04-13-2026 (Parks & Recreation) Agenda Packet
P a g e | 1
Wylie Parks and Recreation Board Regular Meeting
April 13, 2026 – 5:30 PM
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
CALL TO ORDER
PRESENTATIONS
COMMENTS ON NON-AGENDA ITEMS
Any member of the public may address Board regarding an item that is not listed on the Agenda. Members of the public must
fill out a form prior to the meeting in order to speak. Board requests that comments be limited to three minutes for an indiv idual,
six minutes for a group. In addition, Board is not allowed to converse, deliberate or take action on any matter presented during
citizen participation.
REGULAR AGENDA
1. Consider and act upon approval of the March 9, 2026, Parks and Recreation Board Regular Meeting Minutes.
2. Consider and act upon the approval of the Scouting America-Cub Scout Pack 304 non-profit group to hold
their Back to Scouting Bash 2026 event at the Olde City Park on August 1, 2026.
3. Consider and act upon approval of the Hope’s Gate non-profit group to hold their Hope Under the Stars
fundraising event at Olde City Park on October 24, 2026.
4. Consider and Act upon approval of the Wylie Area Youth Sports non-profit group to hold The Victory Young
Classic 7v7 athletic fundraiser event at Founders Park on May 3, 2026.
WORK SESSION
WS1. Program and Event Updates.
WS2. Project Updates.
RECONVENE INTO REGULAR SESSION
EXECUTIVE SESSION
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
ADJOURNMENT
CERTIFICATION
I certify that this Notice of Meeting was posted on April 7, 2026, at 5:00 p.m. on the outside bulletin board at Wylie
1
P a g e | 2
City Hall, 300 Country Club Road, Building 100, Wylie, Texas, a place convenient and readily accessible to the
public at all times.
___________________________ ___________________________
Stephanie Storm, City Secretary Date Notice Removed
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary’s Office at 972.516.6020. Hearing
impaired devices are available from the City Secretary prior to each meeting.
If during the course of the meeting covered by this notice, the Board should determine that a closed or executive
meeting or session of the Board or a consultation with the attorney for the City should be held or is required, then
such closed or executive meeting or session or consultation with attorney as authorized by the Texas Open Meetings
Act, Texas Government Code § 551.001 et. seq., will be held by the Board at the date, hour and place given in this
notice as the Board may conveniently meet in such closed or executive meeting or session or consult with the
attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act, including,
but not limited to, the following sanctions and purposes:
Texas Government Code Section:
§ 551.071 – Private consultation with an attorney for the City.
§ 551.072 – Discussing purchase, exchange, lease or value of real property.
§ 551.073 – Discussing prospective gift or donation to the City.
§ 551.076 – Discussing deployment of security personnel or devices or security audit.
2
Wylie Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon approval of the March 9, 2026, Parks and Recreation Board Regular Meeting Minutes.
Recommendation
Motion to approve Item as presented.
Discussion
The minutes are attached for your consideration.
3
04/13/2026 Item 1.
Page | 1
Wylie Parks and Recreation Board
Regular Meeting Minutes
March 9, 2026 – 5:30 pm
Council Chambers - 300 Country Club Road, Building #100, Wylie, Texas 75098
CALL TO ORDER
Board Chair Nick Puente called the regular meeting to order at 5:31 p.m. The following Parks and
Recreation Board members were present: Board Member Tarah Harrison, Board Member C’Ne Turner,
Board Member Elizabeth Troncoso, Board Member Matthew Busick, and Board Member Valerie
Warrior. Board Vice-Chair Scott Hevel arrived at 5:33 p.m.
Parks and Recreation Department staff present included: Assistant Director Brent Stowers, Programmer
Ally Holmen, and Administrative Assistant Janet Pieper.
PRESENTATIONS
PR1. Introduction of new Parks and Recreation Board Member, Valerie Warrior.
Valerie Warrior was introduced as the new Parks and Recreation Board Member; Valerie Warrior, the
Board, and staff liaisons took turns giving a brief self-introduction.
CITIZEN COMMENTS ON NON-AGENDA ITEMS
No citizens came forward.
REGULAR AGENDA
1. Consider and act upon approval of the January 12, 2026, Parks and Recreation Board Regular
Meeting Minutes.
Board Action
A motion was made by Board Vice-Chair Hevel and seconded by Board Member Turner to approve the
January 12, 2026, Parks and Recreation Board Regular Meeting Minutes. A vote was taken, and the
motion passed 7-0.
2. Consider and act upon approval of the 1Lt Robert F. Welch non-profit group, to hold their
annual 1Lt Robert F. Welch III Run for our Heroes 5K/Walk Event at Olde City Park on April
25, 2026.
Board Action
A motion was made by Board Member Busick and seconded by Board Member Troncoso to approve the
1Lt Robert F. Welch III Charity non-profit group, to hold their annual 1Lt Robert F. Welch III Run for
our Heroes 5K/Walk Event at Olde City Park on April 25, 2026. A vote was taken, and the motion passed
7-0.
4
04/13/2026 Item 1.
Page | 2
3. Consider and act upon approval of the Juneteenth of Wylie Organization non-profit group, to
hold their annual Juneteenth Festival of Wylie Event at Olde City Park on June 13, 2026.
Board Action
A motion was made by Board Vice-Chair Hevel and seconded by Board Member Turner to approve the
Juneteenth of Wylie Organization non-profit group, to hold their annual Juneteenth Festival of Wylie
Event at Olde City Park on June 13, 2026. A vote was taken, and the motion passed 7-0.
4. Consider and act upon approval of the Amended and Restated Bylaws of the Parks and
Recreation Board; approving new qualifications for membership on the Parks and Recreation
Board, including residency, voter registration, and employment restrictions, and other updates.
Board Action
A motion was made by Board Member Harrison and seconded by Board Member Troncoso to approve
the Amended and Restated Bylaws of the Parks and Recreation Board; approving new qualifications for
membership on the Parks and Recreation Board, including residency, voter registration, and employment
restrictions, and other updates. A vote was taken, and the motion passed 7-0.
WORK SESSION
WS1. Program and Event Updates
Programmer Ally Holmen gave the Board updates on recent and upcoming departmental programs and
events.
WS2. Project Updates
Assistant Director Brent Stowers gave updates on ongoing departmental projects.
ADJOURNMENT
A motion was made by Board Vice-Chair Hevel and seconded by Board Member Troncoso to adjourn the
meeting at 6:33 p.m. A vote was taken, and the motion passed 7-0.
__________________________________
Nick Puente, Board Chair
ATTEST:
__________________________________________
Janet Pieper, Administrative Assistant
5
04/13/2026 Item 1.
Wylie Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon the approval of the Scouting America-Cub Scout Pack 304 non-profit group to hold their Back to
Scouting Bash 2026 event at the Olde City Park on August 1, 2026.
Recommendation
Motion to approve the item as presented.
Discussion
This is the second year for this non-profit group to request hosting their Scouting Bash event at Olde City Park, with their
main purpose being to recruit for Scouting America. They plan to have a large, free -to-the-public event that is fun and
informative, providing Scout information and Scout-related activities such as a climbing wall and bounce house. They
plan to sell Scouting America memberships, novelty items, and food. They are also considering having food trucks at their
event.
6
04/13/2026 Item 2.
AUGUST 1ST
FREE IOA - 2
EVENT!
at Olde City Park in Wylie
Meet the Scouting America Packs and
Troops of Wylie for... Outdoor Games
Food Trucks Scouting Activities
Water Games Climbing Wall
Fun for the whole family! and a Bounce House
lid
1No1 1
7
04/13/2026 Item 2.
1AICITY OF
f 11 WYLI E
Parks&Recreation Department
300 Country Club Rd, Building 100
Wylie,TX 75098
972-516-6340 1 Parks@wylietexas.gov
Non-Profit Park Event Application
Please note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group
parties,meetings,reunions,or family events.It is also NOT required to reserve an athletic field for practices or
pick up games;instead click on the following link to make a
reservation:https://anc.apm.activecommunities.com/wylie
Submission of this Non-Profit Park Event Application is required for special public non-profit events, 5K/fun runs,
fundraisers, events with food and/or merchandise vendors, and all events wherein items will be said. This form is reviewed
by staff for approval prior to the requested event and must be submitted a minimum of four months in advance, and no
sooner than six months prior to the event date being requested.
After City staff reviews the application, a Non-Profit Park Event Application may be considered for recommendation of
approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if
staff finds that:
Priority use is given to City Events and private rentals;
All fees have been paid;
The event does not:
a. Conflict or compete with another approved non-City event, in consideration of event size,location, expected
attendance, etc., as determined by staff,
b. Conflict or compete with City events and programs, as determined by staff(no car shows permitted 30 days
prior to or 14 days after the City-sponsored Bluegrass on Ballard event);
c.Present an unreasonable danger to health or safety;
d. Cause loss or damage to City property;
e. Interfere with or place a burden on Public Safety services;
f. Interrupt the safe and orderly movement of pedestrians and vehicles.
For events including food items, applicant provides documentation from Collin County Development Services
indicating whether or not a Food Service/Health permit is required for the event. This includes all food items:sold,
free, food trucks, catering, homemade,prepackaged, etc.;
a.Please contact Development Services by phone at 972-548-5585 or email
developmentservices@collincountytx.gov. The Collin County website
is www.collincountytx.gov/Services/Engineering/Development-Services/food-service-and-health for further
information.
b. If permit is required by Development Services,provide staff with a list of all planned food vendors and a
copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term
Event Food Service/Health Permit.
There will be adequate sanitation available in or adjacent to the event, in addition to the City facilities as deemed
necessary, such as port-a-lets, wash stations, and other required health facilities.
The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and
Recreation rules and City Ordinances.
Please call the Parks and Recreation Department at 972-516-6340,prompt 1,if you have any questions pertaining to the
Park Event Application.
Applicant Information
8
04/13/2026 Item 2.
Name of Organization* Website
Scouting America-Cub Scout Pack 304
Please upload 501c3 Documents*
Tax ID Circle 10.jpg 334.68KB
Contact Information
Primary Contact Name*
Jaclyn Herstrom
Event Information
Event Name/Title*
Back to Scouting Bash 2026
Event Type*If other,please explain*
Other Recruitment event for Scouting America
Purpose of event*
Recruitment event for Scouting America.
Event Location*
Olde City Park 112 S Ballard Avenue
Proposed Event Date* Alternative Event Date*
08/01/2026 08/08/2026
Start Time* End Time*
09:00:00 AM 03:00:00 PM
Include Setup Include Cleanup
Do you plan to sell items of any kind?
example:drinks,food items,t-shirts,snow cones,memberships,registrations etc.
Yes No
Please specify all items you plan to sell
We will be selling memberships to join Scouting America units.
Possible items to sell would be fundraising items from each unit,such as paracord whistles, mini flashlights,and
unit shirts and hats.
Will there be food items provided?
Yes No
Please specify the types of food items to be provided
We are looking into food trucks as an option.
Who is providing the food?
Applicant
Food Vendor
Other
9
04/13/2026 Item 2.
Anticipated number of Participating Vendors* Anticipated Event Attendance*
20 150
Event Target Audience*
Wylie Families
Event Details*
We are looking at holding the Back to Scouting Recruitment Event in early August.Our idea is to have a large,
free to public event that is both fun for the kids and informative for the parents.Our vision is to rent out the whole
park area for each pack or troop to have space for an information booth as well as a Scout-related activity.We
will also have a main attraction,such as water activities,a climbing wall,and a bounce house for the younger
ones.We would love to add food trucks and even fundraiser opportunities for each of our units.
Event Announcement and/or Flyers
BTSB26.png 9.83MB
Signature
Date
W 03/01/2026
10
04/13/2026 Item 2.
Wylie Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon approval of the Hope’s Gate non-profit group to hold their Hope Under the Stars fundraising event
at Olde City Park on October 24, 2026.
Recommendation
Motion to approve the item as presented.
Discussion
This is the fourth annual Hope Under the Stars fundraising event by Hope’s Gate at Olde City Park. Their
purpose is to raise funding and awareness for the purposes of Hope’s Gate, a non-profit group, whose mission
is to provide hope for orphans and victims. They plan to feature a 3½ hour event featuring a sit -down, five-
course, chef-curated meal, wine tasting, live music, and other engaging activities to be determined.
11
04/13/2026 Item 3.
12
04/13/2026 Item 3.
1AICITY OF
f N WYLIE
Parks & Recreation Department
300 Country Club Rd, Building 100
Wylie, TX 75098
972-516-6340 1 Parks@wylietexas.gov
Non -Profit Park Event Application
Please note that this application is NOT required in order to reserve a pavilion or gazebo for typical private group
parties, meetings, reunions, or family events. It is also NOT required to reserve an athletic field for practices or
pick up games; instead click on the following link to make a
reservation: https://anc.apm.activecommunities.com/wylie
Submission of this Non -Profit Park Event Application is required for special public non-profit events, 5K/fun runs,
fundraisers, events with food and/or merchandise vendors, and all events wherein items will be sold. This form is reviewed
by staff for approval prior to the requested event and must be submitted a minimum of four months in advance, and no
sooner than six months prior to the event date being requested.
After City staff reviews the application, a Non -Profit Park Event Application may be considered for recommendation of
approval by the Wylie Parks and Recreation Board, with the final review for approval completed by Wylie City Council if
staff finds that:
Priority use is given to City Events and private rentals;
All fees have been paid;
The event does not:
a. Conflict or compete with another approved non -City event, in consideration of event size, location, expected
attendance, etc., as determined by staff,
b. Conflict or compete with City events and programs, as determined by staff (no car shows permitted 30 days
prior to or 14 days after the City -sponsored Bluegrass on Ballard event);
c. Present an unreasonable danger to health or safety;
d. Cause loss or damage to City property;
e. Interfere with or place a burden on Public Safety services;
f. Interrupt the safe and orderly movement of pedestrians and vehicles.
For events including food items, applicant provides documentation from Collin County Development Services
indicating whether or not a Food Service/Health permit is required for the event. This includes all food items: sold,
free, food trucks, catering, homemade, prepackaged, etc.;
a. Please contact Development Services by phone at 972-548-5585 or email
developmentservices@collincountytx.gov. The Collin County website
is www.collincountytx.gov/Services/Engineering/Development-Services/food-service-and-health for further
information.
b. If permit is required by Development Services, provide staff with a list of all planned food vendors and a
copy of their current Collin County Food Service/Health permit, or intent to receive a Temporary/Short-Term
Event Food Service/Health Permit.
There will be adequate sanitation available in or adjacent to the event, in addition to the City facilities as deemed
necessary, such as port -a -lets, wash stations, and other required health facilities.
The event is not being conducted for unlawful or discriminatory purposes. The event is in adherence to all Parks and
Recreation rules and City Ordinances.
Please call the Parks and Recreation Department at 972-516-6340, prompt 1, if you have any questions pertaining to the
Park Event Application.
Applicant Information
13
04/13/2026 Item 3.
Name of Organization
Hope's Gate
Please upload 501c3 Documents*
17731737339849096178197810... 2.35 M B
Contact Information
Primary Contact Name*
KENDRA L MEDINA
Event Information
Event Name/Title*
Hope Under the Stars
Event Type*
Fundraiser
Website
www.hopesgate.org
Purpose of event*
To raise funding and awareness for the purposes of Hope's Gate, which is to provide hope for orphans, victims.
Event Location
Olde City Park
Proposed Event Date*
10/24/2026
Start Time*
08:00:00 AM
Include Setup
112 S Ballard Avenue
Alternative Event Date*
10/24/2026
End Time*
10:00:00 PM
Include Cleanup
Do you plan to sell items of any kind?
example: drinks, food items, t-shirts, snow cones, memberships, registrations etc.
Yes No
Anticipated number of Participating Vendors* Anticipated Event Attendance*
0 150
Event Target Audience*
Wylie community and surrounding areas, supporters of Hope's Gate
Event Details*
This will be the 4th annual fundraiser for Hope's Gate at Olde City park. The day will consist setting up (majority
of day), and an approximately 3.5 hour event featuring a sit down 5 course chef curated meal, wine tasting, live
music, and other engaging activities to be determined.
Event Announcement and/or Flyers
14
04/13/2026 Item 3.
Signature
Date
03/10/2026
15
04/13/2026 Item 3.
Wylie Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Consider and act upon the approval of the Wylie Area Youth Sports non-profit group to hold The Victory Young Classic
7v7 fundraising event at Founders Park on May 3, 2026.
Recommendation
Motion to approve the item as presented.
Discussion
This is a fundraising event to raise money for one of the league’s football players who recently lost their father. The
organization will be scheduling 7v7 teams in a bracket form. They also plan to sell various items and intend to include
food vendor trucks.
16
04/13/2026 Item 4.
17
04/13/2026 Item 4.
18
04/13/2026 Item 4.
19
04/13/2026 Item 4.
Wylie Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Program and Event Updates.
Recommendation
N/A
Discussion
Discuss recent, ongoing, and upcoming programs and events in the Parks and Recreation Department.
20
04/13/2026 Item WS1.
Wylie Parks and Recreation Board
AGENDA REPORT
Department: Parks and Recreation Account Code:
Prepared By: Janet Pieper
Subject
Project Updates.
Recommendation
N/A
Discussion
Discuss the ongoing and upcoming projects of the Parks and Recreation Department.
21
04/13/2026 Item WS2.