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01-12-2026 (Parks & Recreation) Agenda Packet P a g e | 1 Wylie Parks and Recreation Board Regular Meeting January 12, 2026 – 5:30 PM Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CALL TO ORDER PRESENTATIONS COMMENTS ON NON-AGENDA ITEMS Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an indiv idual, six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during citizen participation. REGULAR AGENDA 1. Consider and act upon approval of the November 10, 2025 Parks and Recreation Board Regular Meeting Minutes. 2. Consider and act upon approval of the Wylie Youth Soccer Association’s Wylie Cup Tournament event at Founders Park on May 2, 2026. WORK SESSION WS1. Project Updates WS2. Program and Event Updates RECONVENE INTO REGULAR SESSION EXECUTIVE SESSION RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on January 5, 2026, at 5:00 p.m. on the outside bulletin board at Wylie City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the public at all times. 1 P a g e | 2 ___________________________ ___________________________ Stephanie Storm, City Secretary Date Notice Removed The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary’s Office at 972.516.6020. Hearing impaired devices are available from the City Secretary prior to each meeting. If during the course of the meeting covered by this notice, the Board should determine that a closed or exe cutive meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including, but not limited to, the following sanctions and purposes: Texas Government Code Section: § 551.071 – Private consultation with an attorney for the City. § 551.072 – Discussing purchase, exchange, lease or value of real property. § 551.073 – Discussing prospective gift or donation to the City. § 551.076 – Discussing deployment of security personnel or devices or security audit. 2 Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Consider and act upon approval of the November 10, 2025 Parks and Recreation Board Regular Meeting Minutes. Recommendation Motion to approve Item as presented. Discussion The minutes are attached for your consideration. 3 01/12/2026 Item 1. Page | 1 Wylie Parks and Recreation Board Regular Meeting Minutes November 10, 2025 – 5:30 pm Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098 CALL TO ORDER Board Chair Nick Puente called the regular meeting to order at 5:35 p.m. The following Parks and Recreation Board members were present: Board Vice-Chair Scott Hevel, Board Member Tarah Harrison, Board Member Elizabeth Troncoso, and Board Member Matthew Busick. Board Member Brian Arnold and Board Member C’Ne Turner were absent. Parks and Recreation Department staff present included: Director Carmen Powlen, Assistant Director Brent Stowers, Supervisor Annika Sacco, and Administrative Assistant Janet Pieper. PRESENTATIONS No presentations. CITIZEN COMMENTS ON NON-AGENDA ITEMS No citizens came forward. REGULAR AGENDA 1. Consider and act upon approval of the September 8, 2025 Parks and Recreation Board Regular Meeting Minutes. Board Action A motion was made by Board Vice-Chair Hevel and seconded by Board Member Harrison to approve the September 8, 2025 Parks and Recreation Board Regular Meeting Minutes. A vote was taken, and the motion passed 5-0 with Board Member Arnold and Board Member Turner absent. WORK SESSION WS1. Project Updates Assistant Director Stowers gave updates for ongoing departmental projects. WS2. Program and Event Updates Supervisor Sacco gave the Board updates on recent and upcoming departmental programs and events. WS3. PARB Updates Administrative Assistant Pieper reviewed the 2026 meeting calendar and reminded the board that the December 2026 meeting was canceled. 4 01/12/2026 Item 1. Page | 2 ADJOURNMENT A motion was made by Board Member Hevel and seconded by Board Member Troncoso to adjourn the meeting at 5:53 pm. A vote was taken, and the motion passed 5-0 with Board Member Arnold and Board Member Turner absent. __________________________________ Nick Puente, Board Chair ATTEST: __________________________________________ Janet Pieper, Administrative Assistant 5 01/12/2026 Item 1. Wylie City Council AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Consider and act upon approval of the Wylie Youth Soccer Association’s Wylie Cup Tournament event at Founders Parks on May 2, 2026. Recommendation Motion to approve the Item as presented. Discussion The Wylie Youth Soccer Association, a non-profit organization, is requesting permission to host its end-of-season league tournament at Founders Park on May 2, 2026, with a rain date of May 9, 2026. The association plans to invite multiple food truck vendors to operate in the park during the event, which requires an ordinance variance subject to recommendation by the Parks and Recreation Board and approval by the City Council. The association understands that it must provide staff with all required food service and health permit documentation as required by Collin County Development Services. 6 01/12/2026 Item 2. 1AV-1 Y OF f TV WYLI E Parks&Recreation Department 300 Country Club Rd, Building 100 Wylie,TX 75098 972-516-6340 1 Parks@wylietexas.gov Non-Profit Park Event Application Please note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or pick up games;instead click on the following link to make a reservation:https://anc.apm.activecommunities.com/wylie Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5K/fun runs, fundraisers, events with food and/or merchandise vendors, and all events wherein items will be said. This form is reviewed by staff for approval prior to the requested event and must be submitted a minimum of four months in advance, and no sooner than six months prior to the event date being requested. After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if staff finds that: Priority use is given to City Events and private rentals; All fees have been paid; The event does not: a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected attendance, etc., as determined by staff; b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days prior to or 14 days after the City-sponsored Bluegrass on Ballard event); c. Present an unreasonable danger to health or safety; d. Cause loss or damage to City property; e. Interfere with or place a burden on Public Safety services; f. Interrupt the safe and orderly movement of pedestrians and vehicles. For events including food items, applicant provides documentation from Collin County Development Services indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold, free, food trucks, catering, homemade,prepackaged, etc.; a. Please contact Development Services by phone at 972-548-5585 or email developmentservices@collincountytx.gov. The Collin County website is wwwcollincountytx.gov/Services/Engineering/Development-Services/food-service-and-health for further information. b. If permit is required by Development Services,provide staff with a list of all planned food vendors and a copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term Event Food Service/Health Permit. There will be adequate sanitation available in or adjacent to the event, in addition to the City facilities as deemed necessary, such as port-a-lets, wash stations, and other required health facilities. The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and Recreation rules and City Ordinances. Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the Park Event Application. Applicant Information 7 01/12/2026 Item 2. Name of Organization* Website Wylie Youth Soccer Association wyliesoccer.com Please upload 501 c3 Documents* Department of the Treasury.pdf 18.87MB Contact Information Primary Contact Name* Caroline Fagan Event Information Event Name/Title* Wylie Cup Tournament Event Type*If other,please explain* Other Soccer Tournament Purpose of event* End of season league tournament Event Location* Founders Park 851 Hensley Lane Proposed Event Date* Alternative Event Date* 05/02/2026 05/09/2026 Start Time* End Time* 08:00:00 AM 09:00:00 PM Include Setup Include Cleanup Do you plan to sell items of any kind? example:drinks,food items,t-shirts,snow cones,memberships,registrations etc. Yes No Please specify all items you plan to sell We are wanting to have several food trucks out for the day. Will there be food items provided? Yes No Please specify the types of food items to be provided We are looking for a variety of food trucks such as donut,snow cones, bbq,and others Who is providing the food? Applicant Food Vendor Other 8 01/12/2026 Item 2. Anticipated number of Participating Vendors* Anticipated Event Attendance* 6 2,000 Event Target Audience* WYSA Soccer League Event Details* We are holding our end of season tournament 5/2 with a rainout date of 5/9.This will be our end of season tournament and we want to provide a real tournament style feel including hosting 3-6 food trucks. Event Announcement and/or Flyers Signature Date rltOliY! R?iY 11/10/2025 9 01/12/2026 Item 2. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Project Updates. Recommendation N/A Discussion Discuss the ongoing and upcoming Parks and Recreation Department projects. 10 01/12/2026 Item WS1. Wylie Parks and Recreation Board AGENDA REPORT Department: Parks and Recreation Account Code: Prepared By: Janet Pieper Subject Program and Event Updates. Recommendation N/A Discussion Discuss the Parks and Recreation Department's recent and upcoming programs and events. 11 01/12/2026 Item WS2.