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11-05-2009 (Public Arts Advisory) Minutes Public Arts Advisory Board CITY OF WYLIE Minutes Regular Board Meeting November 5, 2009 - 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:42 p.m. by board member Kathy Spillyards. In attendance were board members Ashley Burt, Alvaro Salinas, and Thomas Gaudreau. Board members Stewart Matthews, Polly Harrison and Erin Dougherty were absent. Staff present included Carole Ehrlich, board liaison/secretary and Public Information Officer Craig Kelly. Also present were Anne Hiney, Founder's Park Selection Panel member and Mayor Eric Hogue. DISCUSSION ITEMS • Wylie Arts Festival Committee Reports. (Committee Chairs) Committee Summaries Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those functions. Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were now 46 booths confirmed with an additional 12 that had committed. She reported the booths were varied vendors both fine artists and hand crafters. The deadline of November 13th, it was expected that the event would have between 50 and 60 booths confirmed. There were also submissions for several concession stands with a large variety of festive/carnival foods. Public Information Officer Kelly displayed a drawing of the park with the current vendor booths, concession stands, children's activities, Christmas tree, bounce houses, and other events would take place. He reported the park had a very nice layout for this type of event. Volunteers Committee: Erin Dougherty was absent for the meeting but left word that she was working with her committee to insure volunteers board liaison Ehrlich reported that a notice created by Erin had been sent to the CERTS, Police Academy Alumni, and the Rita and Truett Smith Public Library volunteers to garner assistance with the festival. Sponsorship and Publicity Committee: Committee member Alvaro Salinas reported several un- committed sponsors. Craig Kelly reported that he had been working on the "Gold" sponsors and has confirmed Garnet Hill Nursing Facility as a gold sponsor. He reported that currently the board had secured approximately $7,500 in sponsorships. He noted that the first round of advertising would be going out in the next week which included the Wylie News, Connection Magazine, and inserts in the Wylie Utility bills which reaches 12,500 homes. Entertainment/Performing Arts: Polly Harrison, committee chair, was absent but sent a report that ,,.., there were 25 time slots confirmed for entertainment for the event. She noted that they included performing artists, singers and dancers. They also included some of the WISD campuses. She confirmed that the Ballard Street Dance Studio would be conducting the student art contest. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. .(C. Ehrlich, Board liaison) Staff Comments Board liaison Ehrlich reported that the Call for Artists has been posted on the Public Art Network and currently approximately 80 artists had submitted for the Municipal art spaces. She noted that she anticipated another 50- 60 before the deadline of November 9th at 5:00 p.m. She reported that she anticipated receiving a fee quote from art consultant Sharon Leeber for limited consulting on this project by the next meeting of November 19th or sooner. She would present it to the board for consideration and possible approval but this date would be past the pare-down meeting for the selection process. The board directed Ehrlich to call a special meeting for November 12, 2009 to review the documents from Ms. Leeber. BUSINESS ITEMS Tabled Item from October 29,2009 Motion to remove from the table and: Board Action A motion was made by board member Salinas, seconded by board member Burt to remove Item #1 from the table and consider. A vote was taken and the motion passed 5-0 with board members Matthews, Dougherty, and Harrison absent. 1. Consider and act upon ranking of the three semi-finalists and recommending the first ranked artist to complete the final design for the Founder's Park CIP Art Project to be recommended to the Wylie City Council. (C. Ehrlich, PAAB staff liaison) Staff Comments Board liaison Ehrlich addressed the board stating that the Founder's Park Art Selection Panel and Public Arts Advisory Board have seen and reviewed all artists submitting for the Founder's Park Art Project and have pared down the submissions to the semi-finalists who included: Bosmat Niron, Ellwood Risk, and Josh Garber. These semi-finalists made their presentations to the selection panel on October 28th.The panel ranked the artists in order of preference as a recommendation to the PAAB. The PAAB met on the 29th of October and reviewed the semi- finalists. The board tabled this item to allow more time for Bosmat Niron to submit a more multi-dimensional design of her bike proposal and answer additional questions regarding costs associated with hiring an engineer certified in the U.S. and Texas. Ehrlich reported that Bosmat Niron (one of the semi-finalists) had sent additional design proposals and with those additional designs, additional costs to change the one dimensional design to multi- dimensional. The costs varied from $6,700 to $13,000. Ehrlich reported that the artist had requested to borrow machinery and tools on site to fabricate her design and if equipment and tools were not available for use, there would be additional November 5,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 3 charges to rent the equipment. Panel members discussed the new submission noting that the artist budget was set at$38,000 and additional funding for the project was not available. Ehrlich reported that Ellwood Risk (one of the semi-finalist) had sent confirmation that the paint used on his peddle car design could not be coated to protect the car paint over 5-8 years. She reported that this design would require additional maintenance every 5-8 years. PAAB members discussed the design submitted by Josh Garber and asked if the artist could use other materials and provide a somewhat different design. Some concerns were vocalized regarding the abstract nature of the artist's designs in relation to the park setting. PAAB members also inquired as to the option of not choosing an artist but rather going back out for another call. Board liaison Ehrlich replied that she would check to see if that could be an option. Members also discussed a desire to have the full board available to discuss the selection and processes for moving forward with the Founder's Park Project and suggested tabling the item to the next meeting. Founder's Park Selection Panel member Anne Hiney addressed the board stating that she liked the art proposal by artist Josh Garber and the selection panel had recommended him for the first choice artist. She reiterated that she had like his work from the first time she had reviewed his work. Board Action A motion was made by board member Salinas, seconded by board member Gaudreau to table Item #1, consideration of the final artist for the Founder's Park Project to the next PAAB meeting. A vote was taken and the motion passed 5-0 with board members Matthews, Harrison, and Dougherty absent. 2. Consider and act upon approval of the minutes from the October 29, 2009 Public ghtaMik Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Burt, seconded by board member Salinas to approve the October 29, 2009 Public Arts Advisory Board minutes as presented. A vote was taken and the motion passed 5-0 with board members Matthews, Harrison, and Dougherty absent ADJOURNMENT With no further business before the Wylie Public Arts Advisory Board, a motion was made by board member Salinas, seconded by board member Gaudreau to adjourn the meeting at 9:05 p.m. Next board meeting is scheduled for November 12, 2009. Stewart Mat ews, air Carol Ehrlich, ecretary November 5,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 3