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08-25-2025 (Library) Agenda Packet P a g e | 1 Wylie Library Advisory Board Regular Meeting August 25, 2025 – 7:00 PM Council Chambers - 300 Country Club Rd., Bldg. 100 Wylie, TX 75098 CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Ag enda and will be considered separately. A. Review and approve the minutes from the July 28 meeting. REGULAR AGENDA 1. Review Library Advisory Board Meeting dates WORK SESSION WS1. Staff Spotlight: Ofilia Barrera, Library Director WS2. Review Monthly Report WS3. Review Friends of the Library Events WS4. Review upcoming library programs ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on August 22, 2025 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. ___________________________ ___________________________ Stephanie Storm, City Secretary Date Notice Removed 1 P a g e | 2 The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary’s Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 – Private consultation with an attorney for the City. § 551.073 – Discussing prospective gift or donation to the City. § 551.076 – Discussing deployment of security personnel or devices or security audit. 2 Library Advisory Board Minutes In-person Meeting July 28, 2025 – 7:00 p.m. Council Chambers CALL TO ORDER Announce the presence of a Quorum. Justin Strauch called the meeting to order at 7:00 p.m. The following Library Board members were present: Justin Strauch, Monica Munoz, Zachary Todd, Mallory Morris, Sarah Sponsel, Toshia Kimball & Ofilia Barrera Board Liaison. Board members not present: Brian Ortiz INTRODUCE NEW BOARD MEMBERS Ofilia Barrera introduced new Board Members, Mallory Morris and Sarah Sponsel. STAFF SPOTLIGHT Lisa Galletta, Assistant Director Lisa Galletta shared her work and educational backgrounds, providing the Board with a description of her varied experiences leading to her role as Assistant Director. She also provided an overview of her duties in this role and some of the events sponsored by the Friends of the Library. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. CONSENT AGENDA 1. Consider, and act upon, approval of June 23, 2025 Library Advisory Board Meeting minutes. Board Action: A motion was made by Toshia Kimball, seconded by Monica Munoz, to approve the minutes as presented. A vote was taken and the motion passed 6-0. REGULAR AGENDA 1. Nominate and vote on Board Chair Minutes July 28, 2025 Library Advisory Board Page 1 3 08/25/2025 Item A. Board Action: The nomination of Justin Strauch for Board Chair was made by Toshia Kimball and seconded by Monica Munoz. A vote was taken and the nomination passed 6-0. 2. Nominate and vote on Board Vice Chair Board Action: The nomination of Toshia Kimball for Board Vice Chair was made by Justin Strauch and seconded by Monica Munoz. A vote was taken and the nomination passed 6-0. WORK SESSION – DISCUSSION ITEMS WS1. Overview of the Collection Development Policy. Ofilia Barrera presented the Board with a copy of the current Collection Development Policy. She elaborated on the purpose of the policy; and explained the process and Board’s role if a concern were brought before the Library Advisory Board. WS2. Update on FY 26 Budget. In regards to next year’s budget, Ofilia Barrera shared that the request for Interlibrary Loan funds is still being considered. Furthermore, there will be a carryover of approximately $6,000, to the next fiscal year, for new shelving that has been ordered but may not arrive until November. WS3. Review Monthly Report. Ofilia Barrera walked the Board through statistics regarding program attendance and resource usage for the period of June 19, 2025 to July 23, 2025. Additionally, a new counter system is expected to go into use during September that will be located at the main entrance. The library anticipates attendance numbers to rise somewhat for the new system will count people entering the building, some of which specifically head immediately to programs within the lobby and meeting rooms, but never actually visit the main area of the library. ADJOURNMENT A motion was made by Monica Munoz, seconded by Zachary Todd, to adjourn the meeting at 8:10 p.m. A vote was taken and the motion passed 6-0. ______________________________ Justin Strauch, Chair Minutes July 28, 2025 Library Advisory Board Page 2 4 08/25/2025 Item A. Library Advisory Board Meeting Dates September 2025 - June 2026 Meetings occur monthly at 7 p.m. on the 4th Monday of the month in the Council Chambers, 300 Country Club Road, Building 100. September 22, 2025 October 27, 2025 November 24, 2025 - Holiday week December - No meeting due to Christmas/New Year holidys January 26, 2026 February 23, 2026 March 23, 2026 April 27, 2026 May - No meeting due to Memorial Day Holiday June 22, 2026 5 08/25/2025 Item 1. Monthly Report for the Library Advisory Board (Based on Weekly Reports sent to City Manager’s office every Thursday) July 24 - August 20 June 19 - July 23 May 22 - June 18* Storytime 0 1,286 959 Kid Events 878 1,405 3,186 Teen Events 0 119 28 Adult Events 37 121 114 Outreach 62 61 189 Business Exchange 216 210 192 Circulation 55,623 81,770 58,717 Visitors 18,856 27,807 22,193 New Borrowers 624 900 799 Drive-Thru 307 370 256 Holds Processed 6,666 8,654 6,254 *Storytime is on a break. Ancestry Sessions Searches May 2025 13 219 Jun 2025 10 182 Jul 2025 15 269 Creativebug Sessions Total Video Views Hours Viewed May 2025 12 74 7.49 Jun 2025 14 38 3.77 Jul 2025 14 12 2.09 Data Axle Log-ins # of Searches Total Records Downloaded May 2025 20 134 1,408 Jun 2025 10 17 2 Jul 2025 20 178 1,336 6 08/25/2025 Item WS2. Gale Courses Enrollments Total Course Log-ins Total Minutes in Class May 2025 27 190 22,365 Jun 2025 12 142 22,046 Jul 2025 28 206 21,897 Pronunciator Registrations Logins May 2025 16 38 Jun 2025 16 41 Jul 2025 19 37 Udemy Active Users Courses Enrolled Video Mins May 2025 70 193 13,597.0 Jun 2025 69 286 14,757.0 Jul 2025 73 198 15,838.2 Library App Devices Launches New Devices May 2025 1,260 6,346 201 Jun 2025 1,451 8,129 277 Jul 2025 1,521 8,510 254 Digital Resources Usage: (Presented by calendar month) Libby (Overdrive) Totals for Consortium May 2025 June 2025 July 2025 Unique Users 18,894 SPL - 2,114 19,325 SPL - 2,208 19,096 SPL - 2,157 Check-Outs 69,953 SPL - 7,723 70,242 SPL - 8,009 71,091 SPL - 8,219 Holds 33,338 35,440 34,049 Purchases 959 896 600 7 08/25/2025 Item WS2. Hoopla Circulation Counts by Month: Audio Binge Comics Ebooks Movies Music TV Total May 2025 1,300 43 127 616 205 69 89 2,449 June 2025 1,341 44 115 503 203 49 98 2,353 July 2025 1,359 32 108 566 181 56 101 2,403 Kanopy Stats Visits Pages Plays Minutes May 2025 2,084 2,635 509 17,056 June 2025 1,843 2,374 574 17,320 July 2025 2,043 2,778 591 17,931 Kanopy Plays by Device Tablet Desktop Mobile Television May 2025 19.8% 11.4% 40.7% 28.1% June 2025 23.3% 6.6% 38.5% 31.5% July 2025 19.6% 4.6% 39.6% 36.2% Meetings/Training Highlights: ● 7/24/25 Ofilia met with Director of Adult Education and Literacy @ Collin College ● 7/24/25 Ofilia attended the Rotary Meeting ● 7/24/25 Lisa attended a virtual Masterclass: Advanced Content Strategies Training ● 7/25/25 Ofilia and Lisa weekly one on one meeting ● 7/29/25 Ofilia and Lisa attended the Caregiver Fair Planning conference call ● 7/29/25 Ofilia attended the Texas Public Information Act Legislative Updates Webinar ● 7/29/25 Weekly admin team meeting ● 7/29/25 Ofilia and Debbie YS department check-in meeting ● 7/31 - 8/4/25 Ofilia vacation ● 8/1/25 Lisa virtual meeting with THGAAC 8 08/25/2025 Item WS2. ● 8/5/25 Ofilia attended Director lunch and meeting ● 8/6/25 Ofilia, Lisa and Cheryl met to discuss In-Sync cards for Library Card Sign-Up Month ● 8/7/25 Ofilia and Elizabeth one on one ● 8/7/25 Ofilia attended The Wall That Heals Meeting ● 8/8/25 Ofilia attended the Public Library Administrators of North Texas Meeting in Greenville ● 8/9/25 Ofilia and Lisa worked the Friends of the Library Mini Golf Fundraiser Event ● 8/11 - 8/20/25 Lisa - vacation ● 8/11/25 Ofilia met virtually with furniture vendor ● 8/12/25 Ofilia met w/Library Garden Committee members regarding programming for the garden ● 8/12/25 Ofilia attended the City Council Meeting ● 8/14/25 Ofilia attended the Historical Society Meeting ● 8/19/25 Ofilia attended the Friends of the Library meeting 9 08/25/2025 Item WS2. Upcoming Friends of the Library Events: D.E.A.R. @ Smith Public Library - Fall Break Edition Thursday, October 16 from 10:00 - 11:30am Drop Everything and Read at this family friendly silent reading event! Everyone is invited to bring their own book to read in a structured and quiet environment. Participants are encouraged to engage with other participants before or after silent reading time. Spooky Night @ the Library Tuesday, October 28 from 5:00 - 7:00pm Trick-or-treat, treasure hunt and a costume contest open to all at the festive, family friendly event. Murder Mystery Night @ the Library Friday, November 14 from 7:00 - 9:00pm Grab your friends and sign up for a literary “Who Done It?” after hours @ the library! Suitable for ages 14 and up. D.E.A.R. @ Smith Public Library - Thanksgiving Edition Tuesday, November 25 from 2:00 - 4:00pm Drop Everything and Read at this family friendly silent reading event! Everyone is invited to bring their own book to read in a structured and quiet environment. Participants are encouraged to engage with other participants before or after silent reading time. D.E.A.R. @ Smith Public Library - Holidays Edition Tuesday, November 25 from 2:00 - 4:00pm Drop Everything and Read at this family friendly silent reading event! Everyone is invited to bring their own book to read in a structured and quiet environment. Participants are encouraged to engage with other participants before or after silent reading time. 10 08/25/2025 Item WS3. Upcoming Library Programs - September 2025 Adults ESL Classes for Beginners begins Tuesday, September 2 @ 6PM Come join us for a fun and engaging 6-week ESL class, where participants will learn basic English with a certified instructor. You will be required to take an assessment to determine a basic level of knowledge to ensure success in the classes. Organic Flow Workshop Tuesday, September 9 @ 6PM Organic Flow is a process to have fun with markers and isopropyl alcohol. This workshop is designed to introduce you to the possibilities of using markers on a smooth surface and manipulating the inks using various tools to create an abstract image. All materials provided. Presented by artist Brenda McKinney. Kindergarten Readiness Thursday, September 11 @ 6PM Join us for an educational presentation about building early literacy and kindergarten readiness skills. Booked on Fridays Join us for engaging reads, good conversation, and loads of fun. September 12 This Time Tomorrow by Emma Straub Ask the Master Gardener Representatives of the Collin County Master Gardeners’ Association will be in the lobby to answer your gardening questions. September 13 from 1:30PM - 3:30PM Third Tuesday Book Bunch Ages: 55+ years Social networking and a good book. Immerse yourself into a good story with friends. September 16 The Manor House by Gilly Macmillan Caregiver Conference of Greater Wylie Calling all caregivers—come connect, recharge, and walk away with tools to lighten your load. September 20 from 10AM - 3PM Provided in partnership with Pathway Hospice. Lunch provided by Credit Union of Texas. DIY Bath & Body Workshop Tuesday, September 30 @ 5:30PM Make your own relaxation candle and facial scrub. 11 08/25/2025 Item WS4. Preschool Storytimes resume September 3. Free stickers are required to enter all storytimes and are available right before the event time. Space is limited due to fire code. Bilingual Family Storytime for all ages Mondays @ 6:30pm Infant Storytime for 0 - 11 month olds Wednesdays @ 10am Big Kid Storytimes for 3 - 5 year olds Wednesdays @ 10:45am and 11:30am Thursdays @ 1:30pm Toddler Time for 1 - 2 year olds Fridays @ 10:15am and 11am Gentle Storytime Space is limited to keep a sensory friendly environment Wednesdays @ 2:15pm Kids Kids Garden Activity with the Collin County Master Gardeners Children are welcome to participate in a simple gardening activity in the Library lobby. September 8 from 5-7pm. BeTween Book Club 4th-6th graders (9-12 years old) and meets on the designated date from 6-7pm in the Storytime Room. September 9 The Penderwicks by Jeanne Birdsall My Very Own Book Club 1st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the Multi-Purpose Room. September 23 & 25 Mr. S by Monica Arnaldo Idea Lab 3rd & 4th graders (8-10 years old) meet on the designated date from 3:30-4:30pm in the Multi-Purpose Room. September 18 Roving Robots 12 08/25/2025 Item WS4. Teens Teen Book Club 7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read, discuss what else we’ve been reading, and snack! The first 30 teens to sign up get a free copy of the book! September 11 Snowglobe by Soyoung Park Asiapop SPL’s newest teen program, an every-other-month club that explores all kinds of different aspects of all kinds of Asian cultures. September 18 TV & Film: explore Bollywood musical numbers, survive the Squid Games, eat snacks, and more! Roll for the Initiative: SPL’s Teen Dungeons & Dragons Group 7th-12th graders only. Registration required. Space may be limited for specific meetings. September 4 13 08/25/2025 Item WS4.