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11-12-1996 (City Council) Minutes Minutes of the Wylie City Council November 12,1996 CALL TO ORDER Mayor Swartz called the City Council Meeting to order, November 12, 1996 at 7:00 p.m. with the following Councilmembers present: Wanda Sparks, Cleo Adams, Reta Allen, Joel Scott, and J. C. Worley. John Mondy arrived after the proclamation. PROCLAMATION Christian Care Week - November 21-18, 1996 Mayor Swartz read a proclamation declaring November 21-28, 1996 as Christian Care Week. He presented the proclamation to Rev. John Thornton and Raymond Cooper. Mike Collins presented a check to Mr. Cooper for Christian Care Center which represented a contribution from the city staff. PRESENTATION Summary of Sports Association Activities Mindy Manson, Assistant to the City Manager, gave an update and review of all of the activities currently taking place for all of the Sports Association activities. She stated that the two top priorities this year were the parking situation and the drainage in the park. ACTION ITEMS Minutes for October 29, 1996 With no discussion, Mondy made the motion to accept the minutes as written and Adam seconded the motion. The motion was voted on and passed unanimously. Approval of a Request for the Chamber of Commerce to Host the Annual Christmas Parade Mike Collins, City Manager, explained that the Christmas Parade would be on Saturday, December 7, 1996. Mondy made the motion to approve the request for the Chamber of Commerce to host the annual Christmas Parade. Worley seconded the motion. The motion was voted on and passed unanimously. Approval of a Resolution for Membership in the North Central Texas Council of Minutes of the Wylie City Council, November 12, 1996, Page 1 Governments and Designate a Voting Representative Collins stated that the City of Wylie has been provided the services offered by COG but had not formally placed membership with them. Mondy made the motion to approve the resolution to place membership in the North Central Texas Council of Governments and to designate Joel Scott at the voting representative. Allen seconded the motion. The motion was voted on and passed unanimously. Resolution No. 96-25 for Membership in the North Central Texas Council of Governments Award Contract for the Renovation of the New Community Center Tom Pritzkau, President of Anchor Companies said that he had identified cost savings through brick, stucco and other items. Adams made the motion to award the bid to the Anchor Companies and approve the project budget not to exceed $200,000. Worley seconded the motion. The motion was voted on and passed unanimously. Approval of a Resolution of Children's Book Week - November 18-22, 1996 Mignon Morse, Library Director gave an overview of the programs planned for Children's Book Week, November 18-22, 1996 at the Smith Public Library. Sparks made the motion to approve the resolution and Mondy seconded the motion. The motion was voted on and passed unanimously. Resolution No. 96-24 Designating the Third Week of November, 1996 as National Children's Book Week in Wylie Awarding of a Bid for Library Furniture and Shelving Morse stated that sealed bids were received for new library shelving and furniture to be installed at the Smith Public Library upon completion of the renovation. She stated that the solicitation for bids were on two separate bid items, consisting of new library book shelving systems and general library furniture. She stated the low bid was Cultural Surroundings with a total bid of$25,040.00. Adams made the motion to award the bid for library furniture and shelving to Cultural Surroundings for a total of$25,040.00. Sparks seconded the motion. The motion was voted on and passed unanimously. Appointments to an Impact Fee Advisory Committee Collins stated that the council adopted an Impact Fee Ordinance in 1990 which establishes the fees paid by a developer to cover the proportional costs, both direct and indirect, for the water and sewer facilities required to service a proposed development. He van.ww. also stated that the ordinance enables the city to evaluate a proposed development as it relates to the 10 year Water and Wastewater Improvement Plan and to determine if the city needs to participate in any over sizing of facilities to support future growth in adjacent undeveloped areas. He said that a review of the city's Impact Fee Ordinance is necessary to comply with legal requirements and would require the appointment of an Impact Fee Minutes of the Wylie City Council, November 12, 1996, Page 2 Advisory Committee. He also said that the committee must be comprised of not less than five members appointed by Council, not less than 40 percent of the advisory committee must be representatives of the real estate, development or building industries that are not employees or officials of the city. Mondy made the motion to appoint Richard Eckman, Don Raburn, Richard Parker, Bart Peddicord, Rita Smith, Carol Ireland, James Blakey, Merrill Young, Tom Pritzkau to the Impact Fee Advisory Committee and Beth Fultz as an alternate. Adams seconded the motion. The motion was voted on and passed unanimously. Approval of an Updated Participation Agreement and Resolution Amending Authorized Representative Form for TexPool (Texas Local Government Investment Pool) Brady Snellgrove, Finance Director gave an update of the Participation Agreement for TexPool, a state managed investment pool. He stated that the Texas State Treasury had been merged with the Office of the Comptroller of Public Accounts on September 1, 1996. He stated that as that result the operations of TexPool were taken over by the Comptroller's Office. Snellgrove said it did not affect the working relationship but that it required some revisions to the agreement such as 1) changes to reflect statutory and constitutional amendments; 2) removal of the detailed operating procedures; 3) clarification of the Advisory Board's roll regarding the investment policy and fee structure; 4) amendments to the agreement will now take effect 45 days after participants, with the participants retaining the right to terminate the agreement if the amendment is not acceptable; and 5) authorization for TexPool to retain an outside party for management of the pool. He also said that the city should complete the resolution amending the authorized representatives which will revise the list of individuals authorized to complete transactions between the city and TexPool. Scott made the motion to approve the updated Participation Agreement and Resolution Amending Authorized Representatives for TexPool. Allen seconded the motion. The motion was voted on and passed unanimously. Resolution No. 96-26 Amending the Authorized Representatives of the Texas Local Government Investment Pool Interlocal Agreement with the Coalition of Cities for Economic Development Collins stated that the Council approved a Resolution on October 8, 1996 supporting the creation and participation in a Coalition of Communities and Economic Development (CCED) to support and defend the 4A and 4B sales tax. He stated that the adoption of the Interlocal Agreement would establish Wylie as one of eight initiating cities and would formalize Wylie's commitment to pay a membership feel to the CCED to defray the costs of operation. He also stated that the membership fee for Wylie would be $1,200 to be paid M°° from the General Fund and that any special assessments will be charged to each of the Initiating Cities in proportion to population. Collins said because the Council only meets twice a month and because the sequence and timing of actions is not predictable, he suggested granting authority to the steering committee representative to approve monies to pay the City's portion for an amount not to exceed $10,000. Adams made the motion Minutes of the Wylie City Council, November 12, 1996, Page 3 to approve the Interlocal Agreement with CCED and to grant authority to the steering committee representative, J. C. Worley to approve monies not to exceed $10,000. Allen seconded the motion. Worley abstained from voting. The motion was voted on and passed unanimously. Approval of a Final Plat for the Novid Business Park Addition Mike Phillips, Director of Community Development, stated that Mr. Bobby Abbott, representing Novid Properties, Inc. located North of the intersection of FM 1378 and FM3412 owning a 14.497 acre tract and is platting 0.7576 acres as the Novid Business Park Addition. He stated that the final plat submitted is the same configuration as the was the preliminary plat. Scott made the motion to approve the final plat and Allen seconded . the motion. The motion was voted on and passed unanimously. Approval of Preliminary Plat for the Newport Harbor Subdivision Phillips stated that the Myran Corporation had submitted a preliminary plat for Newport Harbor Subdivision. He said the property is located North of FM1378 and FM 3412. Phillips said that Myran is proposing a housing development consisting of 355 lots. He also stated that if an added lift station was necessary, it would be the burden of the developer. Mondy made the motion to approve the preliminary plat for the Newport Harbor m.... Subdivision and Scott seconded the motion. The motion was voted on and passed unanimously. Presentation of "Traffic Calming" Devices and Approve Authorization of the Preparation of a Pilot Study of Traffic Calming Devices on Westgate Way Greg MacLean, Consulting Engineer with The Hogan Corporation gave an overview of the area covering Westgate Way. Stanton Foerster, Consulting Traffic Engineer with Transportation Strategies Inc. stated that stop signs are not an effective way to control traffic speed. He also stated that you can "calm" an street by narrowing lanes and restricting sight distance. He said you could start at Brown and have a bulge to narrow 12' wide and repeat the same at Oak Street. Scott made the motion to approve authorization for The Hogan Corporation and Transportation Strategies, Inc. to prepare a proposal for a pilot study"traffic calming" on Westgate Way. Adams seconded the motion. The motion was voted on and passed unanimously. STAFF REPORTS Collins gave an update on the recent EOC drill. He said it was very successful and that the North Texas Strike Force was used in the drill. Minutes of the Wylie City Council, November 12, 1996, Page 4 — ADJOURNMENT As there was no further business to come before Council for consideration, the meeting was adjourned. Jim Sw rtz, Ma usan S.k ar -ity"Secretary i: ' •- ( „ Minutes of the Wylie City Council, November 12, 1996, Page 5