09-24-2009 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Special Called Board Meeting
September 24, 2009 — 6:30 p.m.
Wylie Municipal Complex
Council Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order at 6:45 p.m. by Chairman Stewart Matthews. Members in attendance
were Vice Chairman Polly Harrison, board members Ashley Burt and Kathy Spillyards. Board members
Erin Dougherty, Thomas Gaudreau and Alvaro Salinas were absent.
Staff present included Craig Kelly, Public Information Officer and Carole Ehrlich, Board
Liaison/Secretary.
DISCUSSION ITEMS
• Wylie Arts Festival Committee Reports. (Committee Chairs)
Committee Summaries
Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those
functions.
Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were now
23 booths confirmed with an additional 7-8 that had committed. She reported the booths were varied
vendors both fine artists and hand crafters. She reported that by the deadline of October 31st, it was
expected that the event would have between 40 and 50 booths confirmed.
Volunteers Committee: Erin Dougherty and Thomas Gaudreau were absent for the meeting.
Sponsorship and Publicity Committee: Committee member Stewart Matthews and Craig Kelly gave
an overview of the new sponsorship packets. The committee suggested that at the Silver sponsorship
of $500 that exclusivity to 2 businesses per category be made. Consensus of the board was to insure
that no more than two of any types of businesses were approved at the silver level. There would be no
limit to business categories in the bronze or "Friends of the Arts" levels. They reported that solicitation
was continuing with several businesses showing interest.
Entertainment/Performing Arts: Polly Harrison, committee chair, reported that there would be a total
of 18, performance timeslots scheduled. She reported that the WISD Theatre Department would be
managing the entertainment throughout the day. Several elementary schools had booked time for the
event with several dance organizations also asking for time slots. Chair Harrison reported that she
would contact WISD campuses one more time before going out to the outlying ISDs for additional
entertainment groups. She reported that there would be several activities for the children in addition to
the entertainment segments. A visual art contest was also being planned with the WISD Arts
Department and the Wylie Downtown Merchants.
Festive Food Vendors
Food Vendor Chair Spillyards reported that there were three food demonstrations committed to the event. Those
included: Chef Michael Weinstein, The Dread Head Chef; Donna & Heather Porterfield, RLP Farms, Venus, TX-
Artisan Goat Cheese, and Chef Cammie Spillyards, Director of Culinary Development, Chili's (Brinker
International).
She noted that the committee had been in contact with several festive food vendors to solicit booths for the event.
• Discussion regarding the timeline for selection of artist(s) for the
Founder's Park Art Project.
Executive Summary
Staff liaison Ehrlich reported that a timeline for the selection of artists for Founder's Park CIP Art project was
scheduled. The process would begin with a pare down of finalists on October 12, 2009. Presentations by the
finalists would take place on October 21, 2009 (selection panel) and October 29, 2009 (PAAB). Final approval of
the art design and contract will be considered at the City Council in either December 2009 or January 2010. The
council members will be invited to all panel and board meetings to view the pare down and finalists
presentations.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the September 3, 2009
Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Spillyards, seconded by board member Harrison to approve
the PAAB minutes of September 3, 2009 as presented. A vote was taken and the motion passed 4-0
with board members Salinas, Gaudreau and Dougherty absent.
Tabled Item from 9-3-09 (motion to remove from table and consider)
Board Action
A motion was made by board member Spillyards, seconded by board member Harrison to remove
consideration of the Wylie Municipal Complex CIP Art Selection Panel from the table and consider. A
vote was taken and the motion passed 4-0 with board members Salinas, Gaudreau and Dougherty
absent.
2. Consider and act upon the Art Selection Panel for the new Wylie Municipal
Complex CIP Art Project.
September 3,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 3
Executive Summary
Board liaison Ehrlich reported that the board had tabled the artist selection panel on August 27, 2009 and again
at the September 3, 2009 PAAB meeting to allow further time to contact artists and citizens willing to serve on
this committee. The selection panel should consist of staff from the three buildings, artists or persons with public
art knowledge and experience, citizens from the community, a representative from the Public Arts Advisory
Board and possibly a landscape architect or building architect. She noted that nominations may be accepted
from board members and action can be taken on those nominations to place some/all on the selection panel.
Board member Spillyards asked that John Pototschnik, fine artist be added to the artists for the panel and
Donna Edge is added to the citizens for the panel. Board liaison Ehrlich reported that Marie Renfro, fine artist
had been added and was willing to serve as one of the fine artists on the panel if approved.
Board Action
A motion was made by board member Burt, seconded by board member Harrison to appoint the
following members to the Wylie Municipal Complex CIP Art Selection Panel:
Mike Sferra, Director of Public Services Director, Rachel Orozco, Library Director; Renae' 011ie,
Planning Director; Maribeth Flowers, Landscape Architect; Margaret Robinette, Public Art Program
Manager, City of Dallas (retired); Marie Renfro, Fine Artist; John Pototschnik, Fine Artist; Mary Davis,
Wylie citizen; Donna Edge, Wylie citizen and Stewart Matthews, Art Board representative. Craig
Melde, Principal Architect and Mindy Manson, City Manager will serve as advisory non-voting
members. PAAB members directed board liaison Ehrlich to contact two additional artists to be
alternates in the event someone could not attend the meetings. A vote was taken and the motion
passed 4-0 with board members Salinas, Gaudreau and Dougherty absent.
ADJOURNMENT
Board Action
A motion was made by board member Spillyards, seconded by board member Harrison to adjourn the
meeting at 7:30 p.m. A vote was taken and the motion passed 4-0 with board members Salinas,
Gaudreau and Dougherty absent.
tewart Matthews, Chair
C role Ehrli h, Secretary
September 3,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 3