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05-28-1996 (City Council) Minutes Minutes of the Wylie City Council May 28,1996 CALL TO ORDER Mayor Swartz called the City Council Meeting to order, May 28, 1996 at 7:00 p.m. with the following Councilmembers present: John Mondy, Wanda Sparks, Reta Allen, Joel Scott, and J. C. Worley. Cleo Adams was absent. ACTION ITEMS Approval of Minutes from April 9, April 16 and April 23, 1996 With no discussion, Scott made the motion to approve the minutes as written. Worley seconded the motion. Sparks did not vote since this was business before she was elected to council. The motion was voted on and passed unanimously. Approval of Contract to Danelle Wrightson, AIA, with Phillips Swager Associates for Architectural Services Relating to the Library Renovation Mignon Morse, Library Director, presented Mayor Swartz with a check for $15,000 received from the Hillcrest Foundation for the renovation and expansion of the library. Danelle Wrightson, with Phillips Swager Associates, gave an overview of the plans for the library. She stated that the children's area will be designed in a creative way using a railroad theme. Scott made the motion to approve the contract with Danelle Wrightson, AIA with Phillips Swager Associates for architectural services relating to the library renovation. Allen seconded the motion. The motion was voted on and passed unanimously. Approval of the Contract Renewal with APAC to Provide Asphalt Materials for the Street Overly Projects Mike Collins, City Manager, explained that this was a renewal contract with APAC to provide the asphalt materials for the street overlay projects. He stated the projects were scheduled to begin in June. Worley made the motion to approve the contract renewal with APAC to provide asphalt materials for the street overlay projects. Allen seconded the motion. The motion was voted on and passed unanimously. Approval of Administrative Agreement with Development Corporation of Wylie for Financial, Budget and Procurement Related Services Collins explained that this was merely a clean up of the original agreement passed by Council in February, 1996. He stated that during the audit it was brought to the finance Minutes of the Wylie City Council, May 28, 1996, Page 1 department's attention that this agreement needed to amended. Worley made the motion to approve the administrative agreement with the Development Corporation of Wylie for financial, budget and related services. Sparks seconded the motion. The motion was voted on and passed unanimously. Award of Contract for the Texas Community Development Program Water and Wastewater Projects Larry Fuson, Project Manager with The Hogan Corporation, gave an overview of the TCDP grant projects. He stated Z & S Construction should be awarded the project. Greg MacLean, Consulting Engineer with The Hogan Corporation, explained it is harder to locate water lines than the sewer lines. He stated a plan is in place to notify all the property owners and residents with a letter, door hangers and town meeting to keep them informed. He stated the budgeted amount was $449,750 and bids received totalled $542,974. Scott made the motion to award the contract to Z & S Construction for the Texas Community Development Program Water and Wastewater Projects. Mondy seconded the motion. The motion was voted on and passed unanimously. Approval of Final Payment to J & R Concrete and Utility Contracting Company for Completion of the Part A of the 20" Water Main MacLean gave an overview of the 20" water main project that was completed by J & R Concrete. He stated that construction costs projection for this project was $374,040 and the bid price was $299,327.45 and the actual cost was $303,477.17. MacLean said that this was about 1% over the original bid amount but 19% under the bond budget by $70,563. Mondy made the motion to accept the Change Order #1 and approve final payment to J & R Concrete and Utility Contracting in the amount of $36,346.62. Scott seconded the motion. The motion was voted on and passed unanimously. Appointment of Two Board Members to the Development Corporation of Wylie Allen made the motion to appoint Marvin Fuller and Merrill Young to the Development Corporation of Wylie for a term of three years. Worley seconded the motion. The motion was voted on and passed unanimously. STAFF REPORTS Collins stated that a meeting was held last Wednesday concerning the Griffin Industries issue. He also stated that he will meet with the City Attorney on Thursday. Collins said that OSHA and the Health Department have been notified and the city will be contacted as soon as their results are available and the residents will be notified. CITIZENS PARTICIPATION Alec Morris, 117 Carriage House Way - He does not think that the city is doing all that they should do to stop the smell from Griffin Industries. He feels the nuisance law should be enforced. He wants to see some action occur. Minutes of the Wylie City Council, May 28, 1996, Page 2 Lissefte Rodriquez, 202 Westgate Way - She is begging the city to do something soon concerning the odor from Griffin Industries. She wants the Council to please help the homeowners. John Smith, 606 Andersonville - He wants to be on record that he is at the Council Meeting to voice his concerns and complaints about Griffin Industries. He said the citizens have plans to organize and see what direction to take this action. He stated a lot of people are concerned with the issue and he wants to see if the city and the citizens could work together to get some action. He wants members of the committee to meet with the City Attorney. WORKSESSION Update on BFI Swartz stated that Randi Smith with BFI met with each Councilmember separately to hear their concerns with BFI. The concerns were that in some areas the asphalt streets are getting grooves from the big trucks. Also lids for the recycling bins and quarterly brush pick-ups were also requested. Collins stated that staff would meet with BFI and bring back to council an update. ADJOURNMENT As there was no further business to come before Council for consideration, the meeting was adjourned. Jim Swart , Mayor usart`Sh ler, City- .Secretary Minutes of the Wylie City Council, May 28, 1996, Page 3