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06-09-2025 (Parks & Recreation) Agenda Packet P a g e | 1 Wylie Parks and Recreation Board Regular Meeting June 09, 2025 – 5:30 PM Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CALL TO ORDER PRESENTATIONS PR1. Outgoing Board Member Recognition PR2. Parks and Rec Month Presentation. COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented dur ing citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the May 12, 2025, Parks and Recreation Board Regular Meeting Minutes. 2. Consider and act upon the approval of the Fourth Annual Run for the Fatherless 5K/Fun Run event on November 22, 2025, at Founders Park. 3. Consider and act upon the approval of the non-profit Back the Future event at Olde City Park on September 20, 2025. WORK SESSION WS1. Project Updates. WS2. Program and Event Updates. WS3. Fiscal Year 2025/2026 Project Recommendations. WS4. July Meeting Chair/Vice-Chair Election and Tour. RECONVENE INTO REGULAR SESSION EXECUTIVE SESSION RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT 1 P a g e | 2 CERTIFICATION I certify that this Notice of Meeting was posted on June 6, 2025, 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. ___________________________ ___________________________ Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary’s Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 – Private consultation with an attorney for the City. § 551.072 – Discussing purchase, exchange, lease or value of real property. § 551.073 – Discussing prospective gift or donation to the City. § 551.076 – Discussing deployment of security personnel or devices or security audit. 2 Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject 1. Consider and act upon approval of the May 12, 2025, Parks and Recreation Board Regular Meeting Minutes. Recommendation Motion to approve Item as presented. Discussion The minutes are attached for your consideration. 3 06/09/2025 Item 1. Page | 1 Wylie Parks and Recreation Board Regular Meeting Minutes May 12, 2025 – 5:30 pm Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CALL TO ORDER Board Vice-Chair Nick Puente called the regular meeting to order at 5:37 p.m. The following Parks and Recreation Board members were present: Board Member Gloria Suarez, Board Member Brian Arnold, Board Member Tarah Harrison, and Board Member Scot Hevel. Board Chair Beaux Dyson and Board Member C’Ne Turner. Staff present included: Assistant Parks and Recreation Director Brent Stowers and Supervisor Julie Pannell. PRESENTATIONS No presentations. CITIZEN COMMENTS ON NON-AGENDA ITEMS No citizens came forward. REGULAR AGENDA 1. Consider and act upon approval of the April 14, 2025, Parks and Recreation Board Regular Meeting Minutes. Board Action A motion was made by Board Member Suarez and seconded by Board Chair Harrison to approve the April 14, 2025, Regular Parks and Recreation Board Meeting Minutes. A vote was taken, and the motion passed 5-0 with Board Chair Dyson and Board Member Turner absent. 2. Consider and act upon approval of the Hope Under the Stars fundraiser event at Olde City Park on October 11, 2025. Board Action A motion was made by Board Member Hevel and seconded by Board Member Suarez to approve the Hope under the Stars fundraiser event at Olde City Park on October 11, 2025. A vote was taken, and the motion passed 5-0 with Board Chair Dyson and Board Member Turner absent. WORK SESSION WS1. Project Updates. Assistant Director Stowers provided updates on the department’s current and future projects. WS2. Program and Event Updates. Supervisor Pannell provided updates on the department’s recent and upcoming programs and events. 4 06/09/2025 Item 1. Page | 2 ADJOURNMENT A motion was made by Board Member Hevel and seconded by Board Member Arnold to adjourn the meeting at 6:07 pm. A vote was taken, and the motion passed 5-0 with Board Chair Dyson and Board Member Turner absent. __________________________________ Nick Puente, Board Vice-Chair ATTEST: __________________________________________ Janet Pieper, Administrative Assistant 5 06/09/2025 Item 1. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject 2. Consider and act upon approval of the Fourth Annual Run for the Fatherless 5K/Fun Run event at Founders Park on November 22, 2025. Recommendation Motion to approve the Item as presented. Discussion This is the fourth year for the Connection Point Church to host this non-profit event. Their goal is to raise funds for the Hope for the Fatherless ministry. This ministry supports care for orphans in Ethiopia. The applicant plans to offer entertainment and sell registrations, beverages, prepackaged food, and other items from food truck vendors during their event. 6 06/09/2025 Item 2. 1AV-1 Y OF f TV WYLI E Parks&Recreation Department 300 Country Club Rd, Building 100 Wylie,TX 75098 972-516-6340 1 Parks@wylietexas.gov Non-Profit Park Event Application Please note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or pick up games;instead click on the following link to make a reservation:https://anc.apm.activecommunities.com/wylie Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5K/fun runs, fundraisers, events with food and/or merchandise vendors, and all events wherein items will be said. This form is reviewed by staff for approval prior to the requested event and must be submitted a minimum of twelve weeks in advance, and no sooner than 6 months prior to the event date being requested. After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if staff finds that: Priority use is given to City Events and private rentals; All fees have been paid; The event does not: a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected attendance, etc., as determined by staff; b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days prior to or 14 days after the City-sponsored Bluegrass on Ballard event); c. Present an unreasonable danger to health or safety; d. Cause loss or damage to City property; e. Interfere with or place a burden on Public Safety services; f. Interrupt the safe and orderly movement of pedestrians and vehicles. For events including food items, applicant provides documentation from the Collin County Environmental Services indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold, free, food trucks, catering, homemade,prepackaged, etc.; a. Please contact the Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is www.collincountytx.gov for further information. b. If permit is required by Environmental Services,provide staff with a list of all planned food vendors and a copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term Event Food Service/Health Permit. There will be adequate sanitation available in or adjacent to the event, in addition to the City facilities as deemed necessary, such as port-a-lets, wash stations, and other required health facilities. The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and Recreation rules and City Ordinances. Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the Park Event Application. Applicant Information 7 06/09/2025 Item 2. Name of Organization* Website Connection Point Church Please upload 501c3 Documents Are you a non profit?* DFW Connection Point Church 1.62MB Yes No IRS tax exempt.pdf Contact Information Primary Contact Name* Daniel Montgomery Event Information Event Name/Title* Run for the Fatherless Event Type* 5k/Walk Purpose of event* Fundraising for Hope for the Fatherless Event Location* Founders Park 851 Hensley Lane Proposed Event Date* Alternative Event Date* 11/22/2025 11/22/2025 Start Time* End Time* 08:00:00 AM 12:00:00 PM Include Setup Include Cleanup Do you plan to sell items of any kind? example:drinks,food items,t-shirts,snow cones,memberships,registrations etc. Yes No Please specify all items you plan to sell Possible coffee trailer and race shirt is included with registration. Will there be food items provided? Yes No Please specify the types of food items to be provided Store purchased Bottled water and cereal bars Who is providing the food? Applicant Food Vendor Other 8 06/09/2025 Item 2. Anticipated number of Participating Vendors* Anticipated Event Attendance* 2 150 Event Target Audience* Runners and local community Event Details* 5k and 1 mile fun run. Money raised will go to Hope for the Fatherless in Ethiopia to help with the orphan crisis in their country. Event Announcement and/or Flyers Signature Date e7" 05/23/2025 9 06/09/2025 Item 2. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject 3. Consider and act upon approval of the Back the Future event at Olde City Park on September 20, 2025. Recommendation Motion to approve the Item as presented. Discussion The Wylie Independent School District (WISD) Council of PTAs representative is requesting to host their annual event at Olde City Park. Their goal is to help raise funds for their non-profit organization and to promote unity between the school district and the city. The organization plans to schedule food vendor trucks and invite vendors to sell miscellaneous items. The Council and local PTAs will also sell memberships, yard signs, and spirit wear items, as well as provide entertainment. 10 06/09/2025 Item 3. 1AV-1 Y OF f TV WYLI E Parks&Recreation Department 300 Country Club Rd, Building 100 Wylie,TX 75098 972-516-6340 1 Parks@wylietexas.gov Non-Profit Park Event Application Please note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or pick up games;instead click on the following link to make a reservation:https://anc.apm.activecommunities.com/wylie Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5K/fun runs, fundraisers, events with food and/or merchandise vendors, and all events wherein items will be said. This form is reviewed by staff for approval prior to the requested event and must be submitted a minimum of twelve weeks in advance, and no sooner than 6 months prior to the event date being requested. After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if staff finds that: Priority use is given to City Events and private rentals; All fees have been paid; The event does not: a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected attendance, etc., as determined by staff; b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days prior to or 14 days after the City-sponsored Bluegrass on Ballard event); c. Present an unreasonable danger to health or safety; d. Cause loss or damage to City property; e. Interfere with or place a burden on Public Safety services; f. Interrupt the safe and orderly movement of pedestrians and vehicles. For events including food items, applicant provides documentation from the Collin County Environmental Services indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold, free, food trucks, catering, homemade,prepackaged, etc.; a. Please contact the Environmental Services Specialist at 972-548-5528 or 972-548-5585. The Collin County website is www.collincountytx.gov for further information. b. If permit is required by Environmental Services,provide staff with a list of all planned food vendors and a copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term Event Food Service/Health Permit. There will be adequate sanitation available in or adjacent to the event, in addition to the City facilities as deemed necessary, such as port-a-lets, wash stations, and other required health facilities. The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and Recreation rules and City Ordinances. Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the Park Event Application. Applicant Information 11 06/09/2025 Item 3. Name of Organization* Website Wylie ISD Council of PTAs Are you a non profit?* Please upload 501c3 Documents Yes No W-9 Council of PTAs.pdf 78.65KB Contact Information Primary Contact Name* Becky Welch Event Information Event Name/Title* Back the Future Event Type*If other,please explain* Other Community Social Event Purpose of event* Promote Unity Between our School District and City Event Location* Olde City Park 112 S Ballard Avenue Proposed Event Date* Alternative Event Date* 09/20/2025 09/20/2025 Start Time* End Time* 01:00:00 PM 09:00:00 PM Include Setup Include Cleanup Do you plan to sell items of any kind? example:drinks,food items,t-shirts,snow cones,memberships,registrations etc. Yes No Please specify all items you plan to sell The council and local PTAs will be selling yard signs and spirit wear items.We will also have other vendors selling apparel, books,candles,food,toys,etc. Will there be food items provided? Yes No Please specify the types of food items to be provided Kona Ice In and Out Burger Possible Taco Truck-Lalos Who is providing the food? Applicant Food Vendor Other 12 06/09/2025 Item 3. Anticipated number of Participating Vendors* Anticipated Event Attendance* 75 1,000 Event Target Audience* Wylie ISD Families and Wylie Residents Event Details* Back the Future is a free fun-filled event that helps unite Wylie ISD and the City of Wylie.This is a welcome back to the new school year event that includes all of our local PTAs coming together to celebrate the new year and our pride in our schools. PTAs will be set up with spirit wear and games that are free for the public to enjoy playing.We will have other for-sale vendors set up along with inflatables and face painting all free to the public as well. In and Out Burger will be set up and giving out 300 free meals.We will have a pep rally with mascot dance off competition at 6pm. Event Announcement and/or Flyers 2025 BTF Save the Date.png 355.39KB Signature Date fPIrYI' 05/29/2025 13 06/09/2025 Item 3. q 5'1 -s1S September 20, 2025 4 - 7pm Olde City Park NITNE L U)MM Be on the lookout for more details soon! I 14 06/09/2025 Item 3. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Project Updates. Recommendation N/A Discussion Discuss the Parks and Recreation Department's ongoing and upcoming projects. 15 06/09/2025 Item WS1. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Program and Event Updates. Recommendation N/A Discussion Discuss the Parks and Recreation Department's recent and upcoming programs and events. 16 06/09/2025 Item WS2. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Fiscal Year 2025/2026 Project Recommendations. Recommendation N/A Discussion Staff will discuss the recommended upcoming fiscal year 2025/2026 projects. 17 06/09/2025 Item WS3. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper July Meeting Chair/Vice-Chair Election and Tour. Recommendation N/A Discussion Staff will review the July Parks and Recreation Board Meeting agenda, which will include board chair and vice-chair elections as well as the annual tour. 18 06/09/2025 Item WS4.