (EVS 6.1.1.0), ES&S DS200
ballot counters (EVS 6.1.1.0), ES&S Model DS450 and DS850 High -Speed Scanners/Tabulators (EVS
6.1.1.0), along with the required ancillary parts and services required for such voting tabulation system.
For early voting in person, early voting by mail, election day voting and provisional voting, the
following voting equipment will be used in Dallas County: ExpressVote Universal Voting System (EVS
6.0.2.0) consisting of Firmware 2.4.0.0; the ES&S DS200 Digital Precinct Scanner (EVS 6.0.2.0) consisting
of Firmware 2.17.0.0; and ES&S Model DS850 High -Speed Scanner/Tabulator, Version 1 (EVS 6.0.2.0),
along with the required ancillary parts and services required for this voting tabulation system.
For early voting in person, early voting by mail, election day voting and provisional voting, the
following voting equipment will be used in Rockwall County: ES&S ExpressVote Universal voting
machines (EVS 6.0.2.0), ES&S DS200 ballot counters (EVS 6.0.2.0), ES&S Model DS450 High -Speed
Scanner/Tabulator (EVS 6.0.2.0), along with the required ancillary parts and services required for such
voting tabulation system.
SECTION 6: The City Secretary is hereby authorized and directed to publish and/or post, in the
time and manner prescribed by law, all notices required to be so published and/or posted in connection with
the conduct of this election. The election, including providing notice of the election, shall be conducted in
accordance with the Texas Election Code and other applicable law, and all resident qualified and registered
voters of the City shall be eligible to vote at the election.
SECTION 7: The Mayor and the City Secretary of the City, in consultation with the City
Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the
provisions of the Texas Election Code and any other state or federal law in carrying out and conducting the
election, whether or not expressly authorized herein.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Collin, Dallas, and
Rockwall Counties, Texas, on this the 1 lth day of February, 2025.
Resolution No. 2025-02(R) Ordering May 3, 2025 General Election Page 3 of 4
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0211112025 Item B.
Matthew Porter, Mayor
ATTEST:
Stephanie Storm, City Secretary
Resolution No. 2025-02(R) Ordering May 3, 2025 General Election
Page 4 of 4
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The uniform election date in May ofonodd-numbered year isadate onwhich many local political subdivisions, such macities, school districts,
and water districts, have their regular general elections for members of their governing bodies or special elections to fill vacancies. Therefore,
this calendar isrequired tomeet the needs ofmany diverse governmental bodies.
House Bill 357 (88th Leg,RLS,2023amended Section 2.025ofthe Texas Election Code 0orequire the Secretary ofState 0oset the runoff date
for all runoff elections resulting from an election held on a uniform election date. Pursuant to Section 2,025, the Secretary of State has
designated Saturday, June 7, 2025 as the election date for all runoff elections resulting from elections held by local political subdivisions on the
May 3, 2025 Uniform Election Date.
If there are questions about the applicability of something in this calendar to your specific election, do not hesitate to call the Elections Division of
the Office ofthe Texas Secretary ofState ot1-8U0-2524/OTE(86O3),
Collapse All I Expand All
Under Title 15 of the Texas Election Code, candidates running for an office must file campaign contribution and expenditure reports. For further
information and all questions about such disclosure filings, campaign finance, and political advertising, please contact the Texas Ethics
Commission at 201 E, 14th Street, 1 Oth Floor, Austin, Texas 78701; call 512-463-5800; or access their website,
2. Statutory and Administrative Code References
Unless otherwise indicated, all references are to the Texas Election Code, The county election officer is the county clerk, the county elections
administrator, nrthe county tax assessor- collector, depending onthe actions ofthe county commissioners court, (Becn.31,O31.31.U71.31,091).
The county voter registrar is the county clerk, the county elections administrator, or the county tax msaensmr-oo|!ector,depending onthe actions of
Any references to the Texas Administrative Code are cited tothe relevant section ofthe �A.C.^
Please see our Web Posting Advisory, for more details onweb posting requirements;
however, the requirements are summarized below.
As of January 1, 2020, each county shall maintain a website. (Sec. 26.16(a), Tax Code),
A political subdivision with the authority to impose a tax that maintained a publicly accessible webpdsatany time onorafter January 1.2O19.
and that isnot subject toSection 2O51,2O2ofthe Government Code must post the following items onthe entity's Internet xmbske86ecm.
2051.201, 2051.202, Government Code). See Internet Posting -Requirements for Political Subdivisions (PDF):
1 . The political subdivision's contact information, including a mailing address, telephone number, and e-mail address;
2.Each elected officer ofthe political subdivision;
3.The date and location ofthe next election for officers mfthe political subdivision;
4. The requirements and deadline for filing for candidacy of each elected office of the political subdivision, which shall be continuously posted
for mLleast one year before the election day for the office;
5, Each notice of a meeting of the political subdivision's governing body under Subchapter
6� C, Chapter 551 of the Government Code; and Each record of a meeting of the political subdivision's governing body under Section
551.V21ofthe Government Code. (Gec.2O51�2O1.Government Cude).
Our office recommends consulting with your political subdivision's local counsel regarding the particular posting requirements under Subdivisions
(5) and (D) referenced above, Please note, the requirements for posting notice of meetings and record of meetings of the political subdivision's
governing body donot apply to:
1 0211112025 Item B. I
1. A county with a population of less than 10,000;
2. A municipality with a population of less than 5,000 located in a county with a population of less than 25,000', or
3. A school district with a population of less than 5,000 in the district's boundaries and located in a county with a population of less than
25,000.
NOTE - Section 2051 .202 of the Government Code requires a special purpose district with certain financial and population characteristics to post
specific information on an Internet website, "Special purpose district" excludes from the term a municipality, county, junior college district,
independent school district, groundwater conservation district, river authority, or political subdivision with statewide jurisdiction. (Sec. 2051,202,
Government Code),
NOTE - An election officer must post, in an accessible manner on the county clerk's/election administrator's internet website, all procedures and
accommodations available for voters with disabilities. (Sec, 63.0015). See Tex. Secy of State Election Advisory No. 2023-14.
During the 21 days before the election, a debt obligation order under Section 3.009 must be posted on the political subdivision's Internet website,
prominently and together with the notice of the election, a copy of the sample ballot, and the contents of the proposition, if the political
subdivision maintains an Internet website. (Sec. 4,003(f)).
NOTE - Per Section 4.009 of the Code, not later than the 21st day before election day, a county that holds an election or provides election
services for an election must post certain information related to their upcoming elections. A city or independent school district that holds an
election and maintains an Internet website must also post this same election information on their website even if the county is also posting this
data,
* The date of the election;
* The location of each polling place;
® Each candidate for an elected office on the ballot; and
* Each measure on the ballot. (Sec. 4,009),
NOTE - Section 65.016 of the Code requires a county that holds an election or provides election services for an election for a public entity must
post certain information on their website. A city or independent school district that holds an election and maintains an Internet website must also
post certain information on their website related to election results, even if the county is also posting such information. Information should be
posted as soon as practicable after the election and must be accessible without having to make more than two selections or view more than
two network locations after accessing the home page of the county, city or school district, whichever is applicable. Required information on the
websites must include:
* the results of each election;
* the total number of votes cast;
® the total number of votes cast for each candidate or for or against each measure;
* the total number of votes cast by personal appearance on election day;
* the total number of votes cast by personal appearance or mail during the early voting period; and
® the total number of counted and uncounted provisional ballots cast. (Sec. 65.016).
We recommend that election results information remain posted on the entity's main page (or within two clicks of the main page) at least until the
next election, and that the information continues to be available for the full 22-month retention period for election records. Entities may choose to
make older election results information available on their website.
NOTE -Notice of a meeting of the county election board must be posted not later than 48 hours before each meeting of the county election
board. The county clerk/elections administrator shall post notice of the meeting on the county's website, if the county maintains a website. (Sec.
51,002).
With few exceptions, counties are not authorized to hold an election ordered by county authority on the May uniform election date in an even -
numbered year. A county elections administrator may refuse to provide election services by contract for an election that is held on the May
uniform election date in an even -numbered year. (Sec. 41.001 (d)). Thus, for May 3, 2025 (odd -numbered year), we return to the general rules:
counties are authorized to hold an election ordered by county authority in May 2025; and a county elections administrator may not refuse to
provide election services by contract in May 2025,
Political Subdivisions other than Counties: Political subdivisions are not required to use county election precincts and polling places for
elections held on the May uniform date. The governing body of a political subdivision other than a county shall establish the election precincts for
elections ordered by an authority of the political subdivision and follow the requirements of Sections 42,061 and 42,0615,
The authority with whom anapplication for oplace onthe ballot iefiled must post a Notice of Deadline to File an Application for -Place on the
Ballot <EDF)^listing the filing period dates inebuilding |nwhich the authority maintains an office, The notice must be posted not later than the
30th day before the first day to file, (Sec. 141,040). If you order a special election to fill a vacancy, the order must include the filing deadline; we
recommend posting the notice of the filing period as soon as practicable after a special election is ordered. Note that anapplication for mplace
on the ballot for a special election may not be filed before the election is ordered,
NOTE-Theeuthnrity with whom an application for a place on the ballot is filed MUST designate an e-mail address in the notice required by
Section 141,040 of the Code for the purpose of filing an application for a place on the ballot. (Sec. 141 040).
Most elective offices require that mcandidate bearegistered voter of the territory that the office is elected from as of the filing deadline uras of
other statutory deadlines. (Sec. 141 .001). For more information on the candidate voter registration requirement, see Voter Registration
Requirements for Candidates.
For more information on local political subdivision elections, please see our Candidate's Guide for Local Political Subdivisions.
School districts conducting trustee elections must have joint polling places onelection day with either:
1 a city holding an election on the uniform election day (located wholly or partly within the schooldistrict's boundaries);
2.apublic junior college district Jitirhaving mnelection for members ofits governing board |nwhich the school district iswholly orpartly
located;
Iinlimited circumstances, mhospital district; or
4. the county onthe November uniform election day ineven-numbered years.
For purposes of this calendar, we will continue to use separate subheadings for cities and school districts when their rules are different, However,
many entities will be engaging in joint election agreements. (Sec. 11.0581, Texas Education Code; Sec. 271.002).
NOTE—Atminimum.aschool district needs to share polling places with mcity or public junior college district conducting an election on the
uniform election day. Sharing polling places is sufficient to meet the joint election requirement.
Many entities will have joint elections for the May 3, 2025 election. Note that the entries in this calendar are generally written in terms of elections
held individually rather than jointly.
Depending onthe plan, different entities may choose not to hold early votingtogether and todmthings separately. Not all joint election plans are
alike, With a few exceptions, wedonot discuss the impact ofcoordinating rules for mjoint election, mawethink this would make the calendar
longer and confusing, We encourage joint election partners to read through the entire calendar, taking note of the rules affecting the partner
entities, and to address the differences within the agreement itself. If you have questions about how different rules apply to a particular joint
election p|on, please contact our office by phone or email.
Political subdivisions other than cities and school districts may have specific statutory notice requirements. In the absence of specific statutory
requirements, such political subdivisions must post anotice ono/before the 21stday before the election. (Seo,4.UU3(b)).For the Saturday, May
J.2O25election, this notice must beposted onmrbefore Saturday, April 12.2O25.(Geoa.1DD8.4.O9D(U)).The general rule iothat, additionally,
notice must begiven using one ofthe following methods:
1 , By posting a notice in each election precinct in which the election is to be held on or before the 21st day before the election, Saturday,
April 12.2025, (Soc,4.003(a)(2D.
2� Bypublishing the notice atleast once between the 8Uth day and the 10th day before the election, Thursday, April 2, 2025—VVedneaday,
April 23.2O25,8Smo.4.O03(a)(1)).
& By mailing acopy of the notice to each registered voter of the territory covered by the election, not later than the 1Oth day before election
Cities and School Districts: Cities and school districts are required to publish their notice in a newspaper in accordance with Section 4.003(a)
Home -Rule Charter Cities: Home -rule cities MUST also give notice amprovided |ntheir charters,
Notice for Political Subdivisions other than Counties, School Districts, and Cities: Political subdivisions other than counties, school
districts, and cities may have specific statutory election notice requirements either in their enabling acts or in the code governing them (such as
the Water Code). In the absence of specific statutory requirements, such political subdivisions may post a copy of the notice on or before the
21 st day before the election (i.e,, Saturday, April 12, 2025) on the bulletin board used for posting notices of the meetings of the governing body of
the political subdivision. (Sec. 4.003(b)).
Note for All Political Subdivisions: The governing body ofapolitical subdivision must deliver notice of the election to the county election officer
and voter registrar ofeach county inwhich the political subdivision is located not later than the 60th day before election day, Tuesday, Merch4.
2O35,(Seo,4.O88)The county must post any notice provided to the county by a political subdivision conducting an election in the county to the
oounty'swabsitenolater than the 21stday before election day, Saturday, April 12.2Q25,(Sec,4.0O3(b)).
Note for Counties: Section 4,003requires that counties post onthe county websdethe notice and list ufpolling locations ofany political
subdivision that delivers their notice to the county under Section 4.008. The county must post any notice provided to the county by a political
subdivision conducting an election in the county to the county's website no later than the 21 at day before election day, Saturday, April 12.2025�
(G*c4,003(b)).This isregardless ofwhether the county iscontracting with the entity. (Sees, 1,021. 4.004. 85.007). See Note for All Political
Subdivisions above.
NOTE ~|naddition toany other notice given, notice of an election ordered by the governor, by a county authority, or by an authority of a city or
school district must be given by the method prescribed by Section 4.003(a)(1) of the Code. (Sec. 4.003(c)),
This notice must include:
1.The type and date ofthe election;
2. The location of the main early voting polling place, including the street address, room number, and building name. The notice must
designate which location isthe main early voting polling place;
3, The location of each pm|UnQ p|aca, including the street address, room number, and building name;
4.The hours the polls will beopen;
5.The regular dates and hours for early voting bypersonal appearance;
6,The dates and hours ofany Saturday urSunday early voting;
7. The early voting clerk's official mailing address or street address at which the clerk may receive delivery by common or contract carrier, if
different, phone number, e-mail address, and the Internet website, if the early voting clerk has an Internet website;
O, We recommend that the information regarding branch early voting locations be included as part of your notice; and
S.Any other information required by law,
NOTE ~ Section 4.(04 of the Code requires the notice of election to include the Internet website of the authority conducting the election. (Sec.
NOTE - Section 85.004 of the Code provides that an election order and election notice must designate which location is the main early voting
polling place. (Sec. 85,004),
NOTE — ANY notice of polling locations must include more detailed information regarding the polling locations including: the polling location's
street address, any applicable suite or room number, and any applicable building name, (Sec. 1 021)
NOTE ~Section 83.010of the Code requires an election order and the election notice to state the early voting clerk's official mailing address or
street address sdwhich the clerk may receive delivery bycommon orcontract carrier, Mdifferent, phone number, e-mail address, and the Internet
wmbsde.irthe early voting clerk has anInternet wehsite,(8eo,83,U1O),
Note regarding branch early voting locations: The branch early voting locations are no longer a required part of your notice under the Texas
Election Code. (Sec. 4.004).
The following forms may heused:
° Notice of General Election for Cities
° Notice of General Election for Other Political Subdivisions (Including-Schools)-(EDF)
~ Notice of Spacial Electior-ifor Counties (EDF)
° Notice _gf_$pgcia�Elqijtion Q:Lig�i, chag[a, and Other Political Subdivisions) DF)
All Political Subdivisions: The election notice shall be posted on the political subdivision's wmbmitm.ifthe political subdivision maintains a
website. For political subdivisions other than counties, the original order and notice should include all days and hours for early voting by personal
appearance, including voting mnANY Saturday orSunday. (Secm.85,UU6.85,OO7).
1 0211112025 Item B.
Note for Counties: The election notice must be subsequently amended toinclude voting ordered for ANY Saturday or Sunday and must be
posted on the political subdivision's website, if maintained.
Notice for Bond Elections: Entities holding bond elections must provide additional notice per Section 4.003(f). A debt obligation order under
Section 3.009 must be posted:
1 On election day and during early voting by personal appearance, in a prominent location at each polling place;
2. Not later than the 21st day before the election (Saturday, April 12, 2025), in three public places in the boundaries of the political
subdivision holding the election; and
3. During the 21 days before the election, on the political subdivision's Internet website, prominently and together with the notice of the
election, a copy of the sample ballot, and the contents of the proposition, if the political subdivision maintains an Internet website,
The same requirements apply to the voter information document required by Government Code Section1251.052(b) (see law for full
contents of notice). The requirement referenced in Section 1251.052(b) of the Government Code applies to a political subdivision with
at least 250 registered voters on the date the governing body of the political subdivision adopts the debt obligation election order.
Political Subdivisions: For all elections in which the county is NOT the early voting clerk, early voting must be conducted at the main early
voting location on each weekday that is not a legal state holiday for a period of at least nine (9) hours unless the territory has fewer than 1.O0O
registered voters, For territories with less than 1,000 registered voters, voting shall be conducted for at least four (4) hours each day. Voting may
not beconducted earlier than 6:OOAMorlater than 1U:UUPlyl,(8mo.85.005(b)).
Note for Cities: Section 85,005(d) no longer requires cities to choose two weekdays for the main early voting polling place location to be open
for atleast 12hours during the regular early voting period. (Sec. 85.005). jex, Sec'y-Qf State Election Advisory No. 2023-10.
San Jacinto Day
(Legal Holiday)
at least 9
hours*
at least 9
hours*
at least 9
hours*
at least 9
hours*
Only if inclu
election
Only if included in order of
election
at least 9 hours*
at least 9
hours*
Election D;
*If less than 1.000registered voters, then mtleast 4hours each weekday
Note for Counties: The county election officer may order early voting on a Saturday or Sunday,and determine the hours for such Saturday or
Sunday early voting. This must bedone bywritten uzdeo(ENF).(Seos.85805(b).O5,0O8(c)),Notice (E%DF)ofSaturday orSunday early voting
must be posted for at least 72 hours immediately preceding the first hour that voting will be conducted. (Sec. 85,007(c)). The county election
officer must have early voting onSaturday orSunday, ifaum�ten_request JEDXF).imreceived from atleast 15registered voters ofthe county in
time to comply with the posting requirement. (Sees. 85.006(d), 85,007),
Note The election notice must be subsequently amended to include voting later ordered for ANY Saturday or Sunday and must be posted on the
political subdivision's website, if maintained. (Sec. 85.007).
Note for Political Subdivisions Other Than Counties (including Cities): Voting on ANY Saturday or Sunday must beincluded inthe order
and notice of election. The order and notice must include the dates and hours of Saturday or Sunday voting. (Secs. 85.006, 85.007). The political
subdivision must have early voting on Saturday or Sunday, if a written request (EDF) is received from at least 15 registered voters of the political
subdivision prior to the election being ordered, (Sec, 85,006(d)). The election notice must be posted on the political subdivision's website, if the
political subdivision maintains amebmde. (8*c. 85.007).
Note for Cities: City secretaries no longer have the authority to order Saturday or Sunday early voting. Any weekend early voting hours must be
For more information unearly voting changes, please see
NOTE - Section O5.O8Dnfthe Code provides that if the early voting clerk iuocounty election officer orcity secretary, the clerk must post notice
(2DF) for each election stating any dates and the hours that voting on Saturday or Sunday will be conducted under Section 85,064(d). (Sec.
85.068)
NOTE-The rules regarding the days and hours of early voting by personal appearance at temporary branch locations are the same
for ALL counties, regardless oftheir population, Section 85.O04requires early voting bypersonal appearance ateach temporary branch polling
place to be conducted on the days that early voting is required to be conducted at the main early voting polling place under Section 85,005 and
each temporary branch polling place MUST remain open for at least eight (8) hours each day; or for three (3) hours each day if the city or
county clerk/elections administrator does not serve as the early voting clerk for the territory holding the election and the territory has fewer
than 1,000 registered voters. For certain political subdivisions, this will require your temporary branch locations to be open on every weekday of
the early voting period, for at least eight hours on each of those days. (Sec, 85.064).
Note for Political Subdivisions Other than City or County—Vthe city or county election officer does not serve as the early voting clerk for the
territory holding the election and the territory has fewer than 1,000 registered voters, the temporary branch polling place(s) must be open for at
least three hours each day that voting is required to be conducted at the main early voting polling place under Section 85.005 of the Code. (Secs.
NOTE There is no petition process to require weekend early voting at temporary branch locations. However, the authority authorized under
Section 85,00 toorder early voting on a Saturday or Sunday may also order, in the manner prescribed by that section, early voting to be
conducted on a Saturday or Sunday at any one or more of the temporary branch polling places.
NOTE — Section 85.062 of the Code provides that the location of temporary branch polling places in an election in which countywide polling
places are used must be determined with the same methodology that is used for the location of countywide polling places.
Ifedifferent polling place is being used from the previous election held by the same authority, a Notice of Change must be
posted at the entrance of the previous polling place informing voters of the current polling place location, if possible. (Sec. 43.062).
14.Testing Tabulating and Electronic Voting Equipment
Ballot Testing:
Once all candidate filing deadlines have passed, worecommend that you proof and test your ballot programming as soon as possible. Early
testing will allow adequate time to locate any errors and make any necessary corrections in ballot programming. We also strongly suggest that
you have candidates proof their names and offices before finalizing the ballot to avoid the necessity for last minute ballot corrections.
Logic and Accuracy Test:
We recommend establishing adate toperform the test of your electronic voting equipment (L&A, or Logic and Accuracy Test) as soon as
possible. We recommend that this test be performed on a date that allows time to correct programming and retest, if necessary. A notice (fDF)of
this test must be published by the custodian of the electronic voting equipment at least 48 hours before the date of the test. (Sec. 129.023; Tex.
�Lqgi The L&A test must be conducted not later than 48 hours before voting begins on a voting system.
NOTE ~Klogic and accuracy testing isbeing conducted for anelection in which acounty election board has been established under Section
51.002 of the Texas Election Code, the general custodian of election records shall notify each member of the board of the test at least 48 hours
before the date of the test. If the county election board chooses to witness the test, each member shall sign the statement required for logic and
accuracy testing. (Sec. 129.023(b-2)).
NOTE-Thmgenera|cuotodiannfe|ecUnnrecords is required to demonstrate, using a representative sample of voting system equipment, that the
source code of the equipment has not been altered. (Sec.129.Q23(c-1))See and Tex.
of State Election Advisory No. 2022-30 for more information onhash validation and voting system procedures,
Testing Tabulating Equipment:
The automatic tabulating equipment used for counting ballots at a central counting station must be tested three times for each election. (Ch. 127.
Suboh,D). We recommend you test the equipment as soon as possible; early testing will allow adequate time to locate any errors and make any
necessary corrections inprogramming, However, the first test must be conducted atleast 48hours before the automatic tabulating equipment
is used to count ballots voted in the election. The second test shall be conducted immediately before the counting of ballots with the equipment
begins, The third test must be conducted immediately after the counting of ballots with the equipment is completed, Please note that the
1 0211112025 Item B.
custodian of the automatic tabulating equipment must publish notice (PQF) of the date, hour, and place of the first test in newspaper at least 48
hours before the date of the test. (Sec. 127.096). The electronic files created from the L&A testing are whatmust beused for testing the
tabulating equipment, (Tex. Secy of State Election Advisory -No. 2019-23).
Precinct tabulators must also be tested in accordance with the procedures set forth in Chapter 127, Subchapter IS of the Texas Election Code to
the extent those procedures can be made applicable, (Sec. 127.152; jex, Sec'y of State Election Advisory No, 2019-23).
Our recommendation is that both L&A testing and testing of the automatic tabulating equipment take place prior to ballots by mail being sent out.
However, should there beoreason 0odelay testing, please be advised that L&A testing must be conducted at least 48 hours before voting begins
on a voting system. This means that L&A testing should be completed before early voting and possibly, before election day, ifyour election day
system is different than your early voting system. Additionally, the automatic tabulating equipment may not be used to count ballots voted in the
election until mtest issuccessful. (See Chapters 127and 129. Election Code).
For more information on testing tabulating equipment used at the central counting station, please see Chapter 127, Subchapter D of the Election
Code and See Chapter 12S.Subchapter Bofthe Election Code and Tex. Sec'y-Qf State
Election Advisory No, 2019-23 for other types of testing such as functionality tests, logic and accuracy tests, tests for central
accumulators, etc, Please see Tex, $eCfor additional information regarding voting system equipment
access, security and preservation, and chain ofcustody.
Anelection officer shall accept a person with a mobility problem that substantially impairs a person's ability to ambulate who is offering to vote
before accepting others offering hovote edthe polling place who arrived before the person. "Mobility problem that substantially impairs epemon's
ability to ambulate" has the meaning assigned by Section 681,001, Transportation Code. A person assisting an individual with a mobility problem
may also, a1the individum|'srequest, bagiven voting order priority. Naficeuzf )�d�D_Qrd��Eibord�{£��)given topersons with amobility problem
that substantially impairs a person's ability to ambulate shall be posted:
1.eteach entrance tothe polling place where itcan beread bypersons waiting Mzvote;
2.onthe webmheofthe Secretary mfState; and
3.oneach webnKerelating hnelections maintained byacounty. (8ao.83,OO15),
NOTE - The wording of the voting order priority notice required under Section 63,0015 must read as follows:
"Pursuant to Section 63,0015, Election Code, an election officer shall give voting order priority to individuals with a mobility problem that
substantially impairs the person's ability to move around. A person assisting an individual with a mobility problem may also, at the individual's
request, bagiven voting order priority. Disabilities and conditions that may qualify you for voting order priority include paralysis, lung disease, the
use of portable oxygen, cardiac deficiency, severe limitation in the ability to walk due to arthritic, neurological, or orthopedic condition, wheelchair
confinement, arthritis, foot disorder, the inability to walk 200 feet without stopping to rest, or use of a brace, cane, crutch, or other assistive
The recommended time b/include the voting order priority notice onucounty webeite iswhen the Notice ofElection iaalso posted unthe
website, (Sec. 85,007(d)). See Note 9 regarding Notice of Elections.
NOTE - An election officer must post, in an accessible manner on the county clerk's/election administrator's Internet website, all procedures and
accommodations available for voters with disabilities. (Sec. 63.0015). See Tex. Sec'ygf State Election Advisory No. 2023-14.
NOTE - Section 64.009 of the Code requires that at each polling place an area for parking not smaller than the size of one parking space be
reserved for use by a voter who is unable to enter the polling place. The area must be clearly marked indicating the space is reserved and
display, in large font that is clearly readable from a vehicle, a telephone number that a voter may call ortext iorequest assistance from mn
election officer at the polling place. As an alternative to displaying a telephone number, a parking space may comply with the requirements of
Section 64.009 by providing the voter with a button or intercom that the voter may use to request assistance from an election officer. Tex. Eec'y
�facozZz�LE��)<�urbsideVoting8iQn—Phon�qr7ex1)�£�uz��4��ED�)(CurbwidaVctingSi8n—
Buttonor|ntercom).
NOTE - A qualified individual with a disability may request a reasonable accommodation or modification to any election standard, practice, or
procedure mandated by law or rule that the individual is entitled to request under federal or state law. (Sec. 1.022).
Cities, Schools, and Other Political Subdivisions: Kiastrongly recommended that the notice regarding accepting voters with certain
disabilities also be posted on the subdivision's website, if one is maintained by the political subdivision.
Ifavoter isphysically unable toenter the polling place without assistance or likelihood of injury to his or her health, an election officer shall
deliver a ballot or voting machine to the voter at the entrance or curb of the polling place on the voter's request. Onthe voter's request, mperson
accompanying the voter to the polling place must be permitted to select the voter's ballot and to deposit the ballot in the ballot box after the voter
has voted, (Seo.O4.DOS).
NOTE - A person who simultaneously assists seven or more curbside voters by providing the voters transportationbuthepol|in0p|acmmust
complete and sign eform (EDIF), provided bymnelection officer, that contains the parson'sname and address and whether the person is
providing assistance solely under Section 64.009 or if the person is providing additional assistance to the voter under Chapter 64, Subchapter B.
Completed forms shall be delivered to the Secretary of State as soon as practicable, The Secretary of State shall retain a form delivered under
Section 64.009 for the period for preserving the precinct election records and shall make the form available to the attorney general for inspection
upon request. This provision does not apply if the person assisting is related to each voter within the second degree by affinity (marriage) or the
third degree byconsanguinity (b|ood),
KenABBM is foxed urcredited orifmnFPCAis foxed, then the applicant must submit the ORIGINAL application BYMAIL tothe early voting
clerk eothat the early voting clerk receives the original nwlater than the 4thbusiness day after receiving theemeiKed ortaxed ABBMor
foxed FPCA.
Kthe early voting clerk does not receive the original AB8MorFPCAbythat deadline, then the emai|*dortaxed ABBM or foxed FPCAwill be
considered incomplete, and the early voting clerk may NOT send the applicant aballot. The early voting clerk should retain ocopy ofthe FPCA
for their own records, but should send the FPCA submitted by the voter to the voter registrar for registration purposes, (Sec. 84.007).
Kavoter faxes orsmalls the ABGMmfaxes the FPCA, the date the early voting clerk receives the fax memail isconsidered the date of
submission. Essentially, the foxed or emailed form serves as a place -holder for the voter. Therefore, a voter whose application was foxed or
emailed by the 11th day before election day (the deadline), and whose original application is received on or before the 4thbusiness day after that
date, would still be entitled to receive a ballot for the election (if otherwise eligible), The early voting clerk will have to hold the faxed or emailed
ABBINorfoxed FPCAuntil the clerk receives the original, and would only send the voter aballot ifthe original isreceived bythe 4thbusiness day
after the taxed or emailed ABBM or taxed FPCA was received. See Tex. Sec'y of State Election AdvisoryNo. 2018-02.
The requirement to mail the original application does not apply to an emailed FPCA, but does apply toafoxed FPCA
NOTE — A person is eligible for an FPCA if the person is qualified to vote in this state or, if not registered hovote inthis state, would bequalified if
registered and the person is:
° mmember of the armed forces of the United States, or the spouse or a dependent of a member;
° a member of the merchant marine of the United States, or the spouse or a dependent of a member;
° a member of the Texas National Guard or the National Guard of another state or a member of a reserve component of the armed forces of
the United States serving on active duty under an order of the president of the United States; or activated on state orders, or the spouse or
dependent ofemember: or
* A United States citizen that is temporarily living outside of the territorial limits of the United States and the District of Colombia. (Sec.
101.001).
NOTE -AnFPCAmay besubmitted by in -person delivery by the voter inaccordance with Section 84.00of the Code mby common or contract
carrier. Further, an application is considered submitted in the following calendar year if: 1) the applicant is eligible tovote inanelection occurring
in January or February of the next calendar year; and 2) the application is submitted in the last 60 days of a calendar year but not earlier than the
0(Dhday before the date ofthe January orFebruary election, (Smo, 101.052),
NOTE - An applicant for a ballot to be voted by mail may submit the application by delivering it in person to the early voting clerk if the application
is submitted not later than the deadline provided by Section 84.007(c) of the Code. This means that voters may personally deliver their ABBM or
FPCA to the early voting clerk not later than the close of regular business in the early voting clerk's office or 12 noon, whichever is later, on the
11th day before election day (unless that day is a Saturday, Sunday, or legal state or national holiday, in which case the last day is the first
preceding regular business day).(Seo.B4.008).
For information onthe Opportunity k/Correct Defect(m)with Application for Ballot bYMail and Carrier Envelope, see !e_x-Sec'y__of` State —Election
Early Voting Clerk Actions for oDefective Application for Ballot byMail:
Not later than the second day after the early voting clerk discovers a defect(s) described by Section 86.008(a), the early voting clerk shall
determine if it would be possible for the applicant to correct the defect and return an application form by mail by the 11th day before election day.
Uthe clerk determines it would bepossible 1ucorrect the defect and return mnapplication form before the deadline, the early voting clerk must
deliver an official application form to the applicant, The early voting clerk must include an application form delivered to the applicant a written
notice containing: (1) a brief explanation of each defect in the noncomplying application; (2) a statement informing the voter that the voter is not
entitled to vote an early voting ballot unless the application complies with all legal requirements; and (3) instructions for submitting the new
0211112025 Item B
If the early voting clerk determines that it would not be possible for the applicant to correct the defect and return an application form by mail by
the 11th day before election day, the clerk may notify the applicant by telephone or email and provide the applicant a brief explanation of each
defect in the application, a statement informing the voter that the voter is not entitled to vote an early voting ballot unless the application complies
with all legal requirements, and instructions for submitting the corrected application or second application. The early voting clerk must also inform
the applicant that the applicant may come to the early voting clerk's office by the 1 1th day before election day and correct the defect in person.
In addition, a voter must be provided notice about the ability to correct certain defects on the application using the Secretary of State's online
Ballot by Mail Tracker and, if possible, permit the applicant to correct such defects using the online tracker. Please note that the Secretary of
State's Ballot by Mail Tracker is available at www.votetexas. ov. (Secs. 86.008(c-1), 86.015).
NOTE - Although Section 86,008 of the Code was amended to allow the early voting clerk to return a defective application to the voter, the
Secretary of State recommends against doing so. Ultimately, if the early voting clerk returns a defective application to the voter, it is strongly
recommended that the clerk return a copy of the original application to the voter and NOT the original application,
Early Voting Clerk Actions for a Defective Carrier Envelope: Section 86.011 (d) of the Code provides a procedure by which a voter can correct
certain defects in the carrier envelope containing their voted ballot. If an early voting clerk receives a timely carrier envelope that does not comply
with the applicable requirements of the Code, the clerk may deliver the carrier envelope in person or by mail to the voter so that the voter may
correct the defect.
Additionally, the early voting clerk may notify the voter of the defect by phone and advise the voter that they may come to the early voting clerk's
office to correct the defect or cancel their ABBM and vote in person. The clerk may utilize this provision for defects such as a missing signature
by the voter, a partially completed witness or assistant box (if applicable), missing or incorrect personal identification information, or a ballot that
is not returned in a carrier envelope.
If an early voting clerk chooses to notify voters of defects in their carrier envelope under Section 86.011 (d), the clerk must apply these
procedures uniformly to all voters in similar circumstances. Additionally, the Secretary of State recommends keeping a log to track the ballots
mailed to voters and the ballots in possession of the early voting clerk before ballots are delivered to the signature verification committee or early
voting ballot board. If the early voting clerk notifies a voter of a defect in their carrier envelope by mail, the clerk should include a letter explaining
the actions that the voter needs to take to correct and return the carrier envelope,
Signature Verification Committee (if appointed) Actions for a Defective Carrier Envelope: Section 87.0271 of the Code provides that not
later than the second day after the signature verification committee discovers a defect(s) in a carrier envelope as described by Section
87.0271 (a) of the Code and before the committee decides whether to accept or reject a timely delivered ballot under Section 87.027, the
t
or contract carrier.
The signature verification committee must include with the notice delivered to the voter: (1) a brief explanation of each defect in the
noncomplying ballot; and (2) notice that the voter may either cancel the voter's application to vote by mail in the manner described by Section
84.032, correct the defect in the voter's ballot by submitting a corrective action form by mail or by common or contract carrier, make the
correction using the Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's office in person not later than
the sixth day after election day to correct the defect(s).
If the signature verification committee determines that it would not be possible for the voter to receive the notice of defect within a reasonable
time to correct the defect, the committee may notify the voter of the defect by telephone or e-mail and inform the voter that the voter may request
to have the voter's application to vote by mail canceled in the manner described by Section 84.032, submit a corrective action form by mail or by
common or contract carrier, make the correction using the Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early
voting clerk's office in person not later than the sixth day after election day to correct the defect.
In addition to sending the voter a notice of the defect or notifying the voter of the defect by telephone or e-mail, the signature verification
committee must permit the voter to correct a defect using the Secretary of State's online Ballot by Mail Tracker, if possible. Please note that the
Secretary of State's Ballot by Mail Tracker is available at www.votetexas.gov.
Early Voting Ballot Board Actions for a Defective Carrier Envelope: Section 87.0411 of the Code provides that not later than the second day
after the early voting ballot board discovers a defect(s) in a carrier envelope as described by Section 87.0411 (a) of the Code and before the
board decides whether to accept or reject a timely delivered ballot under Section 87.041, the board must send the voter a notice of the defect
and a corrective action form developed under Section 87.0411 (c-1) by mail or by common or contract carrier.
The early voting ballot board must include with the notice delivered to the voter: (1) a brief explanation of each defect on the noncomplying
carrier; and (2) notice that the voter may either cancel the voter's application to vote by mail in the manner described by Section 84.032, correct
the defect on the voter's carrier by submitting a corrective action form by mail or by common or contract carrier, make the correction using the
Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's office in person not later than the sixth day after
election day to correct the defect(s).
If the early voting ballot board determines that it would not be possible for the voter to receive the notice of defect within a reasonable time to
correct the defect, the board may notify the voter of the defect by telephone or e-mail and inform the voter that the voter may request to have the
voter's application to vote by mail canceled in the manner described by Section 84.032, submit a corrective action form by mail or by common or
contract carrier, make the correction using the Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's
office in person not later than the sixth day after election day to correct the defect.
1 0211112025 Item B.
In addition to sending the voter mnotice of the defect mnotifying the voter of the defect by telephone or e-ma||.the early voting ballot board must
permit the voter 0mcorrect a defect using the Secretary ofState'sonline Ballot byMail Tracker, ifpossible. Please note that the Secretary of
State'mBallot byMail Tracker |savailable et wwacvotetexas.gov,
Delivery of Ballots Voted byMail tmthe Early Voting Ballot Board: Section Q7.0222ofthe Code provides that not later than the ninth day
before election day, the jacket envelopes containing early voting ballots voted bymail MUST bedelivered tothe early voting ballot board, This
requirement applies regardless wfthe county's population size.
Any jacket envelopes of early voting ballots voted by mail returned after delivery of the ballots to the early voting ballot board may be delivered to
the presiding judge of the early voting ballot board between the end of the ninth day before election day and the closing of the polls on election
day, or as soon after closing as practicable, at the time or times specified by the presiding judge.
The early voting clerk shall post notice of each delivery of balloting materials that is to be made before the time for opening the polls on election
day, The notice must be posted at the main early voting polling place continuously for at least 24 hours immediately preceding the delivery.
Please note that the mail ballots may not becounted until V>the polls open onelection day; or(ii)inmnelection conducted byanauthority o[a
county with a population of 100,000 or more or entities that are having joint elections with such a county or who are conducting their election with
such a county through a contract for election services, the end of the period for early voting in person. (Sees. 87.0222, 87.0241).
NOTE: Results may not hereleased until the polls close onelection day.
For more information onthe Opportunity ioCorrect Defect(s) with Application for Ballot byMail and Carrier Envelope, see !ex, Sec'y-af State
Election Advisory No, 2023-13.
The presiding judge nfthe central counting station must prepare o onelection night and a final
reconciliation form (PDF) after the canvass. The reconciliation form requirement only applies to entities thatconducted voting |nsuch emanner
that they had a central counting station.
The reconciliation foonamustbepootedonthecountywebsitewithelectinnmtumsandreeultsaKertheyanannmp|atednndoigned.Thia
posting requirement applies regardless ofwhether alocal entity is contracting with the county for election services, We recommend that local
entities post the reconciliation form on their website, if the entity maintains a website, Wefurther recommend that the reconciliation forms remain
posted at least until the next election, and that the forms are available for the full 22-month retention period for election records, An entity may
choose to make older reconciliation forms available as part of historical results on its website,
19L Online Training Materials
NOTE ~ Chapters @2.87.and 127rf the Code require the Secretary of State to develop materials for a standardized curriculum for online training
in election law and procedure, including a published handbook, for election judges and members of an early voting ballot board, signature
verification committee, and central counting station. The training must be made available on the Secretary of State's Internet website, free of
charge, and require the passage ofanexamination atthe end ofthe program. Please see the Secretary mfGtate'aTraining and Educational
Resources page for more information.
Section 31,084ofthe Code provides that anelection services contract may provide for the county election officer toperform orUzsupervise the
performance of any or all of the corresponding duties and functions that the officer performs in connection with a countywide election ordered by
acounty authority.
The county election officer may assign deputies to perform any of the contracted services. (Sec. 31,095), However, enelection services
contract may not change the candidate application filing authority, the filing authority for Title15 documents related $scampaign
finance, or a political subdivision's requirement %omaintain office hours under Section 31.12%efthe Code. (Sec.51.03O).
The early voting clerk shall maintain for each election aroster listing each person who votes unearly voting ballot by personal appearance and a
roster listing each person to whom an early voting ballot to be voted by mail is sent. The list must include, at minimum, the name, VUlD, and
precinct number for each voter. Each roster shall be updated daily. Information on the roster for a person who votes an early voting ballot by
personal appearance shall be made available for public inspection not later than 11:00 a.m. on the day after the date the information is entered
on the roster. Information on the roster for a person who votes an early voting ballot by mail shall be made available for public inspection not later
than 11:00 a,m. on the day following the day the early voting clerk receives a ballot voted by mail. The clerk shall preserve each roster after the
election for the period for preserving the precinct election records. (Sec, 87,121). See
For all elections |nwhich the county clerk/elections administrator isthe early voting clerk (including bycontract and/or joint election egreement).
the information on the early voting rosters (in -person and by -mail voters) must be posted on the county's wmbmite.Section D7.121 of the Code
does not state a specific time by which the early voting rosters must be posted online; our office recommends that the rosters be posted by 11:00
o,m.each day,
For all elections where the county clerk/elections administrator is not the early voting clerk by contract, by law, or due to a joint election
agreement, the information on the early voting roster (in -person and by -mail voters) must be posted on the local political subdivision's website, If
the authority which ordered the election does not maintain a website, then the information on the roster must be posted on the bulletin board
used for posting notice of meetings of the governing body of the authority, Again, Section 87.121 of the Code does not state aspecific time by
which the early voting rosters must be posted online, but we recommend posting the rosters by 11:00 a.m. each day.
Ifanearly voting clerk fails to post their early voting rosters in accordance with Section 87.121, a person registered to vote in the county where
the early voting clerk is conducting early voting may file a complaint with the Secretary of State regarding the early voting clerk's noncompliance.
Note for local political subdivisions: The early voting clerk for each political subdivision is also responsible for posting orlinking 0othe early
voting roster, depending on whether or not the entity is contracting with the county.
° Ifthe entity is contracting with the county, the early voting roster must be posted on the county's website and the entity should provide
a link to that list on the entity's website.
~ If the entity is NOT contracting with the county, the early voting roster must beposted onthe entity's weboit*.
NOTE - Section 1 .012 of the Code provides that images of voted ballots, if maintained, and cast vote records shall be made available for public
inspection beginning on the first day after the final canvass of an election is completed, Original voted ballots shall be made available for public
inspection beginning on the 61 st day after election day, The general custodian of election records must adopt procedures to ensure the redaction
of any personally identifiable information of the voter that is contained on the voted ballot, ballot images, or cast vote records before making them
available for public inspection.
Section 66,058oithe Election Code requires voted ballots tobepreserved securely inalocked room inthe locked ballot box for at least 60daya
after the date nfthe election. Section 65.O50also provides that an unauthorized entry into the ballot box containing voted ballots or the failure to
prevent an unauthorized entry into the ballot box constitutes a Class A misdemeanor. The Secretary of State interprets these provisions to
prohibit the general custodian of election records from accessing the voted ballots during the initial 60-day period (except in the event of a
recount or another authorized entry into the ballot box) and preclude the custodian from beginning to redact original voted ballots under Section
1,Q12(h)until after that 60-dmyperiod has elapsed,
Ballot images and cast vote records are also subject tothe general preservation provisions |nSection 6O.Q58.However, there ismdifferent
deadline for making those specific records publicly available, Since ballot images and cast vote records are available for public inspection
beginning on the first day after the final canvass, a county may begin the redaction process under Section 1 �01 2(h) for ballot images and cast
vote records aasoon es practicable following the final canvass. See and
Election Advisory No, 2024-20,
Our office recommends that the county elections office work closely with its county attorney and its public information division inensuring that
records have been properly redacted before being made publicly available. Please direct any questions about the procedures for responding to a
public information request, including the timeframes for such responses, to the Office of the Attorney General via its Open Government Hotline,
(077)OPEN TEX(O73-6838),
Our office cannot provide advice on public information requests that are specific to your individual entity. However, in light of Attorney General
Oand recent events involving voter privacy, our office has issued emergency guidance on possible redactions
that may benecessary tnprotect mvoter's right toasecret ballot. See Tex. Sec' .
Section 1,O12ofthe Texas Election Code, onits own and combined with acknowledges the necessity inredeoting
personally identifiable information; however, these redactions must be as limited as possible in order to protectthe public's right toreview and
inspect election records. The information redacted may vary depending on the type of election, the turnout in the election, the type of ballot (in -
person, mail ballot, provisional ballot) and the specific request presented. Please note that there isn't any one piece of information on a ballot that
could be redacted that would provide full protections to voters across the board. In many circumstances, it is a combination of data points that
may allow for an individual's ballot to be located through process of elimination. Based on the request submitted and the facts surrounding the
election, the custodian of election records —in consultation with their legal counsel and public information coordinator —should determine what
redactions are necessary intheir specific situation.
In all circumstances, an election official must be sure to maintain the security and integrity of the ballots and the public's right to review records,
amwell aethe voter's constitutional right toasecret ballot.
El
If an entity's election official decides that certain information should be redacted in response to a particular public information request, the official
must obtain the requester's consent to redact such information or seek an open records ruling from the Attorney General authorizing the
redactions |nthat specific circumstance. We recommend that the elections office work closely with the entity's attorney and the entity's public
information division inensuring that records have been properly redacted before being made publicly available. Election officials should direct
any questions about the procedures for responding to a public information request, including the time frames for such responses, to the Office of
the Attorney General via its Open Government Hotline, (877)673'883S,
Calendar of Events December
Monday, December 16, 2024 (30th day before Wednesday, January 15, 2025, first day to file an application for a place on the ballot)
For additional resources for candidates, please see our Candidate's Guide for Local Political Subdivisions.
Cities, Schools, and Other Political Subdivisions: Post inabuilding in
which the authority maintains an office. The notice must be posted not later than the 30th day before the first day to file. (Sec. 141,040; Sec
49� 113, Water Code), This notice must be posted in addition to the posting requirements and deadline for filing for candidacy under Section
2O51.2O1.Government Code. (See Note 3),
Water Districts: The notice must be posted at the district's administrative office or at the public place established bythe district under Section
49.063 of the Water Code. (Sec. 49,113, Water Code).
NOTE - The authority with whom an application for a place on the ballot is filed is required to designate an e-mail address in the notice required
by Section 141,040 of the Code for the purpose of filing an application for a place on the ballot.
NOTE The delivery, submission, or filing of an application with an employee of the filing authority at the authority's usual place for conducting
official business constitutes filing with the authority, (Sec, 1.007),
NOTE - Candidates will need to provide an indication on their candidate application that the candidate has either not been finally convicted ufa
felony, or if so convicted, has been pardoned or otherwise released from the resulting disabilities. A person who has been convicted of a felony
will need toinclude with the application proof that the person has been pardoned or otherwise released from the resulting disabilities, The
application form must include a statement informing candidates of the requirement to submit this information. Further, the official application form
will need to include a statement informing candidates that knowingly providing false information on their application related to their final felony
conviction status isoClass Bmisdemeanor, (Senm.141D31.141D38),
NOTE-SohamDisthcts: In addition to the general felony rule at Election Code Sec. 141.001 (finally convicted), a candidate for school board
must not have been convicted (finally convicted orotherwise) ofspecific crimes under the Education Code intime koserve. (Sec ^11J066.
Education Code).
January
Wednesday, January 1, 2025
First day for voters Vnsubmit unABBM.onAnnual ABBM, or a Federal Postcard Application (FPCA). The Annual ABBM and FPCA allows the
voter 10receive ballots for all elections inwhich they are eligible to vote held in 2025, Voters who will be 65 or older on election day or voters with
a disability are eligible to submit an annual application. The application is considered submitted at the time of receipt. (Sees. 84.001 (a), 84.007,
86.0015).
Wednesday, January 15, 2o2*(3omday before Friday, February 1*`2o2n regular filing deadline for aplace nnthe ballot)
First day to file an application for a place on the ballot or a declaration of write-in candidacy.(5eou 143.007.144.OD5.Election Code; Sees.
11�055.130.082(g).Eduo,[ode), See for more detals
i,The following forms are available onthe Secretary ofGtate's
°
* If your home rule city or special law district allows for a petition, the following petition may be used: Petition for a Place on the Ballot for a
Local Political Subdivision (PDF)
* Declaration of Write -In Candid cy Ci School,. or other Political Subdiyision PDF
NOTE: We are often asked how filing can begin Jyou have not yet ordered the general election. You do not need to order
your general (regularly occurring) election in order for the filing period to begin.
NOTE - The delivery, submission, or filing of an application with an employee of the filing authority at the authority's usual place for conducting
official business constitutes filing with the authority. (Sec. 1.007).
NOTE: Most elective offices now require that a candidate bemregistered voter of the territory that the office is elected from as of the filing
0211112025 Item B
NOTE - Cities, Schools, and Other Political Subdivisions: There are political subdivisions that do not have office hours on all days of the
business week (Monday through Friday) or do not have an office that is open for eight hours each day of the business week. The Elections
Division recommends that political subdivisions take steps to have someone available for a few hours most days during the candidate filing
period to accept filings, and that political subdivisions post a schedule on their websites and on the bulletin boards where notices of meetings are
posted of the days and times when someone will be available to accept filings.
The Elections Division also strongly recommends having someone available at the place of business on the filing deadline, especially from 2:00
PM to 5:00 PM, if you are otherwise closed. This guideline is based on the office -hour rule under Section 31.122 of the Election Code, Although a
political subdivision may accept applications by mail, fax, or email without a person present at the office, the political subdivision will not be able
to determine which applications were timely filed by 5:00 PM.
NOTE - Candidate applications, other than those that must be accompanied by a filing fee, may be filed via email. The application must be a
scanned copy of the candidate application and must be sent to the filing authority's designated email address for accepting applications. (Sees,
143,004, 144.003).
Monday, January 20, 2025 (Martin Luther King, Jr. Day)
Friday, January 31, 2025 (last weekday before February)
Recommended date that county election officials and local political subdivisions meet to discuss conducting elections at the same polling
locations pursuant to Section 42.002, as well as any applicable joint election issues needed to be agreed upon. NOTE: This is not a deadline;
just a recommendation.
February
Monday, February 3, 2025 (89th day before election day, extended from 90th day, Sunday, February 2, 2025, Sec. 1.006)
Last day for eligible political subdivisions to submit Notice of Exemption Under Section 61.013 (PDF) or an Application of Undue Burden Status
(EDF) to the Secretary of State for exemption from the accessible voting system requirement. (Sec. 61.013). For additional information, consult
the most current advisory on this topic, Tex. Sec'y-gf State Election Advisory Rio. 2024-13.
Tuesday, February 11, 2025 (81st day before election day; 3rd day before filing deadline)
Political Subdivisions Other Than Counties: If a candidate dies on or before this date, his or her name is not placed on the ballot, if the filing
deadline is Friday, February 14, 2025. (Sec. 145.094(a)(1)).
NOTE: Section 145.098 states if a candidate dies on or before the deadline for filing an application for a place on the ballot, the authority
responsible for preparing the ballots MAY choose to omit the candidate. If the authority does choose to omit the candidate, the deadline for filing
an application for a place on the ballot is extended to the fifth day after the filing deadline, Wednesday, February 19, 2025. This extended
deadline only applies to the regular filing deadline. It DOES NOT apply to the write-in deadline,
Friday, February 14, 2025 (78th day before election day)
Political Subdivisions Other Than Counties: 5:00 PM - Last day for a candidate in a political subdivision (other than a county) to file an
application for a place on the ballot for general election for officers for most political subdivisions, except as otherwise provided by the Texas
Election Code. (Sees. 143,007(c), 144.005(d); Sec. 11.055, Education Code; Chapter 286, Health & Safety Code). See Candidacy i Filing
outline for more details.
NOTE - The delivery, submission, or filing of an application with an employee of the filing authority at the authority's usual place for conducting
official business constitutes filing with the authority. (Sec. 1.007).
NOTE - A home -rule city's charter may NOT provide an alternate candidate filing deadline. (Sees. 143.005(a), 143.007),
NOTE - City Offices with Four -Year Terms: If no candidate has filed for a city office with a four- year term, the filing deadline is extended to
5:00 PM on Friday, March 7, 2025. (Sec. 143.008).
NOTE - An application submitted by mail is considered to be filed at the time of its receipt by the appropriate filing authority. (Sees. 143.007(b),
144.005(b)).
NOTE - When reviewing candidate applications, please make sure that the candidate has used the most current version of the form.
Political Subdivisions Other Than Counties (General Election): Deadline for political subdivisions to order a general election to be held on
Saturday, May 3, 2025, unless otherwise provided by the Election Code, (Sec. 3.005). One of the following forms may be used:
® Order of Election for Municipalities (EDF)
* Order of Election for Other Political Subdivisions -(Including -acho—ols)-(E-D—F)
�J
1 0211112025 Item B.
Political Subdivisions Other Than Counties (Special Election): Deadline to order a special election on a measure to be held on Saturday,
May 3, 2025. One of the following forms may be used:
® Order of Spacial Election for Municipalities (RDF)
® Order of Special Election for Other Political Subdivisions (EDE)
Counties: Deadline for counties to order a special election on a measure to be held on Saturday, May 3, 2025, (Sees. 3.004, 3,005), The
following forms may be used:
- Order of Speci
al Election far County -Ordered Measure Elections (RDF)
The order must include:
1, The date of the election;
2. The location of the main early voting polling place including the street address, room number, and building name. The order must
designate which location is the main early voting polling place;
3. The offices or measures to be voted on;
4. (Recommended) Branch early voting polling places (see Notice of Elections above);
5. The dates and hours for early voting (recommended for counties, but required for all other entities);
6. The dates and hours of any Saturday and Sunday early voting (if applicable, it is recommended that this information be included in the
order for counties, but it must be included for all other entities); and
7. The early voting clerk's official mailing address or street address at which the clerk may receive delivery by common or contract carrier,
different, phone number, e-mail address, and the Internet website, if the early voting clerk has an Internet website,
In addition to the information included above, an order for a debt obligation (bond) election must include (Sec, 3.009):
1, the proposition language that will appear on the ballot;
2. the purpose for which the debt obligations are to be authorized;
3. the principal amount of the debt obligations to be authorized;
4. that taxes sufficient to pay the principal of and interest on the debt obligations may be imposed;
5, a statement of the estimated tax rate if the debt obligations are authorized or of the maximum interest rate of the debt obligations or any
series of the debt obligations, based on the market conditions at the time of the election order;
6, the maximum maturity date of the debt obligations to be authorized or that the debt obligations may be issued to mature over a specified
number of years not to exceed the maximum number of years authorized by law;
7. the aggregate amount of the outstanding principal of the political subdivision's debt obligations as of the date the election is ordered;
8, the aggregate amount of the outstanding interest on debt obligations of the political subdivision as of the date the election is ordered,
which may be based on the political subdivision's expectations relative to variable rate debt obligations; and
9. the ad valorem debt service tax rate for the political subdivision at the time the election is ordered, expressed as an amount per $100
valuation of taxable property.
Recommended date to order the lists of registered voters from the county voter registrar. The list should include both the voters' residences and
mailing addresses in order to conduct early voting by mail. (Sec. 18.006). The political subdivision should confirm that the most recent maps or
boundary changes have been provided to the voter registrar.
Recommended date to confirm telephone number for the county voter registrar's office on election day.
Recommended date to order election supplies, other than ballots. (Subchapter A, Chapter 51).
Political Subdivisions Other Than Counties: Recommended date to appoint presiding and alternate judges. Currently, the Election Code
does not establish a deadline for appointing election officials; there is only a notification deadline. For further information concerning procedures
for appointing judges and their alternates, see Sections 32.005, 32.008, and 32,011. General eligibility requirements are found in Subchapter C,
Chapter 32.
In addition to appointing a judge and alternate judge for each election precinct pursuant to Sections 32.001 and 32.005, the governing body must
allow the judge to appoint no less than two clerks; however, the alternate judge must serve as one of the clerks as a matter of law, (Sees, 32,032,
32.033). The presiding judge then appoints an additional clerks}, but not more than the maximum set by the governing body. (Sec. 32.033),
Presiding judges and their alternates must be given a Notice of Appointment (EDE) not later than the 20th day after the appointment is made,
(Sec. 32.009). If the appointment is for a single election, the notice may be combined with the Writ of Election (EDE), which is required to be
delivered to each presiding judge not later than the 15th day before the election, Friday, April 18, 2025, (Sees. 4.007, 32.009(e)). If the
notices are combined, both must be delivered by the date required by the earlier notice, See Note 19 regardingOnlineTraining Materials,
Water Districts: A water district is not required to provide a Notice of Appointment to a presiding judge, as required under Section 32,009, but
must provide a Writ of Election
._(EDE). (Sec. 4.007; Sec, 49.110, Water Code),
1 0211112025 Item B.
Recommended date to appoint the central counting station personnel (manager, tabulation supervisor and assistants to the tabulation
supervisor), if applicable. (Sees. 127.002, 127.003, 127.004, 127.005). There is no statutory notice requirement for members of the central
counting station, but good practice suggests that written notice be given to them.
Recommended date to appoint the presiding judge and alternate presiding judge of the early voting ballot board or to designate the
election workers of one election precinct to serve as the early voting ballot board, (Secs, 87,001, 87,002, 87.004). There is no statutory notice
requirement for members of the early voting ballot board, but good practice suggests that written notice be given to them.
Monday, February 17, 2025 (Presidents' Day)
Tuesday, February 18, 2025 (74th day before election day)
5:00 PM - Deadline for write-in candidates to file Declarations of Write-in Candidacy (EDF) for regular officers for city, school district, library
district, junior college district, hospital district, common school districts, Chapter 36 and 49 Water Code districts, and other political subdivision
elections, unless otherwise provided by law, (Secs. 144.006(b), 146.054(b), 146,055, Election Code; Sees. 11,056, 11.304, 130.0825, Education
Code; Sec, 326,0431, Local Government Code; Sec. 285.131, Health and Safety Code; and Sees, 36.059, 49,101, 63.0945, Water
Code). SeeCandidacy Filing outline for more details,
--
NOTE: An application submitted by mail is considered to be filed at the time of its receipt by the appropriate filing authority, (Sees. 143.007(b),
144.005(b)).
Wednesday, February 19, 2025 (73rd day before election day; 5th day after regular filing deadline)
If a candidate dies on or before the deadline for filing an application for a place on the ballot, the authority responsible for preparing the ballots
MAY choose to omit the candidate's name. If the authority does choose to omit the candidate's name, the deadline for filing an application for a
place on the ballot is extended to the fifth day after the filing deadline, February 19, 2025, This extended deadline only applies to the regular filing
deadline. It DOES NOT apply to the write-in deadline. (Sec. 145,098).
Thursday, February 20, 2025 (72nd day before election day)
First day to post Notice of Drawing for Place on Ballot (PDF) if drawing is to be conducted on Monday, February 24, 2025, This notice must be
posted for 72 hours immediately preceding the time of the drawing, (Sec, 52.094(c)).
The authority conducting the ballot position drawing shall provide notice of the date, hour, and place of the drawing to candidates by this
date if the drawing is to be conducted on Monday, February 24, 2025, as recommended. (Sec. 52.094(d)). If a candidate in a special election files
on this date, they should be given a copy of the notice at the time they file.
The authority conducting the drawing shall provide notice of the date, hour, and place of the drawing to each candidate. The authority may
provide written notice at the time the candidate files an application with the appropriate authority.
If notice was not provided at the time the candidate filed an application, the notice may be provided by:
1, written notice that is mailed to the address stated on the candidate's application not later than the fourth day before the date of the
drawing; or
2. telephone, if a telephone number is provided on the candidate's application; or
3, by e-mail, if an e-mail address was provided on the candidate's application. (Sec, 52.094).
Friday, February 21, 2025 (71st day before election day)
Political Subdivisions Other Than Counties: 5:00 PM —Last day for a candidate to withdraw, by submission of a notarized Certificate of
Withdrawal (EDF) or a notarized letter. If a candidate withdraws or is declared ineligible by this date, his or her name is omitted from the
ballot. (Sees, 145,092(f), 145.094(a)(4), 145.096(a)(4)). For special circumstances regarding withdrawal of a candidate before ballots are
prepared, please contact the Elections Division of the Office of the Texas Secretary of State,
Political Subdivisions Other Than Counties: 5:00 Plig — Last day to withdraw as a write- in candidate in the general election ordered by a
political subdivision other than a county. (Sees. 144.006(c), 146,0301, 146.054(c)), (Candidates may use the Certificate of Withdrawal (EDF)),
Recommended first day that a general or special election must be cancelled if all filing deadlines have passed, each candidate for an office
listed on the ballot is unopposed (except as discussed below), and write-in votes may be counted only for names appearing on a list of write-in
candidates. (Sec. 2.052). The Certification of Unopposed Candidates for Other Political Subdivisions (EDF) may be used to certify candidates as
unopposed. Also, see our Sample Order of Cancellation (EDF).
A special election of a political subdivision is considered to be a separate election with a separate ballot from a general election for officers of the
same political subdivision held at the same time as the special election. Therefore, the fact that there may be a proposition on the ballot will not
prevent a cancellation of an election for candidates who are unopposed. (Sec. 2.051 (a)). If any members of the political subdivision's governing
body are elected from territorial units, such as single member districts, an election shall be cancelled in a particular territorial unit if each
candidate for an office that is to appear on the ballot in that territorial unit is unopposed and no opposed at -large race is to appear on the
1 0211112025 Item B.
ballot. An unopposed at -large race shall be cancelled in an election regardless of whether an opposed race is to appear on the ballot in a
particular territorial unit. (Sec. 2.051 (b)).
This recommended cancellation deadline presumes a filing deadline of Friday, February 14, 2025 and a write-in deadline of Tuesday, February
18, 2025. Special elections may have different deadlines, and may be cancelled separately. For additional information, consult the outline
on Cancellation of Election for Local Political Subdivisions.
NOTE: Political Subdivision Holding a Special Election to Fill a Vacancy: If you are having a special election to fill a vacancy for an
unexpired (partial) term, you must not cancel the special election until after all deadlines to file for a special vacancy election have passed.
Reminder: The cancellation procedures allow general and special elections to be considered separate elections for cancellation purposes. If the
elections are separated, note there are procedures related to listing unopposed candidates in the same relative order on the ballot. See Sec.
2.053, Election Code and the Secretary of State's outline on Cancellation of Election for Local Political Subdivisions (Not County).
Saturday, February 22, 2025 (70th day before election day)
Last day to order a special election to fill a vacancy (if authorized to fill vacancies by special election) and have the filing deadline be the 62nd
day before election day. (Sees. 201.054(a)(1), 201.052). Please note that the Election Code requires the election to be ordered as soon as
practicable after the vacancy occurs. (Sec. 201.051). One of the following forms may be used:
* Order of Special Election for Municipalities (EDF)
® Order of Special Election for Other Political Subdivisions (EDE)
NOTE - Section 201.054 provides that if the special election to fill a vacancy is ordered (1) on or before the 70th day before election day, the
candidate application must be filed by 5:00 PM on the 62nd day before election day, OR (2) after the 70th day but on or before the 46th day
before election day, the candidate application must be filed by 5:00 Plyl on the 40th day before election day. This is the first of the two possible
ordering times. We do not interpret the 70th day order date here as "moving" to the next business day because the date falls on a Saturday, as
this is not the last day to order a special election to fill a vacancy for this uniform election date. If a candidate in a special election files on this
date, they should be given a copy of the notice at the time they file.
NOTE - A candidate must provide an indication on their candidate application that the candidate has either not been finally convicted of a felony,
or if so convicted, has been pardoned or otherwise released from the resulting disabilities. A person who has been convicted of a felony will need
to include with the application proof that the person has been pardoned or otherwise released from the resulting disabilities. The application form
must include a statement informing candidates of the requirement to submit this information. Further, the official application form will need to
include a statement informing candidates that knowingly providing false information on their application related to their final felony conviction
status is a Class B misdemeanor, (Secs. 141.031, 141,039).
NOTE - School Districts: In addition to the general felony rule at Election Code Sec. 141.001 (finally convicted), a candidate for school board
must not have been convicted (finally convicted or otherwise) of specific crimes under the Education Code in time to serve. (Sec. 11,066,
Education Code).
Monday, February 24, 2025 (68th day before election day)
Recommended date to conduct ballot position drawing. (Sec. 52,094), You should also certify today to the county election officer the offices,
propositions (in all necessary languages), and candidates' names (including the order) as they are to appear on the ballot, if you are
contracting to have the county conduct your election or if you are conducting a joint election with the county. See entry for February 20, 2025
regarding ballot drawing.
NOTE - After the ballot drawing has occurred, the Elections Division recommends that you proof and test your ballot programming as soon as
possible and prior to the deadline to mail a ballot if the political subdivision will be using automatic tabulating equipment to count the mail
ballots or if your mail ballots are printed from the same database used to program your precinct scanners and/or DRES (See Note 14.) The
Elections Division also recommends that you provide candidates with copies of ballot proofs so that candidates may verify the
correctness of their names, positions sought, and order of names on the ballot.
March
Sunday, March 2, 2025 (Texas Independence Day)
Monday, March 3, 2025 (61st day before election day, extended from 62nd day, Sunday, March 2, 2025, Sec. 1.006)
Political Subdivisions Other Than Counties: 5:00 PM — Last day to file an application for a pl
ace on the ballot in a special election (EDF) to fill
a vacancy, if the special election is ordered on or before the 70th day before election day, Saturday, February 22, 2025, (Sees. 1.006, 201,054(a)
(1)). (For more details about Section 201.054 and the two possible special election deadlines, see entry, for Saturday, February 22, 2025).
Political Subdivisions Other Than Counties: 5:00 PM — Deadline for write-in candidates to file Declarations of Write-in Candidac (EDE) for
officers for city, school district, library district, junior college district, hospital district, and common school districts in a special election to fill a
vacancy if the special election is ordered on or before the 70th day before election day, Saturday, February 22, 2025. (Sec. 201.054(a)(1),
201.054(g)),
1 0211112025 Item B.
NOTE: A declaration of write-in candidacy for a special election must be filed not later than the regular filing deadline to apply for a place on the
ballot. The deadline to file an application for a place on the ballot in a special election to fill a vacancy, if the special election is ordered on or
before the 70thday before election day, Saturday, February 22.2O25.|sMonday, March 3.2O25.(Sec,1.00§)
NOTE - Sections 141.O31 and 141.039 of the Code provide the application requirements related to a candidate's final felony conviction status
and what must beincluded mnthe candidate application form, Specifically, candidates will need toprovide anindication ontheir candidate
application that the candidate has either not been finally convicted of a felony, or if so convicted, has been pardoned or otherwise released from
the resulting disabilities. A person who has been convicted of a felony will need to include with the application proofthat the person has been
pardoned or otherwise released from the resulting disabilities. The application form must include a statement informing candidates of the
requirement to submit this information. Further, the official application form will need to include a statement informing candidates that knowingly
providing false information on their application related to their final felony conviction status is a Class B misdemeanor. (Sees. 141.031, 141.039).
NOTE - When reviewing candidate applications, please make sure that the candidate has used the most current version mthe form.
NOTE - School Districts: In addition to the general felony rule at Election Code Sec. 141.001 (finally convicted), a candidate for school board
must not have been convicted (finally convicted or otherwise) of specific crimes under the Education Code in time to serve. (Sec. 11.066,
Education Code),
NOTE — Section 52.094 of the Code requires the authority conducting the drawing to provide notice of the date, hour, and place ofthe drawing to
each candidate by: 1) written notice that is mailed to the address stated on the candidate's application not later than the fourth day before the
date of the drawing; or 2) provided at the time the candidate files an application with the appropriate authority. If not provided at the time the
candidate files an application, the notice may be provided by telephone, if a telephone number is provided on the candidate's application or by e-
mail, if an e-mail address was provided on the candidate's application. (Sec. 52.094), g for Place on Ballot (EDF)).
Tuesday, March 4, 2025 (6umday before election day)
Political Subdivisions Other Than Counties: Last day for the governing body of a political subdivision to deliver notice of the election to the
county clerk/elections administrator and voter registrar of each county in which the political subdivision is wholly or partly located. (Sec. 4.008).
MOTE FOR COUNTIES - Section 4.005requires that counties post nnthe county wybsitsthe notice and list ofpolling locations nfany political
subdivision that delivers their notice to the county under Section 4,008, This is regardless of whether the county is contracting with the
entity. See Note 9for more information onthe requirements related tothe Notice ofElection.
NOTE - Section 4.(04 requires the notice of election to include the Internet website of the authority conducting the election.
NOTE - Section 83D10requires an election order and the election notice to state the early voting clerk's official mailing address mstreet address
mtwhich the clerk may receive delivery bycommon orcontract carrier, if different, phone number, e-mail address, and the Internet website, if the
early voting clerk has enInternet wabaita.(Gen. 83.010).
Recommended date for county clerk/county elections administrator to deliver an initial list of voters who have submitted annual applications for
ballot by mail under Section 86,0015 and scans or photocopies of those applications to the early voting clerk of any political subdivision located
within the county that is holding an election on May 3, 2025, The list should only include voters that reside in the political subdivision holding the
election. The list should only be created and sent to those political subdivisions that have provided notice of the election to the county
clerk/elections administrator. See also, the note below and the entry at Tuesday, April 22, 2025, for more information about delivery of a final list
of voters. See entry at Thursday, April 24, 2025 for more information on the delivery ofuopiaa/imaQaa of the applications.
NOTE: Section 88.0015requires the county clerk/elections administrator to provide a list of voters that have submitted an annual application for
ballot by mail to all political subdivisions in their county holding an election, The law only applies to elections for which the county clerk/elections
administrator is not the early voting clerk via a contract for election services or joint election agreement. The Election Division strongly
recommends that the county and political subdivisions discuss the frequency and method for which these lists should bwtransmitted \o
ensure that ballots are sent out in a timely manner, Finally, the county clerk/elections administrator must deliver either photocopies or
scanned images of the applications (under Section 87.126) to the early voting clerk of the political subdivision before the ballots by mail are
delivered to the early voting ballot board for qualifying and counting under Section 87.041.
Thursday, March 6,u02s(5omday before election day, 20mday after February 14,m02o
Last day tonotify election judges oftheir appointment if they were appointed, omrecommended, byFriday, February 14.2O25,(Sm* 82.003(b)).
Presiding judges and their alternates must benotified (PDF) of their appointment in writing, not later than the 20th day after the date the
appointment is made, If the appointment is for a single election, the notice may be combined with theWrit . which isrequired to
bedelivered tneach presiding judge not later than the 15thday before the election, Friday, April 18.2025,(Seom.4.007.32,O03(e)).|fthe notices
are combined, both must be delivered by the date required by the earlier notice.
Friday, March 7, 2025 (57th day before election day)
Political Subdivisions: 5:nOPM—Last day for acandidate tofile inaspecial election, |nwhich the filing
deadline is the 62nd day before election day. If a candidate withdraws or is declared ineligible by this date, his or her name is omitted from the
0211112025 Item B.
For special circumstances regarding withdrawal of a candidate before ballots are prepared, please contact the Elections Division of the Office of
the Texas Secretary of State.
City Offices with Four -Year Terms: 5:00 PM — Extended filing deadline in cities with four-year terms of office, when no candidate files for a
particular office by the regular filing deadline of Friday, February 14, 2025, (Sec, 143,008). (See entry for Friday, February 14, 2025).
Sunday, March 9, 2025 (Daylight Saving Time)
Friday, March 14, 2025 (50th day before election day)
Deadline to challenge the filing of an application for a place on the ballot as to form, content, and procedure. (Sec. 141 .034)
NOTE - Section 141.034 of the Code provides that a candidate application cannot be challenged for "Form, Content, and Procedure" defects
after the 50th day before the date of the election for which the application is made. (Sec. 141,034).
Friday, March 14, 2025 - Thursday, June 12, 2025 (50th day before election day — 40th day after election day)
Mandatory Office Hours: Each county clerk, city secretary, or secretary of a governing body (or the person performing duties of a secretary)
must keep the office open for election duties for at least 3 hours each day, during regular office hours, on regular business days. (Sec. 31.122),
NOTE: Counties: This office hour rule applies to special elections ordered by the county,
NOTE: Special Elections: In the case of a special election, the office hour rule is triggered starting the third day after the special election is
ordered. (Sec, 31.122).
NOTE: Independent School Districts: A "regular business day" means a day on which the school district's main business office is regularly
open for business. (Sec. 31 A 22(b)).
NOTE: If a school district's spring break falls during the mandatory office hour period under Section 31.122 of the Election Code, a school
district is not required to have someone present for three hours during the days the school district's main business office is not regularly open for
business. However, we strongly recommend posting notice with contact information for open records requests. You should also have one of your
elections personnel check at least once a day in the event a voter sent an ABBM to the school district address, fax, or e-mail.
NOTE: Good Friday falls during the mandatory office hour period under Section 31.122 of the Election Code. Section 31,122 applies to Good
Friday; therefore entities, other than school districts, will need to be open for at least 3 hours that day. Section 31 .122(b) grants school districts
an exception if Good Friday is a local holiday and a day the school district's main business office is not regularly open for business. (Sec.
31 A22).
NOTE:Section 31.096 of the Code addresses nontransferable functions under an election services contract. Specifically, an election services
contract may not change the political subdivision's requirement to maintain office hours under Section 31.122. Section 31.096 of the
Code also allows a county that has contracted with a city to be the custodian of voted ballots for a city election. (Sec. 31.096). See Note 20.
Sunday, March 16, 2025 (48th day before election day)
Last day to publish notice (PDF) for testing of automatic tabulation equipment testing and logic and accuracy testing (L&A testing) of a voting
system that uses direct recording electronic (DRE) voting machines and precinct scanners if test will be completed by recommended
deadline of Tuesday, March 18, 2025. Notice of the public tests must be published at least 48 hours before the test begins. (Sees. 127.093,
127.096, 129.022, 129.023). See Note 14,above.
Tuesday, March 18, 2025 (46th day before election day)
Political Subdivisions: Last day to order a special election to fill a vacancy (if authorized to fill vacancies by special election). If the election was
ordered after the 70th day before election day, the filing deadline will be the 40th day before election day. (Secs. 201 .052, 201,054(a)(2)). The
Election Code requires the election to be ordered as soon as practicable after the vacancy occurs. (Sec. 201.051). The following forms may be
used:
• Order of Special Election for Municipalities (EDF)
• Order cLjLSpecial Election for Other Political Subdivisions
For more information about the write-in declaration deadline, see Monday, March 24, 2025 note entry.. For more details about Section 201.054
and the two possible special election deadlines, see Saturday, February 22, 2025 note entry.
NOTE - Sections 141.031 and 141.039 of the Code provide the application requirements related to a candidate's final felony conviction status
and what must be included on the candidate application form. Specifically, candidates will need to provide an indication on their candidate
application that the candidate has either not been finally convicted of a felony, or if so convicted, has been pardoned or otherwise released from
the resulting disabilities. A person who has been convicted of a felony will need to include with the application proof that the person has been
0211112025 Item B
pardoned or otherwise released from the resulting disabilities. The application form must include a statement informing candidates of the
requirement to submit this information. Further, the official application form will need to include a statement informing candidates that knowingly
providing false information on their application related to their final felony conviction status is a Class B misdemeanor. (Secs. 141,031, 141.039).
For more information, see Candidate's Guide for Local Political Subdivisions,
NOTE - When reviewing candidate applications, please make sure that the candidate has used the most current version of the form.
NOTE - School Districts: In addition to the general felony rule at Election Code Sec. 141.001 (finally convicted), a candidate for school board
must not have been convicted (finally convicted or otherwise) of specific crimes under the Education Code in time to serve. (Sec 1.1,066,
Education Code).
Recommended date to conduct the first test of the automatic tabulating equipment and for logic and accuracy (L&A test) test on precinct
scanners and DREs, (Secs. 127.093, 127.096, 129.022, 129.023). The SOS recommends you complete your first round of testing prior to
mailing your mail ballots if those ballots will be counted using automatic tabulation equipment. If you conduct your first round of testing by this
date, you must publish notice of the test 48 hours prior to testing. See Note 14, above.
NOTE - The general custodian of election records is required to demonstrate, using a representative sample of voting system equipment, that the
source code of the equipment has not been altered. (Sec. 129.023(c-1)). See Tax, Secyof State Election Advisory No, 2019-23 and Te . x_SeC
of State Election Advisory No. 2022-30 for more information on hash validation and voting system procedures,
Wednesday, March 19, 2025 (45th day before election day)
Deadline to mail (or email, if requested) ballots to military or overseas voters who already submitted their ballot requests via a federal postcard
application (FPCA) or via a standard application for ballot by mail (ABBM) and indicated that they are outside the United States. If the early
voting clerk cannot meet this 45th-day deadline, the clerk must notify the Secretary of State within 24 hours. (Sec, 86.004(b)).
NOTE - An FPCA may be submitted by in -person delivery by the voter in accordance with Section 84.008 of the Code or by common or contract
carrier. Further, an application is considered submitted in the following calendar year if: 1) the applicant is eligible to vote in an election occurring
in January or February of the next calendar year; and 2) the application is submitted in the last 60 days of a calendar year but not earlier than the
60th day before the date of the January or February election. (Sec, 101.052),
NOTE - A member of the Texas National Guard or the National Guard of another state or a member of a reserve component of the armed forces
of the United States serving on active duty under an order of the President of the United States or activated on state orders, or the spouse or
dependent of a member, may submit an FPCA. (Sec. 101.001). For a full list of eligible FPCA voters, see Note 16,
I lialig 1 11111 1111 � 111,
Reminder: In regards to mail ballots for other voters (not military voters using an FPCA or overseas voters using an FPCA or ABBM), the early
voting clerk must mail a ballot not later than the 7th day after the later of: (1) the date the early voting clerk has accepted a voter's application for
a ballot by mail or (2) the date the ballots become available for mailing, However, if the 7th day falls earlier than the 37th day before election day,
the voter's mail ballot must be mailed no later than the 30th day before election day, (Sec. 86,004(a)). This means that for every application that
is accepted by the early voting clerk before the 37th day before election day, the balloting materials must be mailed by the 30th day before
election day, Any application that comes in after the 37th day before election day will follow the 7-day timeline in Sec. 86,004,
NOTE - Information on the early voting roster for both early voting in person and early voting by mail must be made available for public inspection
and on the county's website if the county clerk or elections administrator is serving as the early voting clerk. For an election held by a political
subdivision in which the county clerk or elections administrator is not serving as the political subdivision's early voting clerk, then the information
on the roster must be made available on the Internet website of the authority ordering the election. The early voting roster shall be posted by
11:00 a.m. on the day after the information is entered on the roster (for early voting in person) or by 11:00 a.m. on the day after the early voting
clerk receives a ballot voted by mail. If the entity does not maintain a website, the information must be on the bulletin board used for posting
notices. (Sec. 87,121). See Note 21 and Tex. Sec'y of State Election Advisory No. 2024-20.
NOTE - Section 87.121 of the Code provides that if an early voting clerk fails to post their early voting rosters in accordance with Section 87.121,
a person registered to vote in the county where the early voting clerk is conducting early voting may file a complaint with the Secretary of State
regarding the early voting clerk's noncompliance. The Secretary of State by rule shall create and maintain a system for receiving and recording
these complaints. (Sec. 87,121).
® Roster for Early Voting Ln Person (EDF)
-- —
® Roster for Early Voting by Mail (EDF)
* Branch Daily Roster of EarlyVoters(RDIF)
* Rosters for Voters Hand -Delivering Carrier Envelopes (EDF)
NOTE - Section 87.0222 of the Code provides that not later than the ninth day before election day, the jacket envelopes containing early voting
ballots voted by mail MUST be delivered to the early voting ballot board. This requirement applies regardless of the county's population size.
1 0211112025 Item B.
Any jacket envelopes of early voting ballots voted by mail returned after delivery of the ballots to the early voting ballot board may be delivered to
the presiding judge of the early voting ballot board between the end of the ninth day before election day and the closing of the polls on election
day, or as soon after closing as practicable, at the time or times specified by the presiding judge.
The early voting clerk shall post notice of each delivery of balloting materials that is to be made before the time for opening the polls on election
day. The notice must be posted at the main early voting polling place continuously for at least 24 hours immediately preceding the
delivery. See Tex. Sec'ygf State Election Advisory No. 2023-13.
Please note that the mail ballots may not be counted until (I) the polls open on election day, or (ih in an election conducted by an authority of a
county with a population of 100,000 or more or entities that are having joint elections with such a county or who are conducting their election with
such a county through a contract for election services, the end of the period for early voting in person. (Sees. 87.0222, 87,0241).
NOTE: Results may not be released until the polls close on election day,
Early Voting Ballot Board Actions for a Defective Carrier Envelope: Section 87.0411 of the Code provides that not later than the second day
after the early voting ballot board discovers a defect(s) in a carrier envelope as described by Section 87.0411 (a) of the Code and before the
board decides whether to accept or reject a timely delivered ballot under Section 87.041, the board must send the voter a notice of the defect
and a corrective action form developed under Section 87.0411 (c-1) by mail or by common or contract carrier.
The early voting ballot board must include with the notice delivered to the voter: (1) a brief explanation of each defect on the noncomplying
carrier; and (2) notice that the voter may either cancel the voter's application to vote by mail in the manner described by Section 84.032, correct
the defect on the voter's carrier by submitting a corrective action form by mail or by common or contract carrier, make the correction using the
Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's office in person not later than the sixth day after
election day to correct the defect(s).
NOTE — For more information on corrective action, see Note 17.
Monday, March 24, 2025 (40th day before election day)
Political Subdivisions: 5:00 PM — Last day to file for a place on the ballot in a special election to fill a vacancy, if the special election is ordered
after the 70th day before election day, but on or before the 46th day before election day, Tuesday, March 18, 2025. (Sec. 201.054(a)(2)). (For
more details about Section 201.054 and the two possible special election deadlines, see Saturday, February 22, 2025 note entry.)
Political Subdivisions: 5:00 PM — Deadline for write-in candidates to file Declarations of Write-in Candidacy (EDF) for officers for city, school
district, library district, junior college district, hospital district, and common school districts in a special election to fill a vacancy if the special
election is ordered after the 70th day before election day, but on or before the 46th day before election day, Tuesday, March 18, 2025, (Sec.
201.054(a)(1), 201.054(g)).
NOTE - Section 201 .054(g) provides that a declaration of write-in candidacy for a special election must be filed not later than the filing deadline.
NOTE - When reviewing candidate applications, please make sure that the candidate has used the most current version of the form.
NOTE - Sections 141.031 and 141,039 of the Code provide the application requirements related to a candidate's final felony conviction status
and what must be included on the candidate application form. Specifically, candidates will need to provide an indication on their candidate
application that the candidate has either not been finally convicted of a felony, or if so convicted, has been pardoned or otherwise released from
the resulting disabilities. A person who has been convicted of a felony will need to include with the application proof that the person has been
pardoned or otherwise released from the resulting disabilities. The application form must include a statement informing candidates of the
requirement to submit this information. Further, the official application form will need to include a statement informing candidates that knowingly
providing false information on their application related to their final felony conviction status is a Class B misdemeanor. (Sees. 141,031, 141 .039).
For more information, see Candidate's Guide for Local Political Subdivisions.
NOTE - School Districts: In addition to the general felony rule at Election Code Sec. 141.001 (finally convicted), a candidate for school board
trustee must not have been convicted (finally convicted or otherwise) of specific crimes under the Education Code in time to serve. (Sec, 11.066,
Education Code),
NOTE - Section 52.094 of the Code requires the authority conducting the drawing to provide notice of the date, hour, and place of the drawing to
each candidate by: 1) written notice that is mailed to the address stated on the candidate's application not later than the fourth day before the
date of the drawing; or 2) provided at the time the candidate files an application with the appropriate authority. If not provided at the time the
candidate files an application, the notice may be provided by telephone, if a telephone number is provided on the candidate's application or by e-
mail, if an e-mail address was provided on the candidate's application. (Sec. 52.094), (Notice of Drawing for Place on Ballot (EDF)),
Saturday, March 29, 2025 (35th day before election day)
0211112025 Item B
Political Subdivisions Other Than Counties: 5:00 PM — Last day for a candidate to file a Certificate of Withdrawal PDF) in a special election
in which the filing deadline is the 40th day before election day. If a candidate withdraws or is declared ineligible by this date, his or her
name is omitted from the ballot. This deadline does not extend to the next business day under Section 1.006. (Secs, 145.092(a), 145.094(a)
(2)),
Monday, March 31, 2025 (Cesar Chavez Day)
April
Thursday, April 3, 2025 (30th day before election day)
Last day to register to vote or make a change of address effective for the May 3, 2025 election, (Secs. 13.143, 15.025).
NOTE - A voter who submits a change of address after this date may still be eligible to return to his or her previous precinct to vote under "fail-
safe" voting, if he or she still resides in the same county and the same local political subdivision, if applicable, conducting the election. (Secs.
15.025, 63.0011).
NOTE - A Federal Postcard Application (FPCA) also serves as an application for permanent registration under Texas law unless the
voter marked "my intent to return is uncertain" (current form (PDF)), or "my return is uncertain" (2017 form), The early voting clerk
should make a copy (for mailing ballots, keeping records, etc.), then should forward the original to the county voter registrar, as soon as
practicable. (Sec. 101.055; 1 T.A.C. § 81.40(a), (c)(2)).
Deadline for early voting clerk to mail a ballot by mail to a voter if the voter's Application for Ballot by Mail (ABBM) was accepted by the early
voting clerk on or before Thursday, March 27, 2025, (Sec, 86.004(a)).
NOTE: In regards to mail ballots for other voters (not military voters using an FPCA or overseas voters using an FPCA or A1313M), the early voting
clerk must mail a ballot not later than the 7th day after the later of: (1) the date the early voting clerk has accepted a voter's application for a
ballot by mail or (2) the date the ballots become available for mailing. However, if the 7th day falls earlier than the 37th day before election day,
the voter's mail ballot must be mailed no later than the 30th day before election day. (Sec. 86.004(a)). This means that for every application that
is accepted by the early voting clerk before the 37th day before election day, the balloting materials must be mailed by the 30th day before
election day. Any application that comes in after the 37th day before election day will follow the 7-day timeline in Sec. 86.004.
First day of period during which notices of election must be published in a newspaper of general circulation if method of giving notice is not
specified by a law outside the Texas Election Code, and this method of giving notice is selected. The notice for elections ordered by the
governor, by a county authority, or by an authority of a city or school district must be given by publication in a newspaper in addition to any other
method specified by a law outside the Election Code. (Sec. 4,003(a)(1), (c), (d)), This notice may be combined with the other notices you are
required to publish. The election notice shall be posted on the political subdivision's website, See Note on Notice of Elections,
NOTE - Section 4.004 requires the notice of election to include the Internet website of the authority conducting the election. (Sec. 4.004(a)).
NOTE - Section 83.010 of the Code requires an election order and the election notice to state the early voting clerk's official mailing address or
street address at which the clerk may receive delivery by common or contract carrier, if different, phone number, e-mail address, and the Internet
website, if the early voting clerk has an Internet website, (Sec. 83.010),
Recommended date for early voting clerk to issue order calling for appointment of signature verification committee if one has been appointed,
(Sec, 87.027). This form may be used to issue order: Order Calling for Signature Verification Committee (RDF), If the signature verification
--
committee will start meeting on Sunday, April 13, 2025, the early voting clerk must post a copy of the order calling for appointment of the
signature verification committee on or before this date, in order to give notice of the meeting. The order must remain posted continuously for at
least 10 days before the first day the committee meets. (Secs. 87.027, 1.006),
Cities, Schools, and Other Political Subdivisions: It is strongly recommended that the Notice of VotingOrderPriority (RDIF) for voters with
mobility issues also be posted on the subdivision's website, if one is maintained by the political subdivision. (Sees. 63.0015, 85.007(d)). For more
information on this requirement, see Note 15.
Counties: The recommended time to include this notice on a county website is when the notice of election is also posted on the website. This
notice is required to go on the county's website, (Sees, 63,0015, 85,007(d)).
NOTE - Notice of Previous Polling Place: If a different polling place is being used than at the previous election held by the same
authority, Notice of Change to Polling Place (RDF) must be posted at the entrance of the previous polling place informing voters of the current
polling place location, if possible. (Sec. 43.062),
Friday, April 4, 2025 (29th day before election day)
Recommended last day for early voting clerk to coordinate with the voter registrar receipt of supplemental and registration correction lists, if
applicable, or coordinate receipt of revised original list from the voter registrar for early voting by personal appearance. (Secs. 18.001, 18.002,
18.003, 18.004),
�J
1 0211112025 Item B.
NOTE- Per Sections 18.002 and 18,003 of the Code, supplemental and corrected voter registration lists must be provided as needed to ensure
all eligible voters appear on the official list of registered voters. (Sees. 18.002, 18.003).
Tuesday, April 8,uoosp5txday before election day)
Recommended last date for the governing body of political subdivision, as appropriate to appoint a signature verification committee (if one was
ordered bythe early voting clerk nnThursday, April 3.2025). See entry, under Thursday, April 3.2O25.(9acm. 51.OD2.07.O27).The members
must be appointed not later than the fifth day after the order was issued by the early voting clerk. The appointing authority must post a notice of
the appointment of committee members continuously until the last day the signature verification committee meets, This form may be used for the
notice: Notice of AppDtintment of Signature Verification Committee (PDF). See also Handbook for Signature Verification Committee (PDF).
Counties: For bmeframes for appointment ofvarious election workers for counties, see
Saturday, April 12.2ous(o1mday before election day)
Last day topost notice of election on bulletin board used for posting notices of meetings of governing body. (Sec, 4.003(b)). A Record of Posting
Notice of Election (PQF) should be completed at the time of posting. (Secs. 1.006, 4.005). See Note on Notice of Elections,
Last day topost notice of election in each election precinct, if the method of giving notice is not specified by a law outside the Election Code and
notice isgiven bythis method inlieu u(publication. VSeos.1.00Q.4.0O3(m)(2)). Cities and school districts must publish their notice |nthe
nowmpopecA Record of Posting should becompleted atthe time u[posting. (8ems.1,OOb.4.O05).
All Political Subdivisions: The election notice shall be posted on the political subdivision's website, if the political subdivision maintains m
website, The order and notice should include all days and hours for early voting by personal appearance including voting on ANY Saturday or
Sunday. (Soos.45.000.85.O07).
Note for Counties ~ Section 4.0O3requires that counties post onthe county webaKethe notice and list of polling locations nfany political
subdivision that delivers their notice to the county under Section 4,008. This is regardless of whether the county is contracting with the entity and
regardless of whether the entity is conducting their own election or contracting with the county.
For Bond Elections: First day apolitical subdivision must post on their Internet website prominently and together with the notice of the election,
ecopy ofthe sample ballot, and the contents of the proposition, if the political subdivision maintains an Internet website. (Sec. 4.003(f)).
The recommended time toinclude the notice ofaccepting voters with certain disabilities onacounty website iswhen the notice nfelection is
also posted on the welesite, (Secs. 63.0015, 85.007(d)), See Note 15 regarding notice on accepting voters with certain disabilities.
Counties, Cities, and School Districts: Last day for ecounty that holds anelection orprovides election services for anelection tmpost certain
information regarding the upcoming election(s) on the county's website per Section 4,009, A city or independent school district thatholds an
election and maintains an Internet website must also post this same election information on their website even if the county is also posting this
data, The information posted on the website must include:
1. the date ofthe election;
2, the location mfeach polling place;
3, each candidate for anelected office onthe ballot; and
4. each measure on the ballot. (Sec, 4,009),
Sunday, April 13, 2025 (20th day before election day)
First day that the signature verification committee may begin operating, if one is created. (Sec. 87,027), For more information on corrective
action, see Note 17 and !ex. SecyDf State Election AdvisoryNo. 2023-13.
NOTE - Section 12[1232provides that in counties with a population of 100,000 or more, the general custodian of election records shall
implement a video surveillance system that retains a record of all areas containing voted ballots: (1) from the time the voted ballots are delivered
to the central counting station until the canvass of the precinct election returns; and (2) from the time the voted ballots are delivered to the
signature verification committee or early voting ballot board until the canvass of precinct election returns, Video from the surveillance system
shall be made available to the public by live stream. The recorded video is considered an election record and shall be retained by the general
custodian until the end of the calendar year in which an election is held or until an election contest filed in the county has been resolved,
whichever is later. (Sec. 127.1232). See iexSec'y-Qf State Election Advisory No, 2022-1 O
Signature Verification Committee (if appointed) Actions for Defective Carrier Envelope: Section G7.O271nfthe Code provides that not
later than the second day after the signature verification committee discovers a defect(s) in a carrier envelope as described by Section
87.0271 (a) of the Code and before the committee decides whether to accept or reject a timely delivered ballot under Section 87.027, the
committee must send the voter a notice of the defect and a corrective action form developed under Section 87,0271 (c-1) by mail or by common
orcontract carrier.
The signature verification committee must include with the notice delivered to the voter: (1) a brief explanation of each defectin the
1 0211112025 Item B.
84.032, correct the defect in the voter's ballot by submitting a corrective action form by mail or by common or contract carrier, make the
correction using the Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's office in person not later than
the sixth day after election day to correct the defect(s). See Tex, Sec'yof State Election Advisory No. 2023-13.
Last day to publish notice (PDF) of L&A test for DIRE voting machines or precinct scanners if test will be held on Tuesday, April 15, 2025, if
testing has not already been completed by Tuesday, March 18, 2025. Notice of the public L&A Test must be published at least 48 hours before
the test begins. (Secs. 129,001, 129.023). See Note 14 above,
Monday, April 14, 2025 (19th day before election day, extended from 20th day, Sunday, April 13, 2025, Sec. 101.052(i)(2))
Deadline for a person who is not permanently registered to vote to submit a postmarked FPCA, in order to receive a ballot for any non-federal
election held on May 3, 2025, A person who is not permanently registered to vote and submits a postmarked FPCA after this date (20th day) and
before the deadline to submit an application for ballot by mail is not entitled to receive a ballot for any non-federal election. See Friday, April 18,
2025 entry for timeliness of an FPCA received without a postmark. (Secs. 101 .052(e), 101 .052(i)(2)).
NOTE - An FPCA may be submitted by in -person delivery by the voter in accordance with Section 84,008 of the Code or by common or contract
carrier. Further, an application is considered submitted in the following calendar year if: 1) the applicant is eligible to vote in an election occurring
in January or February of the next calendar year; and 2) the application is submitted in the last 60 days of a calendar year but not earlier than the
60th day before the date of the January or February election, (Sec. 101,052), For a full list of eligible FPCA voters, see Note 16.
NOTE: Be sure to check the list of registered voters for permanent registration status. Also, state law authorizes an FPCA to also serve as an
application for permanent registration; therefore, the person might be permanently registered based on a prior FPCA. Even if the FPCA arrives
too late for a particular election, the early voting clerk will still need to forward the original FPCA to the county voter registrar, after making a copy
for the early voting clerk's use (mailing ballots, etc,) and records unless the voter marked "my intent to return is uncertain" (current form
(EDE)), or "my return is uncertain" (2017 form) in which case it will not serve as a permanent registration. (Sec. 101.055; 1 T.A.C. § 81,40),
NOTE: Overseas (non-military) voters marking the FPCA "my intent to return is uncertain" (current form (PDF)), or "my return is
uncertain" (2017 form) receive a federal ballot only regardless of the date filed. (Chapter 114). In a local election (where there is no federal
office on the ballot), this means there is no ballot to send the voter.
Monday, April 14, 2025 — Tuesday, April 22, 2025 (19th day before election day — 11th day before election day)
A person submitting an FPCA (PDF) during this period who is not registered to vote is not entitled to receive a ballot for any non-federal election
held on Saturday, May 3, 2025. This means that a person submitting an FPCA during this period is entitled to receive a federal ballot only, if not
already a permanent registered voter, (Secs. 101,052(f), 114.002, 114,004). In a local election (where there is no federal office on the ballot), this
means there is no ballot to send the voter.
The early voting clerk is required to maintain a copy of this application since it may be used for other elections and forward the original to the
voter registrar. Also see entry below under Friday, April 18, 2025 (FPCA without a postmark), (Secs. 84.007, 101.052(e), (f)).
NOTE - Be sure to check the list of registered voters for permanent registration status. Also, state law authorizes an FPCA to also serve as an
application for permanent registration; therefore, the person might be permanently registered based on a prior FPCA. Even if the FPCA arrives
too late for a particular election, the early voting clerk will still need to forward the original FPCA to the county voter registrar, after making a copy
for the early voting clerk's use (mailing ballots, etc.) and records unless the voter marked "my intent to return is uncertain" (current form
(PDF)), or "my return is uncertain" (2017 form), in which case it will not serve as a permanent registration, (Sec, 101,055; 1 T.A.C. § 81,40),
NOTE - Overseas (non-military) voters marking the FPCA "my intent to return is uncertain" (current form (PDF), or "my return is uncertain"
(2017 form), receive a federal ballot only regardless of the date filed, (Chapter 114), In a local (non-federal) election, this means there is no
ballot to send the voter,
Tuesday, April 15, 2025 (18th day before election day)
Last day to conduct public L&A test of a voting system that uses DRE voting machines or precinct scanners. We highly recommend that this test
is done on an earlier date to allow time for corrections to programming, if necessary. (See Note 14, above). Per Section 129.023, the L&A test
shall be conducted not later than 48 hours before voting begins on such voting systems, assuming that the voting system will first be used for
early voting in person, See !ex. SecyDf State Election Advisory No. 2019-23, For more information on hash validation procedures, see Tex.
Sec`y_of State Election Advisory No, 2022-30.
Wednesday, April 16, 2025 (17th day before election day)
Last day to publish notice of L&A test for voting systems or precinct scanners if test will be held on Friday, April 18, 2025, if testing was not
already completed by March 18, 2025. Notice of the public L&A Test must be published at least 48 hours before the test begins. (Secs. 129,001,
129.023). See Note 14, above.
NOTE - If logic and accuracy testing is being conducted for an election in which a county election board has been established under Section
51.002 of the Texas Election Code, the general custodian of election records shall notify each member of the board of the test at least 48 hours
before the date of the test. If the county election board chooses to witness the test, each member shall sign the statement required for logic and
accuracy testing. (Sec. 129,023(b-2)),
�J
Last day iopost notice (EDF) of places, days, and hours for voting at branch early voting polling place if voting is to begin at thatlocation onthe
first day ofearly voting inperson. The schedule may be amended after the beginning of early voting by personal appearance toinclude notice of
additional branch locations, but any amendment must be made and posted not later than the fifth day before voting begins at the additional
NOTE: Section 85.002provides that the location of temporary branch polling places in an election in which countywide polling places are used
must be determined with the same methodology that is used for the location of countywide polling places.
Friday, April 18, 2025 (15th day before election day) (Good Friday)
Note that the office hour requirement ofSection 31122 applies to Good Friday. For more information onthe office hour rule, see the mntr/for
Deadline 0zreceive anFPCAwithout epostmark, |fanFPCAis received by this date without epostmark +oprove mailing date, the early voting
clerk will accept the FPCAand mail the applicant efull ballot even ifthe applicant isnot epermanently registered voter but meets the
requirements under Title 2 of the Election Code (unless the voter marks the FPCA form indicating "my intent to return is uncertain" (wrrent
boro(fgDF)).or"my return isuncertain" (2O17fonn).inwhich case the voter receives efederal-only be||ot),(Smo.1O1,O52(i)). See Note
under entry for Monday, April 14.2O25,
Last day 0oconduct public LQAtest ofevoting system orprecinct scanner. Wehighly recommend that this test imdone cmanearlier date ho
allow time for corrections tcprogramming, ifnecessary, (See Note 14,above),Per Section 129,023.the L&Atest shall beconducted not later
than 48 hours before voting begins on such voting systems, assuming that the voting system will first be used for early voting in person.
NOTE - The general custodian of election records is required to demonstrate, using a representative sample of voting system equipment, that the
source code ofthe equipment has not been altered. (5eo.129.O25(c-i)). See andZexJSemCy
of State Election Advisory -No. 2022-30 for more information onhash validation and voting system procedures.
Last day to notify election judges of duty to hold election . Notice must be given by thm15th day before the election mthe
7th day after the day the election is ordered, whichever is later. The Writ of Election must be given to each presiding judge and include:
1,The judge's duty |ohold the election;
3.The type and date ofelection;
5.The polling place location atwhich the judge will serve;
4.The polling place hours; and
5, The maximum number of clerks the judge may appoint. (Sec. 4,007),
Sunday, April 20, 2025 (Easter Day)
Monday, April 21, 2025 (12th day before election day; day before the last day to apply for a ballot by mail) (San Jacinto Day)
EARLY VOTING NOTE: Because Monday, April 21.2O25isSan Jacinto Day, which isalegal holiday, early voting will not heconducted unthis
A voter who becomes sick or disabled on or after Monday, April 21, 2025 may submit anapplication for mlate ballot Jthe sickness orphysical
condition prevents the voter from appearing at the polling place without the likelihood of needing personal assistance or of injuring his or her
health, (Smo.1O2.O01), See An lication for Emer ency EarlyVoting EDF),Applications may
continue tobesubmitted until 5:00 PM on election day. (Sec. 102.003).
Tuesday, April 22.uouo(nmday before election day)
First day to vote early in person. (Secs. 85.001(c), (e)).
NOTE: The early voting period for the May uniform election begins 12days prior ioelection day, but because the first day nfthe early voting
period falls on a legal holiday (Monday, April 21, 2025), it is extended to the next regular business day, Tuesday, April 22, 2025, (Sec, 85,001(c)),
NOTE - Voting by limited ballot must be done during the early voting period at the main early voting polling place (or by mail), (Sec. 11 2.002(a)).
NOT -Political Subdivisions: Early voting in person must be conducted atleast nine (9)hours each weekday that is not alegal state holiday
unless the political subdivision has fewer than 1,000 registered voters, in which case early voting in person must be conducted at least four (4)
hours per day. (Sec. 85.005(b)). This rule only applies to the main early voting location.
NOTE-Chieaanmnut required to choose two weekdays for the main early voting polling place location to be open for at least 12 hours during
the regular early voting period. (Sec. 85,005).
NQTE—|mdependent School Districts: Despite the change in state law that allows an |SQhmbeclosed on school holidays during the
1 0211112025 Item B.
NOTE-Joirt Elections: If entities are conducting early voting by personal appearance jointly, we recommend a unified schedule covering all
requirements; i.e., no entity's requirements should be neglected or subtracted as a result of a joint agreement. See Note Iregarding joint
elections generally,
NOTE - Section 61.002 provides that immediately before the opening of the polls during early voting, the presiding judge or alternate judge shall
confirm that the public counters on each voting machine are set to zero and shall print the tape that shows thatthere are zero votes for each
candidate ormeasure onthe ballot.
Last day toreceive mnBPCA (PDBfrom aregistered voter, If the voter is not registered inthe county (and/ormarked intent toreturn "not
certain"), the voter is still eligible for aballot containing federal offices only. |nalocal (nnn'federa|) election, this means there isno ballot to
Last day for early voting clerk to receive applications for oballot to be voted by mail. (Sec. 84.007(c))All applications to vote bymail must be
received by the early voting clerk before the close of regular business or 12 noon, whichever is later. Applications to vote by mail must be
submitted by mail, common or contract carrier, fax (if a fax machine is available in the office ofthe early voting c|ert).orbyelectronic submission
of a scanned application with an original signature. The early voting clerk's designated email address must be posted on the Secretary of State's
website,
KanABBM is faced urnmsUedorKanFPCA is taxed, then the applicant must submit the ORIGINAL application BYMAIL iothe early voting
clerk oothat the early voting clerk receives the original nolater than the 4thbusiness day after receiving the emaNed o/taxed ABBMsr
taxed FPCA. If the early voting clerk does not receive the original ABBM or FPCA by that deadline, then the emailed or taxed ABBM or taxed
FPCA will be considered incomplete, and the early voting clerk may NOT send the applicant a ballot, The requirement to mail the original
application does not apply to an emaiimd FPCA. For additional information on this |ev^ please see Note 16. above.
An applicant for mballot to be voted by mail (ABBM or FPCA) may submit their application by delivering it in person to the early voting clerk if the
application is submitted not later than the close of regular business in the clerk's office on Tuesday, April 22, 2025, (Sec. 84.008).
NOT - An FPCA may besubmitted byin-person delivery bythe voter inaccordance with Section O4.008 of the Code orbycommon or contract
carrier. Further, an application is considered submitted in the following calendar year if: 1) the applicant is eligible tovote inmnelection occurring
in January or February of the next calendar year; and 2) the application is submitted in the last 60 days of a calendar year but not earlier than the
60th day before the date of the January or February election, (Sec, 101.052). For a full list of eligible FPCA voters, see Note 16.
NOTE - Section 84-008 of the Code provides that an applicant for a ballot to be voted by mail may submit the application by delivering it in
person tothe early voting clerk ifthe application issubmitted not later than the deadline provided by Section 84.007(c) of the Code. This means
that voters may personally deliver their ABBM or FPCA to the early voting clerk not later than the close of regular business in the early voting
clerk's office or 12 noon, whichever is later, on the 11th day before election day (unless that day is a Saturday, Sunday, n'legal state ornational
holiday, in which case the last day is the first preceding regular business day),
NOTE - Section 86.008 of the Code requires that dthe early voting clerk determines that dwould not be possible for the applicant bcorrect
certain defects in a mail ballot application and return an application form by mail before the deadline, the clerk may notify the applicant by
telephone or e-mail of the defect, and inform the applicant that the applicant may come to the early voting clerk's office before the deadline and
correct the defect inperson. The clerk shall notify the applicant ofmdefect discovered and provide the information required tupermit the
applicant to correct the defect using the Secretary of State's online Ballot by Mail Tracker, if possible. Seeddote 17.
Note for Counties: Last day for county clerk/elections administrator to deliver final list of voters that have submitted an annual application for
ballot by mail to political subdivisions located within the county holding an election on May 3, 2025, for which the county clerk/elections
administrator is not the early voting clerk via a joint election agreement or contract for election services. (Sec, 86,0015(c)).
NOTE for Counties: Deadline to file a petition to require the early voting clerk to conduct extended early voting on Saturday, April 26,
2025. Request for Additional EarlyYiptingon Saturday -Dr -Sundayfor County or City -Elections (EDF)., Bequest for Additional Early -Voting
on Saturday-Qr Sunday or Other Political Subdivision Elections (EDF).
must be posted beginning no later than Wednesday, April 23, 2025, and continuing through Friday, April 25,
Wednesday, April oo.uou5Ummday before election day)
Last day of period during which notice of election must be published if method ofgiving notice is not specified byalawoutsid the Election Code
and publication is the selected method ufgiving notice. (Sec. 4.003(a)(1)). The notice of election ordered by a county authority or by an
authority of a city or school district must be given by publication in a newspaper, in addition to any other method specified. (Sec. 4,003(c), (d)).
NOTE: The election notice shall bnposted nnthe political subdivision's webmite.if the political subdivision maintains emebaKe.
Last day to mail a copy of the notice of election to each registered voter of the territory that is covered by the election and is in the jurisdiction of
the authority responsible for giving notice ifmethod m0giving notice isnot specified byalaw outside the Election Code and this method of
All Political Subdivisions Other Than Counties: Voting unANY Saturday orSunday must beincluded inthe order and notice ufelection. The
order and notice must include the dates and hours of Saturday or Sunday voting. (Secs. 85.000.85.007). City secretaries nolonger have the
authority to order Saturday or Sunday early voting 72 hours immediately preceding the first hour that voting will be conducted, The political
subdivision must have early voting on Saturday or Sunday, if a written request is received from at least 15 registered voters of the political
subdivision prior tnthe election being ordered. (Sec.O5.006(d)). Request EarlyldotiDg-iQISaturday-gr Sunda
Elections (EDF), Request for Additional Early\oting'ozSaturday-or Sunday EDF),The election notice
must be posted on the political subdivision's website, if the political subdivision maintains a website. (Sec, 85,007),
NOTE for Counties: Deadline to file a petition to require the early voting clerk to conduct extended early voting on Sunday, April 27,
2025, Request for Addition,[ F;;rly Moting-pn Saturdaygr Sunday for County pr CityElections (RDF), Request for Additional Early Voting-gn
Saturday or Sunda for Other Political Subdivision Elections (EDF).
Notice of weekend voting-(EDF) must be posted beginning no later than Thursday, April 24.2025,and continuing through Saturday, April20.
Thursday, April 24,00es(9mday before election day)
NOTE ' Section O7.O222ofthe Code provides that not later than the ninth day before election day, the jacket envelopes containing early voting
ballots voted by mail MUST be delivered to the early voting ballot board, This requirement applies regardless of the cmumty'spopulation
Any jacket envelopes of early voting ballots voted by mail returned after delivery of the ballots to the early voting ballot board may be delivered to
the presiding judge of the early voting ballot board between the end of the ninth day before election day and the closing of the polls on election
day, or as soon after closing as practicable, at the time or times specified by the presiding judge.
The early voting clerk shall post notice of each delivery of balloting materials that is to be made before the time for opening the polls on election
day. The notice must be posted at the main early voting polling place continuously for at least 24 hours immediately preceding the delivery.
NOTE - The early voting ballot board has to meet by this deadline, regardless of whether carrier envelopes have been received by this date,
NOTE-TheEVGBmanmmgmosoonoathemmnty has received vote ballots bymail from voters and those materials are delivered 0othe ballot
board. The ballot board does not have to wait until this ninth -day deadline to meet. Please note that the mail ballots may not be counted until (i)
the polls open on election day, or (ii) in an election conducted by an authority of a county with a population of 100,000 or more or entities that are
having joint elections with such a county or who are conducting their election with such a county through a contract for election services, the end
ufthe period for early voting inperson. (Secs,O7,U222.M7.U241),
NOTE: Results may not bereleased until the polls close onelection day.
Early Voting Ballot Board Actions for a Defective Carrier Envelope: Section 87.0411of the Code provides that not later than the second day
after the early voting ballot board discovers a defect(s) in a carrier envelope as described by Section 87.0411 (a) of the Code and before the
board decides whether to accept or reject a timely delivered ballot under Section 87.041, the board must send the voter a notice of the defect
and a corrective action form developed under Section 87.0411 (c-1) by mail or by common or contract carrier,
The early voting ballot board must include with the notice delivered to the voter: (1)mbrief explanation of each defect on the noncomplying
carrier; and (2) notice that the voter may either cancel the voter's application to vote by mail in the manner described by Section 84.032, correct
the defect on the voter's carrier by submitting a corrective action form by mail or by common or contract carrier, make the correction using the
Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's office in person not later than the sixth day after
election day tocorrect the defect(e)
NOTE—FnrmoreinfbmnationonnnrreohveaoUon.meebkote 17and ,
NOTE — If a county with a population of 100,000 or more is conducting an election through a contractfor election services for apolitical
subdivision in May, the county's ballot board firneframes apply to the election. (Sees. 87.0222, 87.0241).
NOTE—Theoountyderk/elen§onsmdminimtrato must ensure that photocopies orscanned images ofannual applications for ballot bymail have
been delivered to the early voting clerk of every political subdivision holding an election before the ballots by mail are delivered to the early voting
ballot board.
Monday, April 28,2025 (5mday before election day, day before last day of early voting, 4th business day after the deadline mapply for aballot
by mail)
Avoter iseligible 10vote mlate ballot if they will be out of the county of residence on election day due to a death in the immediate family (related
within 2nd degree of consanguinity or affinity) that occurs on or after this day. The voter may submit the Ap lication for Emerftency Early Ballot
Due to Death in Family !EDF)starting Wednesday, April 3O.2825(the day after early voting inperson mnda)(Secs.1O3.OQ1.1O1QO3(b)),An
application may be submitted after the last day of the period for early voting by personal appearance and before the close of business on the day
before election day. (Seo.103,OO@),
1 0211112025 Item B.
Deadline for the early voting clerk to receive, by mail, the original of an ABBM that was taxed or emailed or an FPCA that was foxed on the
deadline to apply for a ballot by mail, Tuesday, April 22, 2025.
Avoter who foxed memailed their ABBMmtaxed their FPCA must mail the original to the early voting clerk so that the early voting
clerk receives the original oolater than the 4thbusiness day after receiving the emmhledmvfaxed ABBM or foxed FPCA.For more
information, see the entry under Tuesday, April 22.2O25and Note 16.
Last day 10publish notice oVpublic test ofautomatic tabulating equipment, if test will beheld onWednesday, April 3O.2O25.and testing was not
already completed, The public notice ofthe test nfautomatic tabulating equipment must bepublished atleast 4Whours before the test begins.
Tuesday, April ue.000s(4mday before election day)
Last day u`vote early uvpersonal appearance. (Swc.m5.001(e)).
Deadline iosubmit e fRequest for Election Inqisgctors (2[F]for election day, Saturday, May O.2O25iothe Secretary ofState. (Seo84.0O1).
Early voting clerk must post to the early votingballot board ifmaterials are to be
delivered tuthe board onWednesday, April 3O.202 Notice must beposted continuously for 24hours preceding each delivery to the board.
The Notice ofDelivery of Early Voting Balloting Materials serves as notice of the convening of the early voting ballot board. Your entity should
also post notice every time the early voting ballot board reconvenes,
Counties that have aPopulation of1m\mmmMore mLocal Political Subdivisions Conducting aJoint Election orContracting with Such
After the polls close ct the end ofearly voting by personal appearance, counties with a population of 100,000 or more (or local subdivisions
conducting ojoint election with such ncounty or conducting an election through a contract for election services with such mcounty) may convene
their early voting ballot board and begin counting ballots; however, the results may not beannounced until after the polls close. <Omoe.
NOTE -Ifacounty with apopulation o[1OO.0OOormore (or a local subdivision conducting a joint election with such a county or conducting an
election through a contract for election services with such a county) is convening their early voting ballot board early to begin counting ballots,
the test of the tabulation equipment will need to be completed at least 48 hours before the equipment is used to count ballots, (Secs, 87,0222,
Counties that have a Population of Less than 100,000 or Local Political Subdivisions Conducting a Joint Election or Contracting with Such a
Counties may begin convening their early voting ballot board as the county has received voted ballots by mail from voters and those materials
are delivered tothe ballot board, but cannot begin counting the ballots until the polls open on election day. The early voting clerk shall
continuously post notice for 24 hours preceding each delivery of voting materials that is to be made before the time for opening the polls on
election day. (Seco.O7.O221.87.O23.07.O24.57.D241). Gee QJBallo8in0
NOTE-TheonuntyelecMonsoffioormostenmuretha photocopies orelectronic recordings ofannual applications for ballot bymail have been
delivered to the early voting clerk ofevery political subdivision holding anelection before the ballots bymail are delivered to the early voting
ballot board,
The early voting ballot board must include with the notice delivered to the voter: (1) a brief explanation of each defectonthe noncomplying
carrier; and (2)notice that the voter may either cancel the voter's application to vote by mail in the manner described by Section 84.032, correct
the defect on the voter's carrier by submitting a corrective action form by mail or by common or contract carrier, make the correction using the
Secretary of State's online Ballot by Mail Tracker, if possible, or come to the early voting clerk's office in person not later than the sixth day after
election day to correct the defect(s).
For more information oncorrective action, see Note _lZand Tex. Sec'y of State Election Advisory No. 2023-13.
Wednesday, April au.2o2s(3, day before election day; day after early voting mperson ends)
First day tosubmit mn tovote mlate ballot because ufmdeath |nthe
1 0211112025 Item B.
Last day to conduct public test of automatic tabulation equipment, Per Section 127,O93.the test shall be conducted atleast 4O hours before the
automatic tabulating equipment is used to count ballots voted in an election and was not previously tested. We highly recommend that this test
is done on an earlier date to allow time for corrections to programming, if necessary. (See Note 14, above).
Friday, May 2, 2025 (day before election day)
May
Last day (osubmit en The epp���nmust beaubm�edby�ad0000fbusiness on this day. (Sec. 103.003(b)).
Last day for early voting clerk \omark the precinct list of registered voters with a notation beside each name of voter who voted early, and deliver
list 0oelection judges, The early voting clerk must also deliver the precinct early voting list. (Sec. 87.122), This may be delivered electronically if
your county |eusing ene+pn||buok.
Delivery ofProvisional Ballots and Forms: If the voter registrar wants to take possession of the provisional ballots and forms on election night,
the voter registrar must inform the custodian mfthe election records and post a nolater than Friday, May
2.2O25.24hours before election day. (1TA.C. § 81 .174(d)(3)). However, under this type of delivery, the county voter registrar must go to the
office of the custodian of election records and pick up the provisional ballots and forms.
NOTE: The general custodian of election records (or the early voting clerk, if applicable) must also posta Notice of Deliver - of Provisional Ballots
(EDF) at least 24 hours before delivery will occur, (1 TA,C§ 81 A 74(b)(1)).
NOTE FOR MAY2, 2026 ELECTION: Chapter 2051 of the Government Code requires any political subdivision with the authority to impose a tax
that maintained a publicly available Internet website at any time on or after January 1, 2019, to postmnthat webeitethe requirements and
deadline for filing for candidacy of each elected office of the political subdivision continuously for one year before the election day for that
office. See Tex, Se f Slate Election Adv No, 2019-19,
Saturday, May 3, 2025 (Election Day)
Voter registrar's office is open. (Sec. 12.004(c)),
Early voting clerk's office is open for early voting activities, (Sec. 83.01 1)A voter may deliver a
marked ballot by mail to the early voting clerk's office while the polls are open on election day. The
voter must provide an acceptable form of identification under Section 63.0101 upon delivery. The
identification procedure is the same as that used for personal appearance voting, (Sees. 63,0101,
5:00 PM Deadline for receiving 8p lication for Emer ency Early Voting Ballot Due to Sickness or Phyajical
Disability-(RDIF) for late ballots to be voted by persons who became sick or disabled on or after
7:00 PM Regular deadline for receiving early voting ballots by mail. BUT see entry for Monday, May 5, 2025
on "late domestic ballots," entry for Thursday, May 8, 2025, and entry for Friday, May 9, 2025
on other "late" ballots.
This is also the deadline for receiving late ballots cast by voters who became sick or disabled on
NOTE - Section 61.002 provides that immediately before the opening of the polls on election day, the presiding judge mralternate judge shall
confirm that the public counters on each voting machine are set to zero and shall print the tape that shows thatthere are zero votes for each
candidate or measure on the ballot, Immediately after the closing of the polls on election day, the presiding judge or alternate judge shall print the
tape to show the number of votes cast for each candidate or measure. Each election judge and alternate judge shall sign the printed tapes. (Sec.
NOTE -The presiding judge of the central counting station must provide and attest too of votes and voters at the
close of tabulation for election day and again after the central counting station meets for the last time Uoprocess late -arriving ballots bymail and
El
NOTE: Receipt of Mail Ballots: All early voting ballots sent by mail from inside the United States that are received by 7:00 PM on election day,
May 3, 2025, must be counted on election night. If the carrier envelope does not bear a cancellation mark or a receipt mark, the ballot must
arrive before the time the polls are required to close on election day, (Sec. 86.007(a)(1)), If the early voting clerk cannot determine whether a
ballot arrived before that deadline, the ballot is considered to have arrived at the time the place at which the carrier envelopes are deposited was
last inspected for removal of returned ballots. (Sec. 86.007(b)). The early voting clerk must check the mailbox for early voting mail ballots at least
once after the time for regular mail delivery. (Sec. 86.007(b)).
NOTE: An early voting mail ballot that is not received nnelection day may not»o counted unlessthe ballot may be counted late,
which applies mlate domestic ballots (anc.u*oo7( ) ballots mailed from outside the United States and ballots from
members of the armed forces and merchant marine of the United States, Texas National Guard or the National Guard of another state or
members vrthe Reserves, aowell astheir spouses and dependents (muc. 101.057).aefor Monday, May s.0005on"late domestic
uonma.''entry for Thursday, May o.uno5.and entry for Friday, May V.uoo5unother ''|ate''ballots.
NOTE ~Delivery of Early Voting by Personal Appearance and Mail Ballots: TheeadyvmtinQdertdelivenwthevotedbu|lots.Uhebeytoihe
double -locked ballot box, etr,tothe early voting ballot board atthe time ortimes specified bythe presiding judge ofthe early voting ballot board,
during the hours the polls are open or as soon after the polls close as practicable. (Secs. 87,021, 87.022). The custodian of the key to the second
lock of the double -locked early voting ballot box delivers his or her key to the presiding judge of the early voting ballot board on request of the
presiding judge, (Bems,85,O32(d).OT.025),
The custodian imthe sheriff for county elections; the chief of police or city marshal for city elections; and the constable of the justice precinct in
which the political subdivision's main office islocated (or the sheriff, if there isn000nstab|e).for other political subdivision elections, (Sec,
66,000). If ballots are to be delivered before election day, the early voting clerk must post notice (EDUE) mtleast 24hours before each delivery et
the main early voting polling place. .
Note on Delivery of Early Voting Ballots to Early Voting Ballot Board BeforeE|ectionDay-Any]acketmnvelopes of early voting ballots
voted by mail returned after delivery of the ballots to the early voting ballot board may be delivered to the presiding judge of the early voting ballot
board between the end of the ninth day before election day and the closing of the polls on election day, or as soon after closing as practicable, at
the time ortimes specified bythe presiding judge.
Mail ballots may be qualified and processed (signatures verified, carrier envelopes opened, and the secrecy envelope containing the ballot
placed inmsecure |ooeUon).but they may not becounted until election day. (Seos.87.0221.87.O222.87.O23.87.O24.87.0241),Kballots are bz
bedelivered before election day, the early voting clerk must post notice (PlE)atleast 24hours before each delivery a;the main early voting
polling place.
Exception: Entities that are having joint elections with counties with a population of 100,000 or more or who are conducting an election through
acontract for election services with such acounty, may begin counting ballots noearlier than the end of the period for early voting by personal
appearance; the results may not bereleased until the polls close onelection day. (Seos,87.D221.87,O222.87�O23.D7.O24.87,0241(b).M7�O42)�
Ifballots are tobedelivered before Election Day, the early voting clerk must post notice (PQF)mtleast 24hours before each delivery atthe main
NOTE ~ Section 127.1232provides that in counties with a population of 100,000 or more, the general custodian of election records shall
implement a video surveillance system that retains a record of all areas containing voted ballots: (1) from the time the voted ballots are delivered
to the central counting station until the canvass of the precinct election returns; and (2) from the time the voted ballots are delivered to the
signature verification committee or early voting ballot board until the canvass of precinct election returns. Video from the surveillance system
shall be made available to the public by live stream. The recorded video is considered an election record and shall be retained by the general
custodian until the end of the calendar year in which an election is held or until an election contest filed in the county has been resolved,
whichever is later. (Sec. 127.1232). Tex. Sec'y of State Election Advisory No. 2022-10.
NOTE: Manual Examination rf Ballots Before Processing mmAutomatic Counting Equipment: The central counting station manager shall
direct the manual examination of all electronic voting system ballots to ascertain whether the ballots can be processed in the usual manner or if
the ballots need tubeduplicated toclearly reflect the voter's intent. (8ec.127.125).
NOTE: Testing of Tabulating Equipment: The second test of automatic tabulating equipment used for counting ballots at a central counting
station must baconducted immediately before the counting ofballots with equipment begins. The third test must beconducted immediately after
the counting iscompleted. (Secs. 127,033. 127�097. 127.098).
Transfer of Provisional Ballots toVoter Registrar Election Night: The county voter registrar may take possession of the ballot box(es) or
transfer case(s) containing the provisional ballots (or provisional ballot affidavits when DRE systems are used) on election night (instead of on
the next business day) by informing the custodian of election records and posting a notice of such election night transfer no later than 24 hours
before election day, Under this type oydelivery, the voter registrar must gotothe office ofthe custodian and pick upthe ballot hox(ea)ortransfer
oosm(s)and associated forms. (8eo. 65.052; 1TXC�0@81A72-81A74&81.176), See Verification of Provisional Ballots and Serial Numbers
After the polling place is officially closed and the last person has voted, the presiding judge may from time to time make an unofficial
announcement of the total number of votes counted for each candidate and/or for or against each proposition in the order that they appear on the
ballot, (Sec. 65.015(a)). The announcement shall be made at the entrance to the polling place. (Sec, 65.015(c)),
NOTE: The authority conducting the election may require or prohibit such announcements. (Sec.05.O15(b)),Unofficial election results must bo
1 0211112025 Item B.
in cooperation with the county election officer, may choose to withhold the release of vote totals until the last voter has voted. (Sec. 127. 1311).
NOTE: Precinct election returns are delivered to the appropriate authorities after completion. (Secs. 66,053(a), 127.065, 127.066, 127.067).
Last day to post notice of governing authority's meeting to canvass returns of election if canvass is to take place on Tuesday, May 6, 2025 (3rd
day after election). (Sec, 67.003(b)), This notice must be posted at least 72 hours before the scheduled time of the meeting. (Sees. 551 .002,
551,041, 551.043, Texas Government Code),
NOTE - Section 67.003 provides that, except as provided by Section 67.003(c), each local canvassing authority shall convene to conduct the
local canvass at the time set by the canvassing authority's presiding officer not later than the 11th day after election day and not earlier than the
later of:
1. the third day after election day;
2. the date on which the early voting ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the
election; or
3. the date on which all timely received ballots cast from addresses outside of the United States are counted, if a ballot to be voted by mail in
the election was provided to a person outside of the United States; or
4. the date on which all ballots received in defective carriers are timely corrected, if any ballots in defective carriers have been received.
Counties, Cities, and School Districts: Section 65.016 of the Code provides the election results information that must be posted on county,
city, and school district websites. A county that provides election services for an election for a public entity must post certain information
regarding election results on their website after the election. A city or independent school district that holds an election and maintains an Internet
website must also post certain information on their website related to election results, even if the county is also posting. All entities must post the
required information as soon as practicable after the election. The required information includes:
1. the results of each election;
2. the total number of votes cast;
3. the total number of votes cast for each candidate or for or against each measure;
4. the total number of votes cast by personal appearance on election day;
5. the total number of votes cast by personal appearance or mail during the early voting period; and
6. the total number of counted and uncounted provisional ballots cast. (Sec. 65.016).
We recommend that election results information remain posted on the entity's main page (or within two clicks of the main page) at least until the
next election, and that the information continues to be available for the full 22-month retention period for election records. Entities may choose to
make older election results information available on their website. See Note 3.
Counties with a Population of 250,000 or more: Per Section 127.009 of the Election Code, counties with a population of 250,000 or more must
forward a copy of the audit logs from the central counting station to the Secretary of State no later than the fifth day after voting is completed. The
information may be forwarded to the Secretary of State by email, use of a thumb drive, or by mail.
Monday, May 5, 2025 (1st business day after election day)
5:00 PM ® Deadline to receive "late domestic ballots" mailed within the United States from non- military voters and from any military
voters who submitted an Application for Ballot by Mail ("ABBM") (not a Federal Postcard Application — "FPCA"), if the carrier envelope was
placed for delivery by mail or common or contract carrier AND bears a cancellation mark of a postal service or a receipt mark of a common or
contract carrier or a courier indicating a time not later than 7:00 PM at the location of the election on election day, May 3, 2025. (Secs, 86,007,
101.057, 101,001). A late domestic ballot cannot be counted if it does not bear a cancellation mark or a receipt mark.
NOTE: Because of the deadline to receive "late domestic ballots," it is imperative that you check your mail at 5:00 PMI
NOTE: Section 86,007 provides that a marked ballot voted by mail that a voter received due to submitting an ABBM may arrive at the address on
the carrier envelope not later than 5:00 PM on the day after election day, if the carrier envelope was placed for delivery by mail or common or
contract carrier from within the United States and bears a cancellation mark of a postal service or a receipt mark of a common or contract carrier
or a courier not later than 7:00 Plal at the location of the election on election day,
NOTE: This deadline does not apply to ballots sent by non-military voters who are overseas but who applied for a ballot using an ABBM or
FPCA; these voters have until the 5th day after election day to return their ballots (or the next business day if the 5th day falls on a weekend or
legal state or federal holiday). This deadline also does not apply to ballots mailed (domestically or from overseas) by certain members of the
military who applied for a ballot using an FPCA, as well as members of the Texas National Guard or the National Guard of another state, or
members of the Reserves, as well as their spouses and dependents; those voters have until the 6th day after election day to return their
ballots. See the entry for Thursday, May 8, 2025, and the entry for Friday, May 9, 2025.
Unless the county voter registrar has already taken possession of the provisional ballots prior to this date, the general custodian of election
records must deliver the ballot box(es) or transfer case(s) containing the provisional ballots (or provisional ballot affidavits when DIRE systems
are used), along with the Summary of Provisional Ballots and the List of Provisional Voters for each precinct to the voter registrar by this day. The
�J
0211112025 Item B.
general custodian of election records makes this delivery to the voter registrar during the voter registrar officers regular business hours. (Secs.
65.052, 65.053; 1 T.A.C. §§ 81.172 — 81.174 & 81.176).
NOTE: Political Subdivisions Located in More than One County: A political subdivision will have to make delivery of the provisional ballots
and forms to the county voter registrar in each county in which the political subdivision is located, (1 T.A.C. §§ 81.172 — 81.174),
NOTE: If the county voter registrar wants to take possession of the provisional ballots and forms on election night (Saturday, May 3, 2025), the
county voter registrar must inform the custodian of the election records and post a notice of the transfer no later than 24 hours before Election
Day. However, under this type of delivery, the county voter registrar must go to the office of the custodian of election records and pick up the
provisional ballots and forms. Also, note that the county voter registrar may take possession of provisional ballots prior to election night if ballots
are kept separate and may be provided without unlawful entry into ballot box. (11 T.A.C. §§ 81,172 — 81 A 74).
Tuesday, May 6, 2025 (3rd day after election day)
Last day to begin the partial manual count for entities using electronic voting systems for the counting of ballots. This is the last day
to begin manual recount of ballots in three precincts or one percent of precincts, whichever is greater. (Sec, 127.201 (a), (g)), The count must be
completed not later than the 21st day after election day. Results of the manual count must be delivered to Secretary of State not later than the
3rd day after the manual count is completed, (Sec. 127.201 (e)). No partial manual count needs to be done of ballots cast on DRE voting
machines, but partial manual count must be completed for mail ballots, (Sec, 127,201 (g)). For information on how to begin the partial manual
count, please see Tex Sec'v of State Election Advisory fro. 2018-30.
The first possible day to conduct official local canvass of returns by governing authority of the political subdivision. However, the canvass may not
be conducted until the ballot board has verified and counted all provisional ballots, if a provisional ballot has been cast in the election, AND
counted all timely received mailed domestic ballots cast from addresses within the United States, and all timely received mailed
ballots cast from addresses outside the United States and defective carrier envelopes that were corrected by voters. (Secs. 67.003,
86.007). Notice of canvass must be posted at least 72 hours continuously before the canvass is conducted.
RUNOFF NOTE - A candidate in a runoff election may not withdraw from the election after 5 p.m. of the third day after the date of the final
canvass for the main election. (Sec. 145.092).
RUNOFF NOTE - The runoff election can be ordered as soon as the canvass is completed. Therefore, May 6, 2025 is the first date a runoff
election can be ordered. Our office recommends that a political subdivision order their runoff election as soon as the election has been
canvassed.
RUNOFF NOTE - Please see our June 7, 2025 Runoff Election Calendar Advisory, TexSec`y at State Election Advisory too. 2024-XX, for all
additional runoff calendar dates.
NOTE - Section 1.012 of the Code provides that on the first day after the final canvass of an election is completed, the general custodian of
election records shall make images of voted ballots and cast vote records available for public inspection. See Note 22.
NOTE: If a recount petition has been filed and a winning candidate's race is involved in the recount, the certificate of election cannot be issued
for that race until the recount has been completed. (Secs. 67.016, 212,0331),
Cities, Schools, and Other Political Subdivisions: First day that newly -elected local officers may qualify and assume the duties of their offices.
Please note that the canvass must have been completed before an officer can assume office. (See. 67,016). If a political subdivision was able
to cancel its election, this is the first day its elected officials can be issued a certificate of election and take the oath of office. (Sees. 2,053(e),
67.003, 67.01 6), For information on who can administer an oath, please see Chapter 602 of the Government Code,
NOTE: This does not apply to officers of a Type A general law city, who cannot qualify until the 6th day after election day. See entry- on Friday,
May 9, 2025.
Thursday, May 8, 2025 (5th day after election day)
Last day to receive ballots from non-military and any military voters casting ballots from outside of the United States, who submitted
an ABBM (not an FPCA) AND who placed their ballots in delivery by 7:00 PM on election day, Saturday, May 3, 2025, as evidenced by a postal
service cancellation mark or a receipt mark of a common or contract carrier or a courier. (Secs. 86.007, 101 .057, 101.001), A late overseas ballot
sent by a voter who applied for a ballot using an ABBM (not a military FPCA) cannot be counted if it does not bear a cancellation mark or a
receipt mark. (Sec. 86.007(c), (a), (f)). For military voters casting ballots who submitted an FPCA, please see entry for Friday, May 9, 2025.
NOTE: Section 86,007 provides that a marked ballot voted by mail from outside of the United States by a voter who received the ballot due to
submitting an ABBM is considered timely if it is received at the address on the carrier envelope not later than the fifth day after the date of the
election. Further, the delivery is considered timely if the carrier envelope or, if applicable, the envelope containing the carrier envelope is properly
addressed with postage or handling charges prepaid and bears a cancellation mark of a recognized postal service or a receipt mark of a
common or contract carrier or a courier indicating a time by 7:00 PM on election day.
Last day to receive ballots from non-military voters casting ballots from overseas, who submitted an FPCA, AND who placed their ballots in
delivery by 7:00 PM on election day, Saturday, May 3, 2025. (Sec. 86.007(d), (e)),
0211112025 Item B.
Friday, May 9, 2025 (6th day after election day)
NOTE - Last day a voter may come to the early voting clerk's office in person to correct certain defects on their carrier envelope. (Secs. 87,0271,
87.0411), See Note 17 and Tex. Sec'y of State Election Advisory No. 2023-13,
Deadline for ID related provisional voter to: (1) present acceptable photo identification to county voter registrar; or (2) if the voter does not
possess and cannot reasonably obtain acceptable photo identification, follow the Reasonable Impediment Declaration procedure at the county
voter registrar; or (3) execute an affidavit relative to "natural disaster" or "religious objection" in presence of county voter registrar, if applicable; or
(4) qualify for the disability exemption, if applicable, with the county voter registrar. (Secs. 65,054, 65.0541).
Deadline for voter registrar to complete the review of provisional ballots. (1 T.A.C. § 81,175(a)(1)).
Last day to receive carrier envelopes mailed domestically (within the United States) OR overseas from voters who submitted a FPCA AND who
are members of the armed forces of the United States, or the spouse or a dependent of a member of the armed forces, members of the
merchant marines of the united States, or the spouse or a dependent of a member of the merchant marine, members of the Texas
National Guard, or the spouse or a dependent of a member of the Texas National Guard, a member of the National Guard of another state, or the
spouse or a dependent of a member of the National Guard of another state, or members of the Reserves, or the spouse or a dependent of a
member of the Reserves. (Secs. 101,057, 101.001).
NOTE - Section 101.057 provides that carrier envelopes mailed domestically or overseas from certain military voters (members of the armed
forces of the United States, or the spouse or a dependent of a member of the armed forces, members of the merchant marines of the United
States, or the spouse or a dependent of a member of the merchant marine, members of the Texas National Guard, or the spouse or a dependent
of a member of the Texas National Guard, a member of the National Guard of another state, or the spouse or a dependent of a member of the
National Guard of another state, or members of the Reserves, or the spouse or a dependent of a member of the Reserves) who submitted
a Federal Post Card Application (FPCA) may arrive on or before the 6th day after election day. (Secs. 86.007, 101.057, 101,001).
NOTE: The carrier envelope or, if applicable, the envelope containing the carrier envelope sent by the military members listed above who
applied to vote by mail using the FPCA does NOT need to bear a cancellation or receipt mark in order to be counted.
First day that newly elected officers of Type A general law city may qualify and assume duties of office (per Sec. 22.006, Local Government
Code), but see NOTE, below.
NOTE: If a Type -A municipal officer -elect fails to qualify for office within 30 days after the date of the officer's election, the office is considered
vacant. (Sec. 22.007, Local Government Code), See Monday, June 2, 2025 entry.
Council members may take office anytime following the canvass. Section 22,006 of the Texas Local Government Code states that a newly -
elected municipal officer of a Type A city may exercise the duties of office beginning the fifth day after the date of the election, excluding
Sundays. however, no newly elected official may qualify for office before the official canvass of the election has been conducted (or
would have been conducted, in the event of a cancelled election). Section 22,036 of the Texas Local Government Code further requires that the
newly- elected governing body of the municipality "meet at the usual meeting place and shall be installed.,'
NOTE - If a recount petition has been filed and a winning candidate's race is involved in the recount, the certificate of election cannot be issued
for that race until the recount has been completed. (Secs. 67.016, 212.0331).
Monday, May 12, 2025 (9th day after election day)
Deadline for custodian of election records or presiding judge of the early voting ballot board to retrieve provisional ballots from county voter
registrar. (Sec. 65.051(a)).
Last day for early voting ballot board to convene to qualify and count:
1, any late domestic ballots (from non-military and from any military voters who submitted an ABBM)) that bear a cancellation mark or
receipt mark indicating they were placed for delivery by mail or common or contract carrier not later than 7:00 PM on election day, May 3,
2025, and were received not later than 5:00 PM on the first business day after election day, Monday, May 5, 2025. (Secs. 86.007(a) & (d-
1), 87.125(a)).
2. any late ballots that were submitted from outside the United States by voters who applied for the ballot using an ABBM or by non-military
voters who applied for the ballot using an FPCA, and which were received by the 5th day after election day, Thursday, May 8, 2025. (Secs.
86.007(d), 87.125(a)).
3. any ballots received by the 6th day after election day, Friday, May 9, 2025, from voters who are members of the armed forces of the
United States, or the spouse or a dependent of a member of the armed forces, members of the merchant marines of the United States, or
the spouse or a dependent of a member of the merchant marine, members of the Texas National Guard, or the spouse or a dependent of
a member of the Texas National Guard, a member of the National Guard of another state, or the spouse or a dependent of a member of
the National Guard of another state, or members of the Reserves, or the spouse or a dependent of a member of the Reserves, and who
applied for a ballot using an FPCA. (Secs. 101.057, 87.125(a)).
4. any provisional ballots that have been reviewed by the voter registrar. (Sec. 65.051(a)).
5, ballots contained in defective carrier envelopes corrected by voters. (Sec. 86.011(d)).
�J
1 0211112025 Item B.
NOTE: Ballots that do not qualify under 1-3 above should be treated as ballots not timely returned and should not be delivered to the ballot
board.
NOTE: If the early voting ballot board needs to meet after this date, it will require a court order to do so.
The time the board reconvenes is set by the presiding judge of the early voting ballot board. (Secs. 86.007(d), 87.125).
NOTE - Section 65,0581 provides that provisional voting records do not become public information until after the provisional ballots and other
voting records have been delivered back to the custodian of election records. (Sec. 65.0581).
NOTE - The presiding judge of the central counting station shall provide and attest to a written 2 reconciliation (PDF) of votes and voters at the
_ —
close of tabulation for election day and again after the central counting station meets for the last time to process late -arriving ballots by mail and
provisional ballots. (Sec. 127.131). See Note 18 on Reconciliation,
Tuesday, May 13, 2025 (10th day after election day)
The presiding judge of the EVBB shall mail a Notice of Rejected Ballot (PDF) to voters whose mail ballots were rejected no later than the 10th
day after election day or as soon as practicable, depending on when the EVBB last convenes, (Sec. 87.0431).
Wednesday, May 14, 2025 (11th day after election day)
Last day for official canvass of returns by the governing body of the political subdivision, (Sec, 67.003).
NOTE - Section 1.012 of the Code provides that on the first day after the final canvass of an election is completed, the general custodian of
election records shall make images of voted ballots and cast vote records available for public inspection. See Note 22.
NOTE: If a recount petition has been filed and a winning candidate's race is involved in the recount, the certificate of election cannot be issued
for that race until the recount has been completed. (Sees. 67.016, 212.0331).
Friday, May 16, 2025 (13th day after election day)
Last day for the presiding judge of the early voting ballot board to mail Notice of Outcome to Provisional Voter (PDF) to provisional voters if the
local canvass was held on Tuesday, May 6, 2025, the first day of the canvass period. Such notices must be delivered to provisional voters by the
presiding judge no later than the 10th day after the local canvass (Sec, 65.059; 1 T.A.C. § 81.176(e)),
Sunday, May 18, 2025 (15th day after election day)
Election records from the May 3, 2025 election must be available in an electronic format no later than this day, for a fee of not more than $50.00.
(Sec, 1.012(e)),
Monday, May 26, 2025 (Memorial Day)
Tuesday, May 27, 2025 (24th day after election day; extended from 21st day, Saturday, May 24, 2025, Sec. 1.006)
Last day for the presiding judge of the early voting ballot board to mail Notice of Outcome to Provisional Voter (PDF) to provisional voters, if the
canvass was held on Wednesday, May 14, 2025. Such notices must be delivered to provisional voters by the presiding judge no later than the
10th day after the local canvass. (The deadline falls on Saturday, May 24, 2025, and is extended to Tuesday, May 27, 2025 under Section
1.006.) (Sec. 65.059; 1 T.A.C. § 81.176(e)).
Last day to complete the partial manual count, which is the first business day after the 21 st day after the election. (Sees. 1.006, 127.201 (a)).
June
Monday, June 2, 2025 (30th day after election day)
If a Type A municipal officer -elect fails to qualify for office within 30 days after the date of the officer's election, the office is considered vacant.
(Sec, 22.007, Local Government Code),
Thursday, June 12, 2025 (40th day after May 3, 2025 election day)
Last day of the period for mandatory office hours. See entry for Friday, March 14, 2025. (Sec. 31.122).
July
Thursday, July 3, 2025 (61st day after May 3, 2025 election day)
�J
1 0211112025 Item B.
NOTE - Section 1.012 of the Code provides that on the 61 at day after election day, the general custodian of election records shall make the
original voted ballots available for public inspection.
First day that ba|kotbox(en) from the May 3.2025 election may be unlocked and its voted ballots may be transferred to another secure container
for the remainder of the preservation period. (Sec. 66,058(b)).
NOTE ' Our office recommends that the county elections office work closely with its county attorney and its public information division inensuring
that records have been properly redacted before being made publicly available. Please direct any questions about the procedures for responding
to public information request, including the timeframes for such responses, to the Office of the Attorney General via its Open Government
Hotline, (O77)OPEN TEX (673-6839). See . and Tex,
2024-20.
NOTE - For guidance on retention of electronic voting system media, please see Tex. Sec'y of State Election Advisory -No. 2019-23.
Thursday, January 1.2026(1stday after the end mthe calendar year inwhich the election was hem)
First day that surveillance video of areas containing voted ballots from the May 3, 2025 election and June 7, 2025 runoff election may be
destroyed |Fthere ienounresolved election contest.
NOTE ~ Section 12[}232provides that in counties with a population of 100,000 or more, the general custodian of election records shall
implement a video surveillance system that retains a record of all areas containing voted ballots: (1) from the time the voted ballots are delivered
to the central counting station until the canvass of the precinct election returns; and (2)from the time the voted ballots are delivered !othe
signature verification committee or early voting ballot board until the canvass of precinct election returns. Video from the surveillance system
shall be made available to the public by live stream. The recorded video is considered an election record and shall be retained by the general
custodian until the end of the calendar year in which an election is held or until an election contest filed in the county has been resolved,
whichever is later. (Sec. 127.1232). See Tex. Secyof State Election Advisoryno. 2022-1 O
Thursday, March 4,o027(day after 22 months after May 3,o025election day)
Contents of ballot bmx(es)maybe destroyed |Fnocontest or criminal investigation has arisen (Secs, 1,013, 66,058), and IF no open records
request has been filed (Tex. Atfy-Gen. ORD-505 (1988))�
All election records must be preserved for 22 months from election day, even when there isnufederal office onthe ballot. 0Sec 68.058
Notable Exceptions:
Permanent Records: Election results must bepermanently maintained inthe election register, (Sec, 07.006).
Electronic Voting Systems: See advisories onour website for preservation procedures for electronic voting systems. (See Tex. Sec'y -of State
Election Advise
Tuesday, May 4,u027(day after Two Years after May 3,u02aelection day)
NOTE: Retention of Voter Registration List: County voter registrar must maintain copy of each voter list prepared for each countywide
election for 2 years (24 months) after election day. (Sec. 18.011).
NOTE: Retention of Candidate Applications: Candidate applications must be retained by the governing body for two years after date of
02111120251tem C.
Department:
Prepared By:
Public Works
Joel Pieper
Wylie City Council
Account Code: 100-5411-58850
'onsider, and act upon, the approval of the purchase of PTZ stormwater camera equipment for Wylie Public W
tormwater Division from CLS Sewer Equipment Co., Inc. through a cooperative purchasing agreement with Buyb
.ontract #676-22, authorizing the City Manager to execute all necessary documents.
to approve the Item as presented.
'ylie Public Works Street Department is seeking approval from the City Council to purchase PTZ stormwater pipe camera
luipment, estimated to cost $50,822.15. This camera will provide inside footage of confined, underground storm drainage
pes and structures for inspections related to the maintenance of Wylie's city-wide stormwater infrastructure.
funds for this equipment were approved in the FY2024-2025 City budget. Staff recommends purchasing the equipment
the Stormwater Division from CLS Sewer Equipment Co. through a cooperative purchasing agreement with Buyboard
itract #676-22, as it offers the best value to the City.
City is authorized to purchase through a cooperative purchasing program with another local government or cooperative
nization, pursuant to Chapter 791 of the Texas Government Code and Section 271, Subchapter F of the Local Government
By doing so, the City satisfies state law requirements that mandate local governments to seek competitive bids for
ylie Agreement # W2025-78/Buyboard Contract # 676-22
�J
02111120251tem D.
Department:
Prepared By:
Public Works
Joel Pieper
Wylie City Council
Account Code: 100-5411-54250
insider, and act upon, the approval of the purchase of school zone flasher assemblies from Paradigm Traffic Systems, in
imated amount of $117,000.00 through a cooperative purchasing contract with BuyBoard, and authorizing the City Manz
execute any and all necessary documents.
to approve the Item as presented.
City of Wylie Public Works Street Department is requesting approval from the City Council to purchase school zone
ing light assemblies, with an estimated cost of $117,000.00.
request is to replace 15 outdated and unreliable school zone flashing light assemblies. Additionally, the vendor has begun
>urcing the maintenance of computer programming to a third -party service, making it difficult to resolve issues in a
y manner. This is part of a phased approach to replace all 90-school zone flashing light assemblies, with the option to
lase additional units using funds from the signs and signals account through budget management.
funds appropriated for the school zone blinking lights were approved in the FY2024-2025 City budget. Staff recommends
purchase of the school zone flashing assemblies for the Signs and Signals Division through a cooperative purchasing
-ement with Buyboard Contract #695-23 as providing the best value to the City.
City is authorized to purchase from a cooperative purchasing program with another local government or a local
erative organization pursuant to Chapter 791 of the Texas Government Code and Section 271 Subchapter F of the Local
-mment Code and, by doing so, satisfies any State Law requiring local governments to seek competitive bids for items.
ylie Agreement #W2025-76/Buyboard Contract #695-23
�J
0211112025 Item E.
Department:
Prepared By:
Parks and Recreation
Brent Stowers
Wylie City Council
Account Code: 112-5614-58150
ider, and act upon, the award of contract #W2025-80 to WEBUILDFUN for the purchase of a custom shade strri
Pirate's Cove Playground in the estimated amount of $182,247.00 through a cooperative purchasing contract
;ewell and authorizin4 the Citv Manager to execute anv and all necessary documents.
to approve the Item as presented.
Parks and Recreation Department (PARD) is seeking approval from the City Council to award contract #W2025-80 for a
)m shade structure over Pirate's Cove Playground.
� new playground has been installed at Pirate's Cove in Founders Park. It has some integrated shade elements but lacks large
haded areas. Excessive summer heat and direct sun discourage play and can damage playground equipment. Addressing these
ssues with a fabric shade structure can enhance the overall experience and safety of Pirate's Cove Playground. Parks and
Zecreation wants to encourage the use of the playground, prioritize safety, and prolong the Life of the equipment.
ff recommends the award of contract #W2025-80 Custom Shade for Pirate's Cove Playground to WEBUILDFUN in the
_mated amount of $182,247.00 as providing the best value to the City. The City is authorized to purchase from a cooperative
chasing program with another local government or a local cooperative organization under Chapter 791 of the Texas
vernment Code and Section 271 Subchapter F of the Local Government Code, and by doing so, satisfies any State Law
wiring local governments to seek competitive bids for items.
City of Wylie No. W2025-80; Sourcewell #010521-LTS-3)
�J
0211112025 Item F.
Department:
Prepared By:
Wylie City Council
Purchasing Account Code: 100-5411-58510
Kirbv Krol
r, and act upon, the approval of purchasing a 2026 International 6-yard Dump Truck from Southwest Internati
Inc. in the estimated amount of $123,208.36 through a cooperative purchasing agreement with BuyBoard
ing the City Manager to execute all necessary documents.
to approve the Item as presented.
Stormwater Division is requesting approval to purchase a 6-yard Dump Truck to assist with City repairs and conduct
ne maintenance at locations citywide.
irrently, the Stormwater Division shares a 12-yard dump truck with the Streets Division. The 12-yard dump truck is difficult
navigate narrow streets, alleys, and drainage easements. This decreases efficiency and poses safety concerns for the crew,
adents, and vehicles parked on the street.
purchase of this additional, smaller 6-yard dump truck will assist in carrying machinery to and from job sites, and improve
efficiency and safety of the Stormwater Division operations.
for this purchase were approved in the FY2024-2025 budget. Staff recommends the purchase of a 2026 International
Truck from Southwest International Trucks, Inc. in the estimated amount of $123,208.36 through a cooperative
sing agreement with Buyboard through Southwest International Trucks, Inc.
City is authorized to purchase from a cooperative purchasing program with another local government or a local
erative organization pursuant to Chapter 791 of the Texas Government Code and Section 271 Subchapter F of the Local
-mment Code; and by doing so satisfies any State Law requiring local governments to seek competitive bids for items.
ylie No. 2025-77 l BuyBoard No. 723-23)
�J
0211112025 Item G.
Wylie City Council
Department:
Prepared By:
Public Arts
J. Pannell
Account Code:
, and act upon, changes to the Wylie Public Arts Advisory Board bylaws.
to approve the Item as presented.
include amending "Master Plan" to Wylie Public Arts Guidelines Plan and updating the requirements
voter status.
Public Arts Advisory Board approved the changes at the January 16, 2025 meeting.
�J
0211112025 Item G.
ARTICLE I
Name
Section 1. The Public Arts Program is hereby established to, among other things, promote and
encourage public and private art programs, to further the development and awareness of, and interest
in, the visual arts, to create an enhanced visual environment for city residents, to commemorate the
city's rich cultural and ethnic diversity, to integrate the design work of artists into the development of
the city's capital infrastructure improvement and to promote tourism and economic vitality in the city
through the artistic design of public spaces.
Section 2. The Public Arts Advisory Board is hereby established to, among other things, promote
art, select works of art and artists for commissioned pieces of art, and implement the public arts
guidelines plan. The board will, among other things, oversee the public arts program and act in an
advisory capacity to the City Council.
Section 3. As authorized by the City Charter, City of Wylie and City Ordinance No. 2006-37, this
body shall be known as the Public Arts Advisory Board.
/_1A 1111140:11
Members
Section 1. Number of Members/Qualified Appointment. The Board shall consist of seven (7)
members, with the Board members to be appointed by the City Council for a term of two years; provided
however, that the members of the first board to serve shall be appointed so that three (3) members
shall serve one (1) year terms and four (4) members shall serve two (2) year terms; provided, however,
that of the initial appointments made under this Ordinance, shall be for a term commencing on August
22, 2006 and one-year terms expiring on June 30, 2007 and two-year terms expiring on June 30, 2008.
Section 2. Terms. No Board member shall serve for more than three (3) consecutive terms;
provided, however, should a Board member's replacement not be qualified upon the expiration of any
term of a Board member, then that Board member shall holdover on the Board until a qualified
replacement Board member has been appointed.
Section 3. In addition to the seven Board members, the City Manager shall serve as an ex officio
member of the Board, but shall have no right to vote on any matter before the Board. Each Board
member shall serve without compensation, but may be reimbursed for actual expenses approved in
Public Arts Advisory Board Bylaws - Updated December 18, 2024
Adopted by PAAB - January 16, 2025
Approved by City Council — February 11, 2025
0211112025 Item G.
advance by the City Council.
Section 4. Qualifications. Each board member shall be a qualified voter and shall not be an
employee of the city. Each board member shall have any other qualification as the City Council deems
necessary and appropriate.
ARTICLE III
Officers
Section 1. The officers of the Board shall be a Chairperson, a Vice -Chairperson, and a
Secretary.
Section 2. Officers shall be elected and take office at the first regular meeting after new Board
members have been appointed and sworn in.
Section 3. Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the Chair, the Vice -Chair shall
become the Chair for the unexpired portion of the term.
(b) Vacancies in officers other than the Chair shall be filled for the unexpired term
by election from the remaining Public Arts Advisory Board members.
Section 4. Duties of the officers shall be as follows:
(a) Chair:
(i) Preside at all meetings.
(ii) Represent the Public Arts Advisory Board at public functions.
(iii) Appoint special committees.
(iv) Assist City of Wylie Staff Liaison in establishing the agenda for
each meeting. Agenda items requested by any Board Member
will be included.
(b) Vice -Chair:
(i) Assist the Chair in directing the affairs of the Board and act in
the Chair's absence.
(c) Secretary:
(i) The secretary will be responsible for recording the minutes.
(ii) The City of Wylie Staff Liaison will be responsible for distributing
minutes to the City Council, Public Arts Advisory Board, and City
Manager. An official record of attendance will be kept in the
Public Arts Advisory Board Bylaws - Updated December 18, 2024
Adopted by PAAB - January 16, 2025
Approved by City Council — February 11, 2025
�J
0211112025 Item G.
minutes.
ARTICLE IV
Meetings
Section 1. The Public Arts Advisory Board shall meet at least once (1) each month at such time
and place as shall be fixed by the board by its standing rules, which meetings shall be open to the
public.
Section 2. Special meetings may be called by the chairperson or by written request sent to the
chairperson or vice -chairperson by three members of the board. Minutes shall be kept of all such
meetings, and any special meetings, with copies of said minutes and any other reports to be transmitted
to the City Council and the City Manager. The board shall have technical and logistical support provided
as designated by the City Manager.
Section 3. Four (4) board members shall constitute a quorum of the Board for the purpose of
conducting its business, exercising its power and for all other purposes. No action of the Board shall
be valid or binding unless adopted by the affirmative vote of a majority of those Board members present
and voting.
Section 4. When vacancies occur on the Board, the City Council shall appoint, by majority vote,
a replacement to serve the remainder of the term.
Section 5. Each Board member serves at the pleasure of the City Council and may be removed
at the discretion of the City Council. Board member absences shall be controlled by Article VIII of the
Wylie's Charter.
Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary procedure of
the Board, in cases to which they are applicable and in which they are not inconsistent with these by-
laws.
Section 7. The board shall have a chairperson and vice -chairperson whose terms shall be one
year. The chairperson and vice -chairperson shall be elected by the board members. Neither the
chairperson nor vice -chairperson shall serve as an officer for more than (2) consecutive terms. The
chairperson shall preside over meetings and shall be entitled to vote upon each issue. The vice
chairperson shall assist the chairperson in directing the affairs of the board. In the absence of the
chairperson, the vice -chairperson shall assume all duties of the chairperson.
Public Arts Advisory Board Bylaws - Updated December 18, 2024
Adopted by PAAB - January 16, 2025
Approved by City Council — February 11, 2025
J
0211112025 Item G.
ARTICLE V
Powers and Duties of Board Members
Section 1. The Board shall act principally in an advisory capacity to city staff and the City Council
in any matter pertaining to art.
Section 2. The Board may solicit, on behalf of the city, gifts, revenues, bequests or endowments
of money and/or property as donations and/or grants from persons, firms or corporations, subject to the
guidance, approval and acceptance by the City Council.
Section 3. The Board, through its Chairperson, shall make an oral and/or written report annually
to the City Council concerning its activities during the past year and its proposals for the coming year.
Section 4. The Board's authority shall not extend to the direction, supervision, employment or
termination of Wylie employees. No supervisory power of the Board is created.
Section 5. The Board will develop, for City Council approval, a set of by-laws governing rules of
procedure for their meetings and operation.
Section 6. The Board shall not have the power to obligate the city for funds and/or expenditures
or incur any debt on behalf of Wylie.
Section 7. All powers and duties prescribed and delegated herein are delegated to the Board,
as a unit, and all action hereunder shall be of the Board acting as a whole. No action of an individual
Board member is authorized, except through the approval of the Board or City Council.
Section 8. The Board shall advise and make recommendations to City Council pertaining to the
execution of the public arts guidelines plan.
Section 9. The Board shall advise and make recommendations to the City Council pertaining
to, among other things, policies and procedures as identified in the public arts guidelines plan; artist
selection juries and process; commission and placement of artworks; and maintenance and removal of
artworks.
Section 10. The Board shall have any other power and/or duty as prescribed and authorized by
the City Council.
Public Arts Advisory Board Bylaws - Updated December 18, 2024
Adopted by PAAB - January 16, 2025
Approved by City Council — February 11, 2025
�J
0211112025 Item G.
ARTICLE VI
Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the consent
of the majority of the Board. All committees will have at least one Public Arts Advisory Board member
serving on them. These committees are automatically dissolved upon completion of assignment.
Section 2. Progress reports will be given at each Board meeting and a final report on completion
of assignments.
ARTICLE VII
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting, provided
all members have been notified of the proposed amendments at least three days prior to such meeting.
Such amendment would then be subject to approval by City Council.
Public Arts Advisory Board Bylaws - Updated December 18, 2024
Adopted by PAAB - January 16, 2025
Approved by City Council — February 11, 2025
0211112025Item 1.
eiTv OF
WYLIE
Department:
Prepared By:
City Secretary
Stephanie Storm
Account Code:
Wylie City Council
resider, and act upon, Resolution No. 2025-03(R) of the City Council of the City of Wylie, Collin, Dallas and Rockwall
znties, Texas, ordering a Special Election to be held on May 3, 2025, for the purpose of submitting to the qualified voters
the City of Wylie certain proposed amendments to the existing Home Rule Charter of the City of Wylie, in conjunction
th the City of Wylie General Election on May 3, 2025.
to approve the Item as presented.
he City Council of the City of Wylie, Texas, on its own motion, duly authorizes and hereby orders a special election to be
old within the City of Wylie, Texas, on May 3, 2025, for the purpose of submitting to the qualified voters of Wylie certain
roposed amendments to the existing Home Rule Charter of Wylie, pursuant to and in accordance with Section 9.004 of the
exas Local. Government Code and Article XI, Section 26 of the City Charter.
special election is hereby ordered to be held on Saturday, May 3, 2025, for the purpose of submitting to the qualified voters
Wylie certain proposed amendments to the existing City Charter, as set forth in Section 3 of this Resolution. The Election
all be held in conjunction with the previously ordered Wylie General Election. The proposed amendments to the City
carter shall be submitted to the qualified voters in the form of ballot propositions as set forth in Section 4 of this Resolution.
ie Election shall be administered by the Collin County, Rockwall County, and Dallas County Elections Administrators. The
)11in County Elections Administrator shall administer the Election for the Collin County portion of Wylie, the Rockwall
>unty Elections Administrator shall administer the Election for the Rockwall County portion of Wylie, and the Dallas
>unty Elections Administrator shall administer the Election for the Dallas County portion of Wylie. Wylie voters shall vote
the county in which they are registered.
�J
0211112025Item 1.
RESOLUTION NO.2025-03(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN,
DALLAS AND ROCKWALL COUNTIES, TEXAS, ORDERING A SPECIAL ELECTION
TO BE HELD ON MAY 3, 2025, FOR THE PURPOSE OF SUBMITTING TO THE
QUALIFIED VOTERS OF THE CITY OF WYLIE CERTAIN PROPOSED
AMENDMENTS TO THE EXISTING HOME RULE CHARTER OF THE CITY OF
WYLIE, IN CONJUNCTION WITH THE CITY OF WYLIE GENERAL ELECTION;
DIRECTING THAT THE ELECTION BE ADMINISTERED BY THE COLLIN,
ROCKWALL AND DALLAS COUNTY ELECTIONS ADMINISTRATORS;
DESIGNATING EARLY VOTING POLLING PLACES AND HOURS; DESIGNATING
ELECTION DAY POLLING PLACES AND HOURS; ORDERING NOTICES OF
ELECTION TO BE GIVEN AS PRESCRIBED BY LAW IN CONNECTION WITH THE
ELECTION; PROVIDING FOR THE APPOINTMENT OF ELECTION JUDGES AND
CLERKS; AUTHORIZING THE MAYOR AND CITY SECRETARY TO TAKE ALL
ACTIONS NECESSARY TO COMPLY WITH APPLICABLE ELECTION LAWS; AND
PROVIDING A SAVINGS/REPEALING CLAUSE, SEVERABILITY CLAUSE AND AN
EFFECTIVE DATE.
WHEREAS, the City Council of the City of Wylie, Texas ("City Council"), on its own motion, duly
authorizes and hereby orders a special election to be held within the City of Wylie, Texas ("Wylie" or "City"), on
May 3, 2025, for the purpose of submitting to the qualified voters of Wylie certain proposed amendments to the
existing Home Rule Charter of Wylie ("City Charter"), pursuant to and in accordance with Section 9.004 of the
Texas Local Government Code and Article XI, Section 26 of the City Charter; and
WHEREAS, the City Council finds that Wylie has complied with all legal requirements for ordering the
special election.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,
TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this
Resolution as if fully set forth herein.
SECTION 2: Special Election Ordered. A special election ("Election") is hereby ordered to be held on
Saturday, May 3, 2025 ("Election Day"), for the purpose of submitting to the qualified voters of Wylie certain
proposed amendments to the existing City Charter, as set forth in Section 3 and Exhibit A of this Resolution. The
Election shall be held in conjunction with the previously ordered Wylie General Election. The proposed
amendments to the City Charter shall be submitted to the qualified voters in the form of ballot propositions as set
forth in Section 4 and Exhibit B of this Resolution. The Election shall be administered by the Collin County,
Rockwall County, and Dallas County Elections Administrators. The Collin County Elections Administrator shall
administer the Election for the Collin County portion of Wylie, the Rockwall County Elections Administrator shall
administer the Election for the Rockwall County portion of Wylie, and the Dallas County Elections Administrator
shall administer the Election for the Dallas County portion of Wylie. Wylie voters shall vote in the county in which
they are registered.
SECTION 3: Proposed Charter Amendments. At the Election, the proposed amendments to the City
Charter, attached hereto as Exhibit A and incorporated as if fully set forth herein, shall be submitted to the qualified
voters of Wylie in the form of ballot propositions as set forth in Section 4 and Exhibit B of this Resolution.
SECTION 4: Official Ballot Propositions. The proposed amendments to the City Charter shall be submitted
Resolution No. 2025-03(R) Ordering May 3, 2025 Special Election on Proposed Charter Amendments Page 1
4654846
J
0211112025Item 1.
to the qualified voters of Wylie at the Election on ballots in the form of propositions set forth in Exhibit B, attached
hereto and incorporated as if fully set forth herein, in conformance with the requirements of the Texas Election
Code.
SECTION 5: Early Voting. The election shall be administered by the elections administrators of Collin,
Dallas and Rockwall Counties. The election officers and maximum number of clerks for said polling place shall be
determined and appointed in accordance with the provisions of the contracts for election administration services.
The designated Early Voting polling places, dates, and hours, and information for applications for ballot by mail
are as follows:
Wylie early voting locations for Collin County voters are Collin College Wylie Campus (Lobby), 391
Country Club Road, Wylie, Texas 75098, or Wylie Community Park Center (Meeting Room East), 800 Thomas
Street #100, Wylie, Texas 75098. The main Early Voting location for Collin County voters is Collin. County
Elections (Voting Room), 2010 Redbud Boulevard, Ste. 102, McKinney, Texas 75069. For more information
regarding the City early voting locations within Collin County, please contact the Collin County Elections
Department at (800) 687-8546 or www.collincounWx.gov/elections.
The main Early Voting location for Dallas County voters is the Dallas County Elections
Training/Warehouse (Vote Center), 1460 Round Table Drive, Dallas, Texas 75247. For more information regarding
the City early voting locations within Dallas County, please contact the Dallas County Elections Department at
(469) 627-8683 or www.dallascountyvotes.org.
The main Early Voting location for Rockwall. County voters is the Rockwall County Library (Community
Room), 1215 E. Yellowjacket Lane, Rockwall, Texas 75087; however, if both the City of Rockwall and Rockwall
ISD are able to cancel their elections, the primary Early Voting location will be held at the city with the largest
population within Rockwall County that is holding an election. For more information regarding the City early voting
locations within Rockwall County, please contact the Rockwall County Elections Department at (972) 204-6200 or
www.rockwallvotes.com.
Collin, Dallas, and Rockwall County voters may vote at any of the additional early voting locations open
under full contract services with the County Elections Administration for each respective county. Early voting times
and locations are subject to change.
Early voting for Collin County voters will begin on April 22, 2025 and continue through April 26, 2025
during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on April 28, 2025 and April
29, 2025 from 7:00 a.m. to 7:00 p.m.
Early voting for Dallas County voters will begin on April 22, 2025 and continue through April 25, 2025
during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on April 27, 2025 from 12:00
p.m. to 6:00 p.m.; and April 26, 2025, April 28, 2025, and April 29, 2025 from 7:00 a.m. to 7:00 p.m.
Early voting for Rockwall County voters will begin on April 22, 2025 and continue through April 25, 2025
during the normal working hours of 8:00 a.m. to 5:00 p.m. with extended voting hours on April 26, 2025 from 10:00
a.m. to 3:00 p.m.; and April 28, 2025 and April 29, 2025 from 7:00 a.m. to 7:00 p.m.
For Collin County voters, applications for ballot by mail shall be requested from and mailed to Collin
County Elections, Attn: Kaleb Breaux, Early Voting Clerk, 2010.Redbud Boulevard Suite 102, McKinney, Texas
75069, faxed to 972-547-1996, or emailed to absenteemailballoting(a-)collincoun ytx.gov.
For Dallas County voters, applications for ballot by mail shall be requested from and mailed to Dallas
County Elections, Attn: Heider Garcia, 1520 Round Table Drive, Dallas, Texas 75247, faxed to 214-819-6303, or
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emailed to evapplicationsL&dallascountLorg.
For Rockwall County voters, applications for ballot by mail shall be requested from and mailed to Rockwall
County Elections, Attn: Christopher Lynch, 915 Whitmore Drive, Suite D, Rockwall, Texas, faxed to 972-204-
6209, or emailed to electionsL&roekwalleountytexas.com.
Applications for ballots by mail must be received no later than the close of business on April 22, 2025. For
an application for ballot by mail submitted by telephonic facsimile machine or electronic transmission to be
effective, the hard copy of the application must also be submitted by mail and be received by the early voting clerk
not later than the fourth business day after the transmission by telephonic facsimile machine or electronic
transmission is received (Texas Election Code Section 84.007).
SECTION 6: Election Day Voting. The election shall be administered by the elections administrators of
Collin, Dallas and Rockwall Counties. The election officers and maximum number of clerks for said polling place
shall be determined and appointed in accordance with the provisions of the contracts for election administration
services. The designated Election Day polling places are as follows:
The closest Election Day locations for Collin County voters are Collin College Wylie Campus (Lobby),
391 Country Club Road, Wylie, Texas 75098 and Wylie Community Park Center (Meeting Room East), 800
Thomas Street #100, Wylie, Texas 75098.
The closest Election Day locations for Dallas County voters are Sachse City Hall (Courtroom), 3815-B
Sachse Road, Sachse, Texas 75048; B G Hudson Middle School (Practice Gym), 4405 Hudson Drive, Sachse, Texas
75048; or Liberty Grove Elementary School (Computer Lab 401), 10201 Liberty Grove Road, Rowlett, Texas
75089.
The closest Election Day location for Rockwall County voters is Rockwall County Library (Community
Room), 1215 E. Yellowjaeket Lane, Rockwall, Texas 75087.
Collin, Dallas, and Rockwall County voters may vote at any of the additional election day voting locations
open under full contract services with the County Elections Administration for each respective county.
Election polls shall be open from 7:00 a.m. until 7:00 p.m. on the date of the election.
SECTION 7: Voting Equipment and Materials. For early voting in person, early voting by mail, election
day voting and provisional voting, the following voting equipment will be used in Collin County: ES&S
ExpressVote Universal voting machines (EVS 6.1.1.0), ES&S ExpressTouch curbside voting machines (EVS
6.1.1.0), ES&S DS200 ballot counters (EVS 6.1.1.0), ES&S Model DS450 and DS850 High -Speed
Scanners/Tabulators (EVS 6.1.1.0), along with the required ancillary parts and services required for such voting
tabulation system.
For early voting in person, early voting by mail, election day voting and provisional voting, the following
voting equipment will be used in Dallas County: ExpressVote Universal Voting System (EVS 6.0.2.0) consisting
of Firmware 2.4.0.0; the ES&S DS200 Digital Precinct Scanner (EVS 6.0.2.0) consisting of Firmware 2.17.0.0; and
ES&S Model DS850 High -Speed Scanner/Tabulator, Version 1 (EVS 6.0.2.0), along with the required ancillary
parts and services required for this voting tabulation system.
For early voting in person, early voting by mail, election day voting and provisional voting, the following
voting equipment will be used in Rockwall County: ES&S ExpressVote Universal voting machines (EVS 6.0.2.0),
ES&S DS200 ballot counters (EVS 6.0.2.0), ES&S Model DS450 High -Speed Scanner/Tabulator (EVS 6.0.2.0),
along with the required ancillary parts and services required for such voting tabulation system.
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0211112025Item 1.
SECTION 8: Election to Comply with Applicable Laws. The City Secretary is hereby authorized and
directed to publish and/or post, in the time and manner prescribed by law, all notices required to be so published
and/or posted in connection with the conduct of this Election. The Election and notice of the Election shall be
conducted in accordance with the Texas Election Code and other applicable law, and all qualified and registered
voters of Wylie shall be eligible to vote at the Election.
SECTION 9: Appointment of Election Judges and Clerks. The appointment of the Presiding Election
Judges, Alternate Judges, Early Voting Clerks, the Presiding Judge of the early ballot board and other election
officials for the Election shall be made by the Elections Administrators in accordance with the contracts for election
administration services and the Texas Election Code. The Elections Administrators may employ other personnel
necessary for the proper administration of the Election, including such part-time help as is necessary to prepare for
the Election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient
tabulation of ballots at the central counting station.
SECTION 10: Authority of Mayor and City Secretary. The Mayor and the City Secretary, in consultation
with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the
provisions of the Texas Election Code and any other state or federal law in carrying out and conducting the Election,
whether or not expressly authorized herein.
SECTION 11: Severability. Should any section, subsection, sentence, clause or phrase of this Resolution
be declared unconstitutional and/or invalid by a court of competent jurisdiction, it is expressly provided that any
and all remaining portions of this Resolution shall remain in full force and effect. The City Council hereby declares
that it would have passed this Resolution, and each section, subsection, clause and phrase thereof regardless of
whether any one or more sections, subsections, sentences, clauses or phrases may be declared unconstitutional
and/or invalid.
SECTION 12: Savings/Repealing. All provisions of any resolution in conflict with this Resolution are
hereby repealed to the extent they are in conflict. Any remaining portion of such resolutions shall remain in full
force and effect.
SECTION 13: Effective Date. This order for an election becomes effective immediately upon its passage.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS
on this 1 lth day of February, 2025.
Matthew Porter, Mayor
CATTESTED ATID
Stephanie Storm, City Secretary
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0211112025Item 1.
Exhibit A
Proposed Charter Amendments
Below are the proposed amendments to the City Charter. Words and punctuation proposed to be added are
underlined; words and punctuation proposed to be deleted are marked with str-iket . The proposed
amendments to the City Charter are designated below in order of their appearance on the ballot along with the ballot
proposition associated with each such proposed amendment.
CITY OF WYLIE PROPOSITION A
Shall Article I, Section 1; Article III, Sections 1, 2, 5, 6, 8, 11, and 13; Article IV, Sections 1, 2, 3, 4, 5, and 7;
Article V, Section 2; Article VI, Sections 3, 4, 8, 12, 13, and 14; Article VII, Sections 4, 9, and 10; Article VIII,
Sections 2 and 3; Article IX, Section 2; Article XI, Sections 5, 8, 21, 25, and 29; and Article XII, Section I of the
Wylie Home Rule Charter be amended to replace gender -specific language with gender -neutral terms?
ARTICLE I. — FORM OF GOVERNMENT AND BOUNDARIES
Section 1. — Form of Government.
The municipal government provided in this Charter shall be known as the Council -Manager form
of government. Under its provisions, the City Council, consisting of the Mayor and Council Members
elected by and responsible to the people, shall appoint a City Manager (who shall be responsible to the City
Council for the administration of the government of the City). All powers of the City shall be vested in the
City Council and shall be exercised in the manner prescribed by this Charter, or if the manner not be
prescribed, then in such manner as may be prescribed by ordinance, the state Constitution or the statutes of
this state.
ARTICLE III. — THE CITY COUNCIL
Section 1. — Number, Selection and Term.
The legislative and governing body of the City shall consist of a Mayor and six Council Members
rand shall be known as the "City Council of the City of Wylie."
A. The Mayor and Council Membersme shall be elected by the qualified voters of the City at large,
each of whom, unless sooner removed by the provisions of this Charter, shall serve for a term of
three years. Each Council Membersme shall occupy a position on the City Council, such positions
being numbered 1 through 6, consecutively.
B. All members of the City Council, other than the Mayor, shall be elected under the place system.
C. The method of election and transition to three year terms under the place system will be as follows:
Terms
2 yr.
3 yr.
2 yr.
3 yr.
3 yr.
2 yr.
2 yr.
Places
1
2
3
4
5
6
Mayor
1999
1
3
5
2000
2
4
6
Mayor
2001
1
3
2002
5
6
Mayor
2003
2
4
2004
1
3
2005
5
6
Mayor
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2006 2 4
2007 1 3
2008 5 6 Mayor
Places 1, 3, and 5 will be up for re-election in 1999. Places I and 3 will have a two-year term, and
Place 5 will have a three-year term.
Places 2, 4, 6 and the Mayor will be up for re-election in 2000. Place 6 and the Mayor will have a
two-year term and Places 2 and 4 will have a three-year term.
Beginning in 2001, each Place, including the Mayor, will be re-elected with three-year terns.
Section 2. — Qualification of Members.
In addition to any other qualifications prescribed by law, the Mayor and each Council Member
shall meet the conditions of Article V, while in office, and shall reside within the City limits while in office.
Any member of the City Council ceasing to possess any of the qualifications specified in this section, or
convicted of a felony while in office, shall immediately forfeit his or her office.
Section 5. — Mayor and Mayor Pro-Tem.
The Mayor shall be recognized as the official head of the City government for all ceremonial
purposes and by the Governor for purposes of military law but shall have no administrative duties. He or
she shall be the chaff erp rson and shall preside at all meetings of the City Council. The Mayor shall vote
on all propositions before the City Council, but shall have no power to veto. He or she shall, when
authorized by the City Council, sign all official documents, such as ordinances, resolutions, conveyances,
grant agreements, official plats, contracts, and bonds.
The Mayor Pro-Tem shall be a Council Members elected by the City Council at the first regular
City Council meeting following each regular City election. The Mayor Pro-Tem shall act as Mayor during
the disability or absence of the Mayor, and in this capacity shall have the rights conferred upon the Mayor.
Section 6. — Vacancies, Forfeiture, Filling of Vacancies.
A. The office of a Council Members or office of the Mayor shall become vacant upon his or her
death, resignation, removal from office in any manner authorized by law, or forfeiture of his or her
office.
B. A Council Members or the Mayor shall forfeit his or her office if he or she:
(1) Lacks at any time during his or her tern of office any qualifications for the office prescribed
by this Charter or by law;
(2) Violates any express prohibition of this Article (see Section 8); or any other provision of
this Charter;
(3) Is convicted of a crime involving moral turpitude, or
(4) Fails to attend three consecutive regular City Council meetings without being excused by
the City Council.
(5) The City Council shall be the final judge in matters involving forfeiture of office.
C. Filling of Vacancies. Any vacancy or vacancies occurring on the City Council shall be filled for
the remainder of the unexpired term by majority vote of the qualified voters at a special election
called for such purpose within 120 days after such vacancy or vacancies occur.
Section 8. Prohibitions.
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0211112025Item 1.
A. Holding Other Office. Except where authorized by law, no Mayor or Council Memberman shall
hold any other City office or City employment during his or her term as Mayor or Council
Member, and no former Mayor or Council Members shall hold any compensated appointive
City office or City employment until one year after the expiration of his or her term as Mayor or
Council Memberffhffl.
B. Appointments and Removals. Neither the City Council nor any of its members shall in any manner
dictate the appointment or removal of any City administrative officers or employees whom the City
Manager or any of his or her subordinates are empowered to appoint, but the City Council, at a
meeting called for that purpose, may express its views and fully and freely discuss with the City
Manager anything pertaining to appointment and removal of such officers and employees.
C. Interference With Administration. Except for the purpose of inquiries and investigations as
provided by this Charter, the City Council or its members shall deal with City officers and
employees who are subject to the direction and supervision of the City Manager solely through the
City Manager, and neither the City Council nor its members shall give orders to any such officer
or employee, either publicly or privately, except as otherwise provided in this Charter.
Section 11. — Conflict of Interest and Abstention.
A. Conflict oflnterest. Should any member of the Council feel be or she has a conflict of interest with
an agenda item then before the Council, he or she should openly declare same before discussion
proceeds and he or she is thereby prohibited from discussing the item or voting on the question.
B. Abstention. Should any member of the City Council choose to abstain from voting on any question
before the City Council, where no declared conflict of interest exists, his or her vote shall be
recorded as an affirmative vote in the official minutes of the City of Wylie.
Section 13. — Passage of Ordinances in General.
A. Form. The City Council shall legislate by ordinance only, and the enacting clause of every
ordinance shall be 'Be it ordained by the City Council of the City of Wylie, Texas." Each proposed
ordinance shall be introduced in the written or printed form required for adoption. An ordinance
shall not be amended or repealed except by the adoption of another ordinance.
B. Procedure. Any member of the City Council may offer any ordinance in writing that has been
placed on the agenda at a regular City Council meeting. Copies of proposed ordinances, in the form
required for adoption, may be furnished to members of the City Council before the meeting at
which it shall be considered. Copies of the proposed ordinance, in the form required for adoption,
may be made available at the City offices and furnished to citizens, upon request.
C. Effective Date. Every ordinance shall become effective upon adoption, or at any later time specified
in the ordinance, except that every ordinance imposing any penalty, fine or forfeiture shall become
effective after publication of its caption once in a newspaper having general circulation in the City.
D. Reading. The reading aloud of a title and caption of the ordinance shall suffice as a reading. If two
Council Membersmen request that the ordinance be read in its entirety, it must be so read.
ARTICLE IV. — CITY ADMINISTRATION
Section 1. — City Manager.
A. Qualifications and Appointment Procedures. The City Council shall appoint a City Manager who
shall serve as chief administrative officer of the City, and shall be responsible to the City Council
for administration of all the affairs of the City, with only those exceptions that are named in this
Charter. The City Manager shall be appointed solely upon his or her executive and administrative
qualifications. He or she need not be a resident of the City when appointed, but within a reasonable
time after such appointment shall become a resident of the City and thereafter shall reside within
the City during the tenure of his or her appointment. He or she shall be bonded, at City expense, in
an amount deemed adequate by the City Council.
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0211112025Item 1.
B. Compensation. The City Council shall fix the compensation to be received by the City Manager,
and the compensation may be amended from time to time in accordance with the City Manager's
experience and qualifications.
C. Term and Removal. The City Manager shall serve at the pleasure of the City Council and shall have
no fixed term of office. The City Council shall have the sole authority to remove the City Manager
from office.
(1) If within five days after being notified of his or her termination and removal, the City
Manager files a written request to the City Council requesting that his or her termination
be reconsidered, the City Council shall, as soon as practical, meet with the City Manager
in executive session to review its decision to terminate.
(2) After such review, after affording the City Manager an opportunity to respond to such
initial decision to terminate, a new vote shall be taken with regard to termination of the
City Manager.
(3) At the request of the City Manager, the review meeting shall be held open to the public.
(4) The City Manager shall continue to receive his or her salary pending this final decision of
the Council.
(5) This procedure for a review meeting with the City Manager shall not alter the fact that the
City Manager serves at the pleasure of the City Council and the City Manager shall not
have, nor should this procedure be construed to grant to the City Manager a property
interest or right to continued employment.
D. Acting City Manager. The City Manager shall, within 30 days of taking office, and at appropriate
subsequent times, designate by letter, filed with the City Secretary, an alternate to perform the
duties of the City Manager in the case of his or her absence or disability. The City Council shall
ratify the City Manager's designated alternate. During the absence or disability of the City Manager,
the City Council may revoke such designation and appoint another person to serve as acting City
Manager until the City Manager shall return or his or her disability shall cease. The acting City
Manager shall be a qualified administrative officer of the City at the time of his or her designation.
No member of the City Council shall serve as acting City Manager.
E. Duties. The City Manager shall be empowered to:
(1) Appoint, and when he or she deems necessary for the welfare of the City, suspend or
remove any or all City employees and appointive administrative personnel provided for by
this Charter. He or she shall promulgate such rules and regulations as he or she may deem
appropriate and necessary for the exercise of this authority. (See Section 7)
(2) Direct and supervise the administration of all departments, offices and agencies of the City,
except as otherwise provided by law or this Charter.
(3) See that all state laws and City ordinances are effectively enforced.
(4) Attend all City Council meetings and have the right to take part in discussions, but he or
she shall not vote.
(5) Prepare and accept items for inclusion in the official agenda of all City Council meetings
and meetings of boards and commissions as established by this Charter.
(6) Prepare and submit to the City Council the annual budget and capital program, and
administer the budget as adopted by the City Council.
(7) Keep the City Council fully advised as to the financial condition and future needs of the
City, and make such recommendations concerning the affairs of the City as he or she or
the City Council deems desirable or necessary, but not less than every three months.
(8) Make reports as he or she or the City Council may require concerning the operations of the
City departments, offices, or agencies subject to his or her direction or supervision.
(9) Perform such other duties as are specified in this Charter or may be required by the City
Council, and are not inconsistent with this Charter.
Section 2. — City Secretary.
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0211112025Item 1.
A. Appointment and Removal. The City Manager shall appoint a City Secretary. The City Manager
shall have authority to remove the City Secretary, should he or she find such action necessary for
the welfare of the City.
B. Duties. The City Secretary shall be required to:
(1) Give notice of all official public meetings of the City Council in a manner consistent with
this Charter and state laws.
(2) Attend all official public meetings of the City Council.
(3) Keep the minutes of the proceedings of all official public meetings and hearings of the City
Council. Be responsible for the electronic taping or recording of the entire proceedings of
all the official public meetings and hearings of the City Council. Be responsible for the
care, maintenance and filing of such tapes or recordings for a period of not less than two
(2) years following each meeting or hearing so taped or recorded.
(4) Act as custodian of all official records of the City Council.
(5) Hold and maintain the seal of the City of Wylie, and affix this seal to all appropriate
documents.
(6) Authenticate by signature and seal, and record, index and codify all ordinances, resolutions
and proclamations of the City.
(7) Perform such other duties as may be required by the City Manager, this Charter, the laws
of the State of Texas and not inconsistent with provisions of this Charter.
(8) Be bonded, at City expense, in an amount deemed adequate by the City Council.
Section 3. — Municipal Court.
A. The City Council shall establish and cause to be maintained a Municipal Court, for the trial of
misdemeanor offenses. The Court shall have all the powers and duties as are now, or may be
prescribed by the laws of the State of Texas.
B. Municipal Court Judge. The City Council shall appoint a judge of the Municipal Court, who shall
be a competent, duly qualified, licensed attorney in the State of Texas. The judge of the Municipal
Court shall be appointed to a term of two years, and may be appointed to additional and consecutive
terms, upon completion of his or her term of office. The appointment of the judge may be
terminated by a majority vote of the City Council. The judge shall receive compensation as may be
determined by the City Council. This compensation shall be fixed, and commensurate with the
duties performed by the judge.
C. Acting Judge of the Municipal Court. The City Council shall, in the absence or disability of the
appointed judge of the Municipal Court, appoint an acting judge to serve during such absence or
disability. The acting judge may be compensated by the City Council for his or her performance of
required duties.
D. Appointment ofAdditional Judges. Additional judges of the Municipal Court may be appointed by
the City Council consistent with state law.
E. Clerk of the Court. The City Manager shall appoint a clerk, and may appoint deputies of the
Municipal Court. The clerk and deputies shall be bonded at City expense, in an amount deemed
adequate by the City Council, and shall receive compensation as may be determined by the City
Council.
F. Powers of the Clerk. The clerk and deputies of the Municipal Court shall have the power to
administer oaths and affidavits, make certificates, affix the seal of the Court, and perform all acts
usual and necessary by the clerks of said Courts, in conducting the business thereof, including but
not limited to the keeping of records and accounts of the Municipal Court.
G. Costs, Fines and Penalties. All costs, fines and penalties imposed by the Municipal Court shall be
paid into the City treasury for the use and benefit of the City, as may be consistent with present and
future state laws.
Section 4. — City Attorney.
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A. Appointment and Qualifications. The City Council, in consultation with the City Manager, shall
appoint a competent, duly qualified, licensed and practicing attorney in the State of Texas who shall
serve as the City Attorney.
B. Removal. The City Attorney shall serve at the pleasure of the City Council and as such shall have
no property right to continued employment.
C. Duties. The City Attorney shall be required to:
(1) Serve as a legal advisor to the City Council and City Manager.
(2) Represent the City in litigation and legal proceedings as directed by the City Council and
City Manager.
(3) Review and provide opinions as requested by the City Council or City Manager on
contracts, legal instruments, and ordinances of the City.
D. Limitation. The City Council shall have the right to retain special counsel at any time that it may
deem necessary and appropriate.
E. Compensation. The City Attorney shall receive compensation as may be determined by the City
Council.
F. Additional Attorneys. The City Attorney, with approval of the City Council, may select additional
attorneys to act for him or her and the City in its representation and litigation.
G. Firm May Designate Individual to Serve as City Attorney. The City Council may contract with an
attorney or with a firm of attorneys who may designate one member of said firm to serve as City
Attorney.
Section 5. — City Engineer.
A. Appointment and Qualifications. The City Council, in consultation with the City Manager, shall
appoint a competent, duly qualified, registered and practicing professional engineer in the State of
Texas who shall serve as City Engineer.
B. Removal. The City Engineer shall serve at the pleasure of the City Council and shall not have a
property right to continued employment and may be removed by a vote of the City Council.
C. Duties. The City Engineer shall be required to serve as engineering advisor to the City Council and
City Manager, and perform such other duties as may be required by the City Council or City
Manager.
D. Limitation. The City Council shall have the right to retain special engineering service at any time
that it may deem necessary and appropriate.
E. Compensation. The City Engineer shall receive compensation as may be determined by the City
Council.
F. Additional Engineers. The City Engineer, with approval of the City Council, may select additional
engineers to act for him or her and the City in serving its engineering needs.
G. Term City Engineer. The term "City Engineer" may refer to an individual or firm.
Section 7. — Personnel System.
A. Neither the City Council nor any of its members shall request or direct the appointment of any
person to, or his or her removal from office or employment, by the City Manager or any of his or
her subordinates. Except for the purposes of inquiry, the City Council and its members shall deal
with the City's administrative service solely through the City Manager. And, neither the City
Council nor its members shall give orders to any subordinates of the City Manager, either publicly
or privately, except as may be provided in this Charter.
B. Personnel rules shall be prepared by the City Manager and presented to the City Council for their
information; provided, however, that any rule or regulation which involves the expenditure or
commitment of public funds must have the approval of the City Council. The adopted rules shall
establish the City as an equal opportunity employer and shall govern the equitable administration
of the personnel system of the City. Provided; however, that no such rule shall cause to be created
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0211112025Item 1.
for any employee of the City, a property right to continued employment and shall provide that all
employees of the City, including police officers, shall serve at the pleasure of the City Manager.
C. The adopted rules shall provide for the following requirements, among others:
(1) A pay and benefit plan for all City employment positions.
(2) A plan for working hours, attendance policy and regulation, and provision for sick and
vacation leave.
(3) Procedures for the hearing and adjudication of grievances.
(4) Additional practices and procedures necessary to the beneficial and equitable
administration of the City's personnel system.
(5) A plan for oral and written evaluation on an annual basis for all City employees by their
immediate supervisor, including evaluation of the City Manager by the City Council.
:: �if�i��[�]u11►GT11�[�I►F.Y: ► � � � �[�I►�.y
Section 2. — Filing for Office; Eligibility to File.
A. Candidate Qualifications. Each candidate for an elective office shall meet the following
qualifications:
Shall be a qualified voter of the City.
Shall have resided for at least 1.2 months preceding the election within the corporate limits of the
City, including territory annexed prior to the filing deadline.
Shall not, after notice of any delinquency, be in arrears in the payment of any taxes or other
liabilities due the City. "In arrears" is defined herein to mean that payment has not been received
within 90 days from the due date.
An incumbent City Council Members seeking reelection must file for the same place position
number currently being served.
No candidate may file in a single election for more than one office or place position as provided by
this Charter.
B. Petition Required. Every person desiring to file for elective office with the City shall first present
to the City Secretary a sufficient petition signed by a minimum of the greater of the following:
a) 25 persons; or
b) a number of persons equal to one-half of one percent of the total vote received by all
candidates for Mayor in the most recent Mayoral general election who are qualified voters
in the City.
ARTICLE VI. — INITIATIVE, REFERENDUM AND RECALL
Section 3. Petition circulation.
All petition blanks used for circulation by the members of the petitioners' committee or their
designees shall be numbered, dated, and bear the signature of the City Secretary. The City Secretary shall
enter in a record to be kept in his or her office the name of the qualified voters to whom the numbered
petitions were assigned. Petition circulators must be qualified voters in the City of Wylie.
Section 4. — Form of Petition.
All papers of a petition shall be uniform in size and style and shall be assembled as one instrument
for filing. Each signer of a petition shall personally sign his or her own name thereto in ink or indelible
pencil, and shall write after his or her name his or her place of residence within the boundaries of the City
of Wylie, giving name of street and number, or place of residence, and shall also write thereon the day, the
month and the year his or her signature was affixed. Petitions shall contain or have attached thereto
throughout their circulation the full text of the ordinance proposed or sought to be reconsidered, or in the
case of a recall petition, a statement which distinctly and specifically states each ground with such certainty
as to give the officer(s) sought to be removed notice of such matters and things with which he or she is
charged.
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Each paper of a petition shall have attached to it when filed, an affidavit executed by the circulator
thereof stating that he or she personally circulated the paper, the number of signatures of the persons whose
names they purport to be, and that each signer had an opportunity before signing, to read the full text of the
ordinance proposed or sought to be reconsidered.
Locations for 20 and no more than 20 signatures shall be provided on each blank petition.
Section 8. — Public Hearing on Recall of Officers.
An elected official whose removal is sought by recall may, within five days after such recall petition
has been presented to the City Council, request that a public hearing be held to permit him or her to present
facts pertinent to the charges specified in the petition. Should such a request be made, the City Council shall
order that a public hearing be held not less than five days nor more than 15 days after receiving such request
for a public hearing.
Section 12. — Form of Ballots.
Ordinances shall be submitted by ballot title, which shall be prepared in all cases by the City
Attorney. The ballot title may be different from the legal title of any such initiated or referred ordinance
and it shall be a clear, concise statement, without argument or prejudice, descriptive of the substance of
such ordinance. Immediately below the ballot title shall be printed the following two statements, one above
the other, in the order indicated:
"Tor adoption of the ordinance," and
"Against adoption of the ordinance."
Immediately below or to the left of such statement shall appear a square in which the voter may
cast his or her vote by making a mark. Ballots used at recall elections shall, with respect to each person
whose removal is sought, submit the question:
"Shall (name of person) be removed from the office (name of office) by recall?"
Immediately below each such question there shall be printed the two following statements, one
above the other, in the order indicated:
"Tor the removal of by recall."
"Against the removal of by recall."
Immediately below or to the left of such statement shall appear a square in which the voter may
cast his or her vote by making a mark.
Section 13. — Results of Election.
If a majority of the qualified electors voting on a proposed initiative ordinance vote in its favor, it
shall be considered adopted upon certification of the election results and shall be treated in all respects in
the same manner as ordinances of the same kind adopted by the City Council. If conflicting ordinances are
approved at the same election, the one receiving the greatest number of affirmative votes shall prevail.
An ordinance adopted by initiative may be repealed or amended at any time after the expiration of
two years by a vote of not less than five members of the City Council, or at any time after the expiration of
five years by a simple majority vote of the City Council Members.
If a majority of the qualified electors voting on a referred ordinance vote against the ordinance, it
shall be considered repealed upon certification of the election results. If a majority of the qualified electors
voting on a referred ordinance vote for the ordinance, the ordinance shall be considered in effect.
An ordinance repealed by referendum may be reenacted at any time after the expiration of two
years by a vote of not less than five members of the City Council or at any time after the expiration of five
years by a simple majority vote of the City Council Members.
If a majority of the votes cast on the question of recall at a recall election shall be against the
removal of the elected official named on the ballot, he or she shall continue in office for the remainder of
his or her unexpired term, subject to recall as before within the limitations of Section 14 below. If a majority
of the votes cast on the question of recall at a recall election shall be for the removal of the elected official
named on the ballot, he or she shall, regardless of any technical defects in the recall petition, be deemed
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removed from office and the vacancy shall be filled in accordance with the provisions of this Charter for
the filling of vacancies.
Section 14. — Limitations and Restrictions.
No recall petition shall be filed against any officer of the City of Wylie within six months after his
or her election or appointment, nor within six months of such a petition being filed and found insufficient
nor within one year after an election for such officer's recall.
In no instance shall an officer removed from office by recall election succeed himself or herself
nor shall his or her name appear on a ballot for elective office of the City of Wylie within a period of five
years following the date of the election at which he or she was removed from office.
Unless successfully withdrawn, no petition shall again be filed on a proposed or referred ordinance
of substantially the same content within a period of six months of such a petition being filed and found
insufficient or within a period of two years of the failure of the petition at a City election.
ARTICLE VII. — MUNICIPAL FINANCE
Section 4. — Amendments After Adoption.
A. Supplemental Appropriations. If, during the fiscal year, the City Manager certifies that there are
revenues available for appropriation in excess of those estimated in the budget, the City Council
may make supplemental appropriations to fund other appropriations as desired.
B. Emergency Appropriations. At any time in any fiscal year, the City Council may, pursuant to this
section, make emergency appropriations to meet a pressing need for public expenditure, for other
than regular or recurring requirements, affecting life, health, property, or the public peace.
C. Reduction of Appropriations. If, at any time during the fiscal year, it appears probable to the City
Manager that the revenues available will be insufficient to meet the amount appropriated, he or she
shall report to the City Council indicating the estimated amount of deficit, any remedial action
taken by him or her and his or her recommendations as to any other steps to be taken. The City
Council shall then take such further action that it deems necessary to prevent or minimize any
deficit.
D. Transfer of Appropriations. At any time during the fiscal year, the City Manager may transfer part
or all of any unencumbered appropriation balance among programs within a department, office or
agency. Upon written request by the City Manager, the City Council may, by budget amendments,
transfer part or all of any unencumbered appropriation balance from one department, office or
agency to another.
E. Limitations. No appropriation for debt service may be reduced or transferred, and no appropriation
may be reduced below any amount required by law to be appropriated or by more than the amount
of the unencumbered balance.
F. Effective Date. The supplemental and emergency appropriations and reduction or transfer of
appropriations authorized by this section shall be made effective immediately upon adoption of the
appropriate ordinance or budget amendment.
Section 9. — Purchasing.
The City Council may, by ordinance, confer upon the City Manager general authority to contract
for expenditures without further approval of the City Council for all budgeted items not exceeding limits
set by the City Council. All contracts for expenditures involving more than the set limits must be expressly
approved in advance by the Council. All contracts or purchases involving more than the limits set by the
City Council shall be let to the lowest bidder whose submittal is among those most responsive to the needs
of the City after there has been opportunity for competitive bidding as provided by law or ordinance;
provided that the City Council, or City Manager in such cases as he or she is authorized to contract for the
City, shall have the right to reject any and all bids.
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Emergency contracts as authorized by law and this Charter, may be negotiated by the City Council,
or City Manager, if given authority by the City Council, without competitive bidding. Such emergency shall
be declared by the City Manager and approved by the City Council or may be declared by the City Council.
Section 10. — Administration of Budget.
No payment shall be made or obligation incurred against any allotment or appropriation except in
accordance with appropriations duly made and unless the City Manager or his or her designee first certifies
that there is a sufficient unencumbered balance in such allotment or appropriations and that sufficient funds
therefrom are or will be available to cover the claim or meet the obligation when it becomes due and
payable. Any authorization of payment or incurring of obligation in violation of the provisions of this
Charter will be void and any payment so made illegal. Such action shall be the cause for removal of any
officer who knowingly authorized or made such payment or incurred such obligations, and he or she shall
also be liable to the City for any amount so paid. However, this prohibition shall not be construed to prevent
the making or authorizing of payments or making of contracts for capital improvements to be financed
wholly or partly by the issuance of bonds, time warrants, certificates of indebtedness, or certificates of
obligation, or to prevent the making of any contract or lease providing for payments beyond the end of the
fiscal year, provided that such action is made or approved by ordinance.
ARTICLE VIII. — BOARDS AND COMMISSIONS
Section 2. — Boards and Commissions Enumerated.
A. Planning and Zoning Commission. There is hereby established a Planning and Zoning Commission,
whose purpose, composition, function, duties and tenure shall be as set out in Article IX of this
Charter.
B. Parks and Recreation Board. The City Council shall appoint a Parks and Recreation Board of seven
members who shall be qualified voters to work in an advisory capacity to the City Council in the
planning and development of Parks and Recreation facilities and regulations governing their use.
Members of the Board shall be appointed for two year terms with three members' terms expiring in
even -numbered years and four members' terms expiring in odd -numbered years. Members of the
Board shall elect a chaff erp rsoni, each July, from their membership and shall meet at the call of
the chairpersons or at the request of the City Council. The City Manager shall appoint a staff
representative to the Board.
C. Library Board. The City Council shall appoint a Library Board consisting of seven members who
shall be qualified voters who shall serve for a term of two years with three members' terms expiring
in even -numbered years and four members' terms expiring in odd -numbered years. Members of the
Board shall elect a chairpersons, each July, from their membership and shall meet at the call of
the chairpersons or at the request of the City Council. The City Manager shall appoint a staff
representative to the Board.
D. Board of Adjustment and Appeals. The City Council shall appoint a Board of Adjustment and
Appeals of five members and two alternate members who shall serve in accordance with applicable
law. Members of the Board shall be qualified voters of the City and shall be appointed for two year
terms with three members' terms expiring in even -numbered years and two members' terms
expiring in odd -numbered years. Members of the Board shall elect a chairpersons each July
from their membership and shall meet at the call of the chaff erp rson within 30 days of receipt
of written notice from anyone aggrieved as a result of the refusal of a building permit or
administrative decision by the City Building Official. Rules and regulations shall be prescribed for
the functioning of the Board consistent with the laws of the State of Texas and the building codes
of the City of Wylie.
E. Other Boards and Commissions. The City Council shall have the power and is hereby authorized
to create, abolish, establish and appoint such other boards, commissions and committees as it deems
necessary to carry out the functions and obligations of the City. The City Council shall, by
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ordinance, prescribe the purpose, composition, functions, duties, accountability and tenure of each
such board, commission and committee.
Section 3. — General.
A. Open Meetings. All meetings of any board, commission, or committee created, established or
appointed by this Charter or the City Council shall be open to the public, unless otherwise permitted
by law and shall be subject to both current and future laws of the State of Texas concerning public
meetings.
B. Appeals to City Council. Subject to the provisions of any law of the State of Texas and to the
county, an appeal may be taken to the City Council from any decision of any board, commission,
committee or other body except from decisions of the Board of Equalization, or Board of
Adjustment. Such appeals shall be perfected by filing a sworn notice of appeal with the City
Secretary within 30 days from the rendition of the decision of the board, committee or other body.
Prior to the institution of any appeal in a court of law by an aggrieved person from a decision of
such board, commission, committee or other body, appeal must be first perfected to the City
Council.
C. Compensation. Subject to the provisions of any law of the State of Texas or this Charter to the
contrary, all members of any board, commission, committee or other body will serve without
compensation but may be reimbursed for any necessary expenses as a result of their work.
D. Minutes. All boards, commissions or committees of the City shall keep and maintain minutes of
any proceedings held and shall submit a written report of such proceedings to the City Council at
least once each month.
E. Exclusion of City Officers and Employees. No officer of the City nor any person who holds a
compensated appointive position with the City shall be appointed to any board, commission or
committee created or established by this Charter other than in an advisory capacity.
F. Rules and Regulations. All boards, commissions and committees established or created by this
Charter shall set out their own rules and regulations for operation thereof unless specifically
prescribed by the laws of the State of Texas, this Charter, or by ordinance. Ordinances creating any
board, commission or committee shall provide that if any member is absent from three consecutive
meetings, his or her position shall be declared vacant and the vacancy shall be filled for the
remainder of the unexpired term by the City Council within 30 days after the vacancy occurs.
G. Existing Boards and Commissions. All existing boards, commissions and committees heretofore
established shall be continued in accordance with the ordinance or other acts under which they have
been created, or until the City Council shall, by ordinance, abolish, modify or alter the ordinances
or acts under which they exist.
ARTICLE IX. — PLANNING
Section 2. — Planning and Zoning Commission.
The City Council shall establish a Planning and Zoning Commission in the manner provided by
this Charter, whose primary duty shall be to advise the City Council in carrying out its various duties and
functions regarding planning and environmental quality as provided by this Charter.
A. Organization and qualification.
(1) There shall be established a Planning and Zoning Commission which shall consist of seven
citizens of the City of Wylie. The members of said Board shall be qualified voters of the
City and shall be appointed by the City Council within 60 days of the adoption of this
Charter, for a term of two years. The members of said Board at their first meeting shall
draw lots to determine those who will serve one year and two year terms beginning on the
date of initial appointment of the Board. On the expiration of the term of each of the
members who have drawn lots, his or her place shall be filled by a member appointed for
a two year term. The Board shall elect a chaff erp rson from among its membership each
year at the first regular meeting in July. The Commission shall meet not less than once each
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month. Vacancies in an unexpired term shall be filled by the City Council within 30 days
from the date of the vacancy for the remainder of the term. For purposes of this section,
the appointment year of respective Commission members shall be deemed to begin on July
I St.
(2) Members of the Planning and Zoning Commission shall be residents of the City of Wylie
for at least 12 months preceding the date of appointment; be knowledgeable in the affairs
of the City and be knowledgeable in the functions and activities provided for in this Article.
B. Duties and Powers of the Planning and Zoning Commission. The Planning and Zoning Commission
shall:
(1) Make and recommend to the City Council a master plan to be used as a guide in considering
ordinances for the orderly development of the City. The Commission shall, not less than
every five years, review and recommend to the City Council amendments to the master
plan of the City.
(2) Recommend to the City Council proposed ordinances and amendments to ordinances
regarding planning, zoning and environmental quality and review ordinances and
amendments proposed by the City Council relative to the City Council's planning and
zoning function. Such review and recommendation by the Planning and Zoning
Commission must be received by the City Council prior to action on the proposed
ordinance or amendment.
(3) Receive and review all platting and subdivision proposals and make recommendations to
the City Council for appropriate action.
ARTICLE XI. — GENERAL AND TRANSITIONAL PROVISIONS
Section 5. — Personal Financial Interest.
No officer or employee of the City shall have a financial interest, direct or indirect, in any contract
with the City, nor shall be financially interested, directly or indirectly, in the sale to the City of any land,
materials, supplies or service, except on behalf of the City as an officer or employee. Any willful violation
of this section shall constitute malfeasance in office, and any officer or employee found guilty thereof shall
be subject to removal from his or her office or position. Any violation of this section with the knowledge,
expressed or implied, of the person or corporation contracting with the City Council shall render the contract
involved void.
Section 8. — Damage Suits.
Before the City shall be liable for any claim for damages for the death or personal injuries of any
person or for damages to property, the complainant or his or her authorized representative shall notify the
City Secretary. The notification shall be in writing and shall state specifically how, when and where the
death, injury or damage occurred; the amount of loss claimed; and the identity of any witnesses upon whom
it is relied to establish the claim. The notification shall be filed within 45 days of the date of injury or
damage or, in the case of death, within 45 days of the date of death. The failure to so notify the City within
the time and manner specified shall exonerate, excuse and exempt the City from any liability whatsoever.
No action at law shall be brought against the City until at least 60 days have elapsed since the date of
notification.
Section 21. — Emergency Powers of the Mayor.
Whenever it shall come to the knowledge of the Mayor or his or her designee that any malignant,
infectious or contagious disease or epidemic is prevalent in the City or probably will become so, or in case
of public calamity arising by reason of flood, hurricane, tornado, fire, or other disaster, he or she shall have
the power to take all lawful steps and use all lawful measures necessary to avoid, suppress or mitigate such
disease and relieve distress caused by flood or resulting from tornado, hurricane, fire or other disaster.
Section 25. — Wording Interpretation Gendef WoMing.
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The masettline gender of the wording throughout this Charter shall always be interpreted to mean
either sex.
Section 29. — Schedule of Transition.
A. This Charter shall take effect immediately following adoption by the voters and entry of an official
order by the City Council declaring the same adopted.
B. Upon the adoption of this Charter, the present members of the City Council filling elective offices
will continue to fill those offices for the terms to which they were elected. If this Charter is adopted,
the City Council shall, by majority vote, at its first regular meeting after the adoption of this Charter,
appoint one additional Council Members to serve for a term to coincide with the term of the
Council Membersmen who are elected in even -numbered years, or until his or her successor is
elected and qualified. Thereafter, the City Council shall be elected as provided in this Charter.
Persons, who, on the date this Charter is adopted, are filling appointive positions with the City of
Wylie which are retained under this Charter, may continue to fill these positions for the term for
which they were appointed, unless removed by the City Council or by other means provided for in
this Charter.
C. In compliance with the terms of Section 29, paragraph B, the following offices, places, names and
next election years are given in order to clarify the intent of that paragraph and provide an orderly
transition. To wit: the Mayor is John W. Akin and his term will expire in April 1986. Council
Member, Place 1 is Don Hughes, whose term of office will expire in April; 1985;.Council
Member, Place 2 is Percy Simmons whose term will expire in April; 1986; Council
Member, Place 3 is Cleo Adams whose term will expire in April; 1985; Council Member,
Place 4 is William Martin whose term will expire in April; 1986; Council Member, Place 5 is
Joe Fulgham whose term will expire in April; 1985; Council Member, Place 6 is open and will
be subject to appointment by the City Council following the adoption of this Charter and will serve
until that term expires for Place 6 in April; 1986. Thereafter, the procedure for filling of Council
seats shall follow the provisions of this City Charter.
ARTICLE XII. — ADOPTION OF CHARTER
Section 1. — Procedure.
A. This Charter shall be submitted to the qualified voters of the City of Wylie for adoption or rejection
on. January 19, 1985, at which election, if a majority of the qualified voters voting in such election
shall vote in favor of the adoption of this Charter, it shall then immediately become the governing
law of the City of Wylie, Texas, until amended or repealed.
B. It being impractical to submit this Charter by sections, it is hereby prescribed that the form of ballot
to be used in such election shall be as follows, to wit:
For the adoption of the Charter
Against the adoption of the Charter
C. The present City Council of the City of Wylie shall call an election in accordance with the
provisions of the general laws of the state governing such elections, and the same shall be conducted
and the returns made and results declared as provided by the laws of the State of Texas governing
municipal elections, and in case a majority of the votes cast at such election shall be in favor of the
adoption of such Charter, then an official order shall be entered upon the records of said City by
the City Council of Wylie declaring the same adopted and the City Secretary shall record at length
upon the records of the City, in a separate book to be kept in his or her office for such purpose,
such Charter as adopted and such. Secretary shall furnish to the Mayor a copy of the Charter which
copy of the Charter shall be forwarded by the Mayor as soon as practicable, to the Secretary of
State under the seal of the City together with a certificate showing the approval of the qualified
voters of such Charter.
CITY OF WYLIE PROPOSITION B
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Shall Article III, Section 5 of the Wylie Home Rule Charter be amended to specify the time for electing the Mayor
Pro-Tem and to provide that the Mayor Pro -Tern shall serve in such capacity until a majority of the City Council
votes to elect a new Mayor Pro-Tem?
Section 5. — Mayor and Mayor Pro-Tem.
The Mayor shall be recognized as the official head of the City government for all ceremonial
purposes and by the Governor for purposes of military law but shall have no administrative duties. He shall
be the chairman and shall preside at all meetings of the City Council. The Mayor shall vote on all
propositions before the City Council, but shall have no power to veto. He shall, when authorized by the
City Council, sign all official documents, such as ordinances, resolutions, conveyances, grant agreements,
official plats, contracts, and bonds.
The Mayor Pro-Tem shall be a Councilman elected by the City Council at the first r-egtda City
Council meeting after each election of Council Members and/or Mayor, except that in the event a runoff
election is required for any such office, the City Council shall not elect a Mayor Pro-Tem until the runoff
election is completed and the duly elected candidate(s) have been officially seated on the City Council.
following eaeh ,-egtt ., - City elect The Mayor Pro-Tem shall act as Mayor during the disability or
absence of the Mayor, and in this capacity shall have the rights conferred upon the Mayor. The Mayor Pro-
Tem shall serve in such capacity until a majority of the City Council votes to elect a new Mayor Pro-Tem.
CITY OF WYLIE PROPOSITION C
Shall Article III, Section 6 of the Wylie Home Rule Charter be amended to clarify that a Council Member or Mayor
forfeits his or her office if he or she fails to attend three consecutive regular City Council meetings without an
explanation acceptable to a majority of the remaining members of the City Council?
Section 6. — Vacancies, Forfeiture, Filling of Vacancies.
A. The office of a Councilman or office of the Mayor shall become vacant upon his death, resignation,
removal from office in any manner authorized by law, or forfeiture of his office.
B. A Councilman or the Mayor shall forfeit his office if he:
(1) Lacks at any time during his term of office any qualifications for the office prescribed by
this Charter or by law;
(2) Violates any express prohibition of this Article (see Section 8); or any other provision of
this Charter;
(3) Is convicted of a crime involving moral turpitude, or
(4) Fails to attend three consecutive regular City Council meetings without an explanation
acceptable to a majority of the remaining members of the City Council being exec se by
the City Cotm-e4.
(5) The City Council shall be the final judge in matters involving forfeiture of office.
C. Filling of Vacancies. Any vacancy or vacancies occurring on the City Council shall be filled for
the remainder of the unexpired term by majority vote of the qualified voters at a special election
called for such purpose within 120 days after such vacancy or vacancies occur.
CITY OF WYLIE PROPOSITION D
Shall Article III, Section 11 of the Wylie Home Rule Charter be amended to clarify the standard for determining
when a Council Member has a conflict of interest by referencing state law?
Section 11. — Conflict of Interest and Abstention.
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0211112025Item 1.
A. Conflict of Interest. Should any member of the Council have f e'er a conflict of interest with
an agenda item then before the Council (as determined under Chapter 171 of the Texas Local
Government Code), he should openly declare same before discussion proceeds and he is thereby
prohibited from discussing the item or voting on the question.
B. Abstention. Should any member of the City Council choose to abstain from voting on any question
before the City Council, where no declared conflict of interest exists, his vote shall be recorded as
an affirmative vote in the official minutes of the City of Wylie.
CITY OF WYL.I.E PROPOSITION E
Shall Article III, Section 11 of the Wylie Home Rule Charter be amended to modify the result of a member of the
City Council choosing to abstain from voting to reflect that the vote shall be recorded as a negative vote?
Section 11. — Conflict of Interest and Abstention.
A. Conflict of Interest. Should any member of the Council feel he has a conflict of interest with an
agenda item then before the Council, he should openly declare same before discussion proceeds
and he is thereby prohibited from discussing the item or voting on the question.
B. Abstention. Should any member of the City Council choose to abstain from voting on any question
before the City Council, where no declared conflict of interest exists, his vote shall be recorded as
an negativeaffifmativz vote in the official minutes of the City of Wylie.
CITY OF WYLIE PROPOSITION F
Shall Article III, Section 13; Article VI, Section 9; Article VII, Sections 3 and 13; Article X, Section 3; and Article
XI, Section 2 of the Wylie Home Rule Charter be amended to provide for publication of certain notices by means
other than publication in the official newspaper of the City or as otherwise specified, all as may be allowed by state
law?
ARTICLE III. — THE CITY COUNCIL
Section 13. Passage of Ordinances in General.
A. Form. The City Council shall legislate by ordinance only, and the enacting clause of every
ordinance shall be "Be it ordained by the City Council of the City of Wylie, Texas." Each proposed
ordinance shall be introduced in the written or printed form required for adoption. An ordinance
shall not be amended or repealed except by the adoption of another ordinance.
B. Procedure. Any member of the City Council may offer any ordinance in writing that has been
placed on the agenda at a regular City Council meeting. Copies of proposed ordinances, in the form
required for adoption, may be furnished to members of the City Council before the meeting at
which it shall be considered. Copies of the proposed ordinance, in the form required for adoption,
may be made available at the City offices and furnished to citizens, upon request.
C. Effective Date. Every ordinance shall become effective upon adoption, or at any later time specified
in the ordinance, except that every ordinance imposing any penalty, fine or forfeiture shall become
effective after publication of its caption once in a newspaper having general circulation in the City,
or by such other means as may be allowed by state law.
D. Reading. The reading aloud of a title and caption of the ordinance shall suffice as a reading. If two
Councilmen request that the ordinance be read in its entirety, it must be so read.
ARTICLE VI. — INITIATIVE, REFERENDUM AND RECALL
Section 9. — Action on Initiative and Referendum Petitions.
When an initiative or referendum petition has been finally determined sufficient, the City Council
shall promptly consider the proposed initiative ordinance in the manner prescribed for enacting ordinances
or reconsider the referred ordinance by voting its repeal. If the City Council fails to adopt a proposed
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initiative ordinance without any change in substance within 60 days, or fails to repeal the referred ordinance
within 30 days after the date the petition was finally determined sufficient, it shall submit the proposed or
referred ordinance to the voters of the City of Wylie at the first date permitted by law for holding said
election after 30 days following the failure of the City Council to act as specified herein.
Said called election may coincide with a regular City election should such City election fall within
the specified period. Special elections on initiated or referred ordinances shall not be held more frequently
than once each six months, and no ordinance substantially the same as an initiated ordinance which has
been defeated or one substantially the same as a referred ordinance which has been approved at any election
may be initiated by the voters within two years from the date of such election. Copies of the proposed or
referred ordinance shall be made available at the polls and shall be published at least once in the official
newspaper of the City of Wylie, or by such other means as may be allowed by state law, not more than 15
days immediately preceding the date of the election.
ARTICLE VII. — MUNICIPAL FINANCE
Section 3. — Budget.
A. Content. The budget shall provide a complete financial plan of all City funds and activities and,
except as required by law or this Charter, shall be in such form as the City Manager deems desirable
or the City Council may require. A budget message explaining the budget both in fiscal terms and
in terms of the work programs shall be submitted with the budget. It shall outline the proposed
financial policies of the City for the ensuing fiscal year, describe the important features of the
budget, indicate any major changes from the current year in financial policies, expenditures, and
revenues, with reasons for such changes. It shall also summarize the City's debt position and include
such other material as the City Manager deems desirable. The budget shall begin with a clear
general summary of its contents; shall show in detail all estimated income, indicating the proposed
property tax levy, and all proposed expenditures, including debt service, for the ensuing fiscal year.
The proposed budget expenditures shall not exceed the total of estimated income. The budget
message shall be so arranged as to show comparative figures for actual and estimated income and
expenditures of the current fiscal year and actual income and expenditures of the preceding fiscal
year, compared to the estimate for the budgeted year. The budget shall include in separate sections:
(1) A clear, general summary of contents.
(2) A consolidated statement of receipts and expenditures of all funds, listed and itemized
individually.
(3) An analysis and itemization of all estimated income of the City from surplus, miscellaneous
income and taxes with miscellaneous income subclassified by source.
(4) Tax levies, rates, and collections for the preceding three years.
(5) A proposed multi -year capital program for pending and proposed new capital projects,
including but not limited to the amounts to be appropriated from the budget, the amounts
to be raised by the issuance of bonds, and the amount required for the operation and
maintenance of the new projects. The above information may be revised and extended each
year with regard to capital improvements still pending or in the process of construction or
acquisition.
(6) The amount required for interest on the City's debts, for sinking funds and for maturing
serial bonds.
(7) The total amount of the City's outstanding debts, with a schedule of maturity on bond issues
in an attachment.
(8) An itemized estimate of the expenses of operating each department, division and office or
agency.
(9) Anticipated net surplus or deficit for the ensuing fiscal year of each utility owned or
operated by the City and the proposed method of its disposition; subsidiary budgets for
each such utility giving detailed income and expenditure information shall be included in
the budget.
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0211112025Item 1.
(10) Such other information as is required by City Council or deemed desirable by the City
Manager.
(11) The total amount of each reserve/contingency fund must be not less than five percent of
the proposed expenditures for the major operating funds.
B. Public Notice and Hearing. The City Council shall provide for a public hearing on the proposed
budget and publish in the official newspaper, or by such other means as may be allowed by state
law, a general summary of the proposed budget and a notice stating:
(1) The times and places where copies of the budget are available for inspection by the public.
(2) The time and place, for a public hearing on the budget, as required by law.
C. City Council Action.
(1) The City Council shall hold a public hearing on the budget as submitted at the time and
place so advertised or at another time and place with proper notification. All interested
persons shall be given an opportunity to be heard, either for or against any item on the
proposed budget.
(2) At a regular or special meeting, the City Council may adopt the budget with or without
amendment. In amending the budget, it may add or increase programs or amounts and may
delete or decrease any programs or amounts, except expenditures required by law or for
debt service or for estimated cash deficit, provided that no amendment to the budget shall
increase the authorized expenditures to an amount greater than the total of estimated
income plus funds available from prior years.
(3) The City Council shall adopt the budget by ordinance. Adoption of the budget shall
constitute appropriations of the amounts specified therein as expenditures from the funds
indicated.
D. Failure to Adopt. If the City Council fails to adopt the budget by September 27, the amounts
appropriated for operation during the current fiscal year shall be deemed adopted for the ensuing
fiscal year on a month -to -month basis, with all items in it prorated accordingly, until such time as
the City Council adopts a budget for the ensuing fiscal year. The levy of property tax normally
approved as part of the budget adoption will be set such that the tax rate for the budgeted year shall
equal the tax rate of the current fiscal year.
Section 13. — Independent Audit.
At the close of each fiscal year, and at such other times as it may be deemed necessary, the City
Council shall cause an independent audit to be made of all accounts of the City by a certified public
accountant. The certified public accountant so selected shall have no personal interest, directly or indirectly,
in the financial affairs of the City or any of its officers. Upon completion of the audit, the summary thereof
shall be published immediately oin the City website, or by such other means as may be allowed by state
law offlei ' „o., spapef of the Git-y and copies of the audit placed on file in the City Secretary's Office as
public record.
ARTICLE X. — PUBLIC UTI.LITIES, FRANCHISES AND LICENSES
Section 3. — Ordinance Granting Franchise.
Any ordinance granting, renewing, extending or amending a public service franchise shall not take
effect until 30 days after the final adoption. ,
the expense of stie , . ubl ,,,ti n 1.ome by the „ eeti e f n hisee No franchise shall be exclusive.
Section 2. — Official Medium of Communication-Ne €�.
The City Council shall declare annually one or more official media for the communication of all
notices and other matters required by this Charter, City ordinance, or the Constitution and laws of the State
of Texas to be published or made available by the City.newspaper- of ge efa ulatio" in the City.l
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0211112025Item 1.
ofdinanees, of by the Constitiitien and laws of the
newspaper
Texas,G4y shall be published in this offieial
State of
CITY OF WYLIE PROPOSITION G
Shall Article III, Section 13 of the Wylie Home Rule Charter be amended to remove the requirement to read aloud
the title, caption and full text of ordinances as part of the passage of ordinances?
Section 13. — Passage of Ordinances in General.
A. Form. The City Council shall legislate by ordinance only, and the enacting clause of every
ordinance shall be "Be it ordained by the City Council of the City of Wylie, Texas." Each proposed
ordinance shall be introduced in the written or printed form required for adoption. An ordinance
shall not be amended or repealed except by the adoption of another ordinance.
B. Procedure. Any member of the City Council may offer any ordinance in writing that has been
placed on the agenda at a regular City Council meeting. Copies of proposed ordinances, in the form
required for adoption, may be furnished to members of the City Council before the meeting at
which it shall be considered. Copies of the proposed ordinance, in the form required for adoption,
may be made available at the City offices and furnished to citizens, upon request.
C. Effective Date. Every ordinance shall become effective upon adoption, or at any later time specified
in the ordinance, except that every ordinance imposing any penalty, tine or forfeiture shall become
effective after publication of its caption once in a newspaper having general circulation in the City.
Gotineilmen r-eqtiest that the or-dinanee be read in its entifety, it mttst be se read. -
CITY OF WYLIE PROPOSITION H
Shall Article 111, Section 14 of the Wylie Home Rule Charter be amended to modify how frequently the City Council
must provide for the codification of general ordinances from every five years to every fifteen years?
Section 14. — Authentication, Recording, Codification, Printing, and Distribution.
A. Authentication and Recording. The City Secretary shall record in a properly indexed book kept for
that purpose, all ordinances and resolutions adopted by the City Council, and it shall be kept open
for public inspection. Ordinances shall be numbered consecutively in the order in which adopted.
The City Secretary shall attest the signature of the Mayor or officer signing such ordinance.
B. Codification. Within three years after adoption of this Charter, and at least every fifteen fwe years
thereafter, the City Council shall provide for the preparation of the codification of all general
ordinances of the City. Every general ordinance enacted subsequent to such codification shall be
enacted as an amendment to the code. For the purposes of this section, general ordinances shall be
deemed to be those ordinances of a permanent or continuing nature which affect the residents of
the City at large. The codification shall be published promptly, together with this Charter and any
amendments thereto, and with appropriate references to state statutes and Constitution, and such
codes of technical regulations and other rules and regulations as the City Council may specify. This
compilation shall be known and cited officially as the Wylie City Code and shall be in full force
and effect without the necessity of such code or any part thereof being published in any newspaper.
The caption, descriptive clause, and other forinal parts of the ordinances of the City may be omitted
without affecting the validity of such ordinances when they are published as a code.
C. Printing of Ordinances and Resolutions. The City Council shall cause each ordinance and each
amendment to this Charter to be printed promptly following its adoption, and the printed ordinances
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0211112025Item 1.
and Charter amendments shall be distributed free or sold to the public at reasonable prices to be
fixed by the City Council. A copy of each ordinance and resolution may be placed in City offices.
CITY OF WYLIE PROPOSITION I
Shall Article III, Section 17 of the Wylie Home Rule Charter be amended to modify the makeup of the commission
charged with acting as the City Council during a disaster and calling a City election for the election of a required
quorum and to remove the required formation of a committee to appoint such a commission?
Section 17. — Disaster Clause.
In case of disaster when a legal quorum of elected Council Members cannot otherwise be assembled
due to multiple deaths or injuries, the surviving member or members of the elected Council, or highest
surviving City official, if no elected official remains, must within 24 hours of such disaster, appoint a
commission with a membership equal to the number of persons necessary to make a quorum, composed of
the surviving members of the City Council, if any, and the following, appointed on a rotating basis in the
following order: (a) the highest-ranking member of the Wylie Independent School District Board of
Trustees who is a resident of Wylie, b the highest-ranking member of the Wylie Economic Development
Corporation Board of Directors who is a resident of Wylie, and (c) the highest-ranking member of the F.O.
Birmingham Memorial Land Trust Board of Directors who is a resident of Wylie. -eEr est the higheA
,
and the eountyjudge of Collin Cotinl . to appoint The commission shall -to act as the City Council during
the disaster-emer-geney and call a City election within 15 days of such disaster for election of a required
quorum, if for good reasons it is known that a quorum of the present Council will never again meet. The
commission's authority to act shall cease once a quorum of City Council is elected and inducted into office.
CITY OF WYLIE PROPOSITION J
Shall Article IV, Section 3 of the Wylie Home Rule Charter be amended to require additional Municipal Court
judges to be competent, duly qualified, licensed attorneys in the State of Texas?
Section 3. — Municipal Court.
A. The City Council shall establish and cause to be maintained a Municipal Court, for the trial of
misdemeanor offenses. The Court shall have all the powers and duties as are now, or may be
prescribed by the laws of the State of Texas.
B. Municipal Court Judge. The City Council shall appoint a judge of the Municipal Court, who shall
be a competent, duly qualified, licensed attorney in the State of Texas. The judge of the Municipal
Court shall be appointed to a term of two years, and may be appointed to additional and consecutive
terms, upon completion of his term of office. The appointment of the judge may be terminated by
a majority vote of the City Council. The judge shall receive compensation as may be determined
by the City Council. This compensation shall be fixed, and commensurate with the duties
performed by the judge.
C. Acting Judge of the Municipal Court. The City Council shall, in the absence or disability of the
appointed judge of the Municipal Court, appoint an acting judge to serve during such absence or
disability. The acting judge may be compensated by the City Council for his performance of
required duties.
D. Appointment of Additional Judges. Additional judges of the Municipal Court may be appointed by
the City Council consistent with state law. The additional judges shall be competent, duly qualified,
licensed attorneys in the State of Texas.
E. Clerk of the Court. The City Manager shall appoint a clerk, and may appoint deputies of the
Municipal Court. The clerk and deputies shall be bonded at City expense, in an amount deemed
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0211112025Item 1.
adequate by the City Council, and shall receive compensation as may be determined by the City
Council.
F. Powers of the Clerk. The clerk and deputies of the Municipal Court shall have the power to
administer oaths and affidavits, make certificates, affix the seal of the Court, and perform all acts
usual and necessary by the clerks of said Courts, in conducting the business thereof, including but
not limited to the keeping of records and accounts of the Municipal Court.
G. Costs, Fines and Penalties. All costs, fines and penalties imposed by the Municipal Court shall be
paid into the City treasury for the use and benefit of the City, as may be consistent with present and
future state laws.
CITY OF WYLIE PROPOSITION K
Shall Article IV, Section 5 of the Wylie Home Rule Charter be amended to remove the City Council's authority
over the appointment, removal, duties, compensation and other terms of employment of the City Engineer and
granting such authority to the City Manager?
Section 5. — Reserved City Engineer.
duly
in the Stat
appoint a eompetent,
Texas who shall serve s
B. Removal. The City Engineetr-
qualified, registered
Gity 1~ngineef.
and pr-aetieing professional
the the
engineer
City Cotineil
have
to
sh—All
at
pleastife of
be by
and shall
the Gity Gotifleil.
not
pfopet4y fight eontintied
G. Duties. The Git-y Engineef
employment
be
and
may r-emoved
to
a vote of
to the City
Gotmeil
shall fe"ifed
sefve a-
advisof
D. Limitation. The City Gouneil
have
the
to
ti
that it , deem neeessafy
shall
and a
Ito
right fetain speeial
-erviee
at any
Ceuneil.
F.
engineefs to aet f f him and
G. Term The
the City i
sen,ing
its engineefing
to individual
, may seleet
oar
fif
additional
-City .-n�eef.-tee}r—"City
.nginee-r—may
fefef an
of
CITY OF WYLIE PROPOSITION L
Shall Article V, Section 1 of the Wylie Home Rule Charter be amended to require regular City elections to be held
annually on the first Saturday in May or such other date as required by the Texas Election Code?
Section 1. — City Elections.
A. Election Schedule. The regular City election will be held annually in accordance with the Texas
Election Code. The City Council shall be responsible for specifications of places for holding of
such elections. The regular City election shall be held annually on the first Saturday in May or such
other date as required by the Texas Election Code.
B. Special Elections. The City Council may order a special election under conditions specified
elsewhere in this Charter, or for ordinances, bond issues, Charter amendments, recall or other
purposes deemed appropriate by the City Council. The City Council will fix the time and places
for such special elections; and provide all means for holding same.
C. Voter Eligibility List. A certified list of voter registrants within the City, as prepared by the proper
agency, shall be held by the City Secretary or the contracted election official. If, for a purpose
relating only to a City election or to candidates or issues involved in such election, any organization,
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0211112025Item 1.
group or person requests a list of qualified voters of the City, permission to copy the current list
shall be granted by the City Secretary or the contracted election official.
D. Conduct and Regulation of Elections. All City elections shall be governed by the Constitution of
the State of Texas, general laws of the state, this Charter, and by ordinance of the City in the order
named. Municipal elections shall be conducted by election officials appointed or approved by the
City Council.
E. Publicizing City Elections. All municipal elections shall be publicized in a manner consistent with
the requirements of the present, and all future amended editions of the Texas Election Code.
CITY OF WYLIE PROPOSITION M
Shall Article V, Section 2 and Article XI, Section 1.4 of the Wylie Home Rule Charter be amended to remove
provisions disqualifying a person from being eligible to run for elective office or to serve in a municipal office if
he or she is in arrears in the payment of taxes or other liabilities due to the City?
ARTICLE V. — NOMINATIONS AND ELECTIONS
Section 2. — Filing for Office; Eligibility to File.
A. Candidate Qualifications. Each candidate for an elective office shall meet the following
qualifications:
Shall be a qualified voter of the City.
Shall have resided for at least 12 months preceding the election within the corporate limits of the
City, including territory annexed prior to the filing deadline.
1:_1_717*__ ..i..__ i_- tIL_
An incumbent City Councilman seeking reelection must file for the same place position number
currently being served.
No candidate may file in a single election for more than one office or place position as provided by
this Charter.
B. Petition Required. Every person desiring to file for elective office with the City shall first present
to the City Secretary a sufficient petition signed by a minimum of the greater of the following:
a) 25 persons; or
b) a number of persons equal to one-half of one percent of the total vote received by all
candidates for Mayor in the most recent Mayoral general election who are qualified voters
in the City.
ARTICLE XI. GENERAL AND TRANSITIONAL PROVISIONS
Section 14. — Reserved. Per -sons indebted to the City Shall Not Held O ffieo
No per-sen shall be "alified to hold a munieipal offiee who is, of beeoffles while in ,
afrears in the pay-ment of taxes or other- liabilities clue the ,
Saffle (ifl affeafS ifl this Seeti0fi Shall haVe the same meaning as defined in A44iele N', Seetion 2 of
Cha.
CITY OF WYLIE PROPOSITION N
Shall Article VI, Section 1 of the Wylie Home Rule Charter be amended to remove from the scope of the powers
of initiative and referendum ordinances relating to salaries of City officers or employees, the Comprehensive Plan,
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4654846
0211112025Item 1.
amendments of the Zoning Ordinance, use of the power of eminent domain and other ordinances not subject to
initiative or referendum as provided by state law, and reorganizing existing language relating thereto?
Section 1. — General Authority.
The qualified voters of the City of Wylie shall, by following the procedures set out in this Charter,
have the power to propose ordinances to the City Council, to require reconsideration by the City Council
of any adopted ordinances, and to revoke the office of any elected City official. rfliti tiVe pE)We f .lay two
However,
the power of initiative or referendum shall not extend to ordinances relating to appfe qppropriation
of money or levying of taxes, ,,..din ees -epe ,,; , g mere..or- U-Nes of in
nFliet with this !''ha fte the state Constitution of the state hTffs
n e f ,.o,,,a,,,,, p,,wef shall not extend t the budget or capital program of any ,,fdina e of ,,,.,a;,,., , o�
po.-taini g to afififefifiation of money of levying of taxes, er-te-issuing of bonds isstied p fit tE) th-e
a thef t y of a election of eleetie e sly key, salaries of City officers or employees, the
Comprehensive Plan, amendments of the Zoning Ordinance, use of the power of eminent domain or other
ordinances not subject to initiative or referendum as provided by state law.
Grounds for removal of any member of the City Council, whether elected to office by the qualified
voters or appointed by the City Council to fill a vacancy, shall be incompetency, noncompliance with this
Charter, misconduct or malfeasance in office.
CITY OF WYLIE PROPOSITION O
Shall Article VI, Section 6 of the Wylie Home Rule Charter be amended to clarify the scope of the City Secretary's
review of petitions, to modify the time period in which the City Secretary must verify petitions, and to remove
authority for amending and supplementing petitions after the filing thereof?
Section 6. — Certification of Petitions and Presentation to City Council.
Within 35 ten -days after the petition is filed, the City Secretary shall verify whether the petition
complies with applicable law as to form. content. and procedure and. onlv if the Citv Secretary so verifies
the petition, complete a certificate as to its sufficiency, specifying, if it is insufficient, wherein it is defective
and shall immediately upon completion of certification, send a copy of the certificate to the petitioners'
committee by registered mail.
If the petition is certified sufficient, the City Secretary shall present the certificate to the City
Council by the next regular City Council meeting which shall be a final determination of the sufficiency of
the petition.
If a petition has been certified insufficient and the petitioners' eenifflittee does not filer tiee of
intention to amend 4, the committee may, within five working days after receiving the copy of such
certificate, file a request that it be reviewed by the City Council. The City Council shall review the
certificate at its next regular meeting following such a request and approve or disapprove it, and the City
Council's determination shall then be a final determination.
,
it May be amen
enee if the petitionefs'eommittee files a notiee of intention to amend it with the City Seefetafy within five -
working days after- having r-eeeived the eopy of the eet4ifieate. A supplementar-y petition with additional
names must be filed within five days aftef feeeiving the eopy of the eeffifieate. Sueb supplementafy petition
Within five days aftef the amended petition is filed, the City Seer-etar-y shall eemplete a eer-tifiea4e
of suffieieney of the petition, as amended, and shall send a eopy of stieh suffieieney to the petitioners'
eennnittee by fegistefed mail as in the ease of an efiginal petition. The final detefinination as to
Resolution No. 2025-03(R) Ordering May 3, 2025 Special Election on Proposed Charter Amendments Page 26
4654846
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0211112025Item 1.
amended,suffieieney of an amended petition shall be detefmined in the same manner- as pr-eser-ibed for- original
petitions in this seetion above, exeept that no petition, onee .
A final determination as to the sufficiency of a petition shall be subject to review in a court of
competent jurisdiction. A final determination of insufficiency, even if sustained upon court review, shall
not prejudice the filing of a new petition for the same purpose.
CITY OF WYLIE PROPOSITION P
Shall Article VII, Section 2 of the Wylie Home Rule Charter be amended to change the date by which the City
Manager must submit a proposed budget from August 1 to August 1.5 of each year?
Section 2. — Submission of Budget.
On or before August 15 of each year, unless the City Council has granted an extension, the City
Manager shall file with the City Secretary and submit to the City Council a proposed budget for the ensuing
fiscal year and the budget message. The City Council shall hold the required public hearings on and review
the proposed budget and make any appropriate changes prior to publishing the final budget.
CITY OF WYLIE PROPOSITION Q
Shall Article VII, Section 9 of the Wylie Home Rule Charter be amended to clarify procedures relating to City
Council's award of contracts and purchases?
Section 9. — Purchasing.
The City Council may, by ordinance, confer upon the City Manager general authority to contract
for expenditures without further approval of the City Council for all budgeted items not exceeding limits
set by the City Council. All contracts for expenditures involving more than the set limits must be expressly
approved in advance by the Council. All contracts or purchases involving more than the limits set by the
City Council shall be awarded by the City Council in accordance with state law le' to the lowest 1.idde
f f eempetitive bidding a pfovided by law of ofdin n provided that the City Council, or City Manager
in such cases as he is authorized to contract for the City, shall have the right to reject any and all bids.
Emergency contracts as authorized by law and this Charter, may be negotiated by the City Council,
or City Manager, if given authority by the City Council, without competitive bidding. Such emergency shall
be declared by the City Manager and approved by the City Council or may be declared by the City Council.
CITY OF WYLIE PROPOSITION R
Shall Article VII, Section 12 of the Wylie Home Rule Charter be amended to remove the requirement for the City
Manager to submit financial reports at the first formal City Council meeting each month and instead require the
submission to occur at any City Council meeting but no less frequently than once per month?
Section 12. — Financial Report.
The City Manager shall submit to the City Council at its firs* fefffial mooting each month the
financial condition of the City by budget item, budget estimated versus month to date accruals for the
preceding month and for the fiscal year to date. The financial records of the City will be maintained on the
modified accrual basis or the accrual basis by fund type as established by the Governmental Accounting
Standards Board.
CITY OF WYLIE PROPOSITION S
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4654846
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0211112025Item 1.
Shall Article VIII, Section 2 and Article IX, Section 2 of the Wylie Home Rule Charter be amended to change the
time for electing chairpersons of certain boards and commissions from each July to the first regular meeting after
annual appointments and to remove language regarding appointments occurring in July?
ARTICLE VIII. — BOARDS AND COMMISSIONS
Section 2. — Boards and Commissions Enumerated.
A. Planning and Zoning Commission. There is hereby established a Planning and Zoning Commission,
whose purpose, composition, function, duties and tenure shall be as set out in Article IX of this
Charter.
B. Parks and Recreation Board. The City Council shall appoint a Parks and Recreation Board of seven
members who shall be qualified voters to work in an advisory capacity to the City Council in the
planning and development of Parks and Recreation facilities and regulations governing their use.
Members of the Board shall be appointed for two year terms with three members' terms expiring in
even -numbered years and four members' terms expiring in odd -numbered years. Members of the
Board shall elect a chairman, at the first regular meeting after annual appointments eaeh Rtl , from
their membership and shall meet at the call of the chairman or at the request of the City Council.
The City Manager shall appoint a staff representative to the Board.
C. Library Board. The City Council shall appoint a Library Board consisting of seven members who
shall be qualified voters who shall serve for a term of two years with three members' terms expiring
in even -numbered years and four members' terms expiring in odd -numbered years. Members of the
Board shall elect a chairman, at the first regular meeting after annual appointments each july, from
their membership and shall meet at the call of the chairman or at the request of the City Council.
The City Manager shall appoint a staff representative to the Board.
D. Board of Adjustment and Appeals. The City Council shall appoint a Board of Adjustment and
Appeals of five members and two alternate members who shall serve in accordance with applicable
law. Members of the Board shall be qualified voters of the City and shall be appointed for two year
terms with three members' terms expiring in even -numbered years and two members' terms
expiring in odd -numbered years. Members of the Board shall elect a chairman, at the first regular
meeting after annual appointments emsjul , from their membership and shall meet at the call of
the chairman within 30 days of receipt of written notice from anyone aggrieved as a result of the
refusal of a building permit or administrative decision by the City Building Official. Rules and
regulations shall be prescribed for the functioning of the Board consistent with the laws of the State
of Texas and the building codes of the City of Wylie.
E. Other Boards and Commissions. The City Council shall have the power and is hereby authorized
to create, abolish, establish and appoint such other boards, commissions and committees as it deems
necessary to carry out the functions and obligations of the City. The City Council shall, by
ordinance, prescribe the purpose, composition, functions, duties, accountability and tenure of each
such board, commission and committee.
Section 2. — Planning and Zoning Commission.
The City Council shall establish a Planning and Zoning Commission in the manner provided by
this Charter, whose primary duty shall be to advise the City Council in carrying out its various duties and
functions regarding planning and environmental quality as provided by this Charter.
A. Organization and qualification.
(1) There shall be established a Planning and Zoning Commission which shall consist of seven
citizens of the City of Wylie. The members of said Board shall be qualified voters of the
City and shall be appointed by the City Council within 60 days of the adoption of this
Charter, for a term of two years. The members of said Board at their first meeting shall
draw lots to determine those who will serve one year and two year terms beginning on the
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0211112025Item 1.
date of initial appointment of the Board. On the expiration of the term of each of the
members who have drawn lots, his place shall be filled by a member appointed for a two
year term. The Board shall elect a chairman from among its membership each year at the
first regular meeting after annual appointments in itil . The Commission shall meet not
less than once each month. Vacancies in an unexpired term shall be filled by the City
Council within 30 days from the date of the vacancy for the remainder of the term. €�-er
(2) Members of the Planning and Zoning Commission shall be residents of the City of Wylie
for at least 12 months preceding the date of appointment; be knowledgeable in the affairs
of the City and be knowledgeable in the functions and activities provided for in this Article.
B. Duties and Powers of the Planning and Zoning Commission. The Planning and Zoning Commission
shall:
(1) Make and recommend to the City Council a master plan to be used as a guide in considering
ordinances for the orderly development of the City. The Commission shall, not less than
every five years, review and recommend to the City Council amendments to the master
plan of the City.
(2) Recommend to the City Council proposed ordinances and amendments to ordinances
regarding planning, zoning and environmental quality and review ordinances and
amendments proposed by the City Council relative to the City Council's planning and
zoning function. Such review and recommendation by the Planning and Zoning
Commission must be received by the City Council prior to action on the proposed
ordinance or amendment.
(3) Receive and review all platting and subdivision proposals and make recommendations to
the City Council for appropriate action.
CITY OF WYLIE PROPOSITION T
Shall Article V111, Section 3 of the Wylie Home Rule Charter be amended to remove the requirement for submission
of written reports of proceedings of City boards, commissions and committees?
Section 3. — General.
A. Open Meetings. All meetings of any board, commission, or committee created, established or
appointed by this Charter or the City Council shall be open to the public, unless otherwise permitted
by law and shall be subject to both current and future laws of the State of Texas concerning public
meetings.
B. Appeals to City Council. Subject to the provisions of any law of the State of Texas and to the
county, an appeal may be taken to the City Council from any decision of any board, commission,
committee or other body except from decisions of the Board of Equalization, or Board of
Adjustment. Such appeals shall be perfected by filing a sworn notice of appeal with the City
Secretary within 30 days from the rendition of the decision of the board, committee or other body.
Prior to the institution of any appeal in a court of law by an aggrieved person from a decision of
Resolution No. 2025-03(R) Ordering May 3, 2025 Special Election on Proposed Charter Amendments Page 29
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0211112025Item 1.
such board, commission, committee or other body, appeal must be first perfected to the City
Council.
C. Compensation. Subject to the provisions of any law of the State of Texas or this Charter to the
contrary, all members of any board, commission, committee or other body will serve without
compensation but may be reimbursed for any necessary expenses as a result of their work.
D. Minutes. All boards, commissions or committees of the City shall keep and maintain minutes of
any proceedings held. and shall submit . written r-epeA of suep eedin s to the Citom, Gets ei
E. Exclusion of City Officers and Employees. No officer of the City nor any person who holds a
compensated appointive position with the City shall be appointed to any board, commission or
committee created or established by this Charter other than in an advisory capacity.
F. Rules and Regulations. All boards, commissions and committees established or created by this
Charter shall set out their own rules and regulations for operation thereof unless specifically
prescribed by the laws of the State of Texas, this Charter, or by ordinance. Ordinances creating any
board, commission or committee shall provide that if any member is absent from three consecutive
meetings, his position shall be declared vacant and the vacancy shall be filled for the remainder of
the unexpired term by the City Council within 30 days after the vacancy occurs.
G. Existing Boards and Commissions. All existing boards, commissions and committees heretofore
established shall be continued in accordance with the ordinance or other acts under which they have
been created, or until the City Council shall, by ordinance, abolish, modify or alter the ordinances
or acts under which they exist.
CITY OF WYLIE PROPOSITION U
Shall Article III, Section l; Article IX, Section 2; Article X, Section 6; Article XI, Sections 27 and 29; and Article
XII, Section I of the Wylie Home Rule Charter be amended to remove obsolete transitional provisions that are no
longer necessary?
ARTICLE Ill. - THE CITY COUNCIL
Section 1. - Number, Selection and Term.
The legislative and governing body of the City shall consist of a Mayor and six Councilmen and
shall be known as the "City Council of the City of Wylie."
A. The Mayor and Councilmen shall be elected by the qualified voters of the City at large, each of
whom, unless sooner removed by the provisions of this Charter, shall serve for a term of three
years. Each Councilmen shall occupy a position on the City Council, such positions being
numbered I through 6, consecutively.
B. All members of the City Council, other than the Mayor, shall be elected under the place system.
G. The methed of eleetion and tr-ansition to three year- tefms under- the plaee system will be as follows:
Terms
2-fT--
3-ff
2-fT--
3-ff
3-y-r--
2-Yf-.
2-fT--
Pl-ae-es
47
2-
-3
4
-5
H
Mayer
4-9
4-
-3
--5
2-OW
-2
-4
-6
Mayo
204
4-
-3
200
�
H
Mayer
2803
1-2
1-4
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�J
0211112025Item 1.
2;004
47
4
2405
--5
6
Mayo
2-0M
-4
2PO--7
47
-3
2P"
-5
6
Mayor
Place 5=A411 have a thee year terms
i �t •�� ��
RN 1IT111---
ARTICLE IX. — PLANNING
Section 2. — Planning and Zoning Commission.
The City Council shall establish a Planning and Zoning Commission in the manner provided by
this Charter, whose primary duty shall be to advise the City Council in carrying out its various duties and
functions regarding planning and environmental quality as provided by this Charter.
A. Organization and qualification.
(1) There shall be established a Planning and Zoning Commission which shall consist of seven
citizens of the City of Wylie. The members of said Board shall be qualified voters of the
Citywithin
lots,Char-ter-, faf a tefm of twe years. The members of said Board at their- first meeting shall
draw lots to detefmine these who will setwe one year- and two year- tefms beginning on the
date of initial appointment of the Beafd. On the eXpifation of the tefm of eaeb of the
members who ha-ve dfawn
his plaee shall be filled by a member- appointed far- a two
yeah. The Board shall elect a chairman from among its membership each year at the
first regular meeting in July. The Commission shall meet not less than once each month.
Vacancies in an unexpired term shall be filled by the City Council within 30 days from the
date of the vacancy for the remainder of the term. For purposes of this section, the
appointment year of respective Commission members shall be deemed to begin on July
I St.
(2) Members of the Planning and Zoning Commission shall be residents of the City of Wylie
for at least 12 months preceding the date of appointment; be knowledgeable in the affairs
of the City and be knowledgeable in the functions and activities provided for in this Article.
B. Duties and Powers of the Planning and Zoning Commission. The Planning and Zoning Commission
shall:
(1)
(2)
Make and recommend to the City Council a master plan to be used as a guide in considering
ordinances for the orderly development of the City. The Commission shall, not less than
every five years, review and recommend to the City Council amendments to the master
plan of the City.
Recommend to the City Council proposed ordinances and amendments to ordinances
regarding planning, zoning
amendments proposed by the
zoning function. Such revie
and environmental quality and review ordinances and
City Council relative to the City Council's planning and
!w and recommendation by the Planning and Zoning
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0211112025Item 1.
Commission must be received by the City Council prior to action on the proposed
ordinance or amendment.
(3) Receive and review all platting and subdivision proposals and make recommendations to
the City Council for appropriate action.
ARTICLE X. — PUBLIC UTILITIES, FRANCHISES AND LICENSES
Section 6. — Right of Regulation.
In granting, amending, renewing and extending public service and utility franchises, the City has the
following rights:
A. To repeal the franchise by ordinance for failure to begin construction or operation within the time
prescribed or for failure to comply with terms of the franchise. This may be executed only after due
notice and hearing.
B. To require all extensions of services within the City limits to become part of the aggregate property
of the service and operate subject to all obligations and reserved rights contained in this Charter.
This extension is considered part of the original grant and terminable at the same time and under
the same conditions as the original grant.
C. To require expansion and extension of facilities and services and to require maintenance of existing
facilities to provide adequate service at the highest level of efficiency.
D. To require reasonable standards of service and quality of product and prevent unjust rate
discrimination.
E. To impose reasonable regulations and restrictions to insure the safety and welfare of the public.
F. To prescribe the form of accounts kept by each utility. Accounts must be kept according to the
accounting system prescribed by the appropriate state or federal regulatory agency.
G. To examine and audit accounts and records and to require annual reports on local operations of the
utility.
H. To require that procedural rules and regulations dealing with public utilities conform to the
requirements of the appropriate state or other regulatory agency.
I. To require franchisee to restore, at franchisee's expense, all public or private property to a condition
as good or better than before disturbed by the franchisee for construction, repair or removal.
J. To require every franchisee to furnish; within a reasonable time to the City, at the franchisee's
expense, a general map outlining current location, character, size, length and terminal of all
facilities, over and underground of City property and additional information on request.
K. To require every franchise and public service utilities operator within the City to file certified copies
of all franchises owned or claimed or under which such utility is operated in the City. This shall be
done • .ithi six menths after- the Chafer takes eff et The City shall maintain a public record of
public service franchises.
L. To require such compensation and rental as may be permitted by the laws of the State of Texas.
M. To require City Council approval of all rates, rate schedules and amendments thereto of utilities
franchised in the City of Wylie.
Section 27. — Reserved
• ••
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0211112025Item 1.
sea! of the City, shall be far-war-ded to the Seer-letafy of the Sta4e of Texas and shall show the appr-av
this Chaftef by majefity vote of the "alified voters voting at sueh eleetion.
Section 29. — Reserved
WIN
•
..
••
.,
.•
..
•.
•.
ARTICLE XII. — ADOPTION OF CHARTER.
Section 1. — Reserved
IWO
�1 100
CITY OF WYLIE PROPOSITION V
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4654846
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0211112025Item 1.
Shall Article IX, Section 2 of the Wylie Home Rule Charter be amended to state the Planning and Zoning
Commission shall meet as needed rather than not less than once each month?
Section 2. — Planning and Zoning Commission.
The City Council shall establish a Planning and Zoning Commission in the manner provided by
this Charter, whose primary duty shall be to advise the City Council in carrying out its various duties and
functions regarding planning and environmental quality as provided by this Charter.
A. Organization and qualification.
(1) There shall be established a Planning and Zoning Commission which shall consist of seven
citizens of the City of Wylie. The members of said Board shall be qualified voters of the
City and shall be appointed by the City Council within 60 days of the adoption of this
Charter, for a term of two years. The members of said Board at their first meeting shall
draw lots to determine those who will serve one year and two year terms beginning on the
date of initial appointment of the Board. On the expiration of the term of each of the
members who have drawn lots, his place shall be filled by a member appointed for a two
year term. The Board shall elect a chairman from among its membership each year at the
first regular meeting in July. The Commission shall meet as needed not less than anee oxen
month. Vacancies in an unexpired term shall be filled by the City Council within 30 days
from the date of the vacancy for the remainder of the term. For purposes of this section,
the appointment year of respective Commission members shall be deemed to begin on July
I St.
(2) Members of the Planning and Zoning Commission shall be residents of the City of Wylie
for at least 12 months preceding the date of appointment; be knowledgeable in the affairs
of the City and be knowledgeable in the functions and activities provided for in this Article.
B. Duties and Powers of the Planning and Zoning Commission. The Planning and Zoning Commission
shall:
(1) Make and recommend to the City Council a master plan to be used as a guide in considering
ordinances for the orderly development of the City. The Commission shall, not less than
every five years, review and recommend to the City Council amendments to the master
plan of the City.
(2) Recommend to the City Council proposed ordinances and amendments to ordinances
regarding planning, zoning and environmental quality and review ordinances and
amendments proposed by the City Council relative to the City Council's planning and
zoning function. Such review and recommendation by the Planning and Zoning
Commission must be received by the City Council prior to action on the proposed
ordinance or amendment.
(3) Receive and review all platting and subdivision proposals and make recommendations to
the City Council for appropriate action.
CITY OF WYLIE PROPOSITION W
Shall Article XI, Section 8 of the Wylie Home Rule Charter be amended to enlarge the time for providing notice of
a claim for damages from 45 days to 180 days?
Section 8. — Damage Suits.
Before the City shall be liable for any claim for damages for the death or personal injuries of any
person or for damages to property, the complainant or his authorized representative shall notify the City
Secretary. The notification shall be in writing and shall state specifically how, when and where the death,
injury or damage occurred; the amount of loss claimed; and the identity of any witnesses upon whom it is
relied to establish the claim. The notification shall be filed within 1804- days of the date of injury or damage
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0211112025Item 1.
or, in the case of death, within 1804-5 days of the date of death. The failure to so notify the City within the
time and manner specified shall exonerate, excuse and exempt the City from any liability whatsoever. No
action at law shall be brought against the City until at least 60 days have elapsed since the date of
notification.
CITY OF WYLIE PROPOSITION X
Shall Article XI, Section 24 of the Wylie Home Rule Charter be amended to state that use of the word "City" shall
mean the City of Wylie, Collin, Dallas and Rockwall Counties, Texas?
Section 24. — City Defined.
The use of the word "City" in this Charter shall mean the City of Wylie, Collin, Dallas, and
Rockwall Eel Counties, Texas.
CITY OF WYLIE PROPOSITION Y
Shall Article XI, Section 25 of the Wylie Home Rule Charter be amended to state that references to singular words
include the plural, references to plural words include the singular, references to laws shall mean "as presently
enacted or as may be amended or superseded," and use of the word "Charter" shall mean the "Home Rule Charter"?
Section 25. — Gender of Wording.
The masculine -gender of the wording throughout this Charter shall always be interpreted to mean
either sex. All singular words shall include the plural and all plural words shall include the singular. All
references to laws, however expressed in this Charter, shall mean "as presently enacted or as may be
amended or superseded." The use of the word "Charter" shall mean this Home Rule Charter.
CITY OF WYLIE PROPOSITION Z
Shall Article XI, Section 28 of the Wylie Home Rule Charter be amended to grant the City Council authority to
make non -substantive revisions to the Charter without obtaining separate approval of the voters in a Charter
amendment election, authorizing non -substantive changes to be made to the Charter through the passage of an
ordinance?
Section 28. — Nonsubstantive Revisions Real f „grog and Renumbefing.
The City Council shall have the power, by ordinance, to renumber and rearrange all articles,
sections and paragraphs of this Charter or any amendments thereto, and to correct errors in spelling,
grammar, cross-references and punctuation, as it shall deem appropriate, and upon the passage of any such
ordinance, a copy thereof, certified by the City Secretary, shall be forwarded to the Secretary of State for
filing. A revision adopted under this section is not intended to and is not to be interpreted as making any
substantive change in any Charter provision.
[The remainder of this page intentionally left blank.]
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0211112025Item 1.
Exhibit B
Official Ballot Propositions
At the Election, the following ballot propositions shall be submitted to the qualified voters of Wylie in conformance
with the requirements of the Texas Election Code:
CITY OF WYLIE PROPOSITION A
Shall Article I, Section l; Article III, Sections 1, 2, 5, 6, 8, 11, and 13; Article IV, Sections 1, 2, 3, 4, 5, and 7;
Article V, Section 2; Article VI, Sections 3, 4, 8, 12, 13, and 14; Article VII, Sections 4, 9, and 10; Article VIII,
Sections 2 and 3; Article IX, Section 2; Article XI, Sections 5, 8, 21, 25, and 29; and Article XII, Section I of the
Wylie Home Rule Charter be amended to replace gender -specific language with gender -neutral terms?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION B
Shall Article III, Section 5 of the Wylie Home Rule Charter be amended to specify the time for electing the Mayor
Pro-Tem and to provide that the Mayor Pro-Tem shall serve in such capacity until a majority of the City Council
votes to elect a new Mayor Pro-Tem?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION C
Shall Article III, Section 6 of the Wylie Home Rule Charter be amended to clarify that a Council. Member or Mayor
forfeits his or her office if he or she fails to attend three consecutive regular City Council meetings without an
explanation acceptable to a majority of the remaining members of the City Council?
CITY OF WYLIE PROPOSITION D
Shall Article III, Section 11 of the Wylie Home Rule Charter be amended to clarify the standard for determining
when a Council Member has a conflict of interest by referencing state law?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION E
Shall Article III, Section 11 of the Wylie Home Rule Charter be amended to modify the result of a member of the
City Council choosing to abstain from voting to reflect that the vote shall be recorded as a negative vote?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION F
Shall Article III, Section 13; Article VI, Section 9; Article VII, Sections 3 and 13; Article X, Section 3; and Article
XI, Section 2 of the Wylie Home Rule Charter be amended to provide for publication of certain notices by means
other than publication in the official newspaper of the City or as otherwise specified, all as may be allowed by state
law?
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0211112025Item 1.
CITY OF WYLIE PROPOSITION G
Shall Article III, Section 13 of the Wylie Home Rule Charter be amended to remove the requirement to read aloud
the title, caption and full text of ordinances as part of the passage of ordinances?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION H
Shall Article III, Section 14 of the Wylie Home Rule Charter be amended to modify how frequently the City Council
must provide for the codification of general ordinances from every five years to every fifteen years?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION I
Shall Article III, Section 17 of the Wylie Home Rule Charter be amended to modify the makeup of the commission
charged with acting as the City Council during a disaster and calling a City election for the election of a required
quorum and to remove the required formation of a committee to appoint such a commission?
IIM0Ono 10051WIM1117 _xf1. 1►iy1111Y 1��1 /eF.YiJ7 A
CITY OF WYLIE PROPOSITION J
Shall Article IV, Section 3 of the Wylie Home Rule Charter be amended to require additional Municipal Court
judges to be competent, duly qualified, licensed attorneys in the State of Texas?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION K
Shall Article IV, Section 5 of the Wylie Home Rule Charter be amended to remove the City Council's authority
over the appointment, removal, duties, compensation and other terms of employment of the City Engineer and
granting such authority to the City Manager?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION L
Shall Article V, Section 1 of the Wylie Home Rule Charter be amended to require regular City elections to be held
annually on the first Saturday in May or such other date as required by the Texas Election Code?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION M
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0211112025Item 1.
Shall Article V, Section 2 and Article XI, Section 1.4 of the Wylie Home Rule Charter be amended to remove
provisions disqualifying a person from being eligible to run for elective office or to serve in a municipal office if
he or she is in arrears in the payment of taxes or other liabilities due to the City?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION N
Shall Article VI, Section 1 of the Wylie Home Rule Charter be amended to remove from the scope of the powers
of initiative and referendum ordinances relating to salaries of City officers or employees, the Comprehensive Plan,
amendments of the Zoning Ordinance, use of the power of eminent domain and other ordinances not subject to
initiative or referendum as provided by state law, and reorganizing existing language relating thereto?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION O
Shall Article VI, Section 6 of the Wylie Home Rule Charter be amended to clarify the scope of the City Secretary's
review of petitions, to modify the time period in which the City Secretary must verify petitions, and to remove
authority for amending and supplementing petitions after the filing thereof?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION P
Shall Article VII, Section 2 of the Wylie Home Rule Charter be amended to change the date by which the City
Manager must submit a proposed budget from August 1 to August 15 of each year?
11M 1,a I I I M u I 'r : :Tf�.fhi. a 'r : a
CITY OF WYLIE PROPOSITION Q
Shall Article VII, Section 9 of the Wylie Home Rule Charter be amended to clarify procedures relating to City
Council's award of contracts and purchases?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION R
Shall Article VII, Section 12 of the Wylie Home Rule Charter be amended to remove the requirement for the City
Manager to submit financial reports at the first formal City Council meeting each month and instead require the
submission to occur at any City Council meeting but no less frequently than once per month?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION S
Resolution No. 2025-03(R) Ordering May 3, 2025 Special Election on Proposed Charter Amendments Page 38
4654846
0211112025Item 1.
Shall Article VIII, Section 2 and Article IX, Section 2 of the Wylie Home Rule Charter be amended to change the
time for electing chairpersons of certain boards and commissions from each July to the first regular meeting after
annual appointments and to remove language regarding appointments occurring in July?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION T
Shall Article VIII, Section 3 of the Wylie Home Rule Charter be amended to remove the requirement for submission
of written reports of proceedings of City boards, commissions and committees?
r : .�f7.�1►i. � u r : `11J 71A
CITY OF WYLIE PROPOSITION U
Shall Article III, Section 1; Article IX, Section 2; Article X, Section 6; Article XI, Sections 27 and 29; and Article
XII, Section 1 of the Wylie Home Rule Charter be amended to remove obsolete transitional provisions that are no
longer necessary?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION V
Shall Article IX, Section 2 of the Wylie Home Rule Charter be amended to state the Planning and Zoning
Commission shall meet as needed rather than not less than once each month?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION W
Shall Article XI, Section 8 of the Wylie Home Rule Charter be amended to enlarge the time for providing notice of
a claim for damages from 45 days to 1.80 days?
IIMI'm0 so 12051�I_`Y1M1 _��1. KIM am so 12051�I_`Y1J7
CITY OF WYLIE PROPOSITION X
Shall Article XI, Section 24 of the Wylie Home Rule Charter be amended to state that use of the word "City" shall
mean the City of Wylie, Collin, Dallas and Rockwall Counties, Texas?
FOR THE MEASURE: AGAINST THE MEASURE:
CITY OF WYLIE PROPOSITION Y
Shall Article XI, Section 25 of the Wylie Home Rule Charter be amended to state that references to singular words
include the plural, references to plural words include the singular, references to laws shall mean "as presently
enacted or as may be amended or superseded," and use of the word "Charter" shall mean the "Home Rule Charter"?
FOR THE MEASURE: AGAINST THE MEASURE:
Resolution No. 2025-03(R) Ordering May 3, 2025 Special Election on Proposed Charter Amendments Page 39
4654846
0211112025Item 1.
CITY OF WYLIE PROPOSITION Z
Shall Article XI, Section 28 of the Wylie Home Rule Charter be amended to grant the City Council authority to
make non -substantive revisions to the Charter without obtaining separate approval of the voters in a Charter
amendment election, authorizing non -substantive changes to be made to the Charter through the passage of an
ordinance?
FOR THE MEASURE: AGAINST THE MEASURE:
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4654846
�J
0211112025 Item 2.
eiTv OF
WYLIE
Department:
Prepared By:
City Secretary
Stephanie Storm
Account Code:
Wylie City Council
isider, and act upon, Resolution No. 2025-04(R) authorizing the City Manager to execute a Joint General and Special
�tion Services Contract between the City of Wylie and the Collin County Elections Administrator to be administered by
Collin County Elections Administrator for the May 3, 2025 Wylie General and Special Elections.
to approve the Item as presented.
y the terms of this agreement, the City of Wylie and jurisdictions contracting with Collin County Elections Administration
hereby agree, pursuant to the provisions of the Texas Election Code, to hold a joint election for the General and Special
lections to be held on Saturday, May 3, 2025. The entities will contract with the Collin County Elections Administrator to
-rform various duties and responsibilities on behalf of the entities. The contract presented has specified duties and costs to
Iminister the election. This agreement, once executed, will formalize the joint General and Special Elections for May 3,
)25 between the entities and approve the shared cost for the General and Special Election. Under the terms of the contract,
is noted that if one entity cancels their election a charge of $75.00 will be accessed and the other entities will assume the
cost for the election.
2, Section. I (c) of the Home Rule Charter allows the Council to cooperate with the government of any County for any
purpose for the advancement of the interests of its inhabitants and cost savings to the taxpayers. The Election Code
and encourages cities to contract with any county within its incorporated city limits for the administration of local
County Elections Administrator Kaleb Breaux will administer the election for registered voters residing in the
,rated City limits of Wylie within Collin County.
J
0211112025 Item 2.
RESOLUTION NO. 2025-04(R)
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
HEREBY AUTHORIZING THE CITY MANAGER TO EXECUTE A JOINT
ELECTION CONTRACT BY AND BETWEEN THE CITY OF WYLIE AND THE
COLLIN COUNTY ELECTIONS ADMINISTRATOR FOR ADMINISTRATION
OF THE MAY 3, 2025 WYLIE GENERAL AND SPECIAL ELECTIONS FOR THE
CITY'S VOTERS RESIDING IN COLLIN COUNTY.
WHEREAS, the City Council of the City of Wylie wishes to contract with Collin County
Elections Administrator, Kaleb Breaux, to administer the May 3, 2025 General and Special Elections as
referenced in the contract which is attached as Exhibit "A", and
WHEREAS, Article 2, Section l(c) of the Home Rule Charter allows the Council to cooperate
with the government of any County for any lawful purpose for the advancement of the interests of its
inhabitants and cost savings to the taxpayers. The Election Code allows and encourages cities to contract
with any county within its incorporated city limits for the administration of local elections.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: The City Manager of the City of Wylie, Texas, is hereby authorized to execute, on
behalf of the City Council of the City of Wylie, Texas, an Agreement by and between the City of Wylie
and the Collin County Elections Administration for the Administration of the May 3, 2025 Wylie General
and Special Elections for Collin County Voters. Should the final, executed version of such Agreement be
modified from the version attached as Exhibit "A", such final, executed version shall replace Exhibit "A"
of this Resolution for all purposes.
SECTION 2: This Resolution shall take effect immediately upon its passage.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this
I l th day of February, 2025.
Matthew Porter, Mayor
/r IY-Y_& 1_0_-1C��
Stephanie Storm, City Secretary
Resolution No. 2025-04(R) — Collin County Election Administration Contract Page 1 of 2
0211112025 Item 2.
EXHIBIT "A"
Contract for Election Services
Resolution No. 2025-04(R) — Collin County Election Administration Contract Page 2 of 2
El
0211112025 Item 2.
JOINT ELECTION SERVICES CONTRACT
("Election Services Contract")
ELECTION SERVICES AGREEMENT
BETWEEN
THE COLLIN COUNTY ELECTIONS ADMINISTRATOR
("Contracting Election Officer")
AND
CITY OF WYLIE
("Participating Political Subdivision")
FOR THE CONDUCT OF A JOINT ELECTION
TO BE HELD ON SATURDAY, MAY 3, 2025
TO BE ADMINISTERED BY THE COLLIN COUNTY ELECTIONS ADMINISTRATOR
0211112025 Item 2.
1. ADMINISTRATION AND STATUTORY AUTHORITY
a. Kaleb Breaux ("Kaleb Breaux") is the duly appointed County Elections Administrator
("Elections Administrator") of Collin County, Texas, and the Department Head of the Collin
County Elections Department. As such, Mr. Breaux is the Election Administrator of Collin
County, Texas and authorized by Subchapter D of Chapter 31 of Title 3 of the Texas Election
Code to enter into this Election Services Contract with the contracting authority of the
Participating Political Subdivision.
b. The contracting authority of the Participating Political Subdivision is hereby participating in
the Joint Election to be held in Collin County, Texas on Saturday, May 3, 2025. The
Participating Political Subdivision is hereby contracting with the Elections Administrator of
Collin County, Texas and all other joining jurisdictions to perform the election services set
forth in this Election Services Contract under Subchapter D of Chapter 31 of Title 3 of the
Texas Election Code.
2. DUTIES AND SERVICES OF THE CONTRACTING ELECTION OFFICER
a. The Contracting Election Officer shall be responsible for performing the following duties and
shall furnish the following services and equipment:
i. The Contracting Election Officer will prepare and publish the required Notice of
Election and post the required orders and resolutions to the Collin County Elections
Department website.
ii. The Contracting Election Officer shall arrange for appointment, notification (including
writ of election), training and compensation of all presiding judges, alternate judges,
the judge of the Central Count Station and judge of the Early Voting Ballot Board.
iii. The Contracting Election Officer shall be responsible for notification of each Election
Day and Early Voting presiding judge and alternate judge of his/her appointment. The
presiding election judge of each vote center will use his/her discretion to determine
when additional workers are needed, during peak voting hours.
iv. The Contracting Election Officer will determine the number of clerks to work in the
Central Count Station and the number of clerks to work on the Ballot Board.
1. Election judges shall attend the Contracting Election Officer's school of
instruction (Election Law Class). A training event calendar will be provided.
2. Election judges and alternate judges shall be responsible for picking up and
returning election supplies to the County Election Warehouse located at 2010
Redbud Blvd., Suite 102, McKinney. Compensation for this pickup and
delivery of supplies will be $25.00.
v. The Contracting Election Officer shall compensate each election judge and worker.
Each judge shall receive $15.00 per hour, each alternate judge shall receive $14.00
per hour, and each clerk shall receive $13.00 per hour for services rendered. Overtime
will be paid to each person working more than 40 hours per week.
[H]
0211112025 Item 2.
b. The Contracting Election Officer shall procure, prepare, and distribute voting machines,
election kits, and election supplies.
i. The Contracting Election Officer shall secure election kits, which include the legal
documentation required to hold an election and all supplies.
ii. The Contracting Election Officer shall secure the tables, chairs, and legal
documentation required to run the Central Count Station.
iii. The Contracting Election Officer shall provide all lists of registered voters required for
use on Election Day and for the Early Voting period required by law.
iv. The Contracting Election Officer shall procure and arrange for the distribution of all
election equipment and supplies required to hold an election.
1. Equipment includes the rental of ES&S ExpressVote Universal Voting
Machines (EVS 6.1.1.0), ES&S ExpressTouch Curbside Voting Machines (EVS
6.1.1.0), ES&S DS200 Ballot Counters (EVS 6.1.1.0), ES&S Model DS450 and
DS850 High -Speed Scanners/Tabulators (EVS 6.1.1.0), ADA compliant
headphones and keypads, voting signs, and election supply cabinets.
2. Supplies include paper ballot cards, Early Voting and Election Day supply kits,
provisional ballot kits, security seals, pens, tape, markers, etc.
c. The Contracting Election Officer, Kaleb Breaux, shall be appointed the Early Voting Clerk.
i. The Contracting Election Officer shall supervise and conduct Early Voting by mail and
in person and shall secure personnel to serve as Early Voting Deputies.
ii. The Contracting Election Officer shall select the Early Voting polling locations and
arrange for the use of each.
iii. Early Voting by personal appearance for the Participating Political Subdivision shall be
conducted during the Early Voting dates and times and at the locations listed in
"Exhibit A" attached and incorporated by reference into this Election Services
Contract.
iv. All applications for an Early Voting mail ballot shall be received and processed by the
Collin County Elections Administration Office located at 2010 Redbud Blvd., Suite 102,
McKinney, Texas 75069.
1. Applications for mail ballots erroneously mailed to the Participating Political
Subdivision shall immediately be faxed to the Contracting Officer for timely
processing. The original application shall then be forwarded to the
Contracting Election Officer for proper retention.
2. All Federal Post Card Applications (FPCA) will be sent a mail ballot. No postage
is required.
v. All Early Voting ballots (those cast by mail and those cast by personal appearance)
shall be prepared for counting by the Early Voting Ballot Board in accordance with
Section 87.000 of the Texas Election Code. The Contracting Officer shall appoint the
presiding judge of this Board.
d. The Contracting Election Officer shall select the Election Day vote centers and arrange for the
use of each.
i. The Participating Political Subdivision shall assume the responsibility of remitting
their portion of cost of all employee services required to provide access, provide
security or provide custodial services for the vote centers.
ii. The Election Day vote centers are listed in "Exhibit B", attached and incorporated by
reference into this Election Services Contract.
3
E
0211112025 Item 2.
e. The Contracting Election Officer shall be responsible for establishing and operating the
Central Count Station to receive and tabulate the voted ballots in accordance with Section
127.001 of the Election Code and of this agreement. The Central Count Station Manager shall
be Kaleb Breaux. The Central Count Station Judge shall be Kathi-Ann Rivard. The Tabulation
Supervisor shall be Brian Griesbach.
i. The Tabulation Supervisor shall prepare, test and run the County's tabulation system
in accordance with statutory requirements and county policies, under the auspices of
the Contracting Election Officer.
ii. The Public Logic and Accuracy Test and Hash Validation of the electronic voting
system shall be conducted in accordance with Texas Election Code. The Contracting
Election Officer will post the required Notice of Logic and Accuracy Testing and Hash
Validation.
iii. Election night reports will be available to the Participating Political Subdivision at the
Central Counting Station on election night. Provisional ballots will be tabulated after
election night in accordance with State law.
iv. The Contracting Election Officer shall prepare the unofficial canvass report after all
precincts have been counted, and will provide canvassing documents to the
Participating Political Subdivision as soon as possible after all returns have been
tallied.
v. The Contracting Election Officer shall be appointed as the custodian of the voted
ballots and shall retain all election materials for a period of 22 months.
1. Pending no litigation and as prescribed by law, the voted ballots shall be
shredded 22 months after the election.
f. The Contracting Election Officer shall conduct a partial manual count as prescribed by Section
127.201 of the Texas Election Code and submit a written report to the Participating Political
Subdivision in a timely manner. If applicable, a written report shall be submitted to the
Secretary of State as required by Section 127.201 of the aforementioned code.
3. DUTIES AND SERVICES OF THE PARTICIPATING POLITICAL SUBDIVISION
The Participating Political Subdivision shall assume the following duties:
i. The Participating Political Subdivision will prepare, adopt, and publish all legally
required election orders, resolutions, and other documents required by, or of, their
governing bodies. The Participating Political Subdivision are required to send Collin
County Elections Department a copy of any election order or resolution related to this
Joint Election within three business days of publishing, adopting or ordering it.
ii. The Participating Political Subdivision shall provide the Contracting Election Officer
with an updated map and street index of their jurisdiction in an electronic (PDF and
shape files preferred) or printed format as soon as possible but no later than Friday,
February 14, 2025.
iii. The Participating Political Subdivision shall procure and provide the Contracting
Election Officer with the ballot layout and Spanish translation in an electronic format.
1. The Participating Political Subdivision shall deliver to the Contracting Election
Officer as soon as possible, but no later than 5:00 p.m. Monday, February 24,
2025, the official wording for the Participating Political Subdivision's May 3,
2025 Joint Election.
2. The Participating Political Subdivision shall approve the ballot proofs format
within 24 hours of receiving the ballot proof and prior to the final printing.
0211112025 Item 2.
a. If the Participating Political Subdivision fails to approve the ballot
proofs within 24 hours of receiving the proofs, the Contracting
Election Officer will presume that the ballot proofs have been
approved by the Participating Political Subdivision. Any costs incurred
by making any changes to the ballot (designing, printing,
programming, etc.) from this point forward will be the responsibility
of the Participating Political Subdivision.
iv. The Participating Political Subdivision shall compensate the Contracting Election
Officer for all associated costs including any additional verified cost incurred in the
process of running this election or for a manual recount, this election may require,
consistent with charges and hourly rates shown on "Exhibit C" for required services.
1. The charges incurred during the manual recount are outlined in Sec. 212 of
the Texas Election Code.
b. The Participating Political Subdivision shall pay the Contracting Election Officer 90% of the
estimated cost to run the said election prior to Friday, March 28, 2025. The Contracting
Election Officer shall place the funds in a "contract fund" as prescribed by Section 31.100 of
the Texas Election Code. The deposit should be made payable to the "Collin County Treasury"
with a note "For election services" included with the check documentation and delivered to
the Collin County Treasury, 2300 Bloomdale Rd., #3138, McKinney, Texas 75071.
c. The Participating Political Subdivision shall pay the cost of conducting said election, less partial
payment, including the 10% administrative fee, pursuant to the Texas Election Code, Section
31.100, within 30 days from the date of final billing. Additionally, all payments in excess of the
final cost to perform the election will be refunded to the Participating Political Subdivision.
4. COST OF SERVICES.
a. See "Exhibit C".
b. Note: A Participating Political Subdivision shall incur a minimum cost of $3,500.00 to
conduct a joint election with the Collin County Elections Department.
5. RUNOFF ELECTIONS
a. Each Participating Political Subdivision shall have the option of extending the terms of this
contract through its Runoff Election, if applicable. In the event of such Runoff Election, the
terms of this contract shall automatically extend unless the Participating Political Subdivision
notifies the Elections Administrator in writing within 3 business days of the original election.
b. Each Participating Political Subdivision shall reserve the right to reduce the number of Early
Voting polling locations and/or Election Day vote centers in a Runoff Election. If necessary,
any voting changes made by a Participating Political Subdivision between the original election
and the Runoff Election shall be submitted by the authority making the change to the United
States Department of Justice for the preclearance required by the Federal Voting Rights Act
of 1965, as amended.
c. Each Participating Political Subdivision agrees to order any Runoff Election(s) at its meeting
for canvassing the votes from May 3, 2025 Joint Election, and to conduct its drawing for ballot
positions at, or immediately following, such meeting in order to expedite preparations for its
Runoff Election.
d. Each Participating Political Subdivision eligible to hold Runoff Elections after the May 3, 2025
Uniform Election Date agrees that the date of a necessary Runoff Election shall be held in
accordance with the Texas Election Code, which will be Saturday, June 7, 2025.
0211112025 Item 2.
6. GENERAL PROVISIONS
a. Nothing contained in this Election Services Contract shall authorize or permit a change in the
officer with whom, or the place at which any document or record relating to the Participating
Political Subdivision's May 3, 2025 Joint Election are to be filed, or the place at which any
function is to be carried out, or any nontransferable functions specified under Section 31.096
of the Texas Election Code.
b. Upon request, the Contracting Election Officer will provide copies of all invoices and other
charges received in the process of running said election for the Participating Political
Subdivision.
c. If the Participating Political Subdivision cancels their elections pursuant to Section 2.053 of
the Texas Election Code, the Participating Political Subdivision shall pay the Contracting
Officer a contract preparation fee of $75.00 and will not be liable for any further costs
incurred by the Contracting Officer.
d. The Contracting Officer shall file copies of this contract with the County Judge and the County
Auditor of Collin County, Texas.
11
0211112025 Item 2.
1ANIli11351.11-YaAra Mr-AMIDRImill
WITNESS BY MY HAND THIS
Approved By:
DAY OF 2025.
DAY OF
2025.
Kaleb Breaux, Elections Administrator
Collin County, Texas
Witnessed By:
Signed: Signed:
Name: Name:
Title:
Title:
Exhibit A (Anexo A)
0211112025 Item 2.
Collin County (Condado de Collin)
May 3, 2025 Joint General and Special Elections - Early Voting Locations, Dates and Hours
(3 de mayo de 2025 Elecci6n general y especial conjunta - Lugares de Votaci6n Temprana,
Fechas y Horas)
Important Note: Eligible Collin County registered voters (with an effective date of registration on or before
May 3, 2025) may vote at any Early Voting location.
(Nota importante: Los votantes registrados elegibles del Condado de Collin (con una fecha efectiva de registro en o antes del
3 de mayo de 2025 pueden votar en cualquier lugar de votaci6n anticipada.)
Sunday
(Domingo)
Monday
(Lunes)
Tuesday
(Martes)
Wednesday
(Mlercoles)
Thursday
(lueves)
Friday,,
(Viernes)
Saturday
(S6bodo)
April22
April 23
April24
April25
April26
April 20
April 21
Early Voting
Early Voting
Early Voting
Early Voting
Early Voting
No Voting
No Voting
(22 de abril)
(23 de abril)
(24 de abril)
(25 de abril)
(26 de abril)
(20 de abril)
(21 de abril)
(Votaci6n
(Votaci6n
(Votaci6n
(Votaci6n
(Votaci6n
(Sin votary
(Sin votary
adelantada)
adelantada)
adelantada)
adelantada)
adelantada)
8am-5pm
8am-5pm
8am-5pm
8am-5pm
8am-5pm
April 28
April 29
May 3
Early Voting
Early Voting
Election Day
April 27
(28 de abril)
(29 de abril)
April 30
May 1
May 2
(3 de mayo)
No Voting
(Votaci6n
(Votaci6n
(30 de abril)
(1 de mayo)
(2 de mayo)
(Dip de
(27 de abril)
adelantada)
adelantada)
elecci6n )
(Sin votar)
lam - 7pm
lam - 7pm
7am — 7pm
Polling Location
(Lugar de Votaci6n)
Room Name
(Ncrmbr de to
habitaci6n)
-
Address
(Direcci6n)
-City
(Ciudad)
Zip Code
(C6dlgo
Postal)
Allen ISD Service Center
Main Lobby
1451 N. Watters Rd.
Allen
75013
Allen Municipal Courts Facility
Community Room
301 Century Pkwy.
Allen
75013
Anna Municipal Complex
Lobby
120 W. 7th St.
Anna
75409
Blue Ridge ISD Administration Building
Board of Trustees
Board Room
318 W. School St.
Blue Ridge
75424
Carpenter Park Recreation Center
South Lobby
6701 Coit Rd.
Plano
75024
Children's Health StarCenter
Activity Room
6993 Star Ave.
McKinney
75070
Collin College Celina Campus
Classroom CEC110
2505 Kinship Pkwy.
Celina
75009
Collin College Farmersville Campus
Atrium
501 S. Collin Pkwy.
Farmersville
75442
Collin College Frisco Campus
Building J, Room 113
9700 Wade Blvd.
Frisco
75035
Collin College Higher Education Center
Atrium
3452 Spur 399
McKinney
75069
Revised January 23, 2025 Page 1
0211112025 Item 2.
Polling Location
fZugarde �%t;?taC/t?n�
Room Name
fNornbre de la
habitaci6n)
Address
(l7lreccicin)
City
(Cludad)
Zip Code
fC6digo,
postal)
Collin College McKinney Campus
Atrium C Square
2200 University Dr.
McKinney
75071
Collin College Plano Campus
Atrium D Square
2800 E. Spring Creek Pkwy.
Plano
75074
Collin College Wylie Campus
Lobby
391 Country Club Rd.
Wylie
75098
Collin County Elections
(Main Early Voting Location)
Voting Room
2010 Redbud Blvd., Suite 102
McKinney
75069
Davis Library
Children's Program
Room
7501 Independence Pkwy. A
Plano
75025
East Plano Islamic Center
Mulitpurpose Room
4700 14th St.
Plano
75074
Frisco Fire Station #05
Training Room
14300 Eldorado Pkwy.
Frisco
75035
Frisco Fire Station #08
Training Room
14700 Rolater Rd.
Frisco
75035
Gay Library
Meeting Room
6861 W. Eldorado Pkwy.
McKinney
75070
Haggard Library
Programs Room
2501 Coit Rd.
Plano
75075
Harrington Library
Thelma Rice Sproles
Program Room
1501 18th St.
Plano
75074
Lavon City Hall
Gymnasium
120 School Rd.
Lavon
75166
Lovejoy ISD Administration Building
Portable #1 Training
Room
259 Country Club Rd.
Allen
75002
Lucas Community Center
Community Room
665 Country Club Rd.
Lucas
75002
McKinney Fire Station #05
Community Room
6600 Virginia Pkwy.
McKinney
75071
McKinney Fire Station #07
Community Room
861 Independence Pkwy.
McKinney
75072
McKinney Fire Station #09
Community Room
4900 Summit View Dr.
McKinney
75071
McKinney Municipal Complex
TBD
401 E. Virginia St.
McKinney
75069
McKinney Senior Recreation Center
Meeting Room
1400 S. College St.
McKinney
75069
Melissa Public Safety Building
Court Room
2402 McKinney St.
Melissa
75454
Methodist Medical Center Richardson
Conference Room A
2831 E. President George Bush
Hwy.
Richardson
75082
Michael J. Felix Community Center
Rooms A and B
3815-E Sachse Rd.
Sachse
75048
Murphy Activity Center
The Great Hall
201 N. Murphy Rd.
Murphy
75094
Parker City Hall
Council Chambers
5700 E. Parker Rd.
Parker
75002
Revised January 23, 2025
Page 2
0211112025 Item 2.
Room Name
Zip Code
..Polling Location
(Nombre de la
Address
City
(Cadigo:
(Lugar de Votacian)
(blrecclan)
(Ciudad)
habitaci6n)
postal)
Parr Library
Programs Room
6200 Windhaven Pkwy.
Plano
75093
Prosper Town Hall
Community Room
250 W. First St.
Prosper
75078
Renner-Frankford Branch Library
Programs Room
6400 Frankford Rd.
Dallas
75252
St. Paul Town Hall
Council Chambers
2505 Butcher's Block
St. Paul
75098
Terry Pope Administration Building
Community ISD Board
611 N. FM 1138
Nevada
75173
Room
The Grove at Frisco Commons
Game Room C
8300 McKinney Rd.
Frisco
75034
Weston Community Center
Main Room
117 Main St.
Weston
75097
Wylie Community Park Center
Meeting Room East
800 Thomas St. #100
Wylie
75098
*Polling locations are subject to change. For the most current list of locations, please visit the Elections webpage at
www.collincountVtx.gov/elections.
(*Los lugares de votacian estan sujetos a cambios. Para obtener la lista mas actualizada de ubicaciones, visite la pagina web
de Elecciones en www.collincountytx.gov/elections.)
Applications for ballot by mail may be mailed and must be received no later than the close of business on April 22, 2025,
to:
(Las solicitudes de boleta por correo pueden enviarse por correo y deben recibirse a mas tardar el 22 de abril de 2025 para:)
Kaleb Breaux, Early Voting Clerk
2010 Redbud Blvd. Suite 102
McKinney, Texas 75069
972-547-1900
www.collinc22ntyI2 .g
Applications for ballot by mail may also be faxed or emailed and must be received no later than the close of business on
April 22, 2025. For an application for ballot by mail submitted by telephonic facsimile machine or electronic transmission
to be effective, the hard copy of the application must also be submitted by mail and be received by the early voting clerk
not later than the fourth business day after the transmission by telephonic facsimile machine or electronic transmission
is received. (Texas Election Code 84.007)
(Las solicitudes de boleta por correo tambien pueden enviarse por fax o correo electronico y deben recibirse antes del cierre
de operaciones el 22 de abril de 2025. Para gue una solicitud de boleta por correo enviada por maguina de fax o transmision
electranica sea efectiva, la coma imoresa de la solicitud tambien debe presentarse por correo v ser recibida por el secretario
de votacian anticioada a mas tardar el cuarto dia habil posterior a la receocian de la transmision nor fax o mdauina
electranica de fax. (Cadigo Electoral de Texas 84.007).)
Fax (Fax) — 972-547-1996
Email (Correa electronico) — absenteemailballoting@collincountytx.gov
Revised January 23, 2025 Page 3
Exhibit B (Anexo 8)
0211112025 Item 2.
Collin County (Condado de Collin)
Election Day Vote Centers for the May 3, 2025 Joint General and Special Election — 7 am - 7 pm*
(Centros de votacidn del dia de las elecciones para las Eleccidn de general y especial conjunta
del 3 de mayo de 2025 — 7 am — 7pm *)
Important Note: Eligible Collin County registered voters (with an effective date of registration on or before May 3, 2025) may
vote at any Election Day location.
(Nota importante: Los votantes registrados elegibles del Condado de Collin (con una fecha efectiva de registro en o antes del
de mayo de 2025 puede votar en cualquier lugar el dia de las elecciones.)
Polling Location
(Lugar de Votacion)
Room Name
(Hombre de la
habitaci6n)
Address
(17ireecicin)
City
(Ciudad)
Zip Code
(Cadigo
postal)
Aldridge Elementary School
Gym
720 Pleasant Valley Ln.
Richardson
75080
Allen ISD Service Center
Main Lobby
1451 N. Watters Rd.
Allen
75013
Allen Municipal Courts Facility
Community Room
301 Century Pkwy.
Allen
75013
Anna Municipal Complex
Lobby
120 W. 7th St.
Anna
75409
Armstrong Middle School
Gym
3805 Timberline Dr.
Plano
75074
Bethany Elementary School
Gym
2418 Micarta Dr.
Plano
75025
Blue Ridge ISD Administration Building
Board of Trustees
Board Room
318 W. School St.
Blue Ridge
75424
Bowman Middle School
Cafeteria Foyer in
Corridor H
2501 Jupiter Rd.
Plano
75074
Carpenter Middle School
Small Gym
3905 Rainier Rd.
Plano
75023
Carpenter Park Recreation Center
South Lobby
6701 Coit Rd.
Plano
75024
Children's Health StarCenter
Activity Room
6993 Star Ave.
McKinney
75070
Collin College Celina Campus
Classroom CEC110
2505 Kinship Pkwy.
Celina
75009
Collin College Farmersville Campus
Atrium
501 S. Collin Pkwy.
Farmersville
75442
Collin College Frisco Campus
Building 1, Room 113
9700 Wade Blvd.
Frisco
75035
Collin College Higher Education Center
Atrium
3452 Spur 399
McKinney
75069
Collin College McKinney Campus
Atrium C Square
2200 University Dr.
McKinney
75071
Collin College Plano Campus
Atrium D Square
2800 E. Spring Creek Pkwy.
Plano
75074
Collin College Wylie Campus
Lobby
391 Country Club Rd.
Wylie
75098
Collin County Elections Office
Voting Room
2010 Redbud Blvd., Suite 102
McKinney
75069
Davis Library
Children's Program
Room
7501 Independence Pkwy. A
Plano
75025
Revised January 23, 2025 Page 1
0211112025 Item 2.
Polling Location
(Lugar de i/otacionf
Room
Room Name
(Nornbre de la
habitacion)
(birecci�inf
cityZip
(Ciudad)
Cade
(Cadigo
postal)
East Plano Islamic Center
Mulitpurpose Room
4700 14th St.
Plano
75074
Fairview Town Hall
Council Chambers
372 Town Place
Fairview
75069
Frazier Elementary School
TBD
1600 N. Sweetwater Cv.
McKinney
75071
Frisco Fire Station #05
Training Room
14300 Eldorado Pkwy.
Frisco
75035
Frisco Fire Station #08
Training Room
14700 Rolater Rd.
Frisco
75035
Gay Library
Meeting Room
6861 W. Eldorado Pkwy.
McKinney
75070
Haggar Elementary School
Gym
17820 Campbell Rd.
Dallas
75252
Haggard Middle School
Main Vestibule
2832 Parkhaven Dr.
Plano
75075
Hendrick Middle School
Gym
7400 Red River Dr.
Plano
75025
Lavon City Hall
Gymnasium
120 School Rd.
Lavon
75166
Lovejoy ISD Administration Building
Portable #1 Training
Room
259 Country Club Rd.
Allen
75002
Lucas Community Center
Community Room
665 Country Club Rd.
Lucas
75002
McKinney Boyd High School
Library
600 Lake Forest Dr.
McKinney
75071
McKinney Fire Station #05
Community Room
6600 Virginia Pkwy.
McKinney
75071
McKinney Fire Station #07
Community Room
861 Independence Pkwy.
McKinney
75072
McKinney Fire Station #09
Community Room
4900 Summit View Dr.
McKinney
75071
McKinney High School
Performing Arts Center
Lobby
1400 Wilson Creek Pkwy.
McKinney
75069
McKinney Municipal Complex
TBD
401 E. Virginia St.
McKinney
75069
McKinney North High School
Auditorium Lobby
2550 Wilmeth Rd.
McKinney
75071
Melissa Public Safety Building
Court Room
2402 McKinney St.
Melissa
75454
Methodist Medical Center Richardson
Conference Room A
2831 E. President George Bush
Hwy.
Richardson
75082
Michael J. Felix Community Center
Rooms A and B
3815-E Sachse Rd.
Sachse
75048
Miller Elementary School
Gym
5651 Coventry Dr.
Richardson
75082
Murphy Activity Center
The Great Hall
201 N. Murphy Rd.
Murphy
75094
Parker City Hall
Council Chambers
5700 E. Parker Rd.
Parker
75002
Revised January 23, 2025
Page 2
0211112025 Item 2.
Polling Location
(Lugar de i/otacianf
Room Name
(Hombre de la
habitacian)
Address
(bireccian)
City
(Ciudad)
Zip Code
(Cadlgo
postal)
Parr Library
Programs Room
6200 Windhaven Pkwy.
Plano
75093
Prosper Town Hall
Community Room
250 W. First St.
Prosper
75078
Renner-Frankford Library
Programs Room
6400 Frankford Rd.
Dallas
75252
Robinson Middle School
Gym
6701 Preston Meadow Dr.
Plano
75024
Schimelpfenig Middle School
Front Foyer
2400 Maumelle Dr.
Plano
75023
Shepton High School
Gym
5505 Plano Pkwy.
Plano
75093
St. Paul Town Hall
Council Chambers
2505 Butcher's Block
St. Paul
75098
Terry Pope Administration Building
Community ISD Board
Room
611 N. FM 1138
Nevada
75173
The Grove at Frisco Commons
Game Room C
8300 McKinney Rd.
Frisco
75034
Tom Muehlenbeck Recreation Center
Meeting Room A
5801 W. Parker Rd.
Plano
75093
Weston Community Center
Main Room
117 Main St.
Weston
75097
Wilson Middle School
F113
1001 Custer Rd.
Plano
75075
Wylie Community Park Center
Meeting Room East
800 Thomas St. #100
Wylie
75098
*Polling locations are subject to change. For the most current list of locations, please visit the Elections webpage at
www.collincountytx.gov elections.
(*Los lugares de votacion estan sujetos a cambios. Para obtener la lista mas actualizada de ubicaciones, visite la pagina web de
Elecciones en www.collincount tx. ov elections.)
Applications for ballot by mail may be mailed and must be received no later than the close of business on April 22, 2025, to:
(Las solicitudes de boleta par correo pueden enviarse par correo y deben recibirse a mas tardar el 22 de abril de 2025 para:)
Kaleb Breaux, Early Voting Clerk
2010 Redbud Blvd. Suite 102
McKinney, Texas 75069
972-547-1900
www.coll incou ntytx�
Applications for ballot by mail may also be faxed or emailed and must be received no later than the close of business on April
22, 2025. For an application for ballot by mail submitted by telephonic facsimile machine or electronic transmission to be
effective, the hard copy of the application must also be submitted by mail and be received by the early voting clerk not later
than the fourth business day after the transmission by telephonic facsimile machine or electronic transmission is received.
(Texas Election Code 84.007)
(Las solicitudes de boleta par correo tambien pueden enviarse por fax o correo electronico y deben recibirse antes del cierre de
operaciones el 22 de abril de 2025. Para aue una solicitud de boleta por correo enviada por m6guina de fax o transmisian
electranica sea efectiva, la copia impresa de la solicitud tambien debe presentarse par correo y ser recibida par el secretario de
votacion anticipada a mas tardar el cuarto dia habil posterior a la receocion de la transmision por fax o mdauina electronica de
fax. (Cadigo Electoral de Texas 84.007).)
Revised January 23, 2025 Page 3
0211112025 Item 2.
Fax (Fax) — 972-547-1996
Email (Correo etectronico) — a senteemail allotin OcollincountyU.gov
Revised January 23, 2025
Page 4
0211112025 Item 2.
Collin County Election Services
May 3, 2025 Joint Election
Wylie City
Registered Voters
Percentage
34,797
1.7229325%
Estimated
Estimated
Polling
Estimated Units or
Election
Estimated Entity
Category Locations
Description
Cost Per Unit
Expenses
Expenses
gi
Kits - Mail Ballots
4,000
$
1.15
$ 4,600.00
$ 79.25
Postage
4,000
$
0.88
$ 3,520.00
$ 60.65
Paper Ballot Printing Services
0
$
0.38
$ -
$ -
Paper Ballot Shipping (per box)
0
$
30.00
$ -
$ -
Ballot Stock - BOD
4,000
$
0.12
$ 480.00
$ 8.27
Category Subtotal
$ 8,600.00
$ 148.17
Mileage
Per Election
$ 500.00
$ 8.61
8 vans for 6 weeks
Van / Car Rental
@ $650 per week
Per Election
$
31,200.00
$
537.55
Election Night Receiving Cover
Per Election
$
3,167.80
$
54.58
Polling Place Rental
Per Election
$
30,000.00
$
516.88
Notice of Election
Per Election
$
9,700.00
$
167.12
Security - EV
Per Election
$
2,000.00
$
34.46
Security - ED including Traffic Control
Per Election
$
2,000.00
$
34.46
Early Voting Ballot Board
Per Election
$
15,037.00
$
259.08
FICA - Election Workers
$ 622,875.00
Per Election
$
47,649.94
$
820.98
County Employee/IT Overtime - EV/ED
Per Election
$
30,000.00
$
516.88
Process Pollworker Checks - EV
42 336
$ 1.50
$
504.00
$
8.68
Process Pollworker Checks - ED
58 464
$ 1.50
$
696.00
$
11.99
Drayage Per Location - ED
58 116
$ 202.00
$
23,432.00
$
403.72
Drayage Per Location - EV
42 84
$ 202.00
$
16,968.00
$
292.35
Category Subtotal
$
212,854.74
$
3,667.34
® 8 W
25 Days @
Coding Services
$1975 / day
$
50,000.00
$
861.47
Balotar Programming
Per Election
$
1,400.00
$
24.12
Category Subtotal
$
51,400.00
$
885.59
Election Judge OT- EV (with OT)
$ 15.00
$
64,680.00
$
1,114.39
Alternate Judge OT - EV (with OT)
$ 14.00
$
60,438.00
$
1,041.31
Clerk OT - EV (8 per location, with OT)
$ 13.00
$
330,876.00
$
5,700.77
ES&S Support Staff / Field Techs - EV
40 Days
$
194,700.00
$
3,354.55
Equipment Assembly - EV
42 58
$ 50.00
$
2,900.00
$
49.97
Category Subtotal
$
653,594.00
$
11,260.98
Election Day/Post Election Vendor Support
15 Days
$
53,900.00
$
928.66
Notice of Inspection/Tabulation Test
Per Election
$
1,500.00
$
25.84
Category Subtotal
$
55,400.00
$
954.50
�J
0211112025 Item 2.
Wylie City
Registered Voters
34,797
Percentage
1.7229325%
Estimated
Estimated
Polling
Estimated Units or
Election
Estimated
Entity
Category
Locations
Description
Cost Per Unit
Expenses
Expenses
Ballots - Card Stock ExpressVote - EV
133,000
$
0.19
$
25,270.00
$
435.39
Ballots - Card Stock ExpressVote - ED
67,000
$
0.14
$
9,380.00
$
161.61
Test Ballots
3,000
$
0.29
$
870.00
$
14.99
Kits - ED
42
42
$
60.00
$
2,520.00
$
43.42
Kits - EV
58
58
$
32.00
$
1,856.00
$
31.98
Kits - Provisional EV
42
42
$
52.00
$
2,184.00
$
37.63
Kits - Provisional ED
58
58
$
45.00
$
2,610.00
$
44.97
Polling Place Maps - EV
42
42
$
25.00
$
1,050.00
$
18.09
Polling Place Maps - ED
58
58
$
25.00
$
1,450.00
$
24.98
Signs Metal (5 per location)
100
500
$
5.00
$
2,500.00
$
43.07
Signs Wood
100
100
$
2.00
$
200.00
$
3.45
Ballot Card Stock - Provisional - EV (50 PL)
42
2,100
$
0.21
$
430.50
$
7.42
Ballot Card Stock - Provisional - ED (50 PL)
58
2,900
$
0.16
$
464.00
$
7.99
Ballots - Sample - All Packs
0
0
Per
Election
$
3,000.00
$
51.69
Printer Labels - EV (1 roll per location)
42
168
$
6.97
$
1,170.96
$
20.17
Printer Labels - ED (1 roll per location)
58
116
$
6.97
$
808.52
$
13.93
Category Subtotal
$
55,763.98
$
960.78
Cabinet Security - EV
42
58
$
200.00
$
11,600.00
$
199.86
Cabinet Security - ED
58
74
$
200.00
$
14,800.00
$
254.99
Computer Cabinet - EV
42
0
$
50.00
$
-
$
-
DS200 Ballot Counter - EV
42
58
$
350.00
$
20,300.00
$
349.76
DS200 Ballot Counter - ED
58
74
$
350.00
$
25,900.00
$
446.24
ExpressVote - EV (9 per location)
42
522
$
200.00
$
104,400.00
$
1,798.74
Expres Vote - ED (9 per location)
58
666
$
200.00
$
133,200.00
$
2,294.95
ExpressTouch - EV
42
58
$
200.00
$
11,600.00
$
199.86
ExpressTouch - ED
58
74
$
200.00
$
14,800.00
$
254.99
Category Subtotal
$
336,600.00
$
5,799.39
w
Election Judge - ED
$
15.00
$
22,330.00
$
384.73
Alternate Election Judge - ED
$
14.00
$
20,938.00
$
360.75
Clerk - ED (6 per location)
$
13.00
$
108,576.00
$
1,870.69
Category Subtotal
$
151,844.00
$
2,616.17
Cost (minimum)
$
26,292.93
10% Administrative Fee
$
2,629.29
Total Cost
$
28,922.22
90% deposit due Friday, March 28, 2025
$
26,030.00
IHI