04-06-2023 (Cemetery Advisory Board) MinutesWylie Cemetery Advisory Board Meeting Minutes fN
April 6, 2023 — 6:00 PM
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CITY OF
WYLI E
CALL TO ORDER
Board Vice -Chair Allison Stowe called the regular meeting to order at 6:02 p.m. The following Cemetery
Advisory Board members were present: Board Member Gloria Suarez, Board Member Kimberly Summers,
Board Member Derek Trent, and Board Member Laurie Sargent. Board Chair Keith Stephens and Board Member
Jami Lindquist were absent.
Staff present included: Deputy City Manager Renae' 011ie, Assistant Parks and Recreation Director Brent
Stowers, and Parks and Recreation Administrative Assistant Janet Pieper.
CITIZEN COMMENTS ON NON -AGENDA ITEMS
No Citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the November 3, 2022, Regular Cemetery Advisory Board
Meeting Minutes.
Board Action
A motion was made by Board Member Suarez, seconded by Board Member Summers, to approve the
November 3. 2022, Regular Cemetery Advisory Board Meeting Minutes. A vote was taken, and the motion
passed 5-0 with Board Chair Stephens and Board Member Lindquist absent.
WORK SESSION
WS1. Wylie Cemetery Transition Update.
Staff Comments:
Deputy City Manager Renae' 011ie provided the Board with an update on the acquisition efforts related to
the Wylie and Hughes Cemeteries from the Wylie Cemetery Association. It was determined that
ownership of a portion of the properties could not be verified. As a result, the title company was unable to
issue an Owner's Title Policy to protect the City's interests.
In addition to this issue, staff concluded that assuming responsibility for the cemeteries would present
significant operational challenges, particularly related to grounds maintenance, historical document
research, digitization of records, and plot sales. Staff presented these findings —along with the inability to
secure title insurance —to the City Council. Based on this information, the City Council directed staff to
cease further efforts to acquire the Wylie and Hughes Cemeteries.
With consideration of the City Council's direction to staff, Ms. 011ie sought input from the Board
regarding the potential disbandment of the Cemetery Advisory Board. All members present agreed that it
would be appropriate to formally dissolve the Board.
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April 6, 2023 Cemetery Advisory Board Regular Meeting Minutes
RECONVENE INTO REGULAR SESSION AT 6:17
ADJOURNMENT
A motion was made by Board Member Trent, seconded by Board Member Suarez, to adjourn the meeting
at 6:17 PM. A vote was taken, and the motion passed 5-0 with Board Chair Stephens and Board Member
Lindquist absent.
aw I M W-n_e
Allison Stowe, Board Vice -Chair
ATTEST: F�
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Janet Pieper, Administra ive Assistant II
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April 6, 2023 Cemetery Advisory Board Regular Meeting Minutes