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10-29-1996 (City Council) Minutes Minutes of the Wylie City Council October 29,1996 CALL TO ORDER Mayor Swartz called the City Council Meeting to order, October 29, 1996 at 7:00 p.m. with the following Councilmembers present: Wanda Sparks, Cleo Adams, Reta Allen, Joel Scott, John Mondy and J. C. Worley. PRESENTATIONS Certificate of Commendation by the Wylie Police Department Bill Rushing, Police Chief presented Laurie Seaton with a Certificate of Commendation for her efforts in comforting Mr. Darrell Schmidt while he was experiencing health problems at Steak Country Restaurant. Award of Financial Reporting Achievement Mayor Swartz presented Certificates of Achievement to Brady Sneligrove and Pamela Gidney for their excellence in financial reporting. ACTION ITEMS Minutes for September 10, September 24, and October 8, 1996 With no discussion, Scott made the motion to accept the minutes as written and Allen seconded the motion. The motion was voted on and passed unanimously. Appointing a Replacement to the Planning and Zoning Commission for an Unexpired Term Ending July, 1997 Mondy made the motion to table this item until more knowledge was available on the applicants for the Planning and Zoning Commission. Scott seconded the motion. The motion was voted on and passed unanimously. Professional Services Agreement with Dunkin Sims Stoffels, Inc. for Landscape Architectural/Park Planning Services Mindy Manson, Assistant to the City Manager stated that J. T. Dunkin had retired and the company J.T. Dunkin & Associates had been dissolved. She also stated that Dennis Sims who was with J. T. Dunkin and others had formed the company Dunkin Sims Minutes of the Wylie City Council, October 29 1996, Page 1 Stoffels, Inc. Manson said the services will include the final schematic design for Phase I of the Park that is currently being called Central Park. She said the city had reapplied for the Texas Parks & Wildlife Grant and will receive word in January, 1997 of the decision regarding the $500,000. Manson reviewed the conceptual plan for the new athletic fields/park. Mondy stated that the beauty of this project is that good cooperation between the city and the school district is taking place. Mondy made the motion to approve the services of Dunkin Sims Stoffels, Inc. Worley seconded the motion. The motion was voted on and passed unanimously. Bid for the Renovation of the Community Center Manson stated that on October 8, 1996, Council rejected a single bid that was received and on October 23, 1996, staff received six bids. Eight alternatives for possible reductions were identified. She said it was recommended that the loading dock be closed in for storage due to limited space. Scott Roberts, with Creative Architects, stated that all new air conditioner, mechanical and electrical work plus having to make all restroom facilities ADA compliant as cost factors. Mason also stated that Wayne Morman, Certified Asbestos Abatement Official, found asbestos in the flooring of the community center and that it would be necessary to remove the asbestos. Mondy and Worley stated they would like more information on the asbestos treatment and more definite cost of abatement. Mondy made the motion to table and Worley seconded the motion. The motion was voted on and passed unanimously. Approval of a Preliminary Plat for the Novid Business Park Addition Mike Phillips, Building Official gave an overview of the preliminary plat for the Novid Business Park Addition submitted by Novid Properties, located North of the intersection of FM 1378 and FM 3412 (Brown St.) being 14.497 acres. Scott made the motion to approve the preliminary plat and Adams seconded the motion. The motion was voted on and passed unanimously. Public Hearing and Consider Approval of a Request from Farmers Electric Cooperative Inc. for Specific Use Permit for an Electrical Substation Kelley Shaw, Planner, gave an overview of the Specific Use Permit request. He stated that the Planning &Zoning Commission met and approved the request by a vote of 3 to 1. Lawson White and Pete Montaros from Farmers Electric gave an overview of the project. Mr. White showed an aerial view of the planned area and said all circuits coming out of the substation would be underground. He also stated that with the construction and screening the view will not be unpleasant of damaged. He said the substation would be Minutes of the Wylie City Council, October 29 1996, Page 2 used for distribution to customers. Mayor Swartz opened the public hearing with one citizen commenting. Richard Parker, Wylie resident, owns 40 acres South of the property. He opposes the SUP and FEC from putting any substation. He stated he owns a house that would be located by the substation 75' from the property line. He also stated that TU Electric already had power lines in that area and that they were doing a good business in Wylie. Mr. White rebutted for the FEC stating that competition is good and that they realize how good TU Electric is but they are currently having to buy their electricity from TU. He said to stay competitive they must build a substation. He also said that they were .projecting that the property South that would be developed. White also said that the substation will be 500' from the road which would be about 400' from Mr. Parker's house. Mondy suggested that they try to find another location that would be more suitable to service their customers to the West. Scott made the motion to reject the SUP and Allen seconded the motion. The motion was voted on and passed with all voting yes but Swartz and Sparks. Authorizing the City Manager to Approve the Materials Cost not to Exceed $33,000 to Install 8" Water Main Along Alanis Drive Gregg MacLean, Engineer with The Hogan Corporation, stated this would give Public Works the ability to go ahead and begin work as soon as the bids were received. Adams made the motion to authorize the City Manager to approve the materials cost not to exceed $33,000 for the 8" water main along Alanis Drive. Sparks seconded the motion. The motion was voted and passed unanimously. Resolution Amending the Investment Policy Mike Collins, City Manager gave an overview of the investment policy process. Brady Snellgrove, Finance Director gave an overview of the rules and laws that govern the investment policy. He also gave a summary of the investment policy. Adams made the motion to approve the resolution amending the investment policy and Mondy seconded the motion. The motion was voted on and passed unanimously. RESOLUTION NO. 96-22 OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, AMENDING THE CURRENT INVESTMENT POLICY, PROVIDING FOR SCOPE OF THIS POLICY, PROVIDING FOR INVESTMENT OBJECTIVES, PROVIDING FOR AN INVESTMENT COMMITTEE, PROVIDING FOR DELEGATION OF AUTHORITY, PROVIDING FOR STANDARD OF CARE, PROVIDING FOR AUTHORIZED SECURITIES INVESTMENTS, PROVIDING FOR OTHER INVESTMENT GUIDELINES, PROVIDING FOR PORTFOLIO MATURITIES, PROVIDING FOR INVESTMENT LIMITS, PROVIDING FOR SELECTION OF BROKER/DEALERS, PROVIDING FOR SELECTION OF DEPOSITORIES, PROVIDING FOR SAFEKEEPING AND CUSTODY, PROVIDING FOR RECORD KEEPING AND REPORTING, PROVIDING FOR ETHICS AND CONFLICTS OF INTEREST, PROVIDING FOR POLICY REVISIONS;AND Minutes of the Wylie City Council, October 29 1996, Page 3 MAKING VARIOUS FINDINGS AND PROVISIONS RELATED TO THE SUBJECT. Resolution Authorizing the Installation of Interim Stop and Warning Signs for the Railroad Crossing on Westgate Way MacLean stated that KCS Railroad anticipated permanent stop and warning signs would not be installed for 6 to 9 months. He said before they would give Their permission to open the roadway to traffic, KCS will allow the city to put up stop signs. Adams made the motion to approve a resolution authorizing the installation of interim stop and warning signs on Westgate Way. Sparks seconded the motion. The motion was voted on and passed unanimously. RESOLUTION NO. 96-23 BY THE WYLIE CITY COUNCIL AUTHORIZING THE INSTALLATION OF INTERIM STOP AND WARNING SIGNS FOR THE RAILROAD CROSSING ON WESTGATE WAY Acceptance and Approval of Final Payment for the Interim Traffic Signal at FM 544 and FM 1378 Contingent Upon Final Acceptance by TxDot MacLean stated final signals will be installed with the proposed new intersection. He also stated the cost of the interim signal was $43,500 and the contractor has been paid everything except the $2,175.00 with represented a 5% retainage fee. Scott made the motion to approve the final payment and Allen seconded the motion. The motion was voted on and passed unanimously. Approval of Work Order WYL-16 Authorizing The Hogan Corporation to Proceed with the Design of Paving and Drainage Improvements Along McCreary Road from the Old Cottonbelt Rail Line to Southfork Mobile Home Park With no discussion, Scott made the motion to approve the work order WYL-16 authorizing The Hogan Corporation to proceed with the design of paving and drainage along McCreary Road. Adams seconded the motion. The motion was voted on and passed unanimously. Approval of Work Order WYL-17 Authorizing The Hogan Corporation to Proceed with the Design of 12" Water Main Improvements from Southfork Mobile Home Park, Along McMillan Road to the Existing 8" Water Main on McMillan Road MacLean stated that with the installation of the 12" water main that the water lines would be looped. Adams made the motion to approve the work order WYL-17 authorizing The Hogan Corporation to proceed with design of 12" water main along McMillan Road. Sparks seconded the motion. The motion was voted on and passed unanimously. Minutes of the Wylie City Council, October 29 1996, Page 4 STAFF REPORTS Collins stated that he, Sam Satterwhite with the Wylie Economic Development Corporation and Councilman Worley attended the Coalition of Cities (4A and 4B Coalition) meeting in Austin. He said it was well attended and well received. He also said the next meeting will be held November 22, 1996. MacLean stated that the TCDP grant project on Masters should not run over three weeks. Mayor Swartz stated he wanted to have a worksession at the new Community Center to straighten out concerns about the center. He set the meeting for Monday, November 11, 1996 at 7:00 PM. EXECUTIVE SESSION Executive Session was held under Sections 551.071 Consultation with Attorney and 551.075 Conference with Employees to receive information and question employees regarding pending litigation, City of Parker v. City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial District. Executive Session was held under Section 551.075 Conference with Employees to receive information and question employees. PRESENTATION Bond Projects Status MacLean gave an update of the bond projects and stated that the projects were going well and that overall they were under budget projections. ADJOURNMENT As there was no further business to come before Council for consideration, the meeting was adjourned.• ` Jim Swartz, Mayor usan jul City Secretary Minutes of the Wylie City Council, October 29 1996, Page 5