10-08-1996 (City Council) Minutes Minutes of the Wylie City Council
October 8,1996
CALL TO ORDER
Mayor Swartz called the City Council Meeting to order, October 8, 1996 at 7:00
p.m. with the following Councilmembers present: Wanda Sparks, Cleo Adams, Reta
Allen, Joel Scott, John Mondy and J. C. Worley.
ACTION ITEM
Approval of the FY97 4B Budget, Community Services Facilities Capital Improvement
Plan and FY97 4B Budget
Mindy Manson, Assistant to the City Manager gave an overview of the 4B Board.
She stated that the funding to be considered is $25,000 for the Community Center, $60,000
for the Library and $50,000 for the Parks and Recreation. Mondy made the motion to
approve the FY97 4B Budget. Allen seconded the motion. The motion was voted on and
passed unanimously.
RECESS OF CITY COUNCIL
CONVENE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION
The members of the Parks & Recreation Facilities Development Corporation present
were Mayor Jim Swartz, John Mondy, Joel Scott, J. C. Worley and Elizabeth Allen. Kerry
Carothers and Dan Chestnut were absent.
Approval of the FY97 4B Budget Authorizing Expenditures for the FY97 Community
Services Facilities Capital Improvement Plan
With no discussion, Mondy made the motion to approve the FY97 4B Budget and
authorizing expenditures for the FY97 Community Services Facilities Capital Improvement
Plan. Worley seconded the motion. The motion was voted on and passed unanimously.
As there was no further business to come before the Parks& Recreation Facilities
Development Corporation for consideration, the meeting was adjourned.
RECONVENE CITY COUNCIL MEETING
Minutes of the Wylie City Council, October 8, 1996, Page 1
ACTION ITEMS
Approval of Minutes for August 6, August 7, August 13, August 20 and August 27,
1996
With no discussion, Adams made the motion to approve the minutes as written.
Mondy seconded the motion. The motion was voted on and passed unanimously.
Award of Construction Bid on the Rita and Truett Smith Library
Mignon Morse, Library Director explained the plans for the construction and
renovation of the Library. She stated that a pre-construction meeting is planned with the
contractor and that the contractor has estimated 60 calendar days for each side of the
library. She also stated the low bid was Anchor Companies at $160,500. Allen made the
motion to award the contract to Anchor Companies and Scott seconded the motion. The
e motion was voted on and passed unanimously.
Rejection of the Bid for the Community Center Renovation
Manson stated that only one bid was received for the Community Center and that
the contractor was unable to lower the bid. She stated that the project would be re-bidded
in an attempt to receive lower bids. She also stated that a room at City Hall has been
designated for the temporary use as a community center.
Scott Roberts with Creative Architects stated he felt the bids should be around
$180,000 to $190,000. Scott made the motion to reject the bid from J. D. Schick
Contractors. Adams seconded the motion. The motion was voted on and passed
unanimously.
Approval of a Resolution Authorizing the Execution of a Contract for the Westgate
Way Railway Crossing
Greg MacLean explained the plans for Kansas City Southern Westgate Way Railway
Crossing for a cost of$182,264.39. He estimated the time for material to be delivered is
about six months but there is a possibility it could be delivered sooner. MacLean stated
that until the gates are received, temporary stop signs will be placed at the crossing.
Adams made the motion to approve the resolution and Scott seconded the motion. The
motion was voted on and passed unanimously.
Resolution No.96-20 Authorizing the Mayor and City Secretary to Execute the Agreement for
Grade Crossing Surface and Warning Devices Between the City of Wylie and the Kansas City
Southern Railway Company
Advertising for Bids for Materials Necessary to Install an Estimated 2,350' of 8"
Water Line Along Alanis Drive from the Old Landfill to South Ballard Avenue
Mike Collins, City Manager stated that this area was on the list for one of the bond
Minutes of the Wylie City Council, October 8, 1996, Page 2
projects. He stated that this was a good project was a good project for the city staff to
install and save the city money. Worley made the motion to approve advertising for bids
for materials necessary to install the 8" water line. Mondy seconded the motion. The
motion was voted on and passed unanimously.
Approval of a Resolution Supporting the Creation and Participation in a Coalition of
Cities to Support and Defend the 4A and 4B Sales Tax
Collins stated that a coalition has been established to prevent the abolishment of the
4A and 4B Sales Tax. He stated several large cities are trying to get the legislation to
enable the 4A and 4B taxes. He also stated that there is a possibility that the services for
a lobbyist will be needed. Collins said that if there are costs associated with the coalition
. that it will be brought back to Council for approval. He also said that staff recommends that
a Council member be named to represent the city and that Worley would be a good
candidate since he is also on the Wylie Economic Development Corporation. Mondy made
the motion to approve the resolution supporting the creation and participation in a coalition
and to name Worley as the city's representative. Worley seconded the motion. The motion
was voted on and passed unanimously.
RESOLUTION NO. 96-21 SUPPORTING THE CREATION OF AND PARTICIPATION IN A
COALITION OF CITIES TO SUPPORT AND DEFEND THE 4A AND 4B SALES TAX
CITIZEN PARTICIPATION
Bill Embry with the Wylie VFW stated that the VFW disbanded and divided the
money. He presented the Mayor with two checks one for $843.56 to be used for the Sr.
Center Meeting Room at the Community Center and the other check for $843.56 to be
used for the Meals on Wheels Program.
STAFF REPORTS
Collins stated that in November there will be only one Council Meeting. He said that
on November 12 a presentation will be made on the issue of traffic control options for
different areas of the city.
Brady Snellgrove, Finance Director stated that the auditors were starting their
preliminary audit. He also stated that he had attended the TMRS seminar on benefits
about the retirement system.
MacLean stated that the Westgate Way project was underway and driving surface
will be ready in about three weeks. He also stated that the water and sewer grant projects
were underway.
Collins stated that he had the opportunity to attend the structure fire and admired the
professionalism of the Fire Department under the circumstances of a fire fatality.
Shan English, Fire Chief stated that the system was in place and the equipment was
Minutes of the Wylie City Council, October 8, 1996, Page 3
adequate. He stated that he would advise Council why few volunteers responded to the
house fire.
EXECUTIVE SESSION
Executive Session was held under Section 551.075 Conference with Employees to
receive information and question employees regarding pending litigation, City of Parker v.
City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial
District.
WORKSESSION
Phase II of the Service Center
Worley stated he believes we need to wait and see what the city could do to save
money on the project. The Mayor requested that Bob Hogan of The Hogan Corporation
look at our constructions and see if the city is being taken advantage of. Worley would like
to receive a price on the slab, a price on a metal building and look at the possibilities of
lowering the height from 24' to 16' service bays, eliminate electrical heaters and eliminate
the insulated garage doors. Worley would also like to see if the work order change for Blair
Construction would be any different in 90 days.
ADJOURNMENT
As there was no further business to come before Council for consideration, the
meeting was adjourned.
•
Jim Swartz, Mayor
Susan Shuler, City Secretary
Minutes of the Wylie City Council, October 8, 1996, Page 4