03-10-2026 (City Council) Agenda Packet
P a g e | 1
Wylie City Council Regular Meeting
March 10, 2026 – 6:00 PM
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
CALL TO ORDER
INVOCATION & PLEDGE OF ALLEGIANCE
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the
public must fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three
minutes for an individual, six minutes for a group. In addition, Council is not allowed to converse, deliberate, or
take action on any matter presented during citizen participation.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Ag enda
and will be considered separately.
A. Consider, and act upon, approval of February 24, 2026 Regular City Council Meeting minutes.
B. Consider, and act upon, Ordinance No. 2026-09, an ordinance of the City Council of the City of Wylie,
Texas, declaring unopposed candidates in the May 2, 2026, General City Election, elected to office; canceling
the election; providing a severability clause; and providing an effective date.
C. Consider, and act upon, accepting a donation to the City in the amount of $5,779 from the Catholic
Foundation of the Estate of Rita and Truett Smith.
D. Consider, and act upon, a Preliminary Plat for Dominion of Pleasant Valley Phase 8, creating 102 single -
family residential lots and six open space lots on 43.113 acres, generally located at the southwest corner o f
Sachse Road and Dominion Drive.
E. Consider, and act upon, Ordinance No. 2026-10, amending Chapter 2 (Administration), Article III (Officers),
Division 1 (Generally), Section 2-42 (City Manager Authorized To Execute Certain Documents, Agreements,
Contracts) of the Wylie Code of Ordinances, Ordinance No. 2021-17, as amended, to authorize the City
Manager to execute contracts and/or purchases up to $100,000.00.
F. Consider, and act upon, the approval of the 2026 Procurement Manual.
G. Consider, and act upon, the approval of Purchase No. W2026-49 for the purchase of three (3) vehicles for
the Public Works Department from Caldwell County Chevrolet in an estimated amount of $177,394.00
through a cooperative purchasing agreement with BuyBoard and authorizing the City Manager to execute all
necessary documents.
H. Consider, and act upon, the approval of an agreement with Dell Technologies for the purchase of computers
and related hardware in the estimated annual amount of $90,000 through a cooperative purchasing contract
with the Texas Department of Information Resources (DIR), and authorize the City Manager to execute all
necessary documents.
1
P a g e | 2
REGULAR AGENDA
1. Hold a Public Hearing, consider, and act upon, the writing of an ordinance for a change in zoning from
Planned Development 2022-51 (PD 2022-51) to Commercial Corridor (CC) on 2.02 acres to allow for
compatible retail uses. Property located at 703 N. Highway 78 (ZC 2026-01).
2. Consider, and act upon, Ordinance No. 2026-11, amending Wylie’s Code of Ordinances, Ordinance No.
2021-17, as amended, Appendix A (Comprehensive Fee Schedule), Article XI (Fire Department), Sections
J, K, L, and M (Ambulance Service Fees); providing a savings/repealing clause, severability clause, penalty
clause and an effective date; and providing for the publication of the caption hereof.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13 -D.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on March 4, 2026 at 5:00 p.m. on the outside bulletin board at Wylie
City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the
public at all times.
___________________________ ___________________________
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary’s Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the City Council should determine that a closed or
executive meeting or session of the City Council or a consultation with the attorney for the City should be held or
is required, then such closed or executive meeting or session or consultation with attorney as authorized by the
Texas Open Meetings Act, Texas Government Code § 551.001 et. seq., will be held by the City Council at the date,
hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting
or session or consult with the attorney for the City concerning any and all subjects and for any and all purposes
permitted by the Act, including, but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 – Private consultation with an attorney for the City.
§ 551.072 – Discussing purchase, exchange, lease or value of real property.
§ 551.074 – Discussing personnel or to hear complaints against personnel.
§ 551.087 – Discussing certain economic development matters.
§ 551.073 – Discussing prospective gift or donation to the City.
§ 551.076 – Discussing deployment of security personnel or devices or security audit.
2
Wylie City Council
AGENDA REPORT
Department: City Secretary Account Code:
Prepared By: Stephanie Storm
Subject
Consider, and act upon, approval of February 24, 2026 Regular City Council Meeting minutes.
Recommendation
Motion to approve the Item as presented.
Discussion
The minutes are attached for your consideration.
3
03/10/2026 Item A.
Page | 1
Wylie City Council Regular Meeting Minutes
February 24, 2026 – 6:00 PM
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
CALL TO ORDER
Mayor Matthew Porter called the regular meeting to order at 6:00 p.m. The following City Council members were
present: Councilman David R. Duke, Councilman Dave Strang, Councilman Todd Pickens, Councilman Scott
Williams, and Councilman Sid Hoover. Mayor Pro Tem Gino Mulliqi was absent.
Staff present included: City Manager Brent Parker; Deputy City Manager Renae Ollie; Assistant City Manager Lety
Yanez; Assistant Fire Chief Casey Nash; Digital Media Specialist Kristina Kelly; Marketing and Communications
Director Craig Kelly; City Secretary Stephanie Storm; Assistant Police Chief Tommy Walters; Operations Director
James Brown, Parks and Recreation Director Carmen Powlen; Library Director Ofilia Barrera; Municipal Court
Administrator Lisa Mangham; Public Works Director Weir; and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Mayor Porter led the invocation, and Councilman Strang led the Pledge of Allegiance.
PRESENTATIONS & RECOGNITIONS
PR1. Teen Court Celebrating 10 Years.
Mayor Porter presented a proclamation recognizing 10 Years of Teen Court. Municipal Court staff and students
involved in the Teen Court program were present to accept the proclamation.
PR2. Eagle Scout Cooper Allan Reynolds.
Mayor Porter presented a proclamation recognizing Cooper Allan Reynolds for earning the Eagle Scout Award.
Reynolds was present to accept the proclamation and gave a brief description of his Eagle Scout project.
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Council regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak. Council requests that comments be limited to three minutes for an
individual, six minutes for a group. In addition, Council is not allowed to conve rse, deliberate or take action on any matter
presented during citizen participation.
Britt Volker addressed the City Council, thanking them for the added shade at the pickleball courts, and requested
that the lighting be installed sooner rather than later.
Jared Ridgley addressed the City Council with concerns regarding Flock cameras.
4
03/10/2026 Item A.
Page | 2
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motio n.
There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda
and will be considered separately.
A. Consider, and act upon, approval of February 10, 2026 Regular City Council Meeting minutes.
B. Consider, and act upon, Resolution No. 2026-04(R) authorizing the City Manager to execute a Joint
General and Special Election Services Contract between the City of Wylie and the Collin County
Elections Administrator to be administered by the Collin County Elections Administrator for the May
2, 2026 Wylie General Election.
C. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for January
31, 2026.
D. Consider, and place on file, the City of Wylie Monthly Investment Report for January 31, 2026.
E. Consider, and act upon, the approval of purchasing a 2026 International 6-yard Dump Truck from
Southwest International Trucks, Inc. in the estimated amount of $139,054.00 through a cooperative
purchasing agreement with BuyBoard and authorizing the City Manager to execute all necessary
documents.
F. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie Economic
Development Corporation as of January 31, 2026.
G. Review, and place on file, the Wylie Police Department 2025 Racial Profiling Analysis.
Councilman Duke requested Item G be pulled from the Consent Agenda and considered individually.
Council Action
A motion was made by Councilman Williams, seconded by Councilman Hoover, to approve Consent Agenda Items
A-F as presented. A vote was taken, and the motion passed 6-0 with Mayor Pro Tem Mulliqi absent.
REGULAR AGENDA
G. Review, and place on file, the Wylie Police Department 2025 Racial Profiling Analysis.
Staff Comments
Assistant Police Chief Walters answered questions from the Council. Councilman Duke thanked the Police
Department for all that they do.
Council Action
A motion was made by Councilman Strang, seconded by Councilman Duke, to approve Item G as presented. A vote
was taken, and the motion passed 6-0 with Mayor Pro Tem Mulliqi absent.
1. Hold a public hearing, consider, and act upon, authorizing a donation by the City of Wylie to Hope
for the Cities in an amount not to exceed $2,000.
Council Comments
Mayor Porter stated that some administrative work needs to be completed; therefore, one option for the Council is
to table this Item for a future agenda.
Public Hearing
Mayor Porter opened the public hearing on Item 1 at 6:36 p.m.
5
03/10/2026 Item A.
Page | 3
No persons were present wishing to address the Council.
Mayor Porter closed the public hearing at 6:36 p.m.
Council Action
A motion was made by Councilman Duke, seconded by Councilman Strang, to table Item 1 to one of the next two
City Council meetings. A vote was taken, and the motion passed 6-0 with Mayor Pro Tem Mulliqi absent.
WORK SESSION
Mayor Porter convened the Council into a Work Session at 6:38 p.m.
WS1. Community Waste Disposal (CWD) Annual Review.
Robert Medigovich, representing Community Waste Disposal (CWD), addressed Council, giving a brief
presentation, and answered questions from Council.
RECONVENE INTO REGULAR SESSION
Mayor Porter reconvened the Council into Regular Session at 6:50 p.m.
EXECUTIVE SESSION
Mayor Porter convened the Council into Executive Session at 6:50 p.m.
Sec. 551.074. PERSONNEL MATTERS; CLOSED MEETING.
(a) This chapter does not require a governmental body to conduct an open meeting:
(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public
officer or employee; or
(2) to hear a complaint or charge against an officer or employee.
(b) Subsection (a) does not apply if the officer or employee who is the subject of the deliberation or hearing requests
a public hearing.
ES1. Pursuant to Texas Government Code Section 551.074 (Personnel Matters), the City Council will
convene in executive session to deliberate the evaluation, duties, compensation, and contractual terms
of the City Manager.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Porter convened the Council into Open Session at 7:54 p.m.
ADJOURNMENT
A motion was made by Councilman Strang, seconded by Councilman Williams, to adjourn the meeting at 7:55 p.m.
A vote was taken, and the motion passed 6-0 with Mayor Pro Tem Mulliqi absent.
______________________________
Matthew Porter, Mayor
6
03/10/2026 Item A.
Page | 4
ATTEST:
______________________________
Stephanie Storm, City Secretary
7
03/10/2026 Item A.
Wylie City Council
AGENDA REPORT
Department: City Secretary Account Code:
Prepared By: Stephanie Storm
Subject
Consider, and act upon, Ordinance No. 2026-09, an ordinance of the City Council of the City of Wylie, Texas, declaring
unopposed candidates in the May 2, 2026, General City Election, elected to office; canceling the election; providing a
severability clause; and providing an effective date.
Recommendation
Motion to approve the Item as presented.
Discussion
On February 10, 2026, the Wylie City Council ordered a General Election to be held on May 2, 2026, for the purpose of
electing three Wylie City Council members, Mayor, Place 5, and Place 6. The filing period for those wishing to be placed on
the ballot began January 14, 2026 and ended Friday, February 13, 2026 at 5:00 p.m. and write-in candidate deadline ended
on Tuesday, February 17, 2026.
The City Secretary is responsible for receiving applications for a place on the ballot. On February 23, 2026, the City Secretary
declared and certified that there were no opposing candidates for Wylie City Council, Mayor, Place 5, or Place 6. Under these
circumstances and pursuant to Subchapter C, Chapter 2 of the Election Code, the Wylie City Council can declare the
candidates elected to office and cancel the election. Candidates who are unopposed in the May 2, 2026, Wylie General
Election are: Matthew Porter, Mayor; Sid Hoover, City Council Place 5; and Gino Mulliqi, City Council Place 6.
A copy of the ordinance declaring the election canceled will be posted at each election polling place during early voting and
on election day, on the City website, and posting board.
There is no fee due to Dallas and Rockwall Counties, and a $75 cancellation fee will be paid to Collin County.
8
03/10/2026 Item B.
Ordinance No. 2026-09 Canceling the May 2, 2026 General Election Page 1 of 1
ORDINANCE NO. 2026-09
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
DECLARING UNOPPOSED CANDIDATES IN THE MAY 2, 2026 GENERAL
CITY ELECTION, ELECTED TO OFFICE; CANCELING THE ELECTION;
PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE
DATE.
WHEREAS, the City of Wylie, Texas (“City”) General Election was called for May 2, 2026, for
the purpose of electing members to the City Council of the City of Wylie, Texas (“City Council”); and
WHEREAS, the City Secretary has certified in writing that no person has made a declaration of
write-in candidacy, and that each candidate on the ballot is unopposed for election to office; and
WHEREAS, under these circumstances, Chapter 2, Subchapter C of the Election Code, authorizes
the City Council to declare the candidates elected to office and cancel the election.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
Section 1. The following candidates, who are unopposed in the May 2, 2026 City General Election,
are declared elected to office, and shall be issued certificates of election following the time the election
would have been canvassed:
Matthew Porter, Mayor
Sid Hoover, Council Member, Place 5
Gino Mulliqi, Council Member, Place 6
Section 2. The May 2, 2026 General Election is canceled, and the City Secretary is directed to
cause a copy of this ordinance to be posted on Election Day at each polling place that would have been used
in the election.
Section 3. It is declared to be the intent of the City Council that the phrases, clauses, sentences,
paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph, or
section of this ordinance is declared invalid by the jurisdiction, the invalidity shall not affect any of the
remaining phrases, clauses, sentences, paragraphs, or section of this ordinance since the City Council would
have enacted them without the invalid portion.
Section 4. This Ordinance shall be effective from the date of its adoption.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 10th
day of March 2026.
______________________________
Matthew Porter, Mayor
ATTEST:
______________________________
Stephanie Storm, City Secretary
9
03/10/2026 Item B.
Ordenanza Nro. 2026-09 para cancelar la Elección General del 2 de mayo de 2026 Página 1 de 1
ORDENANZA NRO. 2026-09
UNA ORDENANZA DEL CONSEJO MUNICIPAL DE LA CIUDAD DE WYLIE,
TEXAS, QUE DECLARA ELECTOS AL CARGO A LOS CANDIDATOS SIN
OPONENTES PARA LA ELECCIÓN GENERAL DE LA CIUDAD DEL 2 DE
MAYO DE 2026; CANCELA LA ELECCIÓN; DISPONE UNA CLÁUSULA DE
DIVISIBILIDAD; Y DISPONE UNA FECHA DE ENTRADA EN VIGENCIA.
EN VISTA DE QUE la Elección General de la Ciudad de Wylie, Texas (“Ciudad”) fue convocada
para el 2 de mayo de 2026 para el propósito de elegir miembros del Consejo Municipal de la Ciudad de
Wylie, Texas (“Consejo Municipal”); y
EN VISTA DE QUE, la Secretaria de la Ciudad ha certificado por escrito que ninguna persona ha
declarado una candidatura por escrito y que cada candidato en la boleta no tiene ningún oponente para
elección al cargo; y
EN VISTA DE QUE, bajo estas circunstancias, el Subcapítulo C del Capítulo 2 del Código
Electoral autoriza al Consejo Municipal a declarar a los candidatos electos al cargo y cancelar la elección.
AHORA, POR LO TANTO, EL CONSEJO MUNICIPAL DE LA CIUDAD DE WYLIE,
TEXAS, ORDENA:
Sección 1. Los siguientes candidatos, que no tienen oponentes para la Elección General de la
Ciudad del 2 de mayo de 2026, son declarados electos al cargo, y se expedirán certificados de elección
después del momento en el que se hubiera escrutado la elección:
Matthew Porter, Alcalde
Sid Hoover, Miembro del Consejo, Lugar 5
Gino Mulliqi, Miembro del Consejo, Lugar 6
Sección 2. Se cancela la Elección General del 2 de mayo de 2026, y se instruye a la Secretaria de
la Ciudad que haga que se coloque una copia de esta ordenanza el Día de Elección en cada lugar de votación
que se habría utilizado en la elección.
Sección 3. Se declara que es intención del Consejo Municipal que las frases, cláusulas, oraciones,
párrafos y secciones de esta ordenanza sean divisibles, y si cualquier frase, cláusula, oración, párrafo o
sección de esta ordenanza fuera declarado inválido por la jurisdicción, dicha invalidez no afectará ninguna
de las frases, cláusulas, oraciones, párrafos o sección restantes de esta ordenanza, debido a que la misma
hubiera sido promulgada por el Consejo Municipal sin la porción inválida.
Sección 4. Esta Ordenanza entrará en vigencia a partir de la fecha de su adopción.
DEBIDAMENTE PRESENTADA Y APROBADA por el Consejo Municipal de la Ciudad de Wylie,
Texas, el 10 de marzo de 2026.
______________________________
Matthew Porter, Alcalde
ATESTIGUA:
_______________________________________
Stephanie Storm, Secretaria de la Ciudad
10
03/10/2026 Item B.
Sắc Lệnh số 2026-09 Hủy Bỏ Cuộc Tổng Tuyển Cử Ngày 2 tháng Năm, 2026 Trang 1 (1)
SẮC LỆNH SỐ 2026-09
SẮC LỆNH CỦA HỘI ĐỒNG THÀNH PHỐ CỦA THÀNH PHỐ WYLIE, TEXAS,
TUYÊN BỐ CÁC ỨNG CỬ VIÊN KHÔNG CÓ ĐỐI THỦ TRANH CỬ TRONG
CUỘC TỔNG TUYỂN CỬ THÀNH PHỐ NGÀY 2 THÁNG NĂM, 2026 ĐÃ TRÚNG
CỬ; HỦY BỎ CUỘC BẦU CỬ ; QUY ĐỊNH MỘT ĐIỀU KHOẢN VỀ KHẢ NĂNG
TÁCH BIỆT; VÀ QUY ĐỊNH VỀ NGÀY CÓ HIỆU LỰC.
XÉT THẤY RẰNG, một cuộc tổng tuyển cử của Thành Phố Wylie, Texas ("Thành Phố") được
yêu cầu tổ chức vào ngày 2 tháng Năm, 2026 để bầu chọn các thành viên Hội Đồng Thành Phố của Thành
Phố Wylie, Texas ("Hội Đồng Thành Phố"); và
XÉT THẤY RẰNG, Thư Ký Hội Đồng Thành Phố đã chứng thực bằng văn bản rằng không có ai
tuyên bố tranh cử theo diện ứng cử viên ghi thêm, và mỗi ứng cử viên có tên trên lá phiếu không có đối thủ
tranh cử vào vị trí tương ứng; và
XÉT THẤY RẰNG, trong các trường hợp này, Chương 2, Phụ Chương C của Bộ Luật Bầu Cử
cho phép Hội Đồng Thành Phố tuyên bố các ứng cử viên đó trúng cử vào vị trí tranh cử và hủy bỏ cuộc bầu
cử.
VÌ VẬY, BÂY GIỜ, HỘI ĐỒNG THÀNH PHỐ CỦA THÀNH PHỐ WYLIE, TEXAS, RA
LỆNH NHƯ SAU:
Mục 1. Các ứng cử viên sau đây không có đối thủ tranh cử trong Cuộc Tổng Tuyển Cử Thành Phố
ngày 2 tháng Năm, 2026 sau đây trúng cử vào vị trí, và sẽ được cấp giấy chứng nhận trúng cử sau thời gian
lẽ ra sẽ có kết quả bầu cử:
Matthew Porter, Thị Trưởng
Sid Hoover, Thành Viên Hội Đồng, Vị Trí 5
Gino Mulliqi, Thành Viên Hội Đồng, Vị Trí 6
Mục 2. Cuộc Tổng Tuyển Cử Thành Phố ngày 2 tháng Năm, 2026 bị hủy bỏ, và Thư Ký Hội Đồng
Thành Phố theo đây được chỉ thị cho niêm yết một bản sao của sắc lệnh này vào Ngày Bầu Cử tại mỗi điểm
bỏ phiếu được sử dụng hoặc lẽ ra sẽ được sử dụng cho Cuộc Bầu Cử.
Mục 3. Hội Đồng Thành Phố tuyên bố dự định rằng các cụm từ, mệnh đề, câu, đoạn, và mục của
sắc lệnh này đều có thể tách rời, và nếu bất kỳ cụm từ, mệnh đề, câu, đoạn, hoặc mục nào của sắc lệnh này
được tuyên bố là vô hiệu lực theo thẩm quyền pháp lý, sự vô hiệu đó sẽ không ảnh hưởng đến bất kỳ cụm
từ, mệnh đề, câu, đoạn, hoặc mục còn lại của sắc lệnh này vì Hội Đồng Thành Phố có thể ban hành các nội
dung đó mà không cần phần vô hiệu.
Mục 4. Sắc lệnh này sẽ có hiệu lực kể từ ngày thông qua lệnh.
ĐƯỢC THÔNG QUA VÀ PHÊ CHUẨN HỢP THỨC bởi Hội Đồng Thành Phố của Thành Phố
Wylie, Texas vào ngày 10 tháng Ba, 2026.
______________________________
Matthew Porter, Thị Trưởng
CHỨNG THỰC:
______________________________________________
Stephanie Storm, Thư Ký Hội Đồng Thành Phố
11
03/10/2026 Item B.
Wylie City Council
AGENDA REPORT
Department: Library Account Code:
Prepared By: Ofilia Barrera
Subject
Consider, and act upon, accepting a donation to the City in the amount of $5,779 from the Catholic Foundation of the Estate
of Rita and Truett Smith.
Recommendation
Motion to approve the Item as presented.
Discussion
The Catholic Foundation of the Estate of Rita and Truett Smith has made a donation to the library to be used for library
improvements in the form of additional shelving for holds and tech upgrades for the circulation department.
12
03/10/2026 Item C.
Wylie City Council
AGENDA REPORT
Department: Community Development Account Code:
Prepared By: Jasen Haskins
Subject
Consider, and act upon, a Preliminary Plat for Dominion of Pleasant Valley Phase 8, creating 102 single-family residential
lots and six open space lots on 43.113 acres, generally located at the southwest corner of Sachse Road and Dominion Drive.
Recommendation
Motion to approve the Item as presented.
Discussion
OWNER: Wylie DPV, LP APPLICANT: J. Volk Consulting
The applicant has submitted a Preliminary Plat for Dominion of Pleasant Valley Phase 8. The plat consists of 102 residential
lots, and six open space lots on 43.113 acres. Zoning for the single-family development was approved by the City Council in
November 2025 as Planned Development Ordinance No. 2025-41.
The overall 375-acre Planned Development allows for a maximum of 1,123 single-family residential lots. Within Phases 1-8
of the Dominion of Pleasant Valley Development, there are 1,001 residential lots, leaving 122 residential lots that can be
developed in future phases.
The plat dedicates the necessary rights-of-way and utility easements. Open space lots are to be dedicated to the City of Wylie
and maintained by the H.O.A.
The plat is technically correct and abides by all aspects of the City of Wylie Subdivision Regulations and is consistent with
the approved Zoning Exhibit of Planned Development 2025-41. Approval is subject to additions and alterations as required
by the City Engineering Department.
The City Council must provide a written statement of the reasons for conditional approval or disapproval to the applicant in
accordance with Article 212, Section 212.0091 of the Texas Local Government Code.
The P&Z Commission voted 6-0 to recommend approval.
13
03/10/2026 Item D.
ϮϱϮϭϮϮϮϲyϮϰϮϯϳϲϱϰϮϯϭϭϰϭϱϭϲϮϲϮϱϮϳϮϯϮϮϮϭϭϵϮϬϭϴϭϳyϯϰϯϯϯϮϯϭϯϬϮϴϮϵϯϱϯϲϯϵϯϴϯϳϭϬϳϭϭϰϵϱϮϭϰϭϲϭϯϭϮϮϰϭϮϭϯϴϵϱϰϯϮϭyϳϭϭϲϭϬϯϴ:K,EEzEDZd/E E:K^ W,/E DZd/E KhD EdEK͘ϮϬϭϰϬϬϭϳϬϮϭϱ͘Z͘͘͘d͘dZdϭ^ΘDKEd'KD Zz/Es ^dD Ed^>>KhD EdEK͘ϮϬϭϵϬϬϬϲϱϬϬϬ͘Z͘͘͘d͘dZdηϭ^d s EZ͘DKEd'KD ZzĂŶĚ ddzt͘DKEd'KD ZzKhD EdEK͘ϮϬϭϵϬϬϭϴϲϱϱϳ͘Z͘͘͘d͘ ZE ^d^d/>>KĂŶĚ>Kh/^ DZd/E ^d/>>KKhD EdEK͘ϮϬϭϰϬϬϭϳϬϮϭϯ͘Z͘͘͘d͘>ZZz͘DZd/E ĂŶĚǁŝĨĞzsKEE h >>ZDZd/E sK>hD ϴϯϮϬϯ͕W' ϮϱϲϬ͘Z͘͘͘d͘W ZZzt͘</EEZĂŶĚ>/E͘</EEZsK>hD ϵϱϮϯϰ͕W' ϰϳϲ͘Z͘͘͘d͘ y,//dΗΗ,Z>/ :<^KE</EEZsK>hD ϵϴϬϰϬ͕W' ϱϳϰϳ͘Z͘͘͘d͘tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϮϬϬϬϭϴϴϬϲϳ͘Z͘͘͘d͘W>D ddK>E EE>/>zdZ/>, ZZz>hZ >Z/s ^hEZKW/Z> tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϮϬϬϬϭϴϴϬϲϲ͘Z͘͘͘d͘D/, >d͘&^E'sK>hD ϮϬϬϰϭϰϭ͕W' ϵϵϯϭ͘Z͘͘͘d͘dZdϮ^ΘDKEd'KD Zz/Es ^dD Ed^>>KhD EdEK͘ϮϬϭϵϬϬϬϲϱϬϬϬ͘Z͘͘͘d͘ϭϲϳϱϭϮ^&ϭϱϳϮϭϬ^&ϭϰϲϯϭϲ^&ϭϯϲϱϴϱ^&ϭϮϵϴϮϯ^&ϮϯϲϲϲϮ^&ϮϮϲϬϳϱ^&ϮϭϲϬϮϱ^&ϭϵϲϬϵϵ^&ϮϬϲϬϮϱ^&ϭϴϳϳϬϳ^&ϮϰϳϬϴϭ^&Ϯϲϲϭϵϵ^&ϮϱϲϰϰϬ^&Ϯϳϳϯϱϭ^&ϮϴϵϳϲϬ^&ϯϯϱϵϵϴ^&ϯϮϲϬϬϬ^&ϯϭϲϬϬϬ^&ϯϬϲϬϬϬ^&ϮϵϲϬϮϲ^&ϯϰϳϰϰϲ^&ϯϱϳϲϰϳ^&ϯϲϳϴϱϴ^&ϯϵϳϴϬϬ^&ϯϴϳϴϬϬ^&ϯϳϳϴϭϱ^&ϭϰϴϳϱϬ^&ϭϯϳϱϮϱ^&ϳϲϬϬϬ^&ϰϲϬϬϬ^&ϵϲϯϭϱ^&ϱϲϬϬϬ^&ϲϲϬϬϬ^&ϭϬϲϱϵϮ^&ϭϭϲϳϬϭ^&ϭϮϳϴϯϴ^&ϮϲϭϮϯ^&ϭϳϮϳϵ^&KW E^W >KdϮϲy͕>K<ϭϭϭϲ͕ϰϲϲ^&ϮϱϳϰϮϭ^&KW E^W >Kdϭϳy͕>K<ϭϴϲϵ͕ϯϲϵ^&>K<ϭϲ>K<ϭϴ>K<ϭϭϮϯϳϮϬϯ^&ϮϭϳϮϬϬ^&ϮϮϳϮϬϬ^&Ϯϰϳϯϱϰ^&ϱϲϰϵϲ^&ϰϲϬϯϴ^&ϮϲϬϮϱ^&ϯϲϬϭϭ^&ϭϴϮϱϲ^&ϳϳϭϳϱ^&ϲϲϱϲϴ^&>K<ϭϴ>K<ϭϴϭϭϭϬϱϬϮ^&ϭϬϳϮϭϭ^&ϵϳϯϭϬ^&ϴϳϴϰϵ^&ϳϳϲϴϵ^&ϲϳϰϯϴ^&ϱϳϮϵϭ^&ϰϲϬϬϭ^&ϯϲϬϬϭ^&ϮϴϬϴϱ^&z ZZz/Z> W>D ddK>E , ZZz>hZ >Z/s ϭyKW E^W >Kdϭy͕>K<ϭϴϰ͕ϯϰϯ^&>K>K<ϭϳWK/EdK& '/EE/E'фDх^,^ ZKϯϲϬϭϴ^&ϴϲϬϴϯ^&Ϭϵ&ĞďƌƵĂƌLJϮϬϮϲKǁŶĞƌͬƉƉůŝĐĂŶƚ͗tLJůŝĞWs>ŝŵŝƚĞĚWĂƌƚŶĞƌƐŚŝƉĐͬŽdĞĂŵWŚŝůůŝƉƐ͕/ŶĐ͘ϭϵϭϰ^ŬŝůůŵĂŶ^ƚƌĞĞƚ^ƵŝƚĞϭϭϬͲϯϭϬĂůůĂƐ͕dĞdžĂƐϳϱϮϬϲWŚŽŶĞ͗ϮϭϰͲϱϯϱͲϭϳϱϴŽŶƚĂĐƚ͗EĂŶĐLJ ͘WŚŝůůŝƉƐŶĂŶĐLJΛƚĞĂŵƉŚŝůůŝƉƐŝŶĐ͘ĐŽŵVICINITY MAPфDх^, dϭK&ϱWZ >/D/EZzW>dKD/E/KEK&W> ^Eds>> zW,^ ϴϰϯ͘ϭϭϯZ ^>Kd^ϮϭͲϮϱ͕Ϯϲy͕>K<ϭϭ͖>Kd^ϭy͕>K<ϭϮ͖>Kd^ϭͲϳ͕>K<ϭϲ͖>Kd^ϭͲϭϲ͕ϯϰyΘϯϱͲϰϭ͕>K<ϭϳ͖>Kd^ϭy͕ϮͲϭϲ͕ϭϳy͕ϭϴͲϱϳΘϱϴy>K<ϭϴ͖>Kd^ϭͲϭϮ͕>K<ϭϵϭϬϮ^/E'> &D/>z>Kd^ϲKW E^W ^ͬKDDKEZ ^KhdK&d, 'h>hW >K^^EdK^^hZs z͕^dZdEK͘ϭϯϴϰ;>>^KhEdzͿ/dzK&tz>/ >>^KhEdz͕d y^/dz E,DZ<^͗/dzDKEhD EdηϮ͗>ŽĐĂƚĞĚŶŽƌƚŚŽĨ^ƚĂƚĞ,ŝŐŚǁĂLJEŽ͘ϳϴĂŶĚǁĞƐƚŽĨ^ŽƵƚŚĂůůĂƌĚ^ƚƌĞĞƚĂƉƉƌŽdžŝŵĂƚĞůLJϭϬ͘ϬΖǁĞƐƚĂŶĚϭϬ͘ϰΖƐŽƵƚŚŽĨƚŚĞƐŽƵƚŚĞĂƐƚĐŽƌŶĞƌŽĨƚŚĞďƵŝůĚŝŶŐůŽĐĂƚĞĚĂƚϭϬϰ^ŽƵƚŚĂůůĂƌĚ^ƚƌĞĞƚ͘E͗ϳϬϱϳϯϰϲ͘ϳϴ ͗ϮϱϲϵϱϮϭ͘Ϭϰ > s͗ϱϱϬ͘ϮϰΖ;W>EͿ ϱϱϬ͘ϯϳΖ;&/ >Ϳ/dzDKEhD Edηϰ͗ >ŽĐĂƚĞĚŝŶƚŚĞŶŽƌƚŚĞĂƐƚĐŽƌŶĞƌŽĨYƵĂŝůDĞĂĚŽǁWĂƌŬƐŽƵƚŚŽĨĂůůĞLJĂŶĚǁĞƐƚ ŽĨtŚŝƚĞ /ďŝƐtĂLJ͘ϭϰ͘ϱĨĞĞƚ ƐŽƵƚŚ ŽĨ ƚŚĞ ƐŽƵƚŚ ůŝŶĞ ŽĨ ĂůůĞLJ ĐŽŶĐƌĞƚĞ ƉĂǀŝŶŐ͘ ϳ͘ϯΖƉĞƌƉĞŶĚŝĐƵůĂƌƚŽď͘Đ͘ƉĂƌŬŝŶŐĂƌĞĂ͘E͗ϳϬϲϱϳϴϳ͘ϲϬ ͗ϮϱϲϬϵϳϯ͘ϵϯ > s͗ϱϲϮ͘ϵϭΖ;W>EͿ ϱϲϮ͘ϴϲΖ;&/ >Ϳ/dzDKEhD Edηϱ͗>ŽĐĂƚĞĚŶŽƌƚŚŽĨƚŚĞŶŽƌƚŚĞĂƐƚŝŶƚĞƌƐĞĐƚŝŽŶŽĨdƌŽLJZŽĂĚĂŶĚŽƵŶƚLJZŽĂĚϳϯϮ;ĞĂǀĞƌƌĞĞŬͿ͘dŚĞŵŽŶƵŵĞŶƚŝƐůŽĐĂƚĞĚĂƉƉƌŽdžŝŵĂƚĞůLJϴ͘ϱΖǁĞƐƚŽĨƚŚĞƐŽƵƚŚĞĂƐƚĐŽƌŶĞƌŽĨĂĐŚĂŝŶůŝŶŬĨĞŶĐĞĂŶĚϱ͘ϯΖƐŽƵƚŚŽĨƚŚĞƐŽƵƚŚĐŚĂŝŶůŝŶŬĨĞŶĐĞ͘E͗ϳϬϱϬϮϰϱ͘ϴϬ ͗Ϯϱϳϴϲϲϵ͘ϭϱ > s͗ϰϱϰ͘ϮϴΖ;W>EͿ ϰϱϰ͘ϭϳΖ;&/ >Ϳ ŶŐŝŶĞĞƌͬ^ƵƌǀĞLJŽƌ͗:ŽŚŶƐŽŶsŽůŬŽŶƐƵůƚŝŶŐ͕/ŶĐ͘ϳϬϰĞŶƚƌĂůWĂƌŬǁĂLJ ĂƐƚ͕^ƵŝƚĞϭϮϬϬWůĂŶŽ͕dĞdžĂƐϳϱϬϳϰWŚŽŶĞ͗ϵϳϮͲϮϬϭͲϯϭϬϮŽŶƚĂĐƚ͗ůĂƵĚŝŽ^ĞŐŽǀŝĂĐůĂƵĚŝŽ͘ƐĞŐŽǀŝĂΛũŽŚŶƐŽŶǀŽůŬ͘ĐŽŵtz>/ W> ^Eds>> zZD ZZ/ddZD/> ^ZhE< Z,/>>>E/^Z>>Zs ^dKE Z &Dϱϰϰ >D'ZKs Z &DϱϰϰtKKZ/' Kh^,dhZEW/< s/E^KEZ t/ddZ >DZ/s KhEdz>/E Zt >>^ZZ <ZK^^/E'' W<tz^dKE t>>ZZE,ZKDyt >>Z <Z,h^KEZZKt> ddKDDhE/dzWZ<DĐZ ZzZ^E E, E^> z>E^,^ Z>< Zz,hZ>E/^ZWZK: d >D'ZKs ZE'Z <^^/^,^ ZWZKWK^ hE/d^d,/^W>d^/E'> &D/>zΗdzW Η>Kd^;ϳϬΖͿϭϰϰϯdKd>W,^ ϴ ϭϬϮϰϱ^/E'> &D/>zΗdzW Η>Kd^;ϲϬΖͿ^/E'> &D/>zΗdzW Η>Kd^;ϱϬΖͿEŽƚĞƐ͗ϭ͘ ^ĞůůŝŶŐĂƉŽƌƚŝŽŶŽĨƚŚŝƐĂĚĚŝƚŝŽŶďLJŵĞƚĞƐĂŶĚďŽƵŶĚƐŝƐĂǀŝŽůĂƚŝŽŶŽĨĐŝƚLJŽƌĚŝŶĂŶĐĞĂŶĚ ƐƚĂƚĞůĂǁĂŶĚŝƐƐƵďũĞĐƚƚŽĨŝŶĞƐĂŶĚǁŝƚŚŚŽůĚŝŶŐŽĨƵƚŝůŝƚŝĞƐĂŶĚďƵŝůĚŝŶŐƉĞƌŵŝƚƐ͘Ϯ͘ KƉĞŶƐƉĂĐĞůŽƚƐƐŚĂůůďĞĚĞĚŝĐĂƚĞĚƚŽƚŚĞŝƚLJŽĨtLJůŝĞĂŶĚŵĂŝŶƚĂŝŶĞĚďLJƚŚĞ,͘K͘ƉĞƌKƌĚŝŶĂŶĐĞϮϬϮϬͲϱϰ;^ĞĞ džŚŝďŝƚ͕'ĞŶĞƌĂů^ƚĂŶĚĂƌĚƐEŽ͘ϰͿ͘ϯ͘ EŽĂƉƉƵƌƚĞŶĂŶĐĞďĞƚǁĞĞŶ ƚŚĞŚĞŝŐŚƚŽĨϮΖĂŶĚϵΖŵĂLJďĞƉůĂĐĞĚŝŶǀŝƐŝďŝůŝƚLJƚƌŝĂŶŐůĞƐ͘ϰ͘ WĞƌ& D&/ZDWĂŶĞůϰϴϭϭϯϬϮϯϱ< ĚĂƚĞĚ:ƵůLJϳ͕ϮϬϭϰ͕ ƚŚĞ&ŝŶĂůWůĂƚůŝŵŝƚƐůŝĞŝŶƚŚĞΗŽŶĞyΗĂƌĞĂŽĨŵŝŶŝŵĂůĨůŽŽĚŚĂnjĂƌĚ͘ϱ͘ WĞƌƚŚĞŝƚLJŽĨtLJůŝĞKƌĚŝŶĂŶĐĞEŽ͘ϮϬϮϬͲϱϰƚŚĞnjŽŶŝŶŐŽĨƚŚŝƐƉƌŽƉĞƌƚLJǁĂƐĂŵĞŶĚĞĚƚŽĂůůŽǁĂϱΖƌĞĂƌLJĂƌĚĞŶĐƌŽĂĐŚŵĞŶƚ͘ϲ͘ ĞƌƚŝĨŝĐĂƚĞŽĨKĐĐƵƉĂŶĐLJǁŝůůŶŽƚďĞŝƐƐƵĞĚĨŽƌƚŚĞƉƌŽƉĞƌƚLJƵŶƚŝůĂůůƚŚĞŽĨĨƐŝƚĞ Đŝǀŝů ŝŵƉƌŽǀĞŵĞŶƚƐ͕ ƐĐƌĞĞŶŝŶŐ ǁĂůů͕ ĂŶĚ ĚĞƚĞŶƚŝŽŶ ƉŽŶĚĂƌĞĐŽŶƐƚƌƵĐƚĞĚĂŶĚĂĐĐĞƉƚĞĚďLJƚŚĞŝƚLJ͘ϳ͘ dŚĞŝƚLJƐŚĂůůŶŽƚďĞƌĞƐƉŽŶƐŝďůĞĨŽƌƚŚĞŵĂŝŶƚĞŶĂŶĐĞŽĨ ĂŶLJĞĂƐĞŵĞŶƚĂƌĞĂƐ͕ĂůƚŚŽƵŐŚŝƚƌĞƚĂŝŶƐƚŚĞƌŝŐŚƚƚŽĞŶƚĞƌƵƉŽŶĞĂƐĞŵĞŶƚƐĨŽƌƉƵďůŝĐƉƵƌƉŽƐĞƐ͘ϴ͘ DĂŝŶƚĞŶĂŶĐĞ ƌĞƐƉŽŶƐŝďŝůŝƚLJ ŽĨ ƉƌŝǀĂƚĞ ĚƌĂŝŶĂŐĞ ĞĂƐĞŵĞŶƚƐ ĂŶĚĂƉƉƵƌƚĞŶĂŶĐĞƐŝƐƚŚĞƉƌŽƉĞƌƚLJŽǁŶĞƌŽŶǁŚŝĐŚƚŚĞĞĂƐĞŵĞŶƚŝƐůŽĐĂƚĞĚ͘ϳϴϳϯϲϯϳϴϱϴ^&ϴ^&ϲϳ SHEET 2< zDWN1403/10/2026 Item D.
ϮϱϯϰϯϯϯϮϯϭϯϬϯϱϯϲϰϭϰϬϯϵϯϴϯϳϰϮϰϲϰϳϰϴϰϵϰϱϱϮϱϭϱϬϭϬϭϱϭϭϵϰϭϭϰϭϯϭϲϭϮϯϴϯϳϯϲϯϰyϰϬϯϵϱϯϱϰϱϱϱϲϱϴyϱϳϰϰϰϯϱϭϮϯϰϴϵϭϮϭϭϭϬϳϲϯϱϴZ D/E ZK&tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϭϯϬϬϯϯϰϯϴϮ͘Z͘͘͘d͘W ZZzt͘</EEZĂŶĚ>/E͘</EEZsK>hD ϵϱϮϯϰ͕W' ϰϳϲ͘Z͘͘͘d͘D/, >d͘&^E'sK>hD ϮϬϬϰϭϰϭ͕W' ϵϵϯϭ͘Z͘͘͘d͘:KZ' 'ZEK^KhD EdEK͘ϮϬϭϮϬϬϭϱϵϬϵϯ͘Z͘͘͘d͘ > Z/s ,KE z>Kh^d>E ^ Zd&>Kt ZZ/s D/, >d͘&^E'sK>hD ϮϬϬϰϭϰϭ͕W' ϵϵϯϭ͘Z͘͘͘d͘KD/
E/
K
E
Z/
s
ϮϲϮϱϲϰϰϬ^&ϯϯϱϵϵϴ^&ϯϮϲϬϬϬ^&ϯϭϲϬϬϬ^&ϯϬϲϬϬϬ ^&ϯϰϳϰϰϲ^&ϯϱϳϲϰϳ^&ϯϲϳϴϱϴ^&ϰϬϲϰϱϬ^&ϯϵϳϴϬϬ^&ϯϴϳϴϬϬ^&ϯϳϳϴϭϱ^&ϯϴϵϭϬϮ^&ϯϳϲϮϲϮ^&ϯϲϱϵϲϲ^&ϯϵϵϰϵϯ^&ϰϲϳϮϲϭ^&ϰϳϳϮϲϱ^&ϰϴϳϮϲϵ^&ϰϵϳϮϳϯ^&ϰϱϳϮϱϴ^&ϱϬϳϭϭϱ^&ϰϰϳϮϱϰ^&ϰϯϳϴϰϯ^&ϱϭϭϰϲϵϱ^&ϱϮϭϭϱϯϳ^&ϱϯϳϰϬϬ^&ϱϰϴϰϬϬ^&ϱϱϴϰϬϬ^&ϱϲϴϰϬϬ^&ϱϳϴϮϵϯ^&ϭϳϭϱϮ^&ϮϲϬϲϬ^&ϯϳϮϲϬ^&ϰϴϬϯϱ^&ϲϲϱϮϱ^&ϳϳϳϭϰ^&ϱϵϬϬϮ^&ϴϵϬϯϭ^&ϵϳϲϲϲ^&ϭϮϳϮϱϲ^&ϭϭϲϬϲϬ^&ϭϬϲϬϲϮ^&ϰϭϭϭϭϵϮ^&ϰϬϭϭϯϴϵ^&ϭϱϴϳϱϬ^&ϭϰϴϳϱϬ^&ϭϯϳϱϮϱ^&ϭϲϴϳϬϱ^&ϵϲϯϭϱ^&ϭϬϲϱϵϮ^&ϭϭϲϳϬϭ^&ϭϮϳϴϯϴ^&KW E^W >Kdϯϰy͕>K<ϭϳϮϱϱ͕Ϭϲϴ^&, ZZz>hZ >Z/s >EdE>E >K<ϭϳ>K<ϭϵKW E^W >Kdϱϴy͕>K<ϭϴϯϴ͕ϴϴϴ^&Z D/E ZK&tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϭϯϭϬϮϵϬϬϭϰϳϯϬϱϬ͘Z͘͘͘d͘WhZW> , ZdZ/s 'h>hW >K^^EdK^^hZs zΕ^dZdEK͘ϭϭϬϬ'h>hW >K^^EdK^^hZs zΕ^dZdEK͘ϭϯϴϰK>>/EKhEdz>>^KhEdz^,^ ZKϴϲϬϴϯ^&hdhDE^' Z/s KǁŶĞƌͬƉƉůŝĐĂŶƚ͗tLJůŝĞWs>ŝŵŝƚĞĚWĂƌƚŶĞƌƐŚŝƉĐͬŽdĞĂŵWŚŝůůŝƉƐ͕/ŶĐ͘ϭϵϭϰ^ŬŝůůŵĂŶ^ƚƌĞĞƚ^ƵŝƚĞϭϭϬͲϯϭϬĂůůĂƐ͕dĞdžĂƐϳϱϮϬϲWŚŽŶĞ͗ϮϭϰͲϱϯϱͲϭϳϱϴŽŶƚĂĐƚ͗EĂŶĐLJ ͘WŚŝůůŝƉƐŶĂŶĐLJΛƚĞĂŵƉŚŝůůŝƉƐŝŶĐ͘ĐŽŵVICINITY MAPфDх/dz E,DZ<^͗/dzDKEhD EdηϮ͗>ŽĐĂƚĞĚŶŽƌƚŚŽĨ^ƚĂƚĞ,ŝŐŚǁĂLJEŽ͘ϳϴĂŶĚǁĞƐƚŽĨ^ŽƵƚŚĂůůĂƌĚ^ƚƌĞĞƚĂƉƉƌŽdžŝŵĂƚĞůLJϭϬ͘ϬΖǁĞƐƚĂŶĚϭϬ͘ϰΖƐŽƵƚŚŽĨƚŚĞƐŽƵƚŚĞĂƐƚĐŽƌŶĞƌŽĨƚŚĞďƵŝůĚŝŶŐůŽĐĂƚĞĚĂƚϭϬϰ^ŽƵƚŚĂůůĂƌĚ^ƚƌĞĞƚ͘E͗ϳϬϱϳϯϰϲ͘ϳϴ ͗ϮϱϲϵϱϮϭ͘Ϭϰ > s͗ϱϱϬ͘ϮϰΖ;W>EͿ ϱϱϬ͘ϯϳΖ;&/ >Ϳ/dzDKEhD Edηϰ͗ >ŽĐĂƚĞĚŝŶƚŚĞŶŽƌƚŚĞĂƐƚĐŽƌŶĞƌŽĨYƵĂŝůDĞĂĚŽǁWĂƌŬƐŽƵƚŚŽĨĂůůĞLJĂŶĚǁĞƐƚ ŽĨtŚŝƚĞ /ďŝƐtĂLJ͘ϭϰ͘ϱĨĞĞƚ ƐŽƵƚŚ ŽĨ ƚŚĞ ƐŽƵƚŚ ůŝŶĞ ŽĨ ĂůůĞLJ ĐŽŶĐƌĞƚĞ ƉĂǀŝŶŐ͘ ϳ͘ϯΖƉĞƌƉĞŶĚŝĐƵůĂƌƚŽď͘Đ͘ƉĂƌŬŝŶŐĂƌĞĂ͘E͗ϳϬϲϱϳϴϳ͘ϲϬ ͗ϮϱϲϬϵϳϯ͘ϵϯ > s͗ϱϲϮ͘ϵϭΖ;W>EͿ ϱϲϮ͘ϴϲΖ;&/ >Ϳ/dzDKEhD Edηϱ͗>ŽĐĂƚĞĚŶŽƌƚŚŽĨƚŚĞŶŽƌƚŚĞĂƐƚŝŶƚĞƌƐĞĐƚŝŽŶŽĨdƌŽLJZŽĂĚĂŶĚŽƵŶƚLJZŽĂĚϳϯϮ;ĞĂǀĞƌƌĞĞŬͿ͘dŚĞŵŽŶƵŵĞŶƚŝƐůŽĐĂƚĞĚĂƉƉƌŽdžŝŵĂƚĞůLJϴ͘ϱΖǁĞƐƚŽĨƚŚĞƐŽƵƚŚĞĂƐƚĐŽƌŶĞƌŽĨĂĐŚĂŝŶůŝŶŬĨĞŶĐĞĂŶĚϱ͘ϯΖƐŽƵƚŚŽĨƚŚĞƐŽƵƚŚĐŚĂŝŶůŝŶŬĨĞŶĐĞ͘E͗ϳϬϱϬϮϰϱ͘ϴϬ ͗Ϯϱϳϴϲϲϵ͘ϭϱ > s͗ϰϱϰ͘ϮϴΖ;W>EͿ ϰϱϰ͘ϭϳΖ;&/ >Ϳ ŶŐŝŶĞĞƌͬ^ƵƌǀĞLJŽƌ͗:ŽŚŶƐŽŶsŽůŬŽŶƐƵůƚŝŶŐ͕/ŶĐ͘ϳϬϰĞŶƚƌĂůWĂƌŬǁĂLJ ĂƐƚ͕^ƵŝƚĞϭϮϬϬWůĂŶŽ͕dĞdžĂƐϳϱϬϳϰWŚŽŶĞ͗ϵϳϮͲϮϬϭͲϯϭϬϮŽŶƚĂĐƚ͗ůĂƵĚŝŽ^ĞŐŽǀŝĂĐůĂƵĚŝŽ͘ƐĞŐŽǀŝĂΛũŽŚŶƐŽŶǀŽůŬ͘ĐŽŵtz>/ W> ^Eds>> zZD ZZ/ddZD/> ^ZhE< Z,/>>>E/^Z>>Zs ^dKE Z &Dϱϰϰ >D'ZKs Z &DϱϰϰtKKZ/' Kh^,dhZEW/< s/E^KEZ t/ddZ >DZ/s KhEdz>/E Zt >>^ZZ <ZK^^/E'' W<tz^dKE t>>ZZE,ZKDyt >>Z <Z,h^KEZZKt> ddKDDhE/dzWZ<DĐZ ZzZ^E E, E^> z>E^,^ Z>< Zz,hZ>E/^Z >D'ZKs ZE'Z <^^/^,^ ZWZK: d< zDWϭϬϭϲϱϵϮ^&Ϯ^&Ϭ& SHEET 1Ϭϵ&ĞďƌƵĂƌLJϮϬϮϲ^, dϮK&ϱWZ >/D/EZzW>dKD/E/KEK&W> ^Eds>> zW,^ ϴϰϯ͘ϭϭϯZ ^>Kd^ϮϭͲϮϱ͕Ϯϲy͕>K<ϭϭ͖>Kd^ϭy͕>K<ϭϮ͖>Kd^ϭͲϳ͕>K<ϭϲ͖>Kd^ϭͲϭϲ͕ϯϰyΘϯϱͲϰϭ͕>K<ϭϳ͖>Kd^ϭy͕ϮͲϭϲ͕ϭϳy͕ϭϴͲϱϳΘϱϴy>K<ϭϴ͖>Kd^ϭͲϭϮ͕>K<ϭϵϭϬϮ^/E'> &D/>z>Kd^ϲKW E^W ^ͬKDDKEZ ^KhdK&d, 'h>hW >K^^EdK^^hZs z͕^dZdEK͘ϭϯϴϰ;>>^KhEdzͿ/dzK&tz>/ >>^KhEdz͕d y^N1503/10/2026 Item D.
ϮϳϲϱϰϯϮϭϲyϯϭϲϱϳϭϰϭϭϴϵϲϱϰϯϮϭϱϭϲϭϳϭϴϭϵϲyϰϳyϮϯϭϭϯϭϮϭϭϭϬϵϴϳϲϱϰϯϮϭϰyϯϰϴϳϭϬϱϭϲϭϳϭϴϭϵϮϬϮϭϮϮϮϯϮϰϮϱϮϲϮϳϴϭϲϭϱϵϭϬϭϭϭϮϭϯϭϰϭϱϭϰϭϮϭϭϭϬϵϴϳϭϲϭϯϮϬϭϵϮϭϭϴϭϳϮϮϭϲϮϰϭϰϭϯϭϱϮϱϮϲϮϳϮϴϭϭϭϬϭϮϮϵϵϯϬϴϯϭϯϮϳϯϯϱϲϰϯϮϯϰϮϯϰϮϯϮϮϮϭϯϮϭϴϱϮϬϭϵϲϭϴϳϭϳϭϭϭϰϭϲϵϭϱϭϬϭϯϭϮϮϭϮϬϲϭϵϯϰϭϴϭϳϭϯϱϭϱϳϴϭϰϭϬϭϮϭϭϵϭϲϰϯϰϮϭϵϰϰϰϭϰϬϯϴϯϳϯϲϯϱϯϰϯϯϯϮϯϭϯϬϮϵϮϴϮϳϮϲϮϱϮϰϮϯϮϭϮϮϮϬϭϴϭϳyϯϵϴϳϭϰϭϯϭϮϭϭϭϬϵϭϱϭyϯϰϯϯϱϯϲϰϭϰϬϯϵϯϴϯϳϭϬϳϭϱϭϭϰϵϱϭϰϲϭϯϭϲϭϮϯϰyϴZ D/E ZKtz>/ Ws>/D/d WZdEKhD EdEK͘ϮϬϭϯϬϬϯϯϰ͘Z͘͘͘d͘KZ> ZZztzKZ> ZZztzD Kt,K>>zZ/s 'K> Ets dZ/>>zZ > &>E dK>/Etz' ZDE ZZ/s &KydZKddZ/>Z/s Z D/E ZK&tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϭϯϭϬϮϵϬϬϭϰϳϯϬϱϬ͘Z͘͘͘d͘ϯϴ^&ϯϰϳϰϰϲ^&ϯϱϳϲϰϳ^&ϯϲϳϴϱϴ^&ϰϬϲϰϱϬ^&ϯϵϳϴϬϬ^&ϯϴϳϴϬϬ^&ϯϳϳϴϭϱ^&ϭϱϴϳϱϬ^&ϭϰϴϳϱϬ^&ϭϯϳϱϮϱ^&ϭϲϴϳϬϱ^&ϳϲϬϬϬ^&ϰϬϬ^&ϵϲϯϭϱ^&ϱϲϬϬϬ^&ϲϲϬϬϬ^&ϭϬϲϱϵϮ^&ϭϭϲϳϬϭ^&ϭϮϳϴϯϴ^&KW E^W >Kdϯϰy͕>K<ϭϳϮϱϱ͕Ϭϲϴ^&KW E^W >Kdϭy͕>K<ϭϮϱϬϬ͕ϲϭϱ^&, ZZz>hZ >Z/s >K<ϭϳ>K<ϭϳWZdK&tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϭϯϬϬϯϯϰϯϴϬ͘Z͘͘͘d͘D Kt,K>>zZ/s Z D/E ZK&tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϭϯϭϬϮϵϬϬϭϰϳϯϬϱϬ͘Z͘͘͘d͘KD/E/KEK&W> ^Eds>> z͕W,^ ϯKhD EdEK͘ϮϬϮϭͲϮϬϮϭϬϬϭϱϰϬϰϮW͘Z͘͘͘d͘KD/E/KEK&W> ^Eds>> z͕W,^ ϱKhD EdEK͘ϮϬϮϯͲϮϬϮϯϬϬϭϳϴϱϰϲW͘Z͘͘͘d͘KD/E/KEK&W> ^Eds>> zW,^ ϲKhD EdEK͘ϮϬϮϱͲϮϬϮϱϬϬϮϳϬϳϯϳW͘Z͘͘͘d͘Z D/E ZK&tz>/ Ws>/D/d WZdE Z^,/WKhD EdEK͘ϮϬϭϯϭϬϮϵϬϬϭϰϳϯϬϱϬ͘Z͘͘͘d͘WhZW> , ZdZ/s KD/E/KEZ/s KD/E/KEK&W> ^Eds>> z͕W,^ ϮKK<ϮϬϭϴ͕W' ϮϴϰKhD EdEK͘ϮϬϭϴϬϰϮϲϬϭϬϬϬϭϴϰϬD͘Z͘͘͘d͘WK/EdK& '/EE/E'фDхϴϲϬϴϯ^&>K<ϰ>K<ϵ>K<ϴ>K<ϰ>K<ϭϬ>K<s>K<tKǁŶĞƌͬƉƉůŝĐĂŶƚ͗tLJůŝĞWs>ŝŵŝƚĞĚWĂƌƚŶĞƌƐŚŝƉĐͬŽdĞĂŵWŚŝůůŝƉƐ͕/ŶĐ͘ϭϵϭϰ^ŬŝůůŵĂŶ^ƚƌĞĞƚ^ƵŝƚĞϭϭϬͲϯϭϬĂůůĂƐ͕dĞdžĂƐϳϱϮϬϲWŚŽŶĞ͗ϮϭϰͲϱϯϱͲϭϳϱϴŽŶƚĂĐƚ͗EĂŶĐLJ ͘WŚŝůůŝƉƐŶĂŶĐLJΛƚĞĂŵƉŚŝůůŝƉƐŝŶĐ͘ĐŽŵVICINITY MAPфDх/dz E,DZ<^͗/dzDKEhD EdηϮ͗>ŽĐĂƚĞĚŶŽƌƚŚŽĨ^ƚĂƚĞ,ŝŐŚǁĂLJEŽ͘ϳϴĂŶĚǁĞƐƚŽĨ^ŽƵƚŚĂůůĂƌĚ^ƚƌĞĞƚĂƉƉƌŽdžŝŵĂƚĞůLJϭϬ͘ϬΖǁĞƐƚĂŶĚϭϬ͘ϰΖƐŽƵƚŚŽĨƚŚĞƐŽƵƚŚĞĂƐƚĐŽƌŶĞƌŽĨƚŚĞďƵŝůĚŝŶŐůŽĐĂƚĞĚĂƚϭϬϰ^ŽƵƚŚĂůůĂƌĚ^ƚƌĞĞƚ͘E͗ϳϬϱϳϯϰϲ͘ϳϴ ͗ϮϱϲϵϱϮϭ͘Ϭϰ > s͗ϱϱϬ͘ϮϰΖ;W>EͿ ϱϱϬ͘ϯϳΖ;&/ >Ϳ/dzDKEhD Edηϰ͗ >ŽĐĂƚĞĚŝŶƚŚĞŶŽƌƚŚĞĂƐƚĐŽƌŶĞƌŽĨYƵĂŝůDĞĂĚŽǁWĂƌŬƐŽƵƚŚŽĨĂůůĞLJĂŶĚǁĞƐƚ ŽĨtŚŝƚĞ /ďŝƐtĂLJ͘ϭϰ͘ϱĨĞĞƚ ƐŽƵƚŚ ŽĨ ƚŚĞ ƐŽƵƚŚ ůŝŶĞ ŽĨ ĂůůĞLJ ĐŽŶĐƌĞƚĞ ƉĂǀŝŶŐ͘ ϳ͘ϯΖƉĞƌƉĞŶĚŝĐƵůĂƌƚŽď͘Đ͘ƉĂƌŬŝŶŐĂƌĞĂ͘E͗ϳϬϲϱϳϴϳ͘ϲϬ ͗ϮϱϲϬϵϳϯ͘ϵϯ > s͗ϱϲϮ͘ϵϭΖ;W>EͿ ϱϲϮ͘ϴϲΖ;&/ >Ϳ/dzDKEhD Edηϱ͗>ŽĐĂƚĞĚŶŽƌƚŚŽĨƚŚĞŶŽƌƚŚĞĂƐƚŝŶƚĞƌƐĞĐƚŝŽŶŽĨdƌŽLJZŽĂĚĂŶĚŽƵŶƚLJZŽĂĚϳϯϮ;ĞĂǀĞƌƌĞĞŬͿ͘dŚĞŵŽŶƵŵĞŶƚŝƐůŽĐĂƚĞĚĂƉƉƌŽdžŝŵĂƚĞůLJϴ͘ϱΖǁĞƐƚŽĨƚŚĞƐŽƵƚŚĞĂƐƚĐŽƌŶĞƌŽĨĂĐŚĂŝŶůŝŶŬĨĞŶĐĞĂŶĚϱ͘ϯΖƐŽƵƚŚŽĨƚŚĞƐŽƵƚŚĐŚĂŝŶůŝŶŬĨĞŶĐĞ͘E͗ϳϬϱϬϮϰϱ͘ϴϬ ͗Ϯϱϳϴϲϲϵ͘ϭϱ > s͗ϰϱϰ͘ϮϴΖ;W>EͿ ϰϱϰ͘ϭϳΖ;&/ >Ϳ ŶŐŝŶĞĞƌͬ^ƵƌǀĞLJŽƌ͗:ŽŚŶƐŽŶsŽůŬŽŶƐƵůƚŝŶŐ͕/ŶĐ͘ϳϬϰĞŶƚƌĂůWĂƌŬǁĂLJ ĂƐƚ͕^ƵŝƚĞϭϮϬϬWůĂŶŽ͕dĞdžĂƐϳϱϬϳϰWŚŽŶĞ͗ϵϳϮͲϮϬϭͲϯϭϬϮŽŶƚĂĐƚ͗ůĂƵĚŝŽ^ĞŐŽǀŝĂĐůĂƵĚŝŽ͘ƐĞŐŽǀŝĂΛũŽŚŶƐŽŶǀŽůŬ͘ĐŽŵtz>/ W> ^Eds>> zZD ZZ/ddZD/> ^ZhE< Z,/>>>E/^Z>>Zs ^dKE Z &Dϱϰϰ >D'ZKs Z &DϱϰϰtKKZ/' Kh^,dhZEW/< s/E^KEZ t/ddZ >DZ/s KhEdz>/E Zt >>^ZZ <ZK^^/E'' W<tz^dKE t>>ZZE,ZKDyt >>Z <Z,h^KEZZKt> ddKDDhE/dzWZ<DĐZ ZzZ^E E, E^> z>E^,^ Z>< Zz,hZ>E/^Z >D'ZKs ZE'Z <^^/^,^ ZWZK: dϬϵ&ĞďƌƵĂƌLJϮϬϮϲ^, dϯK&ϱWZ >/D/EZzW>dKD/E/KEK&W> ^Eds>> zW,^ ϴϰϯ͘ϭϭϯZ ^>Kd^ϮϭͲϮϱ͕Ϯϲy͕>K<ϭϭ͖>Kd^ϭy͕>K<ϭϮ͖>Kd^ϭͲϳ͕>K<ϭϲ͖>Kd^ϭͲϭϲ͕ϯϰyΘϯϱͲϰϭ͕>K<ϭϳ͖>Kd^ϭy͕ϮͲϭϲ͕ϭϳy͕ϭϴͲϱϳΘϱϴy>K<ϭϴ͖>Kd^ϭͲϭϮ͕>K<ϭϵϭϬϮ^/E'> &D/>z>Kd^ϲKW E^W ^ͬKDDKEZ ^KhdK&d, 'h>hW >K^^EdK^^hZs z͕^dZdEK͘ϭϯϴϰ;>>^KhEdzͿ/dzK&tz>/ >>^KhEdz͕d y^< zDWN1603/10/2026 Item D.
“” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” “” Ϭϵ&ĞďƌƵĂƌLJϮϬϮϲ^, dϰK&ϱWZ >/D/EZzW>dKD/E/KEK&W> ^Eds>> zW,^ ϴϰϯ͘ϭϭϯZ ^>Kd^ϮϭͲϮϱ͕Ϯϲy͕>K<ϭϭ͖>Kd^ϭy͕>K<ϭϮ͖>Kd^ϭͲϳ͕>K<ϭϲ͖>Kd^ϭͲϭϲ͕ϯϰyΘϯϱͲϰϭ͕>K<ϭϳ͖>Kd^ϭy͕ϮͲϭϲ͕ϭϳy͕ϭϴͲϱϳΘϱϴy>K<ϭϴ͖>Kd^ϭͲϭϮ͕>K<ϭϵϭϬϮ^/E'> &D/>z>Kd^ϲKW E^W ^ͬKDDKEZ ^KhdK&d, 'h>hW >K^^EdK^^hZs z͕^dZdEK͘ϭϯϴϰ;>>^KhEdzͿ/dzK&tz>/ >>^KhEdz͕d y^KǁŶĞƌͬƉƉůŝĐĂŶƚ͗tLJůŝĞWs>ŝŵŝƚĞĚWĂƌƚŶĞƌƐŚŝƉĐͬŽdĞĂŵWŚŝůůŝƉƐ͕/ŶĐ͘ϭϵϭϰ^ŬŝůůŵĂŶ^ƚƌĞĞƚ^ƵŝƚĞϭϭϬͲϯϭϬĂůůĂƐ͕dĞdžĂƐϳϱϮϬϲWŚŽŶĞ͗ϮϭϰͲϱϯϱͲϭϳϱϴŽŶƚĂĐƚ͗EĂŶĐLJ ͘WŚŝůůŝƉƐŶĂŶĐLJΛƚĞĂŵƉŚŝůůŝƉƐŝŶĐ͘ĐŽŵ ŶŐŝŶĞĞƌͬ^ƵƌǀĞLJŽƌ͗:ŽŚŶƐŽŶsŽůŬŽŶƐƵůƚŝŶŐ͕/ŶĐ͘ϳϬϰĞŶƚƌĂůWĂƌŬǁĂLJ ĂƐƚ͕^ƵŝƚĞϭϮϬϬWůĂŶŽ͕dĞdžĂƐϳϱϬϳϰWŚŽŶĞ͗ϵϳϮͲϮϬϭͲϯϭϬϮŽŶƚĂĐƚ͗ůĂƵĚŝŽ^ĞŐŽǀŝĂĐůĂƵĚŝŽ͘ƐĞŐŽǀŝĂΛũŽŚŶƐŽŶǀŽůŬ͘ĐŽŵ1703/10/2026 Item D.
45' x 45' VISIBILITY EASEMENT (V.E.) DETAILZ͘K͘t͘s/^//>/dz ^Dd;dzWͿ^dZ d^dZ dΗZ KDD E &KZWWZKs>ΗͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺŚĂŝƌŵĂŶ͕WůĂŶŶŝŶŐΘŽŶŝŶŐŽŵŵŝƐƐŝŽŶĂƚĞŝƚLJŽĨtLJůŝĞ͕dĞdžĂƐΗWWZKs &KZKE^dZhd/KEΗͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺDĂLJŽƌŝƚLJŽĨtLJůŝĞ͕dĞdžĂƐĂƚĞΗ Wd ΗͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺDĂLJŽƌŝƚLJŽĨtLJůŝĞ͕dĞdžĂƐĂƚĞdŚĞƵŶĚĞƌƐŝŐŶĞĚ͕ƚŚĞŝƚLJ^ĞĐƌĞƚĂƌLJŽĨƚŚĞŝƚLJŽĨtLJůŝĞ͕dĞdžĂƐ͕ŚĞƌĞďLJĐĞƌƚŝĨŝĞƐƚŚĂƚƚŚĞĨŽƌĞŐŽŝŶŐĨŝŶĂůƉůĂƚŽĨƚŚĞKD/E/KEK&W> ^Eds>> z͕W,^ ϴ͕ƐƵďĚŝǀŝƐŝŽŶŽƌĂĚĚŝƚŝŽŶƚŽƚŚĞŝƚLJŽĨtLJůŝĞǁĂƐƐƵďŵŝƚƚĞĚ͕ďLJĨŽƌŵĂůĂĐƚŝŽŶ͕ƚŚĞŶĂŶĚƚŚĞƌĞĂĐĐĞƉƚĞĚƚŚĞĚĞĚŝĐĂƚŝŽŶŽĨƐƚƌĞĞƚƐ͕ĂůůĞLJ͕ƉĂƌŬƐ͕ĞĂƐĞŵĞŶƚ͕ƉƵďůŝĐƉůĂĐĞƐ͕ĂŶĚǁĂƚĞƌĂŶĚƐĞǁĞƌůŝŶĞƐĂƐƐŚŽǁŶĂŶĚƐĞƚĨŽƌƚŚŝŶĂŶĚƵƉŽŶƐĂŝĚƉůĂƚĂŶĚƐĂŝĚŽƵŶĐŝůĨƵƌƚŚĞƌĂƵƚŚŽƌŝnjĞĚƚŚĞDĂLJŽƌƚŽŶŽƚĞƚŚĞĂĐĐĞƉƚĂŶĐĞƚŚĞƌĞŽĨďLJƐŝŐŶŝŶŐŚŝƐŶĂŵĞĂƐŚĞƌĞŝŶĂďŽǀĞƐƵďƐĐƌŝďĞĚ͘tŝƚŶĞƐƐŵLJŚĂŶĚƚŚŝƐͺͺͺͺͺͺͺͺĚĂLJŽĨͺͺͺͺͺͺͺͺͺͺͺͺ͕͕͘͘ϮϬͺͺͺ͘ͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺͺŝƚLJ^ĞĐƌĞƚĂƌLJ͕ŝƚLJŽĨtLJůŝĞ͕dĞdžĂƐϬϵ&ĞďƌƵĂƌLJϮϬϮϲ^, dϱK&ϱWZ >/D/EZzW>dKD/E/KEK&W> ^Eds>> zW,^ ϴϰϯ͘ϭϭϯZ ^>Kd^ϮϭͲϮϱ͕Ϯϲy͕>K<ϭϭ͖>Kd^ϭy͕>K<ϭϮ͖>Kd^ϭͲϳ͕>K<ϭϲ͖>Kd^ϭͲϭϲ͕ϯϰyΘϯϱͲϰϭ͕>K<ϭϳ͖>Kd^ϭy͕ϮͲϭϲ͕ϭϳy͕ϭϴͲϱϳΘϱϴy>K<ϭϴ͖>Kd^ϭͲϭϮ͕>K<ϭϵϭϬϮ^/E'> &D/>z>Kd^ϲKW E^W ^ͬKDDKEZ ^KhdK&d, 'h>hW >K^^EdK^^hZs z͕^dZdEK͘ϭϯϴϰ;>>^KhEdzͿ/dzK&tz>/ >>^KhEdz͕d y^KǁŶĞƌͬƉƉůŝĐĂŶƚ͗tLJůŝĞWs>ŝŵŝƚĞĚWĂƌƚŶĞƌƐŚŝƉĐͬŽdĞĂŵWŚŝůůŝƉƐ͕/ŶĐ͘ϭϵϭϰ^ŬŝůůŵĂŶ^ƚƌĞĞƚ^ƵŝƚĞϭϭϬͲϯϭϬĂůůĂƐ͕dĞdžĂƐϳϱϮϬϲWŚŽŶĞ͗ϮϭϰͲϱϯϱͲϭϳϱϴŽŶƚĂĐƚ͗EĂŶĐLJ ͘WŚŝůůŝƉƐŶĂŶĐLJΛƚĞĂŵƉŚŝůůŝƉƐŝŶĐ͘ĐŽŵ ŶŐŝŶĞĞƌͬ^ƵƌǀĞLJŽƌ͗:ŽŚŶƐŽŶsŽůŬŽŶƐƵůƚŝŶŐ͕/ŶĐ͘ϳϬϰĞŶƚƌĂůWĂƌŬǁĂLJ ĂƐƚ͕^ƵŝƚĞϭϮϬϬWůĂŶŽ͕dĞdžĂƐϳϱϬϳϰWŚŽŶĞ͗ϵϳϮͲϮϬϭͲϯϭϬϮŽŶƚĂĐƚ͗ůĂƵĚŝŽ^ĞŐŽǀŝĂĐůĂƵĚŝŽ͘ƐĞŐŽǀŝĂΛũŽŚŶƐŽŶǀŽůŬ͘ĐŽŵ1803/10/2026 Item D.
Wylie City Council
AGENDA REPORT
Department: Purchasing Account Code:
Prepared By: Christopher Rodriguez
Subject
Consider, and act upon, Ordinance No. 2026-10 amending Chapter 2 (Administration), Article III (Officers), Division 1
(Generally), Section 2-42 (City Manager Authorized to Execute Certain Documents, Agreements, Contracts) of the Wylie
Code of Ordinances, Ordinance No. 2021-17, as amended, to authorize the City Manager to execute contracts and/or purchases
up to $100,000.00.
Recommendation
Motion to approve the Item as presented.
Discussion
The current Ordinance No. 2008-38 authorizes the City Manager to execute contracts and/or authorize purchases up to
$50,000.00. This ordinance was adopted in August 2008. Expanding the City Manager's authority to $ 100,000.00 is consistent
with State purchasing law and is much more realistic, as far as staff being able to accomplish objectives in a timely fashion.
19
03/10/2026 Item E.
Ordinance No. 2026-10 Amending Authority of City Manager Page 1 of 2
ORDINANCE NO. 2026-10
AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING CHAPTER 2
(ADMINISTRATION), ARTICLE III (OFFICERS), DIVISION 1 (GENERALLY),
SECTION 2-42 (CITY MANAGER AUTHORIZED TO EXECUTE CERTAIN
DOCUMENTS, AGREEMENTS, CONTRACTS) OF THE WYLIE CODE OF
ORDINANCES, ORDINANCE NO. 2021-17, AS AMENDED; PROVIDING FOR
SAVINGS, REPEALING, AND SEVERABILITY CLAUSES; AND PROVIDING
FOR AN EFFECTIVE DATE OF THIS ORDINANCE.
WHEREAS, the City Council of the City of Wylie, Texas (“City Council”) previously adopted
Ordinance Nos. 2005-77 and 2008-38, codified as Chapter 2 (Administration), Article III (Officers),
Division 1 (Generally), Section 2-42 (City Manager Authorized To Execute Certain Documents,
Agreements, Contracts) of the Wylie Code of Ordinances, Ordinance No. 2021-17, as amended, and
WHEREAS, the City Council of the City of Wylie, Texas (“City Council”) has investigated and
determined that it would be advantageous and beneficial to the citizens of the City of Wylie, Texas
(“Wylie”) to amend Chapter 2 (Administration), Article III (Officers), Division 1 (Generally), Section 2-
42 (City Manager Authorized To Execute Certain Documents, Agreements, Contracts) of the Wylie Code
of Ordinances, Ordinance No. 2021-17, as amended, for the purposes set forth below.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body
of this Ordinance as set forth herein.
SECTION 2: Amendment to Chapter 2 (Administration), Article III (Officers), Division 1
(Generally), Section 2-42 (City Manager Authorized To Execute Certain Documents, Agreements,
Contracts) of the Wylie Code of Ordinances, Ordinance No. 2021-17, as amended. Amendment to
Chapter 2 (Administration), Article III (Officers), Division 1 (Generally), Section 2 -42 (City Manager
Authorized To Execute Certain Documents, Agreements, Contracts) of the Wylie Code of Ordinances,
Ordinance No. 2021-17, as amended, is hereby amended to read as follows:
…
Sec. 2-42. - City Manager Authorized To Execute Certain Documents, Agreements, Contracts.
The City Manager of Wylie is authorized by the City Council of Wylie t o execute any and all
documents, agreements, and contracts that have been approved by the City Council of Wylie at a
lawfully held regular or called meeting or any and all documents, agreements, and contracts related
to approved expenditures by the City Council through the adoption of the Annual Operating
Budget, but not to exceed $100,000.00, without further requirements or authorizations. This
authorization does not preclude the City Council, in its sole discretion, from authorizing the Mayor
to execute such documents.
…
SECTION 3: Savings/Repealing Clause. All provisions of any ordinance in conflict with this
Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending
prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being
20
03/10/2026 Item E.
Ordinance No. 2026-10 Amending Authority of City Manager Page 2 of 2
commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of
said ordinances shall remain in full force and effect.
SECTION 4: Severability. Should any section, subsection, sentence, clause, or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly
provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Wylie
hereby declares that it would have passed this Ordinance, and each section, subsection, clause , or phrase
thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases
be declared unconstitutional or invalid.
SECTION 5: Effective Date. This Ordinance shall become effective from and after its adoption.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this the
10th day of March, 2026.
______________________________
Matthew Porter, Mayor
ATTESTED AND CORRECTLY
RECORDED:
_______________________________
Stephanie Storm, City Secretary
21
03/10/2026 Item E.
Wylie City Council
AGENDA REPORT
Department: Purchasing Account Code:
Prepared By: Christopher Rodriguez
Subject
Consider, and act upon, the approval of the 2026 Procurement Manual.
Recommendation
Motion to approve the Item as presented.
Discussion
The purpose of the Procurement Manual is to provide the City with the requisite parameters for purchasing goods and services.
The policies are based on Texas statutory provisions as found in the Texas Government Code, Texas Local Government Code,
Texas Insurance Code, Texas Labor Code, the City Charter, and support the Finance Policies.
Updates:
Competitive Thresholds
• Formal competitive procurement threshold increased from $50,000 to $100,000.
• Updated to align with Texas Local Government Code §252.021, which requires municipalities to use formal
competitive procurement methods for contracts exceeding $100,000.
Local Purchasing Encouragement
• Added language encouraging the use of local businesses for purchases under $3,000, including supplies, food, and
other non-professional services, whenever practical and permissible by law, to support and strengthen the Wylie
economy.
• This language does not establish a local preference but reinforces the City’s commitment to supporting local
businesses while maintaining compliance with state law.
The policies are intended to:
• Simplify and clarify the laws governing purchasing by the City.
• Permit the continued development of purchasing policies and practices.
• Provide consistency in the purchasing practices of the City.
• Increase public confidence in public purchasing.
• Ensure the fair and equitable treatment of all persons who participate in the purchasing process.
• Provide increased economy and efficiency in purchasing activities by avoiding unnecessary, unwarranted, and
duplicative purchases.
Staff recommends approval of the 2026 Procurement Manual.
22
03/10/2026 Item F.
ADOPTED BY WYLIE CITY COUNCIL: 9/22/ 2020
Approved by Wylie City Council: 9/27/2022; 1/24/2023
PROCUREMENT MANUAL
2026
OUR MISSION
To be responsible stewards of the public trust,
to strive for excellence in public service and
to enhance the quality of life for all.
OUR PLEDGE
Accept and fulfill responsibilities with integrity, professionalism and
accountability ♦ Acknowledge and value the contributions of all ♦
Build on the foundation of our predecessors ♦ Provide consistent,
cost-effective and quality service to our community ♦ Continuously
reach for the highest level of service ♦ Communicate effectively with
our citizens and employees ♦ Care about the needs of others ♦
Treat everyone with courtesy, respect and understanding ♦ Promote
responsible and diversified economic growth.
OUR PROCUREMENT GOALS
To promote fiscal responsibility by obtaining the right product, for the
right purpose, at the right time, for the right price ♦ To actively seek
fair competition in the procurement process♦ Ethical compliance with
Federal, State and local laws ♦ To treat suppliers fairly and equitably
♦ Increase public confidence in public purchasing
23
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 2
TABLE OF CONTENTS
Page
CHAPTER 1 PURPOSE 5
CHAPTER 2 ETHICS 6
Section A Employee Standard of Conduct
Section B Employee Conflict or Substantial Interest
Section C Vendor Conduct
Section D Violations and Remedies
Section E References
CHAPTER 3 ORGANIZATIONAL RESPONSIBILITY, AUTHORITY AND ENFORCEMENT 9
Section A City Council
Section B City Manager
Section C Finance Director
Section D Purchasing Manager
Section E Directors
Section F Department Staff
Section G Administration of Budget
CHAPTER 4 AUTHORITY LEVELS 13
Section A General Procurement Authority
Section B Signature Authority
Section C Requisition Approval Authority
CHAPTER 5 PAYMENTS, INSURANCE, PUBLIC RECORDS 14
Section A Payments
Section B
Vendors / Contractors/ Payment of Subcontractors and Allowable
Miscellaneous Expenses
Section C Criminal Penalties
Section D Insurance Requirements
Section E Public Records
CHAPTER 6
PROCUREMENT THRESHOLDS: SUPPLIES, EQUIPMENT AND NON-
PROFESSIONAL SERVICES 16
Section A Non-contract Purchases
Section B Contract Purchases
Section C Requisition Documentation
Section D
Purchases from Cooperative Agreement or Interlocal Purchasing
Agreements
Section E Vendor On-Line Terms/Conditions
24
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 3
CHAPTER 7 METHODS OF PROCUREMENT 19
Section A Methods of Procurement
Section B Exemptions
Section C Competitive Sealed Bids
Section D Non-Responsive / Non-Responsible
Section E Identical Bids
Section F Department Director or Designee Responsibilities
Section G Purchasing Responsibilities
Section H City Council Agenda Items
CHAPTER 8 PUBLIC WORKS/CONSTRUCTION PROJECTS 22
Section A Bid Type
Section B Prevailing Wage Rates
Section C Bonding Requirements
Section D Insurance and Indemnification Requirements
CHAPTER 9 PROFESSIONAL SERVICES 23
Section A Definition of Professional Services
Section B Procurement of Architectural, Engineering or Land Surveying Services
Section C Pre-Qualified Various Professional and Engineering Firms
Section D All Other Professional and Personnel Services
CHAPTER 10 GRANTS, REBATES and SUBSIDIES 25
CHAPTER 11 CHANGE ORDERS 26
Section A Threshold for Change Orders
Section B General Process
Section C Approval for Change Orders
Section D Contingency Fee Policy
CHAPTER 12 CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY 27
Section A Policy Purpose
Section B Bid Aware Procedure
Section C Change Orders
Section D Invoice Payment Procedure
CHAPTER 13 SOLE SOURCE PURCHASES 28
Section A Single Source and Brand Name Clarification
Section B Written Justification
Section C Notice of Intent to Award a Sole Source Procurement
CHAPTER 14 EMERGENCY PURCHASES 29
Section A Emergency Disaster Declaration
Section B Emergency Purchase Process (not processed through the City’s EOC)
Section C Non-Emergency
25
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 4
CHAPTER 15 COOPERATIVE PURCHASES 30
CHAPTER 16 PROCUREMENT CARD PROGRAMS 31
Section A General Policies
Section B Violations and Remedies
CHAPTER 17 GENERAL ITEMS 34
Section A Tax Exempt Certificates
Section B Various Other Procurement Programs
Section C Petty Cash Purchases
Section D Fiscal Year Procurement Cut Off
CHAPTER 18 BONDS, INSURANCE AND INDEMNIFICATION 35
Section A Bond Policy
Section B Types of Bonds
Section C Insurance and Indemnification Policy
Section D Insuring City Assets
CHAPTER 19 CONTRACTS 37
Section A Purchase Orders
Section B Contracts greater than $40,000
Section C Annual/Term Contracts
CHAPTER 20 CONTRACT MANAGEMENT & VENDOR PERFORMANCE 38
Section A General Responsibilities
Section B Non-Performing Vendors
CHAPTER 21 ASSET AND SURPLUS DISPOSAL 39
Section A Transfer of Surplus Goods within the City
Section B Disposal of Goods, Salvage or Surplus Property
CHAPTER 22 REQUISITIONS & PURCHASE ORDERS 40
Section A Access to Incode
Section B Requisition Process
Section C Purchase Orders
Section D Deletion of Purchase Orders
CHAPTER 23 RECEIPT OF GOODS & SERVICES 23
Section A Inspecting Goods or Services
Section B Partial Deliveries
Section C Defective or Damaged Merchandise
FORM PROCUREMENT MANUAL – ACKNOWLEDGMENT OF RECEIPT 43
26
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 5
CHAPTER 1 – Purpose
The Purchasing Department will serve as the central procurement office of the City and will determine
which method of procurement provides the best value for the City, adopt operational procedures
consistent with sound business practices and state law which govern the procurement and management
of all materials, services and construction to be procured by the City, and manage disposal of materials.
The purpose of the Procurement Policy is to provide the City with the requisite parameters for purchasing
goods and services. The policy is based on Texas statutory provisions as found in the Texas Government
Code, Texas Local Government Code, Texas Insurance Code, and Texas Labor Code, as amended.
These policies are intended to:
• Simplify and clarify the laws governing purchasing by the City;
• Permit the continued development of purchasing policies and practices;
• Provide consistency in the purchasing practices of the City;
• Increase public confidence in public purchasing;
• Ensure the fair and equitable treatment of all persons who participate in the purchasing
process;
• Provide increased economy and efficiency in purchasing activities by avoiding unnecessary,
unwarranted, and duplicative purchases
Policy:
It is the policy of the City to conduct procurement functions efficiently, effectively, and in full compliance
with all federal and state laws, City Charter, and City administration policy and procedures. The City
Council’s authority to contract for all goods and services and make all sales is delegated to the City
Manager as set forth in this manual and to those employees to whom the City Manager delegates that
responsibility. The Purchasing Manager has been delegated by the City Manager to contract for the City
in accordance with this manual.
Department Directors may choose to delegate procurement responsibilities only within their full-time
staff. All such personnel are required to complete mandatory training provided by the Purchasing
Department and access to the City’s financial system will be granted once that training is completed.
Unauthorized personnel who attempt to contract in the name of the City, or personnel making
unauthorized purchases outside of the scope of this manual, may be subject to disciplinary action, legal
action, and personal financial liability.
If a person fails to comply with the competitive bidding or competitive proposal procedures required by
law, that person may be convicted of a Class B misdemeanor. This includes a situation in which a
person knowingly makes or authorizes separate, sequential, or component purchases in an attempt to
avoid competitive bidding requirements.
General Enforcement:
It shall be the responsibility of the Finance Director and Purchasing Manager to enforce all
purchasing procedures. Texas Local Government Code § 252.062, 252.063 and 271.029 provide
criminal penalties for officers and employees who knowingly violate state statutes.
27
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 6
CHAPTER 2 – Ethics
A special responsibility is imposed on all City officers, employees, and agents (hereafter referred to as
“employees”) entrusted with the allocation of City funds. In government procurement, employees are
held to the highest degree of integrity required to secure best economic results, and required to comply
with the procurement process.
It is critical that all City employees involved in procurement and procurement-related functions remain
independent, free of obligation or suspicion, and completely fair and impartial. Credibility and public
confidence are vital. A shadow of doubt can be as harmful as the conduct itself and employees should
make every effort to:
• Avoid the intent and/or appearance of unethical or compromising practice in relationships,
actions, and communications. If a situation is perceived as real, then it is in fact real in its
consequences.
• Avoid business relationships with personal friends and relatives.
• Avoid holding business meetings with suppliers outside the office. If such a meeting is
necessary, carefully choose the location so there will be no perception by others in the business
community or your peers of impropriety.
A. Employee Standards of Conduct
City Employees will:
o Promote positive vendor relations through courtesy and impartiality in all phases of the
procurement process.
o Actively strive to comply with City policies, federal and state laws regarding purchases
from HUB (Historically Underutilized Businesses)
o Handle confidential or proprietary information belonging to the City, fellow employees
or vendors with care and proper consideration of ethical and legal ramifications, and
governmental regulations.
o Never use information gained confidentially in the performance of duties for profit.
• Prohibited Conduct:
City employees shall not participate in the negotiation, selection, discussion, award or
administration of a contract or procurement supported by public, state or federal funds if:
o That individual has a substantial interest in a person or entity (Chapter 171 of the
Texas Local Government Code) that is the subject of the contract or procurement.
o That individual has a substantial interest in a person or entity (2CFR 200.318(c)(2)) that
is the subject of the contract or procurement.
o A conflict of interest exists. A conflict arises when a City employee, officer or agent, or
any relative or potential relative thereof (family members), a partner or a person or an
organization that employs or may employ in the near future any of these individuals, has
a financial or other interest (directly or indirectly) in the sale to the City of any materials,
supplies or services, including any proposed or existing contract, purchase, work, sale,
or service to, for, with, or by the City.
28
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 7
• Personal and Non-Profit Agency Use Prohibited:
The purchase of goods, equipment or services for personal use by a City officer, employee, agent,
or family members, or made by same on behalf of a non-profit agency, from City
business accounts and/or contracts is prohibited.
o Employees that are involved in contract negotiations should not purchase merchandise or
services for personal use with a vendor that is currently working, seeks to work, or has
worked for the City.
o Employees shall NOT use the City of Wylie tax exemption forms for personal or non-
profit use, nor set up accounts with a City tax exemption form in their personal name.
o A City officer, employee, agent, or family member may purchase merchandise or
services from a vendor doing business with the City provided that the price at which
the item is purchased is the same price charged to a designated segment of the public
regardless of place of employment, or all officers and employees of the City.
o If a City officer, employee, agent, or family member acquires merchandise or services
for the employee’s personal use from a vendor doing business with the City, such
merchandise or services may not be delivered to the employee or another City employee
unless the acquisition is paid directly to the vendor by the employee. No personal
invoices are to be mailed to an employee (or another City employee for or on behalf of
the employee) at the employee’s (or other employee’s) place of work. Neither the
vendor nor the employee may process the purchase under the City’s tax exempt status.
Employee is responsible for payment of applicable sales tax.
• Gratuities (Gift and Entertainment):
City employees shall not:
o Solicit and/or accept benefits or gifts of any kind from vendors, actual or potential.
o Provide special favors or privileges to anyone, either as payment or under any other
circumstances.
o Be in violation of any City ordinances or HR Policies regarding ethics/gifts.
B. Employee Conflict or Substantial Interest
In the event of a conflict of interest or substantial interest, as set forth above, the affected employee
must adhere to the following procedures:
• Sign a declaration of possible Conflict of Interest form;
• Abstain from participating in the procurement process, which includes, but is not limited to,
discussions, lobbying, rating, scoring, recommending, explaining or assisting in the design or
approval of the procurement process, selection of vendors, or the award of the contract:
o Where the officer, employee, agent or family member directly represents an
organization or may receive an economic benefit;
o Where the officer, employee, agent or family member may directly receive an
economic benefit;
o Where the officer, employee, agent or family member is in direct competition with a
proposal or bid which would provide a direct financial benefit;
29
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 8
Any deviation from this policy must be submitted in writing by the Director, providing departmental
procedures detailing how the conflict will be managed, and approved by the Purchasing Manager and
Finance Director.
C. Vendor Conduct
Vendors, their officers, employees, agents, partners or sub-contractors, seeking to do business with the
City or contracted to do business with the City must:
• At all times be in compliance with all federal, state and local laws;
• Conduct themselves ethically and refrain from any exchange of favors, money, gifts or other
forms of favor with any City officers, agents, employees, employee family members or potential
family members;
• Maintain an accurate “Conflict of Interest Questionnaire” (Texas Ethics Commission) with the
City Secretary’s office;
• Vendors, their officers, employees, agents, partners or sub-contractors, who are directly
involved with the writing of any type of specification created for the purposes of a fair and open
procurement process, may not submit an offer or response.
Violation of this policy may result in the Vendor, their officers, employees, agents, partners or sub-
contractors being barred from working with the City, or in the voiding of any contracts. Violations of
state or federal law shall be referred to the proper authority having jurisdiction over same.
D. Violations and Remedies
Violations of policy may constitute misconduct, subjecting the violator to any and all penalties
prescribed by federal and/or state law, the City’s HR Manual, City Ordinance or City Charter; up to and
including termination.
Penalties, sanctions or other disciplinary actions, to the extent permitted by federal, state or local law,
rules or regulations, shall be imposed for violations of the code of conduct/conflict of interest standards,
by a City officer, employee or agent, or by persons, contractors or their agents, when the procurement
involves state or federal programs and/or funds.
Violations of state or federal law shall be referred to the proper authority having jurisdiction
over same.
E. Disclosure of Certain Relationships:
City employees and officials must become familiar with the requirements in Texas Local Government
Code Chapter 176, Disclosure of Certain Relationships with Local Government Officers; and Texas Local
Government Code Chapter 171, Regulation of Conflicts of Interest of Officers of Municipalities; and the
penalties provided therein.
30
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 9
CHAPTER 3 – Organizational Responsibility, Authority and Enforcement
This chapter covers the responsibility delegated to various staff, their respective approval authority,
and enforcement.
A. City Council
The City Council shall be responsible for:
• Establishing the rules and regulations for the purchase of all goods and services by means of
this manual.
• Authorizing all purchases at or exceeding the competitive requirements as stated by law.
• Authorizing all written contracts and agreements at or exceeding the competitive requirements
as stated by law.
• Considering and adopting rules for electronic receipt of bids/proposals.
• By means of this manual, delegate approval authority to the City Manager for approval of
alternative bidding methods to be used for the construction of a facility, as described by Chapter
2269 (Government Code) after determining it to be a better value than competitive bidding.
Authority includes:
• Approval of budgeted items at or greater than the competitive requirements.
• Approval of budget amendments as required.
• Approval of change orders at or greater than the competitive requirements.
• Approval of emergency expenditures at or greater than the competitive requirements.
B. City Manager
The City Manager is responsible for:
• Ensuring compliance by all departments with the policies and procedures outlined in this
manual, and promoting and protecting governmental purchasing integrity.
• By means of this manual delegate to the Purchasing Manager:
o The authority to procure goods and services, authority to approve alternative bidding
methods to be used for the construction of a facility, as described by chapter 2269
(government code) after determining it to be a better value than competitive bidding;
and
o Authority to manage disposal of materials and/or assets no longer needed, and
administer the purchasing rules and regulations as established by all federal law, state
law, and city charter and ordinance provisions.
Authority includes:
• Approval of purchases less than the competitive requirements limit.
• Approval of non-budgeted items.
• Execution of all contracts, agreements, change orders or necessary documents as approved and
authorized by City Council (see Signature Authority).
• Execution of all contracts, agreements, change orders or necessary documents where the total
amount(s) are less than the current competitive requirement.
31
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 10
C. Finance Director
The Finance Director and/or designee provides and oversees compliance for financial components with
regard to procurement activities.
Authority includes:
• Ensuring the proper expenditures of funds, both budgeted and unbudgeted.
• Verifying the availability of funds for City Council recommendations and awards before
being placed on the City Council Agenda.
• Approval of all alternative financial arrangements (leases, grants, bank notes, etc.).
• Approval and authorization of access for City employees to the City’s financial systems
• Approval of cardholder financial levels for the City procurement card program (p-card).
• Assignment of project codes for procurement tracking.
• Approval of the disposal of assets via donations.
D. Purchasing Manager
The Purchasing Manager performs or oversees compliance with all procurement requirements for
goods and services as prescribed in this manual. The Purchasing Manager ensures all procurement
activities are conducted with the highest level of ethical standards in a fair, open, inclusive and
transparent environment, and provides suppliers a fair opportunity to compete for City business and
protects public funds.
The Purchasing Manager is responsible for:
• Developing and administering the City’s purchasing policy and procedures.
• Providing guidance and assistance for all City employees regarding the purchasing process.
• Managing the City’s purchasing programs to include compliance with all statutory and
internal policies.
• Procuring goods and services budgeted at $40,000 and above in collaboration with the
requesting Department;
o Developing final specification documents and methods to ensure competition.
o Managing the bid and evaluation processes
o Facilitating recommendations for award (administrative and Council)
• Determining which method of procurement provides best value for the City; including
o Authority to approve alternative bidding methods to be used for the construction of a
facility, as described by Chapter 2269 (Government Code) after determining it to be a
better value than competitive bidding.
• Preparing all documentation required for purchases requiring approval by the City Council,
City Manager or appropriate staff.
• Monitoring the terms and conditions of purchases.
• Reviewing requisition documents and approving requisitions of $3,000 or greater.
• Managing the disposal of materials and/or assets no longer needed.
• Updating all procurement forms, templates, policies, and procedures.
• Providing training to City employees on requisitions, credit cards and various procurement
related topics.
• Administering contracts and agreements for goods and services.
• Maintaining purchasing files and records.
32
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 11
• Consulting with the City Attorney for review of all procurement related issues.
Authority includes:
• Determining which method of procurement provides the best value for the City and making
recommendations to the City Manager and/or the City Council, as appropriate.
• Rejecting any and all bids, in concurrence with requesting department, when in the best
interest of the City, and making recommendation to the City Manager and/or City Council,
as appropriate. (In accordance with State Law, some bids may require a formal rejection by
City Council.)
• Program Administrator for the City Procurement Card Program, and other City-wide
procurement programs (Fuel Accounts, Amazon, Office Depot, Home Depot, etc.)
• Executing all Interlocal or Cooperative Purchasing Agreements as have been approved by the
City Council and/or the City Manager, as appropriate.
• Purchasing budgeted goods or services from cooperative or other inter-local agreements as
have been approved by the City Council, City Manager, and/or other appropriate staff.
• Signature Authority to execute contracts and change orders up to $10,000
• Approving requisitions of $3,000 and greater (as approved by appropriate staff).
E. Directors
Directors are responsible for:
• Ensuring procurement policy compliance within their department and safe guarding against
misappropriation of City funds.
• Ensuring adequate funds are appropriated prior to the procurement process.
• Submitting budget transfer requests if funds are insufficient, prior to entering a requisition or
committing to the vendor. Expenditures not included in the budget must have approval of the
City Manager before quotes are obtained and purchase order commitment. Evidence of the
approval shall be in the form of a memo or email issued by the City Manager.
• Planning the department’s annual purchase requirements to allow sufficient time to complete the
appropriate procurement process (quotes, bids or proposals).
• Determining whether a contract exists or would be beneficial to the City for the item(s) or
service(s).
• Ensuring Historically Underutilized Business (HUB) participation in accordance with the
provisions of Texas Local Government Code Chapter 252.
• Managing and reviewing department P-Card use for compliance to policies.
• Delegating authority as appropriate to prepare requisitions and specifications.
• Delegation of authority to access the City’s Financial systems:
o Providing names of all departmental individuals authorized to enter or approve
requisitions and purchase orders and ensuring the approval process is maintained within
the electronic system, and
o Providing any changes in delegation of such authority
Authority includes:
• Authorization of requisitions within the current limits set by the Finance Department.
• Purchases made in accordance with the City Procurement Card Program (p-card).
• Authorization of Emergency Purchases (as defined by statute).
33
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 12
F. Department Staff
Staff members are responsible for:
• Obtaining proper training through Purchasing on procurement laws, basic procedures,
insurance and shipping directions, how to issue requisitions, write specifications, participation in
the City’s various procurement programs, and procurement ethics.
• Managing the P-Card reconciliation in accordance with this manual and current Finance
procedures.
• Developing the technical portion of bid specifications.
• Providing “Tier 1” contract administration for various contracts in the areas of:
o Overall vendor performance
o On-time delivery of goods or services
o Accuracy of invoicing
• Ensuring that current vendor insurance certificates which meet the City’s requirements are
current and on file with the department before any work is started.
• Providing complete documentation to Purchasing of any vendor’s failure to perform as
contracted.
• Maintaining any associated procurement records per retention schedule.
Authority includes:
• Input and authorization of requisitions within the current limits set by the Finance Department.
• Purchases that are made through the issuance of purchase orders in accordance with these
Policies.
• Purchases that are made in accordance with the City Procurement Card Program (p-card).
G. Administration of Budget:
All employees are responsible for the proper administration of the City’s budget within the limits
delegated to their positions.
• Compliance:
o No verbal or other obligations shall be incurred or payment made except in accordance with
the adopted annual budget and these policies, and unless the City Manager or designee first
certifies that there is a sufficient unencumbered balance and that sufficient funds are or will
be available to cover the claim or meet the obligation when it becomes due and payable.
Any authorization of payment or incurring of verbal or other obligations in violation will be
void and any payment so made illegal.
o Such action shall be the cause for removal of any employee who knowingly authorized or
made such payment or incurred such obligations, and he shall also be liable to the City for
any amount so paid. However, this prohibition shall not be construed to prevent the making
or authorizing of payments or making of contracts for capital improvements to be financed
wholly or partly by the issuance of bonds, time warrants, certificates of indebtedness, or
certificates of obligation, or to prevent the making of any contract or lease providing for
payments beyond the end of the fiscal year, provided that such action is made or approved
by ordinance (Article XII, Section 10).
• Variances:
o Any variance in quantities or expenditure amount, beyond what was approved in the annual
budget will require written approval (email) from either the City Manager or an Assistant
34
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 13
City Manager. Such approval will be forwarded to the Purchasing Department prior to
approval of requisitions.
35
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 14
CHAPTER 4 –Authority Levels
A. General Procurement Authority:
• Procurement authority may be delegated by Department Directors to department staff as
deemed necessary.
• Purchases may be made by either:
o use of a City issued purchase order; or
o use of a City issued procurement card (P-card)
• Except where authorized by law, City employees do not have the authority to verbally place
orders or verbally bind the City to debt. (See Emergency Purchases)
B. Signature Authority: *
Signature authority resides solely with:
• Mayor or Mayor Pro-Tem: (City Charter/Article III/Section 5)
o The mayor is authorized to sign any and all documents, agreements and contracts related to
expenditures.
o In the absence of the mayor, the mayor pro-tem shall have all the rights conferred upon the
mayor.
• City Manager (Ordinance 2008-38)
o Signature authority for any and all documents, agreements and contracts related to
expenditures approved in the annual operating budget up to $100,000.
o Signature for any and all documents, agreements and contracts related to expenditures
approved by a lawfully held City Council meeting.
• Purchasing Manager (Adoption of these policies)
o Signature authority for any and all documents, agreements and contracts related to
expenditures approved in the annual operating budget up to $10,000.
C. Requisition Approval Authority:
The following approval levels shall be utilized within the City’s financial system in all procurement related
matters.
• Temporary Delegation:
If an approver will be out of the office, their approval authority may be temporarily assigned to
another employee. Delegations may only be given “upward” within their management chain to
another manager with existing approval authority.
For audit purposes, all approvals made as a delegate must be noted in the “internal notes” box
of the requisition. (“Approving on behalf of First Name Last Name”)
36
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 15
FINANCIAL SOFTWARE - REQUISITION APPROVAL LEVELS
Amount Requisition Approval Authorities
$1 - $1000 DIVISION STAFF
$1000+ < $3000 DIRECTOR
$3,001 - $10,000 PURCHASING
$10,001 - $15,000
FINANCE
$15,000 + CITY MGR.; ASSIST. CITY MGR
*including all over-budget
37
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 16
CHAPTER 5 – PAYMENTS, INSURANCE & PUBLIC RECORDS
A. Payments, Texas: (Government Code, §2251.021 through 2251.030)
A payment by a governmental entity under a contract executed on or after September 1, 1987, is overdue
on the 31st day after the later of: o the date the governmental entity receives the goods under the contract; or
o the date the performance of the service under the contract is completed; or
o the date the governmental entity receives a correct invoice for the goods or service.
• All invoices will be reviewed by the Department for receipt of goods/services, accuracy and
compliance to the issued purchase order, and processed promptly.
• If goods or services are incomplete City staff must document any issues/shortages and notify the
vendor in writing. All deliveries should be verified upon receipt.
• Payments are not made until goods and services are received and accepted.
o Pre-payments for services such as professional speakers, artists, and/or performers may
be authorized by the Purchasing department where the provisions are clearly defined in
a mutually executed agreement.
• Departments are encouraged to take advantage of prompt or early payment discounts. Notice of
prompt payments should be highlighted on the invoice and clearly marked on the front of the
purchase order submitted to Accounting for payment.
• The approved purchase order and invoice will be forwarded to Accounting for processing.
• It is the Finance Department’s responsibility to monitor the prompt payment of invoices.
Goods, Services and Invoice Discrepancies:
Departments will ensure that all goods and services are correct and received on time. Should there
be a discrepancy in the invoice it is the responsibility of the department to:
• Notify the vendor immediately of any discrepancies and ask for a resolution. If the vendor is
notified by phone, the department should follow-up with a written communication summarizing
the phone call.
• If the vendor is correct, the original payment deadline still applies.
• If the discrepancy is acknowledged by the vendor:
o the department must obtain either a credit memo or a corrected invoice from the vendor.
o the payment period starts when the new invoice is received.
• If the department is unsuccessful in resolving the issues, please notify the Purchasing
Department at the earliest date possible for assistance.
B. Vendors / Contractors/ Payment of Subcontractors and Allowable Miscellaneous Expenses
Vendor and contractors must pay subcontractor(s) or supplier(s) who provide goods/services for which
payment is made within ten (10) days after receipt of payment from the City. See Chapter 17 Bonds,
Insurance and Indemnification.
Vendors, contractors, and/or subcontractors are eligible for reimbursement for travel expenses when
covered by written contract. Reimbursements for travel will be in accordance with current IRS guidelines,
per diem rates as published by the U.S. General Services Administration (GSA) for the City’s zip code and
County, and miscellaneous expenses are published by Purchasing.
38
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 17
C. Criminal penalties, Texas Local Government Code, §252.062
• A municipal officer or employee commits an offense if the officer or employee intentionally or
knowingly makes or authorizes separate, sequential, or component purchases to avoid the
competitive bidding requirements of Section 252.021. An offense under this subsection is a Class B
misdemeanor.
• A municipal officer or employee commits an offense if the officer or employee intentionally or
knowingly violates Section 252.021, other than by conduct described by Subsection (a). An offense
under this subsection is a Class B misdemeanor.
• A municipal officer or employee commits an offense if the officer or employee intentionally or
knowingly violates this chapter, other than by conduct described in Subsection (a) or (b). An
offense under this subsection is a Class C misdemeanor. Removal / Ineligibility, Texas Local Government Code, §252.063
• The final conviction of a municipal officer or employee for an offense under Section 252.062 (a) or
(b) results in the immediate removal from office or employment of that person.
• For four years after that date of the final conviction, the removed officer or employee is ineligible:
o to be a candidate for or to be appointed or elected to a public office in this state;
o to be employed by the municipality with which the person served when the offense
occurred; and
o to receive any compensation through a contract with that municipality.
D. Insurance requirements: (Texas Labor Code, §406.096)
All contractors and subcontractors shall have insurance coverage (including worker’s compensation as
required). Proof of coverage must be provided prior to any work beginning. Certificates must be
submitted to Purchasing.
Minimum Required Insurance: Workers Compensation, General Liability, and Auto Liability. Other types
of insurance may be required depending on the type of work or service requested. A “Public Works”
Building or construction is defined as:
• erecting or preparing to erect a structure, including a building, bridge, roadway, public
utility facility, or related appurtenance; or
• remodeling, extending, repairing, or demolishing a structure; or
• otherwise, improving real property or an appurtenance to real property through similar
activities.
E. Public records:
Vendors or a member of the public may request a copy of a Bid Tabulation that is compiled when bids are
opened in accordance with Chapter 552 of the Texas Government Code. The Purchasing Department is
responsible to publicly post such documents.
The City will not release copies of bid submissions or bid evaluations until after the contract has been
awarded in accordance with §552.104 of the Texas Government Code. Once awarded, all requests
39
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 18
submitted under the Freedom of Information Act will be processed in accordance with all applicable
laws. Department staff shall not release procurement or contact documentation (in part or in whole),
and will refer any inquiries to the Purchasing Department.
40
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 19
CHAPTER 6 – PROCUREMENT THRESHOLDS
SUPPLIES, EQUIPMENT AND NON-PROFESSIONAL SERVICES
The Purchasing Department will select the procurement method based upon amounts approved in the
annual operating budget or as amended during the year. (Exceptions: Chapter 12 – Emergency
Purchases)
NOTE: It is unlawful for any City employee to split purchases to circumvent the competitive
requirements. Split purchases are defined as:
• Component Purchases: purchases of the component parts of an item that in normal
purchasing practices would be purchased in one purchase.
• Separate Purchases: Purchases made separately of items that in normal purchasing
practices would be purchased in one purchase.
• Sequential Purchases: Purchases made over a period of time, of items that in normal
purchasing practices would be purchases in one purchase.
A. Non-Contract Purchases of Supplies, Equipment or Non-Professional Services:
Where no City, interlocal or cooperative contract exists.
* All purchase orders must be issued to the vendor prior to the ordering, start of, or receipt of goods or
services.
• Purchases Less Than $3000
A onetime or cumulative purchase of supplies, equipment or non-professional services may be
made with either a City issued purchasing card or by a purchase order:
o Competitive quotes are recommended, but not required
o Departments are responsible for securing the required insurance certificates from
vendors performing work on City property. W ork should not be started until a
purchase order has been issued and sent to the vendor, and a copy of the insurance
verified.
o Purchases under this threshold, including supplies, food, or other non-professional
services, are encouraged to utilize local businesses whenever practical to support
and strengthen the Wylie economy.
• Purchases $3000 but below the threshold for a competitive procurement process.
o A onetime purchase or cumulative purchase for supplies, equipment or non-
professional services requires a minimum of three (3) written quotes to ensure
competition. The quotes will include a search for HUB vendors (Historically
Underutilized Businesses) located in Collin County as required in Section 252.0215
of the Texas Local Government Code). If no HUB vendors exist for the supplies, the
department will obtain a minimum of three (3) quotes.
o Departments are responsible for securing the required insurance certificates from
vendors performing work on City property. W ork should not be started until a
purchase order has been issued and sent to the vendor, and a copy of the insurance
verified.
41
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 20
• Purchases at or above the threshold for a competitive process
o A onetime purchase or cumulative purchase for supplies, equipment or non-
professional services will be processed by the Purchasing Department in conjunction
with the department, to determine the most advantageous procurement process
and compliance with applicable federal, state and local laws.
B. Contract Purchases
All requests for annual contracts will be processed through the Purchasing Department (regardless of
amount; including interlocal purchasing agreements and cooperative agreements. The appropriate
threshold and process will be determined by reviewing the current and future requirements of the
Department.
• Annual Contracts – Cumulative Value of Less Than $3000
o Competitive written quotes are recommended, but not required
o Vendor insurance certificates are required when performing work on City property.
o W ork should not be started until a purchase order has been issued and a copy of
the insurance verified.
• Annual Contracts – Cumulative Value Between $3,000 and $99,999
o Will be processed by the Purchasing Department in conjunction with the
department, to determine the most advantageous procurement process and
compliance with applicable federal, state and local laws.
o Competitive written quotes will be solicited from an adequate number of vendors to
ensure competition, including at least two (2) Historically Underutilized Businesses
(HUBs) if available as required in Section 252.0215 of the Texas Local Government
Code.
o Purchases may be made through interlocal purchasing agreements or from
cooperative purchasing organizations.
o Vendor insurance certificates are required when performing work on City property.
W ork should not be started until a purchase order has been issued and a copy of
the insurance verified.
• Annual Contracts - Cumulative Value over the threshold for a competitive procurement
process
o Unless otherwise specified by law, annual agreements and contracts valued above
the threshold for a competitive procurement process shall be awarded by
competitive bidding, the use of interlocal purchasing agreements or cooperative
purchasing groups, or reverse auction procedures pursuant to current state law,
and shall be issued by the Purchasing Department.
o Vendor insurance certificates are required when performing work on City property.
W ork should not be started until a purchase order has been issued and a copy of
the insurance verified.
• Software Purchases – to support responsible spending of City funds:
42
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 21
o Departments are required to consult with the Information Technology division of the
Operations Department. In collaboration with OPS, departments shall obtain quotes
in accordance with State law.
o While some software licenses may be proprietary, in collaboration with OPS, the
departments will obtain quotes from companies that provide a product similar in
function before making a final decision.
C. Requisition Documentation
Departments are responsible for compiling and storing all documentation in support of purchases. This
information will be linked to the requisition prior to the completion of any financial approvals.
Note: long term storage of documentation will be migrating to Laserfiche, as licenses and training are
available. See Chapter “Requisitions & Purchase Orders”.
D. Purchases from Cooperative Agreements or Interlocal Purchasing Agreements
Texas Government Code, Chapter 791, and the Texas Local Government Code, Chapter 271, authorize
the use of cooperative purchasing programs, including interlocal purchasing agreements with other
governmental agencies. See Chapter “Cooperative Purchases”.
E. Vendor On-line Terms/Conditions
Vendor on-line terms and conditions, “click to accept”, are treated as legal documents requiring an
approved signature (per Chapter 4). Department should contact the vendor and request that the quote
be sent as an attachment.
43
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 22
CHAPTER 7 – METHODS OF PROCUREMENT
A. Methods of Procurement
The Purchasing Manager will determine the best method of procurement that provides the best value to
the City based on the nature of the goods or services required. The methods of procurement utilized by
the City include, but are not limited to:
• Competitive Sealed Bids (CSB) or Competitive Sealed Bid performed by a Cooperative agency
• Competitive Sealed Proposals (CSP) or Competitive Sealed proposal performed by a
Cooperative agency
• Request for Proposals (RFP)
• Request for Statement of Qualifications (RFQ)
• Request for Quotes
• Alternative Construction Methods (as defined by Gov. Code 2269)
B. Exemptions
Exemptions from the methods of procurement listed, are identified in Section 252.022 of the Texas Local
Government Code as amended. Requests for exemptions will be submitted in writing to the Purchasing
Manager for final approval.
C. Competitive Sealed Bids:
Purchases may be made by competitive sealed bid or proposal, and shall be referred to the City Council
for award as required (See Chapter II, “Laws & Statutes Governing Purchasing”).
Note: The requirement for competitive bidding may also be satisfied by purchasing through an existing
contract with another government entity or through cooperative purchasing programs, such as the State
of Texas, HGAC, U.S. Communities, TCPN, TIPS or TASB Buyboard.
D. Non Responsive / Non Responsible:
Where the bid specification is written as an award to the “Lowest Responsive, Responsible Bidder”, the
evaluation of all bids will include the following vendor “responsibility” requirements:
A. Have adequate financial resources, or the ability to obtain such resources as required;
B. Be able to comply with the required or proposed delivery schedule;
C. Have satisfactory record of performance;
D. Have a satisfactory record of integrity and ethics;
E. Otherwise qualified and eligible to receive an award
F. Must have a current Certificate of Filing through the Texas Secretary of State Office at the time
of bid submission (Texas Business Organization Code; Chapter 9)
If the Department evaluation concludes that the lowest bid is not responsive to the bid specifications,
the Department will provide a written explanation of the deficiencies. In the event the Department
evaluation concludes that a bidder is not “responsible”, the Department will provide a written
explanation in the award recommendation which will be reviewed and acted upon by the City Council.
44
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 23
E. Identical Bids:
If all factors, conditions, values and expenses relating to the bids are equal, then the award
recommendation will be made for the “local” bidder (defined as a business presence within, 1) the City
of Wylie; and 2). Collin County).
• If two or more of the bidders submitting the lowest bids are residents of the city or district, or
from out of state, the award recommendation shall be made by the casting of lots conducted by
the Purchasing Manager with at least one witness.
F. Department Director or Designee Responsibilities:
• The requesting department shall notify the Purchasing Manager. Such notification will provide
the following information:
o Items or services desired
o Budgeted amount
o Request for a pre-acquisition meeting with Purchasing
o If the item was not approved in the department’s budget, written approval by the City
Manager must be secured prior to solicitation of bids.
• Once the notification has been made and the Procurement process is started, it is the
Department’s responsibility to:
o Cease communications or requests for additional information from vendors who may
submit offers in response to the bid.
o Treat all City communications, documents and drafts of the bid as “confidential / not for
public information”.
o Refer any and all calls for information to the Purchasing Department
• The Department is responsible for establishing the technical portion of the bid specifications.
The Purchasing Manager will assist the departments in writing clear, concise and competitive
specifications, and will make a final determination as to the specification content.
• The Department must be available during the bid process to attend pre-bid meetings, site visits,
provide responses to bid questions, attend the bid opening, and participate on any required
evaluation teams.
• The Department will make a written award recommendation based upon the evaluation method
stated in the bid specifications. The Department shall provide additional explanation for:
o Reasons as to why the item is over-budget.
o Reasons as to why the low bidder is not recommended for the award.
G. Purchasing Responsibilities:
• Determining the most appropriate bid distribution method.
• Finalizing all bid specification documents, including dates and meetings.
• Responsibility for scheduling all bid openings and for setting the time and date thereof. Bid
opening dates will be scheduled to allow for proper review and analysis of all pertinent
information prior to the request for placement on the Council agenda.
45
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 24
• Placing and verifying of required public advertisements.
• Receiving of sealed bids through either physical submission or on-line submission (as allowed by
law)
• Oversight of all bid openings (as required by law).
• All bids, with the exception of some construction bids, shall be tabulated by the Purchasing
Manager with the assistance of the requesting department. Bids for construction may be
tabulated by the Purchasing Manager, City Engineer or the Engineer of Record. Upon review of
the submitted bids, a final bid tabulation will be certified by the Purchasing Department and
posted for public information.
• All original bid documents and related material must be on file in the Purchasing Department
prior to award being made.
H. City Council Agenda Items:
All procurement related agenda items will be processed by the Purchasing Department (unless
specifically authorized by the City Manager). This includes purchasing interlocal agreements,
procurement awards, change orders, resolutions and/or ratifications, and other documents as required
by statute.
• The Purchasing Department will review the submitted documents and ensure that all
information has been received and properly tabulated and generate the agenda paperwork.
• The Department Director will review and approve the agenda item prepared by Purchasing.
• Once approved, the Purchasing Department will submit all the necessary documents to the City’s
Secretary’s office and request that the item be placed on the next available City Council Meeting
Agenda.
• A Department representative will be present at the Council meeting to address any issues
regarding the vendor selection, pricing, or technical specifications.
• The Purchasing Manager will be present at the Council meeting to address any issues regarding
the procurement process utilized.
46
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 25
CHAPTER 8 – PUBLIC WORKS/CONSTRUCTION PROJECTS
Public W orks projects are those projects that require the construction, repair, or renovation of a structure,
building, street, highway, bridge, park, water and wastewater distribution facility, airport runway or
taxiway, drainage project, or other improvement or addition to real property.
A. Bid Type:
Several bid processes are defined in Texas Government Code Chapter 2269. The Purchasing Manager
will work in cooperation with the Department to determine which method will provide the best value for
the City.
B. Prevailing Wage Rates:
Texas Government Code Chapter 2258 mandates the any Public Work contract awarded by the City
include the requirement to pay prevailing wage rates. The statute requires the payment of a prevailing
wage rate for laborers and mechanics and applies to both contractors and subcontractors. Wages for
workers on construction projects shall not be paid less than the schedule of general prevailing rates of
per diem wages as mandated. The prevailing wage rate or a link to the wage rates with the date shall be
included in public works projects. Rates may be accessed at: http://www.wdol.gov/dba.aspx.
C. Bonding Requirements:
Bonds shall be in accordance with Texas Government Code Chapter 2253.
• The bond must be executed by a corporate surety in accordance with the policies of and on forms
approved City form.
• The corporate surety must be licensed by the State of Texas to issue surety bonds and appear on
the U.S. Treasury List of acceptable sureties.
• A Power of Attorney must be included.
• Bonding shall be verified by the Purchasing Manager prior to the start of any project.
D. Insurance and Indemnification Requirements:
• The minimum insurance required will be specified by the Purchasing Department.
• For construction-related projects, all contractors and sub-contractors, including those
delivering equipment or materials or performing a service shall provide workers' compensation
for all employees. General contractors are responsible for ensuring that sub-contractors carry
the same or higher insurance amounts as those required.
• All contractors shall provide proof of coverage which meets the requirements published by the
Purchasing Department. Contractors shall post required signs at job site(s) informing all workers
of their right to workers' compensation coverage. Texas Labor Code § 406.096
• Workers Compensation coverage is required by Texas Labor Code Texas Labor Code 406 for all
Public Works contracts.
47
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 26
48
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 27
CHAPTER 9 – PROFESSIONAL SERVICES
The following policies are designed to assist the City’s staff in the selection of individuals or firms to
perform professional services. The desire is to establish fairness and consistency in the selection process
while obtaining the best value (quality services at a reasonable price) for the City in accordance with
applicable legal requirements.
A. Definition of Professional Services:
Professional services generally refer to those services performed by an individual or group of
individuals where education, degrees, certification, license, and/or registration are required for
qualification to perform the service. The term “professional services” includes labor and skill that is
predominantly mental or intellectual, rather than physical or manual in nature. (See Texas Attorney
General Opinion No. JM-940, at p. 3 (1988)).
Certain professions are specifically named in the Professional Services Procurement Act (ACT), Texas
Government Code Chapter 2254, Subchapter A. This includes services within the scope of the practice,
as defined by state law (and amended), of:
1. Accounting
2. Architecture
3. Landscape Architecture
4. Land Surveying
5. Medicine
6. Optometry
7. Professional Engineering
8. Real Estate Appraising
9. Professional Nursing
10. Interior Design Services
If a department is not sure if a service is a “professional service,” the department should contact the
Purchasing Manager before securing such services.
B. Procurement of Architectural, Engineering, or Land Surveying Services:
When procuring architectural, engineering or land surveying services, the City shall use a two-step
selection process (see Texas Government Code § 2254.004).
General Procedure:
• First, the City shall select, through the RFQ process, the most highly qualified provider of those
services on the basis of demonstrated competence and qualifications; and
• Second, attempt to negotiate with that provider a contract at a fair and reasonable price.
Negotiations will be facilitated by Purchasing as lead for a team of stakeholders.
• If the City is unable to negotiate a satisfactory contract with the most highly qualified
provider of architectural, engineering or land surveying services:
o First, the City shall formally end negotiations with that provider;
49
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 28
o Second, select the next most highly qualified provider;
o Third, attempt to negotiate a contract with that provider at a fair and reasonable price.
The City must continue this process until a contract is entered into.
• A purchase order must be issued upon award of contract.
C. Pre-Qualified Various Professional and Engineering Firms:
The Purchasing Department maintains a list of pre-qualified professional and engineering firms.
Departments are encouraged to:
• Contact the Purchasing Department for guidelines, assistance and appropriate forms.
• Review the list of firms for the appropriate category, and rank the firms from most qualified
to least for the specific project.
• Request a proposal from the firm most qualified for the project, and enter into negotiations.
Note that firms must utilize the City’s proposal form under this process.
• If the Department is unable to complete a successful negotiation that firm is notified in
writing that they are permanently set aside. The Department may repeat the process with
the next most qualified pre-qualified firm.
• All projects and resulting contracts which meet or exceed the competitive bid limit will
require approval and award by the City Council (see Chapter 7).
• If the Department does not make a final selection from the list of pre-qualified firms, a
request for a new RFQ/RFP will be submitted to the Purchasing Department.
• A signed contract and purchase order is required before work can begin.
D. All Other Professional and Personal Service Agreements:
The Department will contact the Purchasing Department to determine the most advantageous method.
50
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 29
CHAPTER 10 – GRANTS, REBATES and SUBSIDIES
Grants, rebates, and subsidies may be available to off-set the City’s purchase expense or to provide other
forms of assistance. Departments applying for grants, rebates or subsidies must notify the Finance and
Purchasing Department prior to submission of any required paperwork.
Finance Responsibilities:
• Determining the source of the funds. Various sources may have different audit requirements
• Determining the appropriate accounting codes to record/receive revenues.
Purchasing Department Responsibilities:
Review the documents for purchasing and disposal requirements
May be restriction on sole source or brand name purchases
EDGAR (Education Department General Administrative Regulations) requirements
Department is the Grant Administrator
Reporting requirements
Asset tracking
Repurposing or disposal requirements
51
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 30
CHAPTER 11 – CHANGE ORDERS
A change order is the written documentation and approval process that must be performed when changes
(increases or decreases) in the scope of a project are proposed after the performance of a contract has
begun. Such changes may include a significant change in the quantity of work to be performed, the cost
of work to be performed, or of the materials, equipment, or supplies to be furnished. A change order is
usually written for a construction contract but may be necessary in other types of contracts.
A. Threshold for Change Orders:
A “threshold” is defined as a financial limit on the amount of expenditures which can be authorized by
the City Manager on a construction project before requiring City Council approval. See Texas Local
Government Code Chapters 252 and 271.
• Cumulative Change Orders Greater than $50,000 – If the change order is greater than $50,000
it must be approved by the City Council.
• Cumulative Change Orders Less than $50,000 – If the change order is less than $50,000 it may be
approved by the City Manager or designee.
B. General Process:
• All change orders and or contract modification will be processed by the Purchasing Department
and must be submitted in writing for execution by all parties.
• Change orders shall not exceed 25% of the original contract amount, or decrease the original
contract price by more than 25%, without consent of the contractor (except for exempt
purchases as defined).
• The scope of work addressed by the contract change cannot be started prior to either City
Council approval or execution of the written change; with the exception of contracts complying
with the “Construction Contracts Contingency Fee Policy”).
• Purchase orders will be updated by the Purchasing Department.
C. Approval for Change Orders:
If a change order is greater than $50,000 and is extremely time sensitive and qualifies as an
emergency, the City Manager may approve such a change order prior to City Council approval; however,
such change order still must be processed through the Purchasing Department as soon as possible for
City Council approval as a ratification. Emergency conditions are defined in Chapter 12.
D. Contingency Fee Policy:
The City Council may establish a contingency fund for a construction project at the time of award of a bid
to be used during the course of a project. A contingency fund may be established as recommended by
staff and processed by the Purchasing Department in the form of a City Council agenda item at an amount
not to exceed 25% of the original bid price. SEE CHAPTER 11 – CONSTRUCTION CONTRACTS
CONTINGENCY FEE POLICY.
52
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 31
CHAPTER 12 – CONSTRUCTION CONTRACTS CONTINGENCY FEE POLICY
This Purchasing Policy applies to all public works and construction bids awarded (as required by law) by
the City of Wylie.
A. Policy Purpose:
To facilitate the timely completion of changes in plans or specifications after the performance of the
contract is begun, or if it is necessary to decrease or increase the quantity of work performed or of
materials, equipment or supplies to be furnished. The City may choose to include a portion (by
percentage) of the maximum 25% increase (“Contingency Fee”) of the original bid price in the award of
the contract.
B. Bid Award Procedure:
• The Department director will evaluate the submitted bids, and make an award recommendation
to the Purchasing Department. The award recommendation will include the name of the
contractor, the portion of the work awarded, and the amount bid for the portion of work
identified in the bid specification.
• Based on the complexity of the scope of work, the Department director may elect to include a
portion (by percentage) of the maximum 25% increase allowable by law. The dollar amount of
the “Contingency Fee” will be listed separately in the memo, and included in the total award.
• The Purchasing department will determine if the award of the bid requires City of Wylie Council
approval based on the total (bid + “Contingency Fee”), and applicability of bond requirements.
C. Change Orders:
• All change orders shall be documented and submitted in writing to the Purchasing Department.
• Purchasing Department will obtain the required signatures and distribute as required.
• The value of each change order shall be documented and applied against any pre-awarded
“Contingency Fee”.
• Change orders which exceed the “Contingency Fee” in part or in whole will be processed
according to Section 252.048 of the Local Government Code.
D. Invoice Payment Procedure:
• A purchase order will be issued, keeping the original bid/contract amount separate from the
“Contingency Fee” amount.
• All original scope of work shall be invoiced and paid against the original contract amount.
• All change orders will be invoiced against the “Contingency Fee”.
Gov Code: 2269 (Contracting & Delivery Procedures for Construction Projects)
Gov Code: 2253 (Bonds)
Local Gov Code: 252.044 (Contractor’s Bond)
Local Gov Code: 252.048 (Change Orders)
53
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 32
CHAPTER 13 – SOLE SOURCE PURCHASES
Sole source purchases are allowed by statute (Texas Local Government Code §252.022.a.7), as a “General
Exemption” to the competitive bid laws for the following specific situations:
A) Items that are available from only one source because of patents, copyrights, secret processes
or natural monopolies.
B) Films, Manuscripts or Books
C) Gas, Water and other Utility Services
D) Captive replacement parts or components or equipment
E) Books, papers, and other library materials for a public library that are available only from the
persons holding exclusive distribution rights to the materials.
F) Management services provided by a non-profit organization to a municipal museum, park, zoo
or other facility to which the organization has provided significant financial or other benefits.
A. Single Source and Brand Name Clarification:
Single source or brand name requirements do not automatically fall in to the sole source exemption
category, specifically when other products may exist that meet the needs of the department. Final
determination on the procurement process will be made by the Purchasing Manager.
• Sole source purchases are not the same as a “single source”. A single source usually involves
restricted or assigned sales territories for authorized dealers or distributors of a manufacturer;
where dealers are not allowed to cross over into another’s territory.
• A “brand name” requirement may or may not be a sole source purchase depending on the nature
of the purchase and the method of sales or distribution.
B. Written Justification:
The City is responsible for obtaining and retaining documentation from the vendor that clearly states the
reasons the purchase must be made on a “sole source” basis.
• All sole source purchases require written justification in the form of an affidavit which must be
completed by the vendor and notarized. This form is available from the Purchasing Department
and must be submitted and approved by the Purchasing Manager prior to the purchase being
made.
C. Notice of Intent to Award a Sole Source Procurement
All purchases exceeding the state’s informal quote threshold will be administered through the
Purchasing Department and require City Council approval before goods or services are ordered or work
begins.
54
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 33
CHAPTER 14 – EMERGENCY PURCHASES
Emergency Purchases are allowed by statute (Texas Local Government Code §252.022.a), as a “General
Exemption” to the competitive bid laws for the following specific situations:
1) A procurement made because of a public calamity that requires the immediate appropriation of
money to relieve the necessity of the municipality’s residents or to preserve the property of the
municipality;
2) A procurement necessary to preserve or protect the public health or safety of the municipality’s
residents
3) A procurement necessary because of unforeseen damage to public machinery, equipment, or
other property.
An emergency condition creates an immediate and serious need for materials, services, or construction
that cannot be met through normal procurement methods and that seriously threatens the functioning of
the City or the protection of property or the health or safety of any person.
A. Emergency Disaster Declaration:
In an event involving a disaster, an emergency declaration will be made by the Mayor. All purchases must
be documented through proper state & federal forms and authorized by the Emergency Operations Center
Resource Manager or designee. Purchasing for declared disaster situations will be handled as dictated
by the Code of Federal Regulations 2CFR200, and current FEMA publication(s), or any other relevant
or subsequent law or policy.
B. Emergency Purchase Process: (Texas Local Government Code Chapter 252)
Departments are encouraged to contact the Purchasing Manager to discuss available options, and are
authorized to proceed with an emergency purchase as defined by statute.
• Emergency Expenditure Below the State’s Competitive Threshold
The Department may contact a vendor to initiate repair services, or purchase or order materials as
needed. Immediately or as soon as feasible, notify Purchasing of the situation and enter the
required requisition to facilitate payment noting in the PO Description Box “Emergency
Purchase”.
• Emergency Expenditure Above the State’s Competitive Threshold
The Department may contact a vendor to initiate repair services, or purchase or order materials as
needed. Immediately or as soon as feasible, the Department must submit a memo of explanation,
including any vendor documentation, and the associated budget codes to the Purchasing
Department. Purchasing will create the required agenda resolution to ratify the expense and
place it on the next available City Council Meeting Agenda.
C. Non-Emergency:
An emergency created through a lack of planning or neglect will not be processed as an emergency. Typical
examples of such neglect are:
• Depletion of stock due to lack of planning.
• Building or equipment needing repairs for some time, suddenly becoming an emergency overnight.
55
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 34
• Orders of materials for projects most of which must be planned weeks or months ahead of time,
and requested just before desired use.
56
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 35
CHAPTER 15 – COOPERATIVE PURCHASES
Texas Government Code, Chapter 791, and Texas Local Government Code, Chapter 271, authorize the
use of cooperative purchases through programs established with another governmental agency (piggy-
backing) or an established cooperative agency.
These chapters grant the City authorization to utilize contracts that have completed a bid process and
been awarded where:
• The bid is for the same goods and/or services; and
• The bid was completed in accordance with procurement laws that would govern the City’s
purchase; and
• An Interlocal Purchasing Agreement has been approved by both governing bodies.
It is the policy of the Purchasing Department to utilize cooperative agencies and interlocal purchasing
agreements where a clear and definitive benefit exists. The City must be a member of the cooperative
agency which may require Council approval prior to placing an initial order.
Interlocal Purchasing Agreements are normally restricted to other governmental agencies located within
the Dallas/Fort Worth Metroplex. Purchasing interlocal agreements will not be executed to merely
avoid the competitive bid process. Departments should contact the Purchasing Department for
assistance with cooperative purchases and any reporting requirements.
57
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 36
CHAPTER 16 – PROCUREMENT CARD PROGRAMS
The procurement card programs are a payment mechanism designed to reduce the administrative costs
associated with processing small purchases generally less than $1,000. The program is not intended to
avoid or bypass appropriate purchasing or payment procedures; but are intended to complement the
existing purchasing processes. The procurement card program administrator is the Purchasing Manager.
A. General Policies
• Program Eligibility:
o Must be a full time City employee
o Individual must complete purchasing training prior to issuance of the card
• Obtaining Procurement Cards:
The request must be submitted in writing by the Department Director and sent to the Purchasing
Manager. Cards and access to the City’s financial system will be issued for eligible full time
employees once the cardholder has:
o Received the appropriate level of training from the Program Administrator; and
o Signed the Cardholder Agreement for the appropriate program, confirming receipt of the
card, understanding of the program, and acknowledgement that improper use of the card
may result in disciplinary action up to and including termination of employment.
• Cardholder Limits and Commodity Restrictions:
The Program Administrator, in coordination with the Finance Director, will assign authorization
levels to each card.
Monthly dollar limits and commodity restrictions will be assigned to all City cards. Some
restrictions will apply to the entire program, such as cash advances, alcohol, cigar/tobacco
products, casinos/gambling facilities, and international travel or businesses. If a purchase is
declined due to an exclusion, contact the Program Administrator.
• Program Administrator Responsibilities: (Purchasing Manager)
o Serving as the official City liaison with the credit card processing company
o Determining appropriate merchandise category exclusions to minimize risk to the City
o Maintaining the online card system
o Issuing cards and related program information
o Replacement of lost, stolen or compromised cards
o Assisting departments with appropriate transactions which may exceed their card limits
• Department Director Responsibilities:
o Approving cardholder requests
o Reviewing and approving monthly statements and purchase orders for adherence to
policies prior to submission for payment.
o End of employment - Prior to an employee’s final work day, the Department Director or
manager will collect any issued cards and return it to the Program Administrator for
cancellation.
58
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 37
• Cardholder Responsibilities:
While the cardholder’s name is printed on the card, cards are issued to the City and will have no
impact of the cardholder’s personal credit. City funds are committed each time the card is used
and each individual cardholder is responsible for all charges made to their card. Therefore, by
participating in any card program, all cardholders are responsible for:
o Compliance with the City of Wylie Credit Card Program Cardholder Agreement and User’s
Guide.
o Cards will be assigned to individual cardholders and are issued within the parameters of
a specific fund and department.
o Purchases are limited to those within the cardholder’s assigned budget, and may not be
used to purchase goods or services outside of those the cardholder has access to within
the City’s financial system.
o Cards should not be loaned or given to other employees.
o Determining if the transaction is an acceptable use of the card, and if the total
expenditure, including delivery or freight charges, is within the cardholder’s spending
limit
o Ensuring that the card is utilized for legitimate City business only; the card is not for
personal use
o Ensuring that transactions are not split to circumvent the limits assigned to the card, or
to circumvent other procurement policies.
o Ensuring that the City is not charged sales tax; informing the merchant of the City’s tax
exempt status prior to placing the order. If sales tax is charged, it is the cardholder’s
responsibility to contact the vendor and obtain the credit.
o Ensuring that transactions that are processed through PayPal (or other 3rd party payment
processes) are supported with detailed documentation as to what the purchase is and
what it is used for.
o Resolving any disputes or billing errors directly with the merchant. Cardholders may
notify the Program Administrator if the disputes cannot be resolved.
o Submitting the required statement and receipts for payment processing within the
required deadlines.
o Immediately contacting either the Program Administrator or the bank (using the phone
number on the back of the card) of a lost or stolen card, or fraudulent charges.
B. Amazon Procurement Program
The City participates in the Amazon Procurement Program, and accounts are assigned and managed by
the Purchasing Department as the Program Administrator. Department accounts have been assigned to
a specific cardholder to make purchases within the financial limits of the named cardholder. Amazon
purchases made from accounts or credit cards other than those authorized by the Program Manager are
prohibited.
C. Violations and Remedies:
Violations to the card program may result in disciplinary action, up to and including termination. At a
minimum, violations to the card program will result in the following remedies:
59
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 38
o First Offense: Written warning of the infraction will be send to the cardholder
o Second Offense: Written warning of the infraction will be sent to the cardholder and the
department director.
o Third Offense: Card privileges will be suspended for 30 days, and the cardholder will
surrender the card to the Program Administrator for the duration of the suspension
period.
o Fourth Offense: Card privileges will be suspended permanently and the cardholder will
surrender the card to the Program Administrator
60
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 39
CHAPTER 17 – GENERAL ITEMS
A. Tax Exempt Certificates:
Department will contact the Purchasing Department via email (purchasing@wylietexas.gov) to request
tax exempt certificates. To enable Purchasing to provide the best procurement solution, the request
must include:
• Vendor Name, Address
• Products or services to be purchased
• Amount of money budgeted, and the vendor’s quote (if available)
• Is this a one-time purchase, or will it be repetitive
Departments should allow sufficient time for the request to be completed, and forms will be emailed
back to the Department unless otherwise requested.
B. Various Other Procurement Programs:
The Purchasing Department is responsible for setting up various other procurement programs such as:
• Copiers
• Office Supplies
• Sam’s memberships
• Amazon Business Account (personal accounts may not be used for City purchases)
• Home Depot Account
• City issued credit cards (see Chapter 15)
• Fuel Programs
Department requests for access to these programs should be sent via email through the Department
Director to Purchasing. Once completed, the Department staff will be notified.
C. Petty Cash Purchases
If the department maintains a petty cash fund, purchases are usually for items which are not maintained
in stock, and are $25.00 or less in value. Departments should note that items purchased through petty
cash may be more expensive due to the payment of sales tax; therefore, the use of petty cash should be
limited. A City Purchasing Card should be used for most small transactions.
When a vendor will allow employees to make a tax exempt purchase, the vendor may require a Tax
Exemption Form. Contact the Purchasing Department or Accounts Payable for copies of this exemption
certification.
D. Fiscal Year Procurement Cut Off:
Departments will complete all budgeted purchases no later than August 31st of each fiscal year. Only
contracted recurring monthly expenses, break-fix/maintenance, or emergency requisitions will be
approved. All exceptions must be pre-approved in writing by the City Manager and submitted to the
Purchasing Department.
61
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 40
CHAPTER 18 – BONDS, INSURANCE AND INDEMNIFICATION
A. Bond Policy:
Bidders may be required (at the statutory limit or less) to provide certain bonds for Public
W orks/Construction Contracts. This ensures that if the bidder attempts to withdraw after the bid is
accepted, the City will not suffer loss. The City will only accept corporate sureties duly qualified and
authorized. Personal sureties will not be accepted. All required bonds must be approved by the
Purchasing Manager prior to contractors or vendors commencing work.
The City may require bonding on other projects to mitigate risk.
The City requires payment, performance, and maintenance bonding to be provided on City approved
forms in accordance with statute.
B. Types of Bonds:
Bid Bonds –The Bid Bond minimum limit is five percent (5%) of the total amount bid and would typically
apply to construction contracts. It is the City’s option whether or not to require bidders to provide a
Bid Bond. Certified or cashier’s checks will NOT be accepted in lieu of a Bid Bond. Bid Bonds are provided
on surety forms. Bid Bonds will be returned to the issuing vendor upon request. Bond must be
requested within ten days of award.
Payment Bonds are required for Public Works Contracts in excess of fifty thousand dollars ($50,000)
and must be written for one hundred percent (100%) of the total bid price. The Payment Bond is for the
protection of those performing work as subcontractors or suppliers for the prime vendor/contractor.
See Texas Government Code § 2253.021
Performance Bonds are required for all Public Works Contracts when the vendor’s bid exceeds one
hundred thousand ($100,000), and they must be written for one hundred percent (100%) of the total
bid price. These bonds are solely for the protection of the City in the event of a contractor/vendor
default under Contract terms and conditions. See Texas Government Code §
2253.021
Maintenance Bonds can be written for a term relevant to the project. The coverage provided by a
Maintenance Bond is to guarantee against defective workmanship and materials.
C. Insurance and Indemnification Policy:
The Purchasing Department maintains the City’s insurance requirements. Contractors performing work
on City property or public right-of-way shall provide indemnification and certificates of insurance or a
copy of their insurance policy(s) including a copy of the endorsements necessary to meet contract
requirements, and hold harmless and defense clauses. The required language is inserted in solicitation
documents by the Purchasing division or owner of the specifications.
Contractual agreements must contain a provision that transfers the risk of the project from the City to the
contractor. Because the contractor may not have the financial resources to handle the risks that are
62
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 41
transferred in the contract, the City requires that insurance be purchased and maintained by the
contractor for financial security.
• W orkers’ Compensation Insurance – Per statute, contractors, and subcontractors hired for
building and construction projects must provide Workers’ Compensation Insurance for their
employees regardless of the project’s cost. See Texas Labor Code, § 406.096.
• Purchasing will verify and approve all insurance documents prior to the contract, purchase order,
or commencement of work to be performed.
*NOTE:
These documents may vary based on the perceived exposure, and are constantly updated. City
employees should not maintain copies of the insurance requirements for distribution purposes; but
should obtain the most current documents from Purchasing on an as needed basis.
D. Insuring City Assets:
The Purchasing Department is responsible for maintaining insurance coverage for the City’s assets
including vehicles, mobile equipment, buildings, building contents, playgrounds, parks, water delivery
structures, etc. Inventories will be reviewed and confirmed on an annual basis, to allow for adequate
coverage and accurate billing.
Departments are responsible for maintaining their detail inventory lists and notifying Purchasing of any
deletions, additions or changes that would impact the insurance coverages. Examples would include
bringing a new water storage tank on-line or removal of an old tank; upgrading of playground equipment
located at a park; adding additional lights or parking lot at a park; acquiring new vehicles, heavy
equipment or mobile equipment.
63
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 42
CHAPTER 19 – CONTRACTS
A contract is a written, legally binding document or obligation to do or abstain from doing an act.
The contractor must perform and meet the requirements of the contract. All guidance provided to a
contractor must be within the scope of the contract.
A. Purchase Orders:
A Purchase Order is a legal contract. Purchase orders are generated and approved before goods or
services are ordered and received. This ensures purchases are approved and within budget. A Purchase
Order or Contract is required when insurance and indemnification is required. See Chapter “Requisitions
and Purchase Orders”.
B. Contracts Above the State’s Informal Quote Threshold:
All purchases exceeding the State’s informal quote threshold are subject to the requirements of Texas
Government Code Chapter 252. Such purchases may require a written contract, insurance, and/or
bonds as applicable. Contracts exceeding the City’s formal approval threshold require City Council
approval. Legal review of the contract may be required. All contracts will be processed through the
Purchasing Department.
C. Annual/Term Contracts:
The City may use an annual/term fixed price contract to obtain required goods or services from a
chosen vendor for a specified time period. These contracts eliminate the necessity of bidding
commodities and performing HUB searches each time they are needed. Annual contracts require a bid
solicitation (or use of a cooperative contract), award process, and purchase order.
• Purchases of items or services that may be readily quantified (such as a fixed hourly rate or a
fixed price per linear foot) will be awarded on a competitive sealed bid or competitive sealed
proposal (CSP) basis and approved according to expenditure authority.
• Requested items should be detailed by description and unit cost on the P.O. or an attached
document, with the remarks section stating that the items are under contract to the specified
vendor. Releases will then be reconciled with invoices.
Note: Items or a service purchased from a source other than the vendor awarded the work is a direct
violation of purchasing policy unless such purchase is an emergency purchase. If there are issues with a
vendor’s performance, contact the Purchasing department. (An emergency is defined in Chapter
"Emergency Purchases”.)
64
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 43
CHAPTER 20 – CONTRACT MANAGEMENT & VENDOR PERFORMANCE
A. General Responsibilities:
Purchasing will be responsible for all contract documents that are issued through the Purchasing
Department. These documents will include:
D. Bid related documents
E. Insurance certificates
F. Bonds
G. Any written contract
H. Change Orders
I. Relevant correspondence; including copies of “Notice to Proceed” documents issued by the
department
J. Tier 2 Contract Administration (habitual or unresolved contract issues)
a. Vendor performance issues (department will be required to submit written documentation)
b. Legal issues, including notice to terminate (which may include City Council action)
City Staff will be responsible for:
• Issuing the purchase order
• Issuing a written “Notice to Proceed”, and copying the assigned Purchasing staff
• Tier 1 Contract Administration
o Monitoring contract compliance; including meeting minutes/notes
o Accurate and timely deliveries and invoicing
• Submitting change orders to Purchasing for processing
• Requests for payments
• Inspection and Testing
• Documentation or reporting as required by local, state or Federal grants
• Acceptance of goods, work or services performed
Vendors play a crucial role in the City’s day-to-day operations. As such, maintaining communication
during the vendor obligation period is important. Both City staff and the vendor should provide open
communication on project status, current issues, and potential issues.
B. Non-Performing Vendors:
When a vendor fails to perform according to the Agreement (Purchase Order, Annual Agreement, Contract,
and/or Specification), the Department Director (or designee) and Purchasing will:
• Document the issues in writing to the vendor.
• Schedule a meeting to discuss the issues.
• Document a mutually agreed upon resolution in writing and signed by the department and the
vendor. A copy will be forwarded to the Purchasing Department for the bid file.
If a vendor’s performance remains non-compliant or otherwise unsatisfactory, the department will notify
the Purchasing Manager who will attempt to facilitate a resolution. If Purchasing cannot resolve the
issues, the Purchasing Manager and the Department Director will make a joint determination to cancel
the contract per its terms and conditions. Purchasing will then work with the department to obtain a
substitute vendor or issue a new solicitation in accordance with purchasing policy.
65
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 44
CHAPTER 21 – ASSET AND SURPLUS DISPOSAL
Surplus property is property owned by the City that is no longer needed. There are multiple formats for
the disposal process such as auction, trade-in, recycling, and destruction. All methods require written
approval.
• Departments must contact the Purchasing Manager or designee prior to the relocation or disposal
of property so that accounting records are accurately maintained. This is particularly important
when the item was originally purchased as a capital asset to be depreciated
• Disposition forms / Capital Asset Forms are available from Finance or Purchasing.
• After approval by the Purchasing Department, equipment should be stored by the department
until the property can be removed for auction.
A. Transfer of Surplus Goods Within The City
• Equipment (vehicles, trailers, etc.)
Directors may request that an item be transferred between departments. Such requests should
be indicated on the Purchasing Disposal Form and sent to Purchasing requesting a transfer of
all desired equipment. If the transfer of equipment is approved, the Purchasing Division shall
notify Accounting for updates to the Fixed Asset List, and make other inventory, billing and
insurance changes as necessary.
B. Disposal of Goods, Salvage or Surplus Property
The Purchasing Manager or designee shall be responsible for the disposal of City owned real property
and salvage/surplus personal property (excluding property or evidence in possession of the City of
Wylie Police Department which is governed by court order). Neither employees of the City, their family
members nor the general public may acquire City owned property outside of one of the following
methods.
• Personal property that has been deemed salvage or surplus may be disposed of by one the
following methods, as deemed appropriate by the Purchasing Manager:
o sold at a public auction
o sold by soliciting competitive bids
o sold or donated to a political subdivision of this state, a state agency of this state, or an
entity of the federal government
o traded-in on new property of the same type during the purchasing process
o Library sponsored used book sales or donations to the Friends of the Library
o destroyed, if such property has a value of less than $500
• Real Property (all land, structures, firmly attached and integrated equipment) shall be disposed
of in accordance with Texas Local Gov. Code 253 and 272, including:
o Requirements for public notification,
o Notice of intent to sell at public auction or
o Notice of intent to sell by soliciting competitive bids.
C. Donations
Contact the Purchasing Department prior to making donations outside agencies or organizations.-
66
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 45
CHAPTER 22 - REQUISITIONS & PURCHASE ORDERS
A. Access to Incode: For full time employees of the City of Wylie
Request for access will be submitted by the Department Director to the Purchasing Manager. Upon
approval, the Purchasing Manager will notify the employee to schedule a date/time to complete the
mandatory Purchasing Training. When the training has been completed the Purchasing Manager shall
forward the access request to the Assistant Finance Director for access to the City‘s financial system.
B. Requisition Process:
The requisition is the first step in the creation of a legal binding contract with the vendor. The resulting
purchase order must contain sufficient information to allow the vendor to fulfill the order. Departments
must not rely upon verbal conversations to ensure that the goods or services ordered are correct.
Upon receipt of the appropriate documentation (quotes, bids, contracts, etc.), the authorized
Department representative will:
• Review the documentation to ensure compliance with contract requirements, shipping terms,
payment terms, insurance requirements, etc.
• Review Incode Vendor file to see if vendor is listed and active. Be sure to verify address (some
vendors have several addresses).
• If vendor name and address is not listed, contact the vendor for a W9 and complete the New
Vendor forward. Forward those forms to the Purchasing Department
(purchasing@wylietexas.gov).
• Compile and store all supporting documentation in accordance with Chapter 6 “Procurement
Thresholds”. Note: Long term storage of documentation will be migrating to Laserfiche, as
licenses and training are available.
• Requisition information must be detailed and goods and/or services should generally be itemized.
Where there is insufficient field space to include a complete description, departments should
utilize the “P.O. Description” box for additional information, or reference an attached quote.
• The “P.O. Description” box must also include such items as:
o Dates of services or term coverage (example: June 1, 20XX – May 31, 20XX)
o Contract numbers
o Delivery instructions
o Insurance Requirements
• Complete the requisition process and print the purchase order.
C. Purchase Orders:
As stated in Chapter 18 (Contracts), purchase orders are legal binding documents. For the terms of the
contract to be fulfilled, the purchase order must be printed and sent to the vendor (emailing is
acceptable). Verbal orders are not acceptable, and in many cases may expose the City to unnecessary
insurance and financial risks.
D. Deletion of Purchase Orders:
For deletion of a purchase order prior to any payments, the department must contact Purchasing to
request the deletion.
67
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 46
Contact A/P for the exceptions:
• Closing out of un-used funds of an existing purchase order (where payments have already been
made).
• Year-end closing.
68
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 47
CHAPTER 23 – RECEIPT OF GOODS/SERVICES
A. Inspecting Goods or Services:
It is the responsibility of the using department to inspect all equipment and supplies and to initiate the
payment process.
• All deliveries should be inspected promptly, and whenever possible, in the presence of the
vendor or shipper. The individual inspecting the merchandise or service performed should pay
particular attention to the following:
o The quantity shipped is consistent with the quantity ordered.
o Note any damaged or defective merchandise on both the receipt (loading) ticket and/or
the Purchase Order.
o Verify that merchandise received meets the specifications defined on the purchase order
specifications or annual contract agreement. Verify that the scope of services detailed
on the purchase order has been performed to the department’s satisfaction.
• After verifying that the materials received are accurate and in good condition, or that services
have been performed, the using department shall sign a copy of the Purchase Order, attach the
invoice and forward to Accounts Payable within 3-5 days.
B. Partial Deliveries:
When partial deliveries are made, the Department shall indicate a partial delivery on the Purchase Order
receiving copy, noting the items and quantities received.
• Departments should attach a copy of the Purchase Order to the receiving documents, clearly
mark that it is a “partial payment” and submit to Accounts Payable within 5 days of receipt of
merchandise. Using departments may not hold any paperwork pending delivery of back-
ordered merchandise. The department should contact Purchasing if there are any questions.
• Accounting will process payment for quantities delivered.
• Payment for back-ordered items will be processed after receipt of forms indicating that delivery
is complete.
• Upon delivery of all back-ordered merchandise, the using department should note on the
receiving copy of the purchase order the items to be paid for and that the delivery is complete.
C. Defective or Damaged Merchandise:
When an item is defective, damaged, or does not meet specifications, the department will notified the
vendor in writing within 2 days (unless otherwise noted) of discovery of the discrepancy to discuss
remedies and invoices.
• Any merchandise in need of return that was ordered by Purchasing will be handled by the
Purchasing Division.
• Returns for orders placed by the using departments will be the responsibility of the department.
69
03/10/2026 Item F.
PROCUREMENT POLICY
ISSUED: OCTOBER 2020
REVISED: February 2026
Approved by Wylie City Council: 9/27/2022; 1/24/2023, 5/9/2023
page 48
PROCUREMENT MANUAL
ACKNOWLEDGMENT OF RECEIPT
The undersigned employee acknowledges that they have received the City of Wylie
Procurement Manual and that they understand the provisions therein and, in consideration
of their employment or continued employment, acknowledge and agree that:
1. The policies in the manual are not contractual in nature.
2. Failure or refusal to sign this acknowledgement may result in termination
of your participation in procurement activities and access to the City’s
financial system (Incode).
3. The City can unilaterally rescind, modify or add to the policies in the
manual at any time without notice.
4. You have read and understand the policies contained in this manual,
including those related to purchasing card usage (and its associated
documents).
5. No rule contained herein or adopted pursuant hereto guarantees any
employee of the City a right to continued employment. The City always
retains the right to exercise discretion in amending these rules and in
interpreting them reasonably.
6. Any agreement(s) or assurance(s) concerning the terms, conditions or
duration of any individual’s employment are not binding unless they are in
writing and signed by the appropriate official (City Manager).
Accepted this ____ day of _______________, 20___, by:
___________________________ _____________________
Employee Name (print) Department (print)
_________________________________
Signature
70
03/10/2026 Item F.
Wylie City Council
AGENDA REPORT
Department: Purchasing Account Code:
611-5712-58510
611-5714-58510
Prepared By: Kirby Krol
Subject
Consider, and act upon, the approval of Purchase No. W2026-49 for the purchase of three (3) vehicles for the Public Works
Department from Caldwell County Chevrolet in an estimated amount of $177,394.00 through a cooperative purchasing
agreement with BuyBoard and authorizing the City Manager to execute all necessary documents.
Recommendation
Motion to approve the Item as presented.
Discussion
The Public Works Department is requesting approval to purchase three (3) vehicles. Funds for this purchase were approved
in the FY2025-2026 budget.
Staff recommends the purchase of three (3) vehicles for the Public Works Department from Caldwell County Chevrolet in an
estimated amount of $177,394.00 through a cooperative purchasing agreement with BuyBoard.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local
cooperative organization pursuant to Chapter 791 of the Texas Government Code and Section 271 Subchapter F of the Local
Government Code; and by doing so satisfies any State Law requiring local governments to seek competitive bids for items.
Wylie No. W2026-49, BuyBoard No. 724-23
71
03/10/2026 Item G.
Wylie City Council
AGENDA REPORT
Department: Purchasing Department Account Code: 100-5155-52130
Prepared By: Christopher Rodriguez
Subject
Consider, and act upon, the approval of an agreement with Dell Technologies for the purchase of computers and related
hardware in the estimated annual amount of $90,000 through a cooperative purchasing contract with the Texas Department
of Information Resources (DIR), and authorize the City Manager to execute all necessary documents.
Recommendation
Motion to approve the Item as presented.
Discussion
The City of Wylie uses computers and hardware from Dell Technologies across all departments. These devices are maintained
on a scheduled basis.
The computers and hardware will be purchased through a cooperative purchasing contract with the Texas Department of
Information Resources (DIR) under Contract No. DIR -CPO-5792. This DIR contract is currently in effect through April 4,
2027, with renewal options extending the final term date through April 4, 2030.
Staff recommends the approval of this agreement to provide the best overall value to the City. The City is authorized to
purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant
to Chapter 791 of the Texas Government Code and Section 271 Subchapter F of the Local Government Code, and by doing
so satisfies any State Law requiring local governments to seek competitive bids for items.
(Wylie Agreement No. 2026-51 / DIR-CPO-5792)
72
03/10/2026 Item H.
Wylie City Council
AGENDA REPORT
Department: Community Development Account Code:
Prepared By: Jasen Haskins
Subject
Hold a Public Hearing, consider, and act upon, the writing of an ordinance for a change in zoning from Planned Development
2022-51 (PD 2022-51) to Commercial Corridor (CC) on 2.02 acres to allow for compatible retail uses. Property located at
703 N. Highway 78 (ZC 2026-01).
Recommendation
Motion to approve the Item as presented.
Discussion
OWNER: FWIRE LLC APPLICANT: FWIRE LLC
The applicant is requesting to rezone a Planned Development (PD 2022-51) to Commercial Corridor to allow for uses that are
compatible with the existing surrounding retail uses. The property is on 2.02 acres generally located at 703 N. Highway 78.
The property contains a 6,000-sf structure that was developed in 1994 which was recently renovated in 2023. The applicant
is requesting to remove the previous Planned Development for an event center distillery use and have the base zoning of
Commercial Corridor for the marketing of the existing structure.
If approved, the property shall be required to be in compliance with all applicable City codes for any future redevelopment.
The adjacent property to the north is zoned Commercial Corridor and developed with restaurant and retail uses. The property
to the east and west are zoned residential and developed with single-family homes. The property to the south contains the
Hughes Cemetery.
The subject property lies within the Regional Commercial sector of the Comprehensive Land Use Plan. The proposed zoning
is compatible with the Plan.
Notices were sent to 25 property owners within 200 feet as required by state law. At the time of posting, no responses were
received in favor or in opposition of the request
After some discussion regarding the requested zoning is in line with the rest of the shopping center and the comp plan, to
which staff responded it was, the P&Z Commission voted 6-0 to recommend approval.
73
03/10/2026 Item 1.
74
03/10/2026 Item 1.
75
03/10/2026 Item 1.
104
202
604
103
105
108
205705
206
606
103
113
105 600
602
707
115
106
603
608
107104
109
100
210
201
101
115
111
614
203
204
213
701
204
201
105
501
113
209
610
203
207
112
107
606
101
109110
211
105
600
620
612
111
502
209
114
500
500
703
106
616 700
207
600
108
200
208
212
200
709
205
102
100
202
111
109
107
113
505
506
508
495
503
501
SUBJECT property 200 foot Notification Buffer
¯
ZONING CASE:
ZC 2025-14 703 N STATE HWY 78
Date: 11/20/2025
¯
Notification Map
0 100 200 300 400 500 FeetNORTH STATE HIGHWAY 78
COMPILED BY: G STAFFORD
76
03/10/2026 Item 1.
Wylie City Council
AGENDA REPORT
Department: Fire Account Code:
Prepared By: Brandon Blythe
Subject
Consider, and act upon, Ordinance No. 2026-11, amending Wylie’s Code of Ordinances, Ordinance No. 2021-17, as amended,
Appendix A (Comprehensive Fee Schedule), Article XI (Fire Department), Sections J, K, L, and M (Ambulance Service Fees);
providing a savings/repealing clause, severability clause, penalty clause and an effective date; and providing for the publication
of the caption hereof.
Recommendation
Motion to approve the Item as presented.
Discussion
In response to SB 916, we are requesting a slight increase in EMS rates.
The main changes to the Comprehensive Fee Schedule are the fees associated with the ambulance services approved in 2024.
77
03/10/2026 Item 2.
Ordinance No. 2026-11 Amending Fire Department Related Fees Page 1 of 3
ORDINANCE NO. 2026-11
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS,
AMENDING WYLIE’S CODE OF ORDINANCES, ORDINANCE NO. 2021-17, AS
AMENDED, APPENDIX A (COMPREHENSIVE FEE SCHEDULE), ARTICLE XI
(FIRE DEPARTMENT), SECTIONS J, K, L, AND M (AMBULANCE SERVICE
FEES); PROVIDING A SAVINGS/REPEALING CLAUSE, SEVERABILITY
CLAUSE, PENALTY CLAUSE AND AN EFFECTIVE DATE; AND PROVIDING
FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the City Council of the City of Wylie, Texas (“City Council”) has adopted a
Comprehensive Fee Schedule (“Comprehensive Fee Schedule”) for the City of Wylie, Texas (“Wylie”),
which is codified in Appendix A of the Wylie Code of Ordinances, Ordinance No. 2021 -17, as amended
(“Code of Ordinances”); and
WHEREAS, the City Council therefore has determined that it would be advantageous and
beneficial to the citizens of Wylie to amend the following provisions of the Comprehensive Fee Schedule
as provided herein: Article XI (Fire Department), Sections J, K, L, and M (Ambulance Service Fees); and
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of
this Ordinance as if fully set forth herein.
SECTION 2: Amendment to Appendix A (Wylie Comprehensive Fee Schedule), Article XI (Fire
Department), Sections J, K, L, and M (Ambulance Service Fees) of the Wylie Code of Ordinances,
Ordinance No. 2021-17, as amended. Appendix A (Comprehensive Fee Schedule), Article XI (Fire
Department), Sections J, K, L, and M of the Code of Ordinances, Ordinance No. 2021-17, as amended, is
hereby amended as follows:
“APPENDIX A
COMPREHENSIVE FEE SCHEDULE
…
XI. Fire Department.
…
J. Ambulance Services - Patient Care
Specialty Care Transport (SCT) $2,295.00
Advanced Life Support 2 (ALS2) $1,785.00
Advanced Life Support - Emergency $1,632.00
Advanced Life Support - Non-Emergency $1,530.00
Basic Life Support - Emergency $1,428.00
78
03/10/2026 Item 2.
Ordinance No. 2026-11 Amending Fire Department Related Fees Page 2 of 3
Basic Life Support - Non-Emergency $1,377.00
K. Ambulance Services - Mileage
Mileage Rate $24.48/mile
L. Ambulance Services - Supplies
Advanced Life Support Disposable Equipment $408.00
Basic Life Support Disposable Equipment $357.00
Medical Oxygen Usage fee $112.00
M. Ambulance Services - No Transport Fees
No Transport Fee $178.50
...”
SECTION 3: Penalty. Any person, firm, corporation, or entity that violates this Ordinance shall be
deemed guilty of a misdemeanor and upon conviction thereof shall be fined a sum not exceeding two
thousand dollars ($2,000.00) if the violation relates to the public health and sanitation, otherwise the fine
shall be a sum not exceeding five hundred dollars ($500.00). Each continuing day’s violation shall
constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude Wylie
from filing suit to enjoin the violation. Wylie retains all legal rights and remedies available to it pursuant
to local, state, and federal law.
SECTION 4: Savings/Repealing. All provisions of the Code of Ordinances shall remain in full
force and effect, save and except as amended by this or any other ordinance. All provisions of any ordinance
in conflict with this Ordinance are hereby repealed to the extent they are in conflict, but such repeal shall
not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a
prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any
remaining portions of said ordinances shall remain in full force and effect.
SECTION 5: Severability. Should any section, subsection, sentence, clause, or phrase of this
Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly
provided that any and all remaining portions of this Ordinance shall remain in full force and effe ct. The
City Council hereby declares that it would have passed this Ordinance, and each section, subsection, clause,
or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and
phrases be declared unconstitutional or invalid.
SECTION 6: Effective Date. This Ordinance shall become effective from and after its passage
and publication as required by the City Charter and by law.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this
10th day of March 2026.
________________________________
Matthew Porter, Mayor
79
03/10/2026 Item 2.
Ordinance No. 2026-11 Amending Fire Department Related Fees Page 3 of 3
ATTESTED AND
CORRECTLY RECORDED:
___________________________
Stephanie Storm, City Secretary
Date of Publication: March 19, 2026, in The Wylie News
80
03/10/2026 Item 2.
EMS Billing Update
SB 916
81
03/10/2026 Item 2.
SB 916
● January 30, 2026 Texas Senate Bill 916 (SB 916) was adopted followed by
guidance issued by the Texas Department of Insurance (TDI).
●SB 916 includes provisions for an annual rate adjustment limits.
● EMS rates may only be adjusted once per year.
Increases are capped at the lesser of:
● Medicare Ambulance Inflation Factor (AIF) 2.0% FY26, or
● 10% of the prior year’s rate
82
03/10/2026 Item 2.
EMS Budget Needs Increasing
83
03/10/2026 Item 2.
Annual Rate Review
● Multi-year or catch-up increases are not permitted.
● Rate Submission Requirements Submit updated rates due to TDI by March
23, 2026.
● If no update is submitted, the previously published rate remains in effect.
● If an agency missed a prior submission year, reimbursement does not reset.
● The most recently published rate continues to govern payment.
● Any future increase is still limited to allowable annual caps.
84
03/10/2026 Item 2.
Proposed New Rates
85
03/10/2026 Item 2.
Summary
● In response to SB 916 we are asking to increase EMS rates slightly
● Budgets tend to increase annually
● EMS costs increased 20.5% between FY 24-25 and the current fiscal year
● We will bring this forward annually unless otherwise directed by council
● We are asking for a 2% increase which would result in the following:
○ 69% of calls are ALS - Emergency, we average collecting $553.
■ New estimate $564 ($11 increase)
○ 5% of calls are ALS 2, we average collecting $746
■New estimate $761 ($15 increase)
○ 25% of calls are BLS, we average collecting $525
■New estimate $536 ($11 increase)
○ 1% of calls are “No Transport Fee”, we average collecting $136
■New estimate $139 ($3 increase)
86
03/10/2026 Item 2.