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10-27-2025 (Library) Agenda Packet P a g e | 1 Wylie Library Advisory Board Regular Meeting October 27, 2025 – 7:00 PM Council Chambers - 300 Country Club Rd., Bldg. 100 Wylie, TX 75098 CALL TO ORDER COMMENTS ON NON-AGENDA ITEMS Any member of the public may address the Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. The Board requests that comments be limited to three minutes for an individual, six minutes for a group. In addition, the Library Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the Board and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Ag enda and will be considered separately. A. Review and approve the minutes from the September 22 Meeting WORK SESSION WS1. Staff Spotlight: Nina Davis, Adult Services Librarian WS2. Review FY 25 Stats WS3. Review Monthly Report WS4. Upcoming Friends of the Library Events WS5. Review Upcoming Library Programs ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on Tuesday, October 21 at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. ___________________________ ___________________________ Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary’s Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. 1 P a g e | 2 If during the course of the meeting covered by this notice, the Board should determine that a clo sed or executive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 – Private consultation with an attorney for the City. § 551.073 – Discussing prospective gift or donation to the City. § 551.076 – Discussing deployment of security personnel or devices or security audit. 2 Library Advisory Board Minutes In-person Meeting September 22, 2025 – 7:00 p.m. Council Chambers CALL TO ORDER Announce the presence of a Quorum. Justin Strauch called the meeting to order at 7:01 p.m. The following Library Board members were present: Justin Strauch, Monica Munoz, Mallory Morris, Toshia Kimball, Sarah Sponsel, Brian Ortiz & Ofilia Barrera Board Liaison. Board members not present: Zachary Todd CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda. Residents must provide their name and address. Board requests that comments be limited to three (3) minutes. In addition, the Board is not allowed to converse, deliberate, or take action on any matter presented during citizen participation. No citizens were present at the meeting. CONSENT AGENDA 1. Consider, and act upon, approval of August 25, 2025 Library Advisory Board Meeting minutes. Board Action: A motion was made by Brian Ortiz, seconded by Toshia, to approve the minutes as presented. A vote was taken and the motion passed 6-0. WORK SESSION – DISCUSSION ITEMS WS1. Staff Spotlight: Kelsey Sidwell, Teen Services Librarian. Kelsey Sidwell provided the Board with a rundown of her role and responsibilities as Teen Services Librarian. She shared information covering the variety of programs she provides to the community’s youth and her future goals for the department. WS2. Review City Secretary proposed changes to the Board and Commission Bylaws. Ofilia Barrera reviewed changes proposed by the City Secretary, in an effort to streamline the rules and regulations, concerning the eligibility criteria for members of City boards. WS3. Review Meeting Room and Small Business Center Policies. Minutes August 25, 2025 Library Advisory Board Page 1 3 10/27/2025 Item A. Ofilia Barrera provided the Board with a copy of the Meeting Room Policy which will be up for review in the coming year. She touched on some minor changes to be considered as well as the incorporation of the Small Business Center into this policy. These revisions should be ready for review by March 2026. WS4. Review Monthly Report. Ofilia Barrera walked the Board through statistics regarding program attendance, online platform usage, and digital resource usage for the period of August 21, 2025 to September 10, 2025. Additionally, she shared highlights from meetings and training that took place during the same period of time with particular attention given to the Literacy Award for small clubs in North Texas and The Abby Award. WS5. Review upcoming library programs. A list of upcoming programs for the month of October was presented by Ofilia Barrera. She provided a brief description of several programs and made mention of one not in the list, but held at the library, offered through Collin College for GED Equivalency Classes. ADJOURNMENT A motion was made by Toshia Kimball, seconded by Monica Munoz, to adjourn the meeting at 7:56 p.m. A vote was taken and the motion passed 6-0. ______________________________ Justin Strauch, Chair Minutes August 25, 2025 Library Advisory Board Page 2 4 10/27/2025 Item A. 5 10/27/2025 Item WS2. FY 1st Notice 2nd Notice 3rd Notice 4th Notice Total Notices Notes Total Check Out What percent of total checkout received 1st notices 2018-2019 52,804 28,628 16,919 98,351 Overdue Notices sent 7/14/21 448,333 2019-2020 34,545 19,599 11,650 65,794 COVID Auto Renewal activated, Overdue Notices sent 7/14/21 306,867 2020-2021 22,763 16,588 12,625 51,976 Overdue Notices sent 1/2/3 days overdue, changed so patrons would know if items renewed or were overdue 359,813 2021-2022 24,835 19,348 15,594 59,777 Overdue Notices sent 1/2/3 days overdue 373,969 2022-2023 28,815 23,170 19,212 71,197 Overdue Notices sent 1/2/3 days overdue 380,846 8% (1 day overdue) 2023-2024 31,166 25,454 20,854 77,474 Overdue Notices sent 1/2/3 days overdue 399,006 8% (1 day overdue) 2024-2025 29,893 18,917 13,006 9,364 71,180 No fines, New ability in LS2 to add a notification and to schedule them at different intervals - changed to 4 overdue notices sent at 7/14/21/28 days overdue 390,324 7% (7 days overdue) 6 10/27/2025 Item WS2. Monthly Report for the Library Advisory Board (Based on Weekly Reports sent to City Manager’s office every Thursday) Sept. 11 - Oct. 15 August 21 - Sept. 10** July 24 - August 20* Storytime 1,518 298 0 Kid Events 34 21 878 Teen Events 31 0 0 Adult Events 186 105 37 Outreach 13 7 62 Business Exchange 242 144 216 Circulation 60,487 35,868 55,623 Visitors 20,791 10,754 18,856 New Borrowers 638 348 624 Drive-Thru 372 217 307 Holds Processed 8,027 4,832 6,666 **One week less due to the new schedule. *Storytime is on a break. Ancestry Sessions Searches Jul 2025 15 269 Aug 2025 18 385 Sept 2025 14 121 Data Axle Log-ins # of Searches Total Records Downloaded Jul 2025 20 178 1,336 Aug 2025 5 24 45 Sept 2025 23 164 76 Gale Courses Enrollments Total Course Log-ins Total Minutes in Class Jul 2025 28 206 21,897 Aug 2025 15 108 11,257 Sept 2025 23 95 10,089 7 10/27/2025 Item WS3. Pronunciator Registrations Logins Jul 2025 19 37 Aug 2025 12 18 Sept 2025 24 44 Udemy Active Users Courses Enrolled Video Mins Jul 2025 73 198 15,838.2 Aug 2025 91 171 19,473.50 Sept 2025 72 128 10,521.5 Library App Devices Launches New Devices Jul 2025 1,521 8,510 254 Aug 2025 1,488 7,888 195 Sept 2025 1,460 7,549 171 Digital Resources Usage: (Presented by calendar month) Libby (Overdrive) Totals for Consortium July 2025 Aug 2025 Sept 2025 Unique Users 19,096 SPL - 2,157 19,223 SPL - 2,224 18,748 SPL - 2,130 Check-Outs 71,091 SPL - 8,219 70,255 SPL - 8,180 67,452 SPL - 7,547 Holds 34,049 31,658 31,390 Purchases 600 1,097 1,100 8 10/27/2025 Item WS3. Hoopla Circulation Counts by Month: Audio Binge Comics Ebooks Movies Music TV Total July 2025 1,359 32 108 566 181 56 101 2,403 Aug 2025 1,305 38 113 599 190 51 69 2,365 Sept 2025 1,291 43 94 536 129 34 92 2,219 Kanopy Stats Visits Pages Plays Minutes July 2025 2,043 2,778 591 17,931 Aug 2025 1,940 2,879 355 8,980 Sept 2025 1,527 1,852 301 8,589 Kanopy Plays by Device Tablet Desktop Mobile Television July 2025 19.6% 4.6% 39.6% 36.2% Aug 2025 58.9% 3.4% 14.1% 23.7% Sept 2025 27.2% 13.6% 24.9% 34.2% Meetings/Training Highlights: ● 9/11/25 Ofilia attended the 9/11 Ceremony ● 9/11/25 Ofilia and Lisa weekly one on one ● 9/11/25 Ofilia attended the Rotary Club meeting and Rotary Board Meeting ● 9/11/25 Ofilia attended the Wylie Historical Society meeting ● 9/12/25 Ofilia attended the Public Library Administrators of North Texas Meeting ● 9/15/25 Ofilia met virtually with Pathway Hospice to review final details of the Caregiver Conference ● 9/16/25 Ofilia attended staff in-service training ● 9/16/25 Weekly admin team meeting ● 9/16/25 Ofilia attended staff meeting 9 10/27/2025 Item WS3. ● 9/16/25 Ofilia and Lisa attended the Friends of the Library meeting ● 9/17/25 Lisa attended staff in-service training ● 9/17/25 Ofilia and Elizabeth one on one ● 9/17/25 Lisa, Cheryl & Susan attended the Sensource software training ● 9/18/25 Ofilia attended a Ghost Tour rehearsal ● 9/19/25 Monthly librarians meeting ● 9/19/25 Ofilia and Xcenia met to review FY 25 final POs ● 9/19/25 Ofilia met w/Tracy @ the Brown House to divvy up a donation of a Christmas Victorian Village ● 9/22/25 Ofilia and Xcenia presented the Library Advisory Board meeting ● 9/23/25 Ofilia attended the City Council Meeting ● 9/25/25 Lisa attended the webinar Evolving Staff Roles, Policies, and Practices ● 9/26/25 All staff meeting ● 9/30/25 Lisa and Cheryl one on one ● 10/2/25 Ofilia and Debbie one on one ● 10/3 & 10/4/25 Ofilia participated in downtown Wylie ghost tours ● 10/4/25 Carmen attended the UNIDOS Party at Birmingham Elementary ● 10/7/25 Ofilia and Caiti participated in National Night Out ● 10/8/25 Ofilia attended The Wall That Heals tours virtual meeting ● 10/8/25 Ofilia and Veronica attended the Library Garden Committee meeting ● 10/9/25 Ofilia attended the Historical Society Meeting ● 10/14/25 Ofilia attended The Wall That Heals meeting ● 10/14/25 Ofilia attended the City Council meeting 10 10/27/2025 Item WS3. Upcoming Friends of the Library Events: Spooky Night @ the Library Tuesday, October 28 from 5:00 - 7:00pm Trick-or-treat, treasure hunt and a costume contest open to all at the festive, family friendly event. Murder Mystery Night @ the Library - CANCELED Friday, November 14 from 7:00 - 9:00pm Grab your friends and sign up for a literary “Who Done It?” after hours @ the library! Suitable for ages 14 and up. D.E.A.R. @ Smith Public Library - Thanksgiving Edition Tuesday, November 25 from 2:00 - 3:30pm Drop Everything and Read at this family friendly silent reading event! Everyone is invited to bring their own book to read in a structured and quiet environment. Participants are encouraged to engage with other participants before or after silent reading time. D.E.A.R. @ Smith Public Library - Holidays Edition Tuesday, November 25 from 12:00 - 1:30pm Drop Everything and Read at this family friendly silent reading event! Everyone is invited to bring their own book to read in a structured and quiet environment. Participants are encouraged to engage with other participants before or after silent reading time. 11 10/27/2025 Item WS4. Upcoming Library Programs - November 2025 Adults ESL Classes for Beginners continues Tuesdays in November @ 6PM The continuation of this fun and engaging 6-week ESL class, where participants will learn basic English with a certified instructor. You will be required to take an assessment to determine a basic level of knowledge to ensure success in the classes. Pipecleaner Flowers Tuesday, November 6 @ 6PM Learn how to make beautiful flowers out of pipe cleaners in this fun class. We will make a variety of fall flowers. Booked on Fridays Join us for engaging reads, good conversation, and loads of fun. November 14 Hate Follow by Erin Quinn-Kong Jazz Concert All that Jazz Saturday, November 15 @ 2PM Get into the swing of autumn, and a little hint of the holidays, with a performance by The Jazz Bytes. Third Tuesday Book Bunch Ages: 55+ years Social networking and a good book. Immerse yourself into a good story with friends. November 18 The Heaven & Earth Grocery Store by James McBride Conversational English Thursday, November 20 @ 2PM Practice your English speaking conversation skills! Participants meet monthly to practice speaking about everyday topics in a casual, supportive setting. Sign up required. Device Drop-In Friday, November 21 @ 10:30AM @ Community Park Center Help with digital devices at the Senior Center. Preschool Free stickers are required to enter all storytimes and are available right before the event time. Space is limited due to fire code. Bilingual Family Storytime for all ages Mondays @ 6:30pm 12 10/27/2025 Item WS5. Infant Storytime for 0 - 11 month olds Wednesdays @ 10am Big Kid Storytimes for 3 - 5 year olds Wednesdays @ 10:45am and 11:30am Thursdays @ 1:30pm Toddler Time for 1 - 2 year olds Fridays @ 10:15am and 11am Gentle Storytime Space is limited to keep a sensory friendly environment Wednesdays @ 2:15pm Kids My Very Own Book Club 1st & 2nd graders (6-8 years old) meet on the designated date from 3:30-4:30pm in the Multi-Purpose Room. November 18 & 20 Dragons Eat Noodles on Tuesdays by Jon Stahl BeTween Book Club 4th-6th graders (9-12 years old) and meet on the designated date from 6-7pm in the Storytime Room. November 18 Turtle in Paradise by Jennifer L. Holm Thanksgiving Break Treasure Hunt Look for the hidden pictures in the Children’s Area and get a prize. One prize per day per child while supplies last. This is a self-directed activity. November 24 - 26 LEGO Family Build Just bring your imagination. For all ages 2 - 4pm in the Multi-Purpose Room. November 24 D.E.A.R. @ the Library D.E.A.R. is a B.Y.O.B. (bring your own book) book club! Modeled after Silent Book Club and school-based sustained silent reading time, also known as D.E.A.R., the goal of this initiative is to promote connection and literacy by providing Wylie residents with the time, space, and permission to just drop everything and read! This is a family-friendly event for anyone who can read independently. Kids nine (9) and younger must be accompanied by an adult (18+). November 25 from 2 - 3:30pm 13 10/27/2025 Item WS5. Teens Teen Book Club 7th-12th graders meet monthly at 6pm in the storytime room to chat about the book we read, discuss what else we’ve been reading, and snack! The first 30 teens to sign up get a free copy of the book! November 13 Such Charming Liars by Karen McManus Asia Pop Music: Watch some K-Pop music videos, swap playlists, eat snacks, and more! 7th-12th graders only. Registration required. Space may be limited for specific meetings. November 20 from 4:30 - 6:30pm 14 10/27/2025 Item WS5.