11-05-2009 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY O F WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board November 5, 2009— 6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Update Wylie Arts Festival Committee Reports. (Committee Chairs) Executive Summary Committee chairs for the Wylie Arts Festival will give a brief update on the work completed for those functions. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. November 5,2009 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary The Call for Artists has been posted on the Public Art Network. We have received 20 submissions with many more anticipated as we get close to the November 9th deadline. The pare down committee is scheduled to meet on November 17th from 9:00 a.m. to 5:00 p.m. to review all submissions and narrow the scope to around 20-25 submission which will be presented to the Wylie Municipal Complex Art Selection Panel. BUSINESS ITEMS Tabled Item from October 29,2009 Motion to remove from the table and: 1. Consider and act upon ranking of the three semi-finalists and recommending the first ranked artist to complete the final design for the Founder's Park CIP Art Project to be recommended to the Wylie City Council. (C. Ehrlich, PAAB staff liaison) Executive Summary The Founder's Park Art Selection Panel and Public Arts Advisory Board have seen and reviewed all artists submitting for the Founder's Park Art Project and have pared down the submissions to the semi-finalists who included: Bosmat Niron, Ellwood Risk, and Josh Garber. These semi-finalists made their presentations to the selection panel on October 28th. The panel ranked the artists in order of preference as a recommendation to the PAAB. The PAAB met on the 29th of October and reviewed the semi-finalists. The board tabled this item to allow more time for Bosmat Niron to submit a more multi-dimensional design of her bike proposal and answer additional questions regarding costs associated with hiring an engineer certified in the U.S. As of posting, Ms. Niron has not submitted but has indicated that she will. The time change and religious holiday in Israel has set communication back a bit. This item may be reviewed for further action or tabled to the next PAAB meeting to allow Ms. Niron additional time to re-submit. The finalist, once chosen, will be presented to the Wylie City Council for final approval of the art work and contract to commission the art. Completion of the park improvements and installation of the art is anticipated for late fall of 2010 or early winter 2011. 2. Consider and act upon approval of the minutes from the October 29, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION 1 certi& that this Notice of Meeting was posted on this 2nd day of November, 2009 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed _41 Public Arts Advisory Board CITY OF WYLIE Minutes Regular Board Meeting October 29, 2009 - 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:35 p.m. by Chairman Stewart Matthews. Members in attendance were board members Ashley Burt, Kathy Spillyards, and Alvaro Salinas. Board members Thomas Gaudreau, Polly Harrison and Erin Dougherty were absent. Staff present included Carole Ehrlich, board liaison/secretary, Sharon Leeber, art consultant and Ellwood Risk, artist and semi-finalist for the Founder's Park Art Project. DISCUSSION ITEMS • Wylie Arts Festival Committee Reports. (Committee Chairs) Committee Summaries Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those functions. Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were now 39 booths confirmed with an additional 4-5 that had committed. She reported the booths were varied vendors both fine artists and hand crafters. She reported that by the deadline of November 13th, it was expected that the event would have between 40 and 50 booths confirmed. There were also submissions for several concession stands. Volunteers Committee: Erin Dougherty was absent for the meeting but left word that she was working with her committee to insure volunteers Sponsorship and Publicity Committee: Committee member Alvaro Salinas reported several un- committed sponsors. Craig Kelly reported that he had been working on the "Gold" sponsors and was close to confirming one gold and several silver/bronze. Direction from the board was to solicit lower level sponsors and direction for the committee was to solicit lower end sponsors and make additional arrangements for advertising if needed at the discretion of the committee. Entertainment/Performing Arts: Polly Harrison, committee chair, was absent but sent a report that there were 25 time slots confirmed for entertainment for the event. She noted that they included performing artists, singers and dancers. They also included some of the WISD campuses. Members noted that advertising must begin soon and use as many possibilities for advertising as possible including the Dallas Neighbors Section of the Dallas Morning News. • Presentation and Review of Semi-Finalists Ranked by the Founder's Park Selection Panel for the Founder's Park Art Project. .(C. Ehrlich, Board liaison) Staff/PAAB Discussion Staff liaison Ehrlich introduced Ellwood Risk one of the semi-finalists for the Founder's Park Art Project. Mr. Risk presented some of his work and an interview of him as an artist and his philosophy in creating art. The board thanked Mr. Risk for his participation in the selection process and for his attendance at the meeting on the 28th with the selection panel and his attendance at the PAAB meeting. Art Consultant Sharon Leeber reviewed with the board the presentations of the other two semi-finalists who were not available to present in person. They included Josh Garber and Bosmat Niron. She presented the final maquettes for each artist and any additional information provided at the October 28, 2009 Selection Panel Meeting. Ms. Ehrlich reported that the selection panel ranked the semi-finalists in the following order: Josh Garber, 1st ranked, Bosmat Niron, 2nd ranked and Ellwood Risk, 3rd ranked. PAAB members discussed the presentations and had some concern regarding the car stack maquette presented by Mr. Risk. The board was concerned about the weathering of the car paint and maintenance of the work. Mr. Risk commented that the car paint would not last over 5-8 years and would require re-painting. Ms. Ehrlich reported that the action on this item would be considered under business items. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. .(C. Ehrlich, Board liaison) Staff Comments Board liaison Ehrlich reported that the Call for Artists has been posted on the Public Art Network which notifies 800-1,000 artists. She reported that over 100 artists had asked for the call that were not included with the PAN distribution. She stated that she anticipated 50-70 submissions for the project. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the October 15, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Spillyards, seconded by board member Salinas to approve the PAAB minutes from October 15, 2009 as presented. A vote was taken and the motion passed 4-0 with board members Harrison, Dougherty, and Gaudreau absent. October 29,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 4 2. Consider and act upon the selection of the final artist for the Founder's Park CIP Art Project to be budget for the new Wylie Municipal Complex CIP Art Projects. (C. Ehrlich, PAAB staff liaison) Board Discussion PAAB members further discussed the electronic design presented by Bosmat Niron commenting that the art was one dimensional and would not be seen in a circular setting from all sides. PAAB members discussed asking the artist to create the bicycle art in a more multi-dimensional design. PAAB members discussed Josh Garber's maquette. Anne Hiney, member of the selection panel reported how much she enjoyed his work and felt it was extremely interactive and noted that he was a very well regarded artist. She stated that from the first time she saw his work until the final vote was taken at the selection meeting, he was her first choice. PAAB members were divided in discussion of their choice for the finalist and asked if the item could be tabled to allow time to request additional information from Bosmat Niron. Board liaison Ehrlich noted that she had concerns regarding an international artist with a foreign certified engineer being able to sign off on the engineering specifications for base and structural work to acquire the needed permits. She stated that it would be prudent to ask the artist if hiring a Texas Certified Engineer would be within the proposed artist's budget. Board Action A motion was made by board member Salinas, seconded by board member Spillyards to table consideration of the Founder's Park finalist to the next PAAB meeting on November 5, 2009, to allow more time to contact Bosmat Niron to ask for additional multi-dimensional designs of her work and to insure that she could cover all costs for fabrication, materials, equipment and required engineering designs for the base. A vote was taken and the motion passed 4-0 with board members Harrison, Gaudreau, and Dougherty absent. 3. Consider and act upon a replacement member for the new Wylie Municipal Complex CIP Art Selection Pare-Down Panel. (C. Ehrlich, Board liaison) new Wylie Municipal Complex CIP Art Projects. (C. Ehrlich, PAAB staff liaison) Staff Comments Board liaison Ehrlich reported that due to scheduling conflicts Thomas Gaudreau will not be able to serve on the pare down committee. Ms. Ehrlich asked the board to determine if an additional committee member was needed and if so who would be able to attend the November 17th meeting. She reported that the 17th is a Wednesday and would be a full day meeting. Board members discussed the need for an additional PAAB member to serve on the pare-down committee and asked members if they were available on that date to serve. Stewart Matthews noted that he would be available on the 17th and if approved would be happy to serve on the pare-down committee. Board Action A motion was made by board member Burt, seconded by board member Salinas to appoint Stewart Matthews to replace Thomas Gaudreau on the Wylie Municipal Complex CIP Art Selection Pare-Down Panel. A vote was taken and the motion passed 4-0 with board members Harrison, Dougherty, and Gaudreau absent. October 29,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 4 ADJOURNMENT With no further business before the Wylie Public Arts Advisory Board, a motion was made by board member Dougherty, seconded by board member Spillyards to adjourn the meeting at 9:00 p.m. Next board meeting is scheduled for November 5, 2009. Stewart Matthews, Chair Carole Ehrlich, Secretary October 29,2009 Wylie Public Arts Advisory Board Minutes Page 4 of 4 Carole Ehrlich From: sharon leeber[sharon@architecturalartsco.com] Sent: Tuesday, November 03, 2009 11:24 AM To: Carole Ehrlich Cc: 'Lou Zibton'; mail@architecturalartsco.com Subject: FW: Attachments: wh-op-2.jpg; wh-op-5.jpg; wh-op-6.jpg; wh-op-1.jpg Carole, I think the figures above are not in the order as the numbers below so she must be using a Mac (which is why they sometimes get turned around). I sorted through and it looks like the last one above is option 1, and then you just have to sort through by numbering. (I think there is no 3 and 4 !) . Let me know your reaction. (or the boards) from the angle we see, they look very tall but I think the post can be lengthened or shortened, BUT I would think the substructure cost would be affected by this and that is where the engineering comes in. From past experience with public sculpture in TEXAS and Oklahoma (Tulsa, Norman and Ok. City) wind velocity substructure has to be seriously beefed up for every foot of upper extension. I probably still have some of those measurements from installations in Ft. Worth a couple of years ago but your engineers have them, too. Will these be reviewed Nov. 5? I would like to tell her that if that is acceptable? Sharon Corgan Leeber Architectural Arts Company 6410 Dykes Way Dallas,TX 75230-1816 972.392.2121 sharon@ArchitecturalArtsCo.com From: Bosmat Niron [mailto:bosmat.niron@gmail.com] Sent: Tuesday, November 03, 2009 4:00 AM To: sharon@architecturalartsco.com Subject: RE: Dear Sharon, Is it possible to make this art more multi-dimensional to be viewed from all views—in additional of cost: manufacturing,underground construction,transportation,insurance etc, attached four options . Option 1: Two figures from 3 different angles on a different plummet. Depths can be about 2 meter 6.562 foot estimation,(final size to provide by your qualified U.S.certified contractor). additional of cost: 6,700$ Option 2(5-2): Three figures from 3 different angles on a different plummet. Depths can be 2 meter 6.562 foot estimation, (final size to provide by your qualified U.S. certified contractor). additional of cost: 13,700$ Option 3(6):Three figures from 3 different angles on a different plummet. radius can be 3 meter 9.843 foot estimation, (final size to provide by your qualified U.S. certified contractor). additional of cost: 13,700$ to provide a qualified U.S. certified contractor that will be obtained within the budget is ok. I would like to know how much is his fee. 1 As for the concrete, ifs my responsibility, as I am coming from a long distance I will really appreciate corporation with Wylie park board prior, and getting help while using the necessary tools for work: concrete- mixer ( about 2 cube of concrete ), tractor, Please let me know how this can be arrange. Please contact me for any questions. All the best, Bosmat [sharon leeber[mailto:sharon@architecturalartsco.com :From 22:09 2009 lnnnn 01 H :Sent 'Bosmat Niron' :To :Subject Dear Bosmat, I hope you had a pleasant weekend. The PAAB members are continuing to consider your proposal as one of the finalists. Their concern is that this art will necessarily be seen from all directions of the circular space. Is it possible to make this art more multi-dimensional to be viewed from all views? The board would also like to insure that funding to provide a qualified U.S. certified contractor can be obtained within the budget to insure permitting and other requirements for the art work. This will have to be approved by the building inspections department and will require an engineer certified in the US to sign off. There will also need to be specs showing he structural integrity of the base and the art. As mentioned in the initial call,the cement,or sub-structure,will be your responsibility in this,but the lighting will not be. Thank you for the continued interest in this project. Sharon This message contains information that may be confidential and privileged. Unless you are the addressee(or authorized to receive for the addressee),you may not use, copy,print or disclose to anyone the message or any information contained in the message. If you have received this e-mail in error,please advise the sender by reply and delete the message. Thank you. Sharon Corgan Leeber Architectural Arts Company 6410 Dykes Way 2 Carole Ehrlich From: sharon leeber[sharon@architecturalartsco.com] Sent: Tuesday, November 03, 2009 11:05 AM To: Carole Ehrlich Subject: FW: There is another one from Bosmat spelling out all of the extra costs with more photos. she did not include tool costs (equipment as we know it, crane or lift, back-hoe, cement mixer, cement, etc) and apparently sub-structure. I will forward that next. Let me know your thoughts. I will be here but after 12 will be working outside with an artist getting another proposal sorted for a client so give Lou a minute to find me. Sharon Corgan Leeber Architectural Arts Company 6410 Dykes Way Dallas,TX 75230-1816 972.392.2121 sha ronArchitectura IArtsCo.com From: Bosmat Niron [mailto:bosmat.niron@gmail.com] Sent: Tuesday, November 03, 2009 9:59 AM To: sharon@architecturalartsco.com Subject: RE: Hi Sharon, Maybe I was not clear enough, if I will be required to pay for the using of the equipment or the tools(tractor etc') I will need to have to add some cost's,but if is with the corporation,my contractor will be in charge of all necessary work). Please let me know how to take care for all advance. Have a great day, Bosmat. [sharon leeber[mailto:sharon@architecturalartsco.com :From 22:09 2009"limn 01 x :Sent 'Bosmat Niron' :To :Subject Dear Bosmat, I hope you had a pleasant weekend. The PAAB members are continuing to consider your proposal as one of the finalists. Their concern is that this art will necessarily be seen from all directions of the circular space. Is it possible to make this art more multi-dimensional to be viewed from all views? The board would also like to insure that funding to provide a qualified U.S. certified contractor can be obtained within the budget to insure permitting and other requirements for the art work. This will have to be approved by the building inspections department and 1 will require an engineer certified in the US to sign off. There will also need to be specs showing he structural integrity of the base and the art. As mentioned in the initial call,the cement,or sub-structure, will be your responsibility in this,but the lighting will not be. Thank you for the continued interest in this project. Sharon This message contains information that may be confidential and privileged. Unless you are the addressee(or authorized to receive for the addressee),you may not use, copy,print or disclose to anyone the message or any information contained in the message. If you have received this e-mail in error,please advise the sender by reply and delete the message. Thank you. Sharon Corgan Leeber Architectural Arts Company 6410 Dykes Way Dallas,TX 75230-1816 972 392 2121 sharon(u7architecturalartsco.com 2 Carole Ehrlich From: Ellwood Risk[ellwoodrisk@mac.com] Sent: Monday, November 02, 2009 7:45 PM To: sharon leeber Cc: Carole Ehrlich; anne_hiney@mac.com Subject: founders update from woody Attachments: 2008072914135179604_Irg.jpg; P107-01.jpg; Jersey_barrier_2.png Ok friends....I've been on the case since getting back to LA. Bottom line, regardless of what the piece would be treated with, 5 years is about the best we could expect before having to retouch for weathering. That goes for Anything with color exposed to the elements on a daily basis...powder coat, epoxy, auto clear coat, etc. So that leaves us with your initial suggestion of finding a place inside the new Municipal Center for the cars. (Many thanks again for making that option a possibility!) I'm certain the piece would look amazing in such a venue and could be nicely lit to boot; not to mention, as per your observation, there would be zero need for routine maintenance which is a big plus. Thank you so much for the opportunity! Just keep me posted on time lines and do-ability of such an option and I'll do whatever I can on my end to make it happen. * FUND RAISING OPTION FOR A MUNICIPAL CENTER INSTALLATION If we could find someone willing to fund the building of the piece before hand, we could then put it on display in full scale as a finished piece in Wylie and conduct a fund raising affair there to appropiate the necessary funds to make it happen. I'm guessing we could hold such an event with the piece displayed at the residence of whom ever would be interested in providing the funds for the making of the work. Preferably someone with a LARGE place and DEEP pockets who'd be into supporting the growing art scene that is happening as a result of your cities expansion and desire to bring contemporary art to Wylie. * ADDITONAL OPTION FOR FOUNDERS PARK ( ALTERNATE SCULPTURE CONCEPT) Regarding the Founders Park Space : I spent all weekend i thinking about options for a piece that would have the same visual impact as the proposed Car Sculpture and came up with this Ten foot long, Forty Two inches high, and Thirty Two inches at the base are the dimensions of K Rail concrete barriers. They weigh in at 4000 Lbs. each and would make a really beautiful and interesting sculpture stacked in a 10 to 12 foot high piece. This would yield the same visual impact as the cars and be completely weather proof. Zero maintenance involved and no chance of heavy weather effecting the piece due to it's weight. As a color option we could talk about having one of the many pieces used to build the tower of K rails painted a bright primary color using high end automotive paint and sealer. This could give us a singular shot of intense color amidst the tower of concrete that could be easily repainted every 5 years or so at low cost and effort. Properly oriented this could be a really interesting piece of work. If the idea interests you at all...I can have a scale model of it together for you and shipped out to Sharron in less than two weeks. Thank you all again for all the time and help. Below are some images of the raw material K-rails to give you an idea of volume and line. All my best, Woody PS.... I'd be interested in stackig these K-Rails in a really hap hazard manner that would echo the look of the cars and be a good bit larger in overall size. This would have a nice visual impact as the finished piece would reach a height of at least 10 feet. It'll be much easier for me to express in model form. Connection to Wylie? K-Rails, Cars, Freeways, Commerce, Movement, LBJ (Father of Modern Freeways)... ....Texas...and kids just love big crazy things... 2 .21"''44':'''.:•-'f,...,..,':•..,7',.•,,,,.,..,..:•.;,::' s �F LAa x#kA � rc.. M st- Y ,.,}.:. a .r.. o xw.ram,:} 300 mm (12") .0 ca.) 1070mm (42") 255 mm (10"1) 50 mm (2") 75 820 mm (32 1/4") 4 Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board November 12, 2009—6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wyl ietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Update Wylie Arts Festival Committee Reports. (Committee Chairs) Executive Summary Committee chairs for the Wylie Arts Festival will give a brief update on the work completed for those functions. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. November 12,2009 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary The Call for Artists has been posted on the Public Art Network. As of the deadline of November 9, 2009 the City has received 154 submissions. Staff will prepare submissions on CD and also include a binder with all resume, letter of interest, past art work lists, and references to be distributed to the pare-down panel by the 13th of November. The pare-down panel will meet on November 17th to discuss the submissions and reduce the submissions to 20-25 for each site to be considered by the Municipal Complex Art Selection panel in December. BUSINESS ITEMS BUSINESS ITEMS Tabled Item from November 5, 2009 Motion to remove from the table and: 1. Consider and act upon ranking of the three semi-finalists and recommending the first ranked artist to complete the final design for the Founder's Park CIP Art Project to be recommended to the Wylie City Council. (C. Ehrlich, PAAB staff liaison) Executive Summary The Founder's Park Art Selection Panel and Public Arts Advisory Board have seen and reviewed all artists submitting for the Founder's Park Art Project and have pared down the submissions to the semi-finalists who included: Bosmat Niron, Ellwood Risk, and Josh Garber. These semi-finalists made their presentations to the selection panel on October 28th.. The panel ranked the artists in order of preference as a recommendation to the PAAB by a 3-2 vote. The PAAB met on the 29th of October and reviewed the semi- finalists. The board tabled the item to allow more time for Bosmat Niron to submit a more multi-dimensional design of her bike proposal and answer additional questions regarding costs associated with hiring an engineer certified in the U.S. The board met on November 5th to discuss the submissions and could not come to a final decision regarding the finalists and subsequently tabled the item to the next special called meeting. Some concerns arose regarding additional; fees for the revised submission by Bosmat Niron. 2. Consider and act upon whether the Public Arts Advisory Board will recommend any of the semi-finalists to complete the final design for the Founder's Park CIP Art Project or whether the Public Arts Advisory Board will reject all of the semi-finalists and direct staff to issue a new call to obtain a larger number of submissions and a more diversified variety of art. Executive Summary The PAAB in their deliberation of the finalist to create the final art design for the Founder's Park CIP Art Project was concerned about the choices of the final artists. With two of the semi-finalists from the original call eliminated due to cost and maintenance of their proposals, the board may choose from the semi- finalists presented in Item #1 or may determine that a new call for artists would better serve this art site. The board may either choose a final artist from Item #1 or choose not to recommend any of the semi- finalists and direct staff to create a new call to be posted on the Public Art Network to hopefully provide a larger pool of artists in which to choose from. November 12,2009 Wylie Public Arts Advisory Board Meeting Agenda Page 2 3. Consider and act upon a quote for limited consulting from art consultant Sharon Leeber for the Wylie Municipal Complex Art Project. Staff Comments The Public Arts Advisory Board directed staff to contact art consultant Sharon Leeber to obtain a cost for limited consulting for the new Wylie Municipal Complex Art Projects. This project will include two art sites and limited consulting will include: review and consulting with regard to the 128 submittals received in the call for artists for both the pare-down panel and the selection panel, assist with the Community Input Meeting to allow the 2-3 semi-finalists for each project the opportunity to meet with the community and receive input prior to creating the final maquettes for presentation to the selection panel and public art board for selection of the final artist for each project and recommend those artist to the Wylie City Council for final approval, and to assist with the unveiling of the art works during the grand opening of the Municipal Complex. Ms. Leeber has indicated that she would only be interested in consulting from the pare-down meeting through the processes listed above. She would not be interested in beginning her services with the selection panel after the pare-down committee had narrowed the artists for each project to 20-25 artists. 4. Consider and act upon approval of the minutes from the November 5, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION I certify that this Notice of Meeting was posted on this 9th day of November, 2009 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed October 23, 2009 Name Dear Thank you so much for agreeing to serve on the Wylie Municipal Complex Art Selection Panel! Your contribution and service are very much appreciated by the Public Arts Advisory Board and city staff. I hope you will find the public art process engaging and rewarding. Meeting#1-There will be an initial orientation at the beginning of the first meeting to explain the selection process. Prior to this meeting,you will receive on CD with the top 20-25 artist submissions for your review in preparation for the meeting.This will include all documents submitted by the artists and a sample of their previous work.At this meeting you will collectively choose 2-3 finalists for each art site within the call. (Second part of this process could take place on December 14th or 15th if the panel needs additional time) Meeting#2—Community Input Meeting—Finalists will survey the community and listen to input from the public. Your presence is important to provide input as well as listen to the conversation that might help guide your decisions. Meeting#3—Second Panel Meeting—Artists will present design proposals, and the panel will select an artist/artwork by ranking the three finalists in order of preference for each site. First ranked artists for each project will be recommended to the Public Arts Advisory Board and subsequent recommendation, for final approval,to the Wylie City Council. One of the main challenges in making the process work is coordinating the panel's schedules. Consistency is important so a great deal of effort is made to be sure panelists are present. (If needed, however,there are back-up panelists). Once a back-up panelist replaces a panelist,the back-up remains the permanent panelist. All meetings will be held in the evenings around 6:00-6:30 p.m. The timeline for this project must begin in November with the pare down committee reviewing all artists and narrowing the artist submissions to 20-25 for your review.The first panel meeting is scheduled for December on either the 9th (Wednesday) or the 10`h (Thursday).This is to allow for the holidays and give staff time to prepare and send the pared submissions to the panel. Please contact me regarding your availability on either or both of these dates by e-mail carole.ehrlich@wylietexas.gov or phone 972-442- 8103 at your earliest convenience but no later than October 30, 2009. If a second meeting is necessary to come to a majority on the 2-3 finalists for each art site, a second meeting will be scheduled for December 14th or 15th. Once the semi-finalists are chosen,they will be asked to attend a community focus meeting to receive input from the public regarding the art and the city.The semi-finalists will then be asked to prepare a maquette for presentation to you the week of February 15-19, 2010. Final approval by the Wylie City Council is expected in March of 2010 at which time the art finalists can begin fabrication of the art work. I have attached a timeline for your convenience. As a way to introduce you to other key participants, a list is below. Wylie Municipal Complex Art Selection Panel Mike Sferra, Director of Public Services Rachel Orozco, Library Director Renae' 011ie, Planning Director Maribeth Flowers APLD (Certified Landscape Designer) Margaret Robinette (Art Director, City of Dallas, retired) John Pototschnik,Art Professional Marie Renfro,Art Professional Mary Davis, Community Representative Donna Edge, Community Representative Stewart Matthews, Public Art Advisory Board Chair Public Art Advisory Board Stewart Matthews, Chair Polly Harrison,Vice Chair Kathy Spillyards Ashley Burt Erin Dougherty Thomas Gaudreau Alvaro Salinas City of Wylie Staff Carole Ehrlich, PAAB liaison/art coordinator Mindy Manson, City Manager(advisory non-voting member) Chris Hoisted, City Engineer(advisory non-voting member) Craig Melde, Principal Architect, (advisory non-voting member) The City of Wylie staff looks forward to working with each of you! Regards, Carole Wylie Municipal Complex Art Selections Schedule of Meetings September 2009 October 6, 2009- RFQ(Call)to Artists October 2009 November 9, 2009 (5:00 p.m.) Deadline for Submissions November 2009 November 10-15, 2009—Prepare submissions for sub-committee pare down November 17, 2009—Sub-Committee meets for pare down of artists Prepare semi-finalists presentation for Wylie Municipal Complex Selection Panel 11/30/09 Staff sends semi-finalists to Selection Panel member for review (Staff notifies eliminated artists) December 2009 December 9th or 10th, 2009—Selection Panel Meets to choose Art Semi-Finalists (2-3 each site) December 14th or 15th 2009—Additional Meeting to choose Semi-Finalists Staff prepares/schedules plane reservations/accommodations for finalists to meet with Community and Selection Panel/PAAB January 2010 Jan. 4-8, 2010-Community Input Meeting with finalists and citizens-Finalists visit art sites (advertise) February 2010 Feb. 15—19, 2010- Finalists' presentation of maquette/design to Selection Panel-PAAB (for ranking) (City Council is invited to attend) Prepare final artist(s) presentation of art design and contract for fabrication March 2010 March 9, 2009—City Council Meeting Presentation/approval for Final Artist and Contract to fabricate Art. Wylie Municipal Complex Art Selection Panel Contact Information Staff Representation Mike Sferra, Director of Public Services Mike.sferra@wylietexas.gov Rachel Orozco, Library Director Rachel.orozco@wyliletexas.gov Renae' 011ie, Planning Director Renae.ollie@wylietexas.gov Mindy Manson, City Manager (ex-officio) Mindy.manson@wylietexas.gov 2000 N. Highway 78 Wylie Texas 75098 Architect Maribeth Flowers APLD (Certified Landscape Designer) 821 Oakbrook Dr. Wylie, TX 75098 972-429-7707 of. 214-837-5561 cell www.floersgardenslandscapes.com Craig Melde, Architexas (advisory only) 214-850-5229 cmeldeParchitexas.com Artists and Art Coordinators Margaret Robinette Founder and Director of the Dallas Cultural Arts Program and Art Director for the City of Dallas (retired) Robinsnest25@gmail.com Marie Renfro, Artist mrenfroart@aol.com Home phone 972-727-5426 cell-214-232-0622 John Pototschnik, Artist 6944 Taylor Lane Wylie,Texas 75098 972-442-5109 Wylie Citizens Mary Davis 7515 Courtney Circle Sachse,TX 75048 972.442.5853 Donna Edge 201 N.Jackson Avenue Wylie,Texas 75098 972-429-3173 (work) 214-455-5031 (cell) Donna.edge@wylieisd.net Wylie Public Art Advisory Board Member Stewart Matthews 3010 Elderberry Drive Wylie,Texas 75098 972-575-8554(home) 972-398-6666(work) productslawver@aol.com Art Selection Sub-Committee Members (to narrow call to a short list for review by the selection panel) Margaret Robinette, Public Art Program Manager, City of Dallas (retired) Robinsnest25@gmail.com Christine Eubanks, Art Coordinator for the City of Plano christinee@plano.gov Erin Dougherty, PAAB Member Dougherty81@yahoo.com Thomas Gaudreau, PAAB Member thomasgaudreau@gmail.com Alvaro Salinas, PAAB Member alvarosalinasjr@gmail.com A I 'A: TURALARTS November 9, 2009 Carol Ehrlich City Secretary Wylie, Texas Dear Carole, Thank you for inviting me to participate in the Third Public Art Project for Wylie, the New Municipal Complex Capital Improvement Project: Art Consulting Section as outlined below. My time responses are in blue as is the summary that follows: Prep reading prior to 17th. Approx. 65-70 3 days 7 hrs. minimum per day. + - 16- 21 Hrs. Time on the 17th would be 8 hours - Overflow on 19th.. 4 - 8 8-16Hrs. plus 1.5-3 hours total driving time 1.5-3 TOTAL TIME SECTION 1 25.5-40 TOTAL TIME SECTION II this section. 7—9 TOTAL TIME SECTION III 11- 17.5 Option #1 would be $100 per hour (1/3 of my normal fee) as it would be a continuous thread in another Wylie project. I feel comfortable with the workings of the city staff, city needs and future complex of the city. My fee will necessarily have a minimum and a maximum fee as I am now over 150 hours of pro bono work in the past two projects and I expect this to continue into another 10-20 hours to complete these projects to satisfaction. Total Option #1. approximately $4350-not to exceed $5650. @$100 per hour. Carole, Option #2 poses a problem for me because in terms of project involvement I would be jumping into the middle of it without the complete overview and yet in terms of time, it would involve re-arranging and canceling some very important dates on my calendar which works only if I am appropriately reimbursed and/or having a lot of enjoyment out of a project. Time and project energy on Option #2 would add up to 16-23.5 hours, most probably on the lesser side. I would therefore expect to charge only a slightly reduced hourly rate for this option. 1 1 i 11 c .1 r- i s t o i1 ,A 2[ l t a n c r 6410 DYKES 1 'AY DALLAS 11,XAS 75230 • I i L.: 972,392 2121 FAX: 972.392.373 7 Sharon'a Architectiiralr\rt4Co.com Therefore: Option # 2 16. -25.5huura@ $200 $32OO - not to exceed $510D Thank you for your consideration. Sincerely, Sharon CnrgonLambmr ./ /r / /' e J r / / ( ' o /, / n / / o // c 7 &|lU UYKEGWAY DAL|-AS |EXAS75230 " [EL: 9721]92,2121 1AX: 972.392]7]7 71 Public Arts Advisory Board CITY OF WYLIE Minutes Regular Board Meeting November 5, 2009 - 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:42 p.m. by board member Kathy Spillyards. In attendance were board members Ashley Burt, Alvaro Salinas, and Thomas Gaudreau. Board members Stewart Matthews, Polly Harrison and Erin Dougherty were absent. Staff present included Carole Ehrlich, board liaison/secretary and Public Information Officer Craig Kelly. Also present were Anne Hiney, Founder's Park Selection Panel member and Mayor Eric Hogue. DISCUSSION ITEMS • Wylie Arts Festival Committee Reports. (Committee Chairs) Committee Summaries Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those functions. Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were now 46 booths confirmed with an additional 12 that had committed. She reported the booths were varied vendors both fine artists and hand crafters. The deadline of November 13th, it was expected that the event would have between 50 and 60 booths confirmed. There were also submissions for several concession stands with a large variety of festive/carnival foods. Public Information Officer Kelly displayed a drawing of the park with the current vendor booths, concession stands, children's activities, Christmas tree, bounce houses, and other events would take place. He reported the park had a very nice layout for this type of event. Volunteers Committee: Erin Dougherty was absent for the meeting but left word that she was working with her committee to insure volunteers board liaison Ehrlich reported that a notice created by Erin had been sent to the CERTS, Police Academy Alumni, and the Rita and Truett Smith Public Library volunteers to garner assistance with the festival. Sponsorship and Publicity Committee: Committee member Alvaro Salinas reported several un- committed sponsors. Craig Kelly reported that he had been working on the "Gold" sponsors and has confirmed Garnet Hill Nursing Facility as a gold sponsor. He reported that currently the board had secured approximately $7,500 in sponsorships. He noted that the first round of advertising would be going out in the next week which included the Wylie News, Connection Magazine, and inserts in the Wylie Utility bills which reaches 12,500 homes. EntertainmentlPerforminq Arts: Polly Harrison, committee chair, was absent but sent a report that there were 25 time slots confirmed for entertainment for the event. She noted that they included performing artists, singers and dancers. They also included some of the WISD campuses. She confirmed that the Ballard Street Dance Studio would be conducting the student art contest. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. .(C. Ehrlich, Board liaison) Staff Comments Board liaison Ehrlich reported that the Call for Artists has been posted on the Public Art Network and currently approximately 80 artists had submitted for the Municipal art spaces. She noted that she anticipated another 50- 60 before the deadline of November 9th at 5:00 p.m. She reported that she anticipated receiving a fee quote from art consultant Sharon Leeber for limited consulting on this project by the next meeting of November 19th or sooner. She would present it to the board for consideration and possible approval but this date would be past the pare-down meeting for the selection process. The board directed Ehrlich to call a special meeting for November 12, 2009 to review the documents from Ms. Leeber. BUSINESS ITEMS Tabled Item from October 29,2009 Motion to remove from the table and: Board Action A motion was made by board member Salinas, seconded by board member Burt to remove Item #1 from the table and consider. A vote was taken and the motion passed 5-0 with board members Matthews, Dougherty, and Harrison absent. 1. Consider and act upon ranking of the three semi-finalists and recommending the first ranked artist to complete the final design for the Founder's Park CIP Art Project to be recommended to the Wylie City Council. (C. Ehrlich, PAAB staff liaison) Staff Comments Board liaison Ehrlich addressed the board stating that the Founder's Park Art Selection Panel and Public Arts Advisory Board have seen and reviewed all artists submitting for the Founder's Park Art Project and have pared down the submissions to the semi-finalists who included: Bosmat Niron, Ellwood Risk, and Josh Garber. These semi-finalists made their presentations to the selection panel on October 28th.The panel ranked the artists in order of preference as a recommendation to the PAAB. The PAAB met on the 29th of October and reviewed the semi- finalists. The board tabled this item to allow more time for Bosmat Niron to submit a more multi-dimensional design of her bike proposal and answer additional questions regarding costs associated with hiring an engineer certified in the U.S. and Texas. Ehrlich reported that Bosmat Niron (one of the semi-finalists) had sent additional design proposals and with those additional designs, additional costs to change the one dimensional design to multi- dimensional. The costs varied from $6,700 to $13,000. Ehrlich reported that the artist had requested to borrow machinery and tools on site to fabricate her design and if equipment and tools were not available for use, there would be additional November 5,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 3 charges to rent the equipment. Panel members discussed the new submission noting that the artist budget was set at$38,000 and additional funding for the project was not available. Ehrlich reported that Ellwood Risk (one of the semi-finalist) had sent confirmation that the paint used on his peddle car design could not be coated to protect the car paint over 5-8 years. She reported that this design would require additional maintenance every 5-8 years. PAAB members discussed the design submitted by Josh Garber and asked if the artist could use other materials and provide a somewhat different design. Some concerns were vocalized regarding the abstract nature of the artist's designs in relation to the park setting. PAAB members also inquired as to the option of not choosing an artist but rather going back out for another call. Board liaison Ehrlich replied that she would check to see if that could be an option. Members also discussed a desire to have the full board available to discuss the selection and processes for moving forward with the Founder's Park Project and suggested tabling the item to the next meeting. Founder's Park Selection Panel member Anne Hiney addressed the board stating that she liked the art proposal by artist Josh Garber and the selection panel had recommended him for the first choice artist. She reiterated that she had like his work from the first time she had reviewed his work. Board Action A motion was made by board member Salinas, seconded by board member Gaudreau to table Item #1, consideration of the final artist for the Founder's Park Project to the next PAAB meeting. A vote was taken and the motion passed 5-0 with board members Matthews, Harrison, and Dougherty absent. 2. Consider and act upon approval of the minutes from the October 29, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Burt, seconded by board member Salinas to approve the October 29, 2009 Public Arts Advisory Board minutes as presented. A vote was taken and the motion passed 5-0 with board members Matthews, Harrison, and Dougherty absent ADJOURNMENT With no further business before the Wylie Public Arts Advisory Board, a motion was made by board member Salinas, seconded by board member Gaudreau to adjourn the meeting at 9:05 p.m. Next board meeting is scheduled for November 12, 2009. Stewart Matthews, Chair Carole Ehrlich, Secretary November 5,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 3 Josh Garber Presentation Summary 1) Visually my proposed piece symbolizes family and community by the 4 loops joining each other at different heights 2) The Piece is made to be seen from every angle. 3) It serves as a piece that kids can play on and interact with. 4) The color combination makes it dynamic from a distance. 5) It is safe to touch. The edges would be sanded and powder coated. 6) It is low maintenance-only a washing of a mild detergent once a year is recommended. 7) The powder coating is very durable and dissipates the heat making it comfortable to touch in the summertime. 8) It is structurally sound constructed from bolted and welded aluminum pipe. Carole Ehrlich From: Claire Swann [cswann@abernathy-law.com] Sent: Monday, November 09, 2009 12:33 PM To: Carole Ehrlich Cc: Kathy Booth Subject: RE: Agenda and Stipend Attachments: image001.png; image002.jpg ok This email is covered by the Electronic Communications Privacy Act, 18 U.S.C.,Sections 2510-2521,and is legally privileged. Unauthorized review,use,disclosure or distribution is strictly prohibited. This email may also be subject to the attorney-client privilege or the attorney work product privilege or be otherwise confidential. If the reader of this message is not the intended recipient or an employee or agent responsible for delivering the message to the intended recipient,you are hereby notified that any dissemination,distribution,or reproduction of this communication is strictly prohibited. If you have received this communication in error,please notify us immediately at 214-544-4000 and discard the original message and any attachment(s). Thank you for your cooperation.IRS Circular 230 regulates written communication about federal tax matters between tax advisors and their clients. The statements contained herein are not intended to and do not constitute an opinion as to any tax or other matter. They are not intended or written to be used,and may not be relied upon,by you or any other person for the purpose of avoiding penalties that may be imposed under Federal Tax law or otherwise,or to promote,market,or recommend to another party any transaction or matter addressed herein. Any subsequent reader should seek advice from an independent tax advisor with respect to the transaction or matters addressed herein based on the reader's particular circumstances. From: Carole Ehrlich [mailto:carole.ehrlich@wylietexas.gov] Sent: Monday, November 09, 2009 12:32 PM To: Claire Swann Subject: [Junk released by Allow List] Re: Agenda and Stipend Oops! I only added the summary Will send when I get back From: Claire Swann <cswann@abernathy-law.com> To: Carole Ehrlich Cc: Kathy Booth <kbooth@abernathy-law.com> Sent: Mon Nov 09 12:18:54 2009 Subject: RE: Agenda and Stipend I didn't get the attachment. And, I am comfortable with a stipend so long as it is provided for before the services are performed. Thanks. This email is covered by the Electronic Communications Privacy Act, 18 U.S.C.,Sections 2510-2521,and is legally privileged. Unauthorized review,use,disclosure or distribution is strictly prohibited. This email may also be subject to the attorney-client privilege or the attorney work product privilege or be otherwise confidential. If the reader of this message is not the intended recipient or an employee or agent responsible for delivering the message to the intended recipient,you are hereby notified that any dissemination,distribution,or reproduction of this communication is strictly prohibited. If you have received this communication in error,please notify us immediately at 214-544-4000 and discard the original message and any attachment(s). Thank you for your cooperation.IRS Circular 230 regulates written communication about federal tax matters between tax advisors and their clients. The statements contained herein are not intended to and do not constitute an opinion as to any tax or other matter. They are not intended or written to be used,and may not be relied upon,by you or any other person for the purpose of avoiding penalties that may be imposed under Federal Tax law or otherwise,or to promote,market,or recommend to another party any transaction or matter addressed herein. Any subsequent reader should seek advice from an independent tax advisor with respect to the transaction or matters addressed herein based on the reader's particular circumstances. From: Carole Ehrlich [mailto:carole.ehrlich@wylietexas.gov] Sent: Monday, November 09, 2009 12:11 PM To: Claire Swann 1 Cc: Kathy Booth Subject: [Junk released by Allow List] RE: Agenda and Stipend Certainly, if it is not within the law to do so, I will let the board know. We will provide for a small stipend for the proposals we receive in the next call. I have attached the revised with the summary. Can you look it over. The board if determined to go out again will approve the final call that will have the stipend included. This is not a contract but cities do this all the time within the call. We are doing it with the call for the Municipal complex which you can find on the homepage www.wylietexas.gov Thank you! Carole Ehrlich, TRMC, CMC City Secretary City of Wylie 2000 North Highway 78 Wylie, TX 75098 (Office) 972-442-8103 carole.ehrlich(a�wylietexas.gov WARNING: Computer viruses can be transmitted via email. The recipient should check this email and any attachments for viruses. The City is not liable for damages caused by the transmission of a virus attached to this email or any errors or omissions caused by the transmission of this email when such errors or omissions are outside of the control of the sender. The views or opinions presented in this email are solely those of the author and do not necessarily represent those of the City of Wylie. Among other prohibitions, employees of the City of Wylie are prohibited from making defamatory statements; participating in any form of copyright, patent, or trademark infringement; and violating or allowing the violation of any local, state, or federal law. If any communication by an employee is in violation of these prohibitions, such communications shall be deemed contrary to the Ci.ty's policies and outside the scope of the employment of that employee. The City shall not be liable for such communication, and the employee responsible will be personally liable for any damages or other liabilities. From: Claire Swann [mailto:cswann@abernathy-law.com] Sent: Monday, November 09, 2009 11:26 AM To: Carole Ehrlich Cc: Kathy Booth Subject: Agenda and Stipend Carole, After getting off the phone with you and considering the agenda language regarding a stipend for the artist's past services, I realized we may have a problem. Article III, Section 53 of the Texas Constitution prohibits extra compensation: "The Legislature shall have no power to grant, or to authorize any county or municipal authority to grant, any extra compensation, fee or allowance to a public officer, agent, servant, or contractor, after service has been rendered, or a contract has been entered into, and performed in whole or in part; nor pay, nor authorize payment of, any claim created against any county or municipality of the State, under any agreement or contract made without authority of law." The interpretive commentary for this section of the Texas Constitution states that the purpose of Article III, Section 53 is to prevent municipalities from freely giving away the public moneys for services previously rendered. It is meant to prevent the gratuitous grant of public funds to or for private persons or purposes. Rebecca and I both have concerns that paying an artist a stipend for his past services, when it was apparent from the process that an artist does not get paid unless their art work is selected, may be viewed by a court as a violation of Article III, Section 53 of the Texas Constitution. In light of this information, do you still want to move forward with a stipend recommendation? Also, with regard to the agenda posting, I will send you an email shortly with my suggested language. Claire E. Swann Abernathy, Roeder, Boyd &Joplin, P.C. 2 1700 Redbud Blvd., Ste. 300 McKinney, Texas 75069 Telephone: (214) 544-4041 Facsimile: (214- 544-4040 cswann al7.abernathy-law.com This email is covered by the Electronic Communications Privacy Act, 18 U.S.C.,Sections 2510-2521,and is legally privileged. Unauthorized review,use,disclosure or distribution is strictly prohibited. This email may also be subject to the attorney-client privilege or the attorney work product privilege or be otherwise confidential. If the reader of this message is not the intended recipient or an employee or agent responsible for delivering the message to the intended recipient,you are hereby notified that any dissemination,distribution,or reproduction of this communication is strictly prohibited. If you have received this communication in error,please notify us immediately at 214-544-4000 and discard the original message and any attachment(s). Thank you for your cooperation.IRS Circular 230 regulates written communication about federal tax matters between tax advisors and their clients. The statements contained herein are not intended to and do not constitute an opinion as to any tax or other matter. They are not intended or written to be used,and may not be relied upon,by you or any other person for the purpose of avoiding penalties that may be imposed under Federal Tax law or otherwise,or to promote,market,or recommend to another party any transaction or matter addressed herein. Any subsequent reader should seek advice from an independent tax advisor with respect to the transaction or matters addressed herein based on the reader's particular circumstances. 3 Jte Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board November 19, 2009— 6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wvlietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Update Wylie Arts Festival Committee Reports. (Committee Chairs) Executive Summary Committee chairs for the Wylie Arts Festival will give a brief update on the work completed for those functions. The board should consider whether an additional meeting would be required to take care of last minute plans prior to the event on December 5tn November 19,2009 Wylie Public Arts Advisory Board Meeting Agenda Page 2 • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. Executive Summary The Wylie Municipal Complex Pare-Down Committee met on Tuesday November 17th to narrow the scope of submissions to between 20-25 per art site. Staff will give a brief report on the progress of the committee. The next meeting with the selection panel is scheduled for either the 9th or 10th of December. This committee will be charged with narrowing the scope of the call to 2-3 submissions for each art site. BUSINESS ITEMS 4. Consider and act upon approval of the minutes from the November 12, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) ADJOURNMENT CERTIFICATION I certi that this Notice of Meeting was posted on this 9th day of November, 2009 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed CITY OF WYLIE MUNICIPAL COMPLEX Call To Artist Submission Review Committee Selections ' ,, �, s yea ",„ ., t�sl z�,g r�� AI' ist'�SeI@ct�ri�r� X <E ;z a iw /2M'a%...,?. } $., t 9ni 9 4 A lI A$ ,a 9 ® Y E W.^. k.fY 't} } P m F py k, us':c R''° ,,, �' aw.Ym c.. , Ct c? 1 Maybe. YES. Bertelsen,Louise and Wang,Po Shu 1 Maybe YES Busby,Peter 1 Maybe YES Colombik,Roger and Jerolyn Bahm-Colombik 1 Maybe YES Garcia,Eliseo 1 Maybe YES Garten,Cliff 1 Maybe YES Gillman,Steve 1 Maybe YES Glassman,Stephen 1 ys YES Haddad,Drugan 1 Maybe YES Hatcher,Brower 1 ys YES Helmick,Ralph 1 Maybe YES Hudson,Jon Barlow 1 Maybe YES Huether,Gordon 1 Yes YES Kalish,Howard 1 Yes YES Katz,B.J. 1 Yes.. ... YES Keeler,Stuart 1 Yes YES Lofquist,Janet 1 Maybe YES Placzek,Matthew 1 ays YES Sayre,Thomas H. 1 Yes YES Sky,Alison 1 Yes YES Smith,Dennis 1 Maybe YES Smith,Phillip K.III 1 ys YES Strecker,Erica and Higdon,Tony 1 Yes YES Tyler,Joe 1 Yes YES Upham,Tim TOTAL ARTISTS SELECTED BY PARE DOWN COMMITTEE FOR SITE 1 24 Pagel 11/19/2009 CITY OF WYLIE MUNICIPAL COMPLEX Call To Artist Submission Review Committee Selections , � � Bertelsen,Louise and Wang,Po Shu 2 Yes YES Blumberg,Douwe 2 Yes YES Busby,Peter 2 Yes YES Camozzi,Teresa 2 Yes YES Collins,Jim 2 Yes YES Dufford,Andy 2 Yes YES Hudson,Jon Barlow 2 Yes YES Huether,Gordon 2 Yes YES Kalish,Howard 2 Yes YES Keeler,Stuart 2 Yes YES Kornfield,Douglas 2 Yes YES Lofquist,Janet 2 Yes YES McLaughlin,Michael 2 Yes YES Phelps,David 2 Yes YES Reiquam,Peter 2 Yes YES Sky,Alison 2 Yes YES Taylor,Richard 2 Yes YES Teicher,Lois 2 Yes YES Tonnesen,David 2 Yes YES Tyler,Joe 2 Yes YES Wiener,Madeline 2 Yes YES TOTAL ARTISTS SELECTED BY PARE DOWN COMMITTEE FOR SITE 2 21 TOTAL ARTISTS SELECTED FOR SITES 1 AND 2 BY PARE DOWN COMMITTEE 45 Confidential 11/19/2009 Page 2 CITY OF WYLIE MUNICIPAL COMPLEX Ca II To Artist Submission Review Committee Selections .:"s be � x d ,�8 ;Y ,a F'a,; P i.S ,uY. 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'....$. ��F' ",`a�,n. {+`,>.�. Alsum,Gary. 2 No No Altman,Elusa 2 No No Andersen,Bruce and Shannon 2 Maybe No Andrews,Jennifer&LeFevre,Gregg 2 No No Art Gent 2 No No Baron,Ron 2 Yes No Bateman,Alice 2 No No Bellaver,Guy 2 No No Bertelsen,Louise and Wang,Po Shu 2 Yes YES Beyette,Pam 2 Maybe No Bienvenu,Micajah 2 Yes No Bigger,Charles 2 No No Bigger,Michael 2 No No Black,Hank 2 No No Blumberg,Douwe 2 Yes YES Bonner,Jonathan 2 No No Box,Kevin 2 Maybe No Boyer,David 2 Yes Yes Brickley,Kim and Zimmer,Sarah 2 No No Busby,Peter 2 Yes YES Camozzi,Teresa 2 Yes YES Caricof,Kathleen 2 No No Chapel 2 No No Clapper,Michael 2 No No Claudio,Dayton 2 No No Clemons,David 2 No No Collins,Jim 2 Yes YES Confidential 11/19/2009 Page 1 CITY OF WYLIE MUNICIPAL COMPLEX Call To Artist Submission Review Committee Selections �fsx x h s d ° 4', d _sr,`r`,2'vz � N MEO ,..d { "`` �� � x ' r `j x s ,.. Fafr'` +, x✓ ref, Colombik,Roger and Jerolyn Bahm-Colombik 2 Yes No Cooper,Barbara 2 No No Costa,Maureen 2 No No Cunningham,Ann 2 Yes No Dabeau,Linda 2 No No Davis,Michael A. 2 Maybe No DeDecker,Jane and Kinkade,Alyson 2 No No Dufford,Andy 2 Yes YES Eley,Eric 2 No No Falkman,Susan 2 No No Fernandez,Jorge and DeSimone,Vincent 2 No No Ferren,Steve 2 No No Fowler,Lorri Acott 2 No No Gabaldon 2 No No Garber,Josh 2 Maybe No Garcia,Art 2 No No Garcia,Eliseo 2 Maybe No Gillman,Steve 2 Maybe No Glassman,Stephen 2 Maybe No Gold,Carol 2 Maybe No Griggs,David 2 No No Hammond,Ben 2 No No Haskew,Denny 2 No No Hickman,David B. 2 No No Higdon,Tony&Strecker,Erika 2 Yes No Hopkins,Mark 2 No No Hudson,Jon Barlow 2 Yes YES Huether,Gordon 2 Yes YES Confidential 11/19/2009 Page 2 CITY OF WYLIE MUNICIPAL COMPLEX Call To Artist Submission Review Committee Selections ak.WMpi+arr�'�'ISTY�2 ^� az �. #6 htv golcof,�� r. ,y y },a ,,Er? .y, fit` d %r�1pf �. .' e #t e^a �, �" +, .,. �,rry.. x .�� ,�:+�@�¢'a „: �,�'" r..:YY"�$;s-; r::' ur` ,r.. _ss^"st;• . Hyldreth,Damon 2 • No No Jenkins,Todd 2 No No Jensen,Steve 2 No No Johnson,Eric 2 No No Kalish,Howard 2 Yes YES Katz,B.J. 2 No No Keeler,Stuart 2 Yes YES King,Ray 2 Yes No Kinkel,A.Joseph 2 No No Kornfield,Douglas 2 Yes YES LaRose,Ann 2 No No Leichliter,Mark 2 Maybe No Lere,Mark 2 No No Levy,Stacy 2 No No Lofquist,Janet 2 Yes YES Lueza,Cecilia 2 No No Marvell,Kristan 2 No No McLaughlin,Michael 2 Yes YES Melecky,Pavel(Paul) 2 No No Melito,Janice Hart 2 No No Mosko,Martin Hakubai 2 No No Nadler,Arny 2 No No Neilson,Rob 2 Yes No Nozick,Lori 2 No No Parisi,Jill 2 No No Patterson,Cynthia&Saxe,Hank 2 No No Peterson,James 2 No No Phelps,David 2 Yes YES Confidential 11/19/2009 Page 3 CITY OF WYLIE MUNICIPAL COMPLEX Call To Artist Submission Review Committee Selections git 1iA x :, & ... �-r .� ,*....o:: s i ' do�(:�'wt ki :. �'.,.a' 3^ �. � c,' -` :•.�* $ Placzek,Matthew 2 Yes No Polli,Andrea 2 No No Porter,Stephen 2 No No Prokop,Linda 2 No No Reeder,Adam 2 No No Reiquam,Peter 2 Yes YES Riedy,Clarke 2 No No Russell,James 2 No No Sardonis,Jim 2 No No Sayre,Thomas H. 2 Maybe No Shifrin,Roy 2 No No Shin,Kyungmi and Gray,Todd 2 No No Sky,Alison 2 Yes YES Snow,Tyson 2 No No Sonfist,Alan 2 No No Spademan,Charlie 2 No No St.Clair,Archie 2 No No Stancliffe,Tom 2 Maybe No Stoller,Roger 2 No No Stone,Terri 2 No No Stromeyer,David and Sarah 2 Yes No Stutz,Michael 2 No No Tate,Tim 2 No No Taylor,Joy 2 No No Taylor,Richards 2 Yes YES Tcherniak,Luda 2 No No Teicher,Lois 2 Yes YES Templeton,Karen Jobe 2 No No Tonnesen,David 2 Yes YES Confidential 11/19/2009 Page 4 CITY OF WYLIE MUNICIPAL COMPLEX Call To Artist Submission Review Committee Selections x rrN, fit, .� ' v4- x, :v`.."`" '� k c�. 'v .; 4 cr { m-r," ri ,,` ' ;;r; - ;'st.•�„ .;r•Ac xF y 2 x r,r x� .. -s } " , s ` "3 A s �t' » u.' v .`cam .. .-' tt r.,. 3.� t". ;, . `•i ,:2 ...._.,,%w. :b..K :.?•,`"\r�r ,. .,e^9 k r 6, & -fi. stis•.� , „ S t s- "ye yen .s -7- ex.. s r xh" 1 .1-'- a:,- , , ;*.:a ;' ... x:Z .; 'xv.. - r n rx U t . }34 t.,3, a ^a fi 5 t t g �£`,. r.y, t;;' ,�:+tw s�„"`°F,. _�, �' *"'y�„R. �tr �> '„�,x a:a... .: x 7 " '* c ., ' ... " �,�'` ,��;<*��,�...,�. �. ;;:� �� .��' s" �! z�.. � ...�;.�a' '. .�kzz` 'a�.�.. �.. 3 .� ,,..,� :=,�i-,�<��.�;:k .k . . �r� ��4 � ?.. .,.,<x., ��m.,��<, ��... . Tsesarskaya,Marina 2 No No Tyler,Joe 2 Yes YES Upham,Tim 2 Maybe No Wagner,Catherine 2 No No Weitzman,Steven 2 Maybe No Wells,Art 2 No No Werner,Stephanie Jaffe 2 No No Wetheimer,Esther 2 No No Wiener,Joshua 2 No No Wiener,Madeline 2 Yes YES Zhao,Suikang _ 2 No No TOTAL NUMBER OF ARTISTS SELECTED BY PARE-DOWN COMMITTEE 21 Confidential 11/19/2009 Page 5 Public Arts Advisory Board CITY OF WYLIE r Minutes Regular Board Meeting November 12, 2009 —6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:35 p.m. by board chair Stewart Matthews. In attendance were board members Ashley Burt, Erin Dougherty, Kathy Spillyards and Thomas Gaudreau. Board members Polly Harrison and Alvaro Salinas were absent. Staff present included Carole Ehrlich, board liaison/secretary. DISCUSSION ITEMS • Wylie Arts Festival Committee Reports. (Committee Chairs) Committee Summaries Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those functions. Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were now 54 booths confirmed with several more committed. She reported the booths were varied vendors both fine artists and hand crafters. The deadline of November 13th, it was expected that the event would have between 50 and 60 booths confirmed. There were also submissions for several concession stands with a large variety of festive/carnival foods. Volunteers Committee: Erin Dougherty presented a list of volunteer opportunities for the board. She reported that a notice had been sent to the CERTS, Police Academy Alumni, and the Rita and Truett Smith Public Library volunteers, chamber of commerce and honor society to garner assistance with the festival. Sponsorship and Publicity Committee: Board liaison Ehrlich reported several sponsors. She read a report from PIO Craig Kelly for the committed sponsors. He requested that each board member take flyers to place at businesses throughout the area cites. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. .(C. Ehrlich, Board liaison) Staff Comments Board liaison Ehrlich reported that the close for the Call for Artists has past and currently approximately 8155 artists have submitted for the Municipal art spaces. She reported that the pare-down committee would meet on November 17th to review the 155 submissions and narrow the scope to around 20-25 per site. The Muncipal complex Selection Panel, consisting of 10 members would then in charged with narrowing the submissions to the 2-3 semi-finalists for each art site. The selection panel was scheduled to meet on either December 9 or 10th to review and make those choices. Ehrlich reported that there were many wonderful artists in the 155 submissions. BUSINESS ITEMS Tabled Item from November 5,2009 Motion to remove from the table and: Board Action A motion was made by board member Spillyards, seconded by board member Burt to remove Item #1 from the table and consider. A vote was taken and the motion passed 5-0 with board members Salinas, and Harrison absent. 1. Consider and act upon ranking of the three semi-finalists and recommending the first ranked artist to complete the final design for the Founder's Park CIP Art Project to be recommended to the Wylie City Council. (C. Ehrlich, PAAB staff liaison) Staff Comments Board liaison Ehrlich addressed the board stating that the Founder's Park Art Selection Panel and Public Arts Advisory Board have seen and reviewed all artists submitting for the Founder's Park Art Project and have pared down the submissions to the semi-finalists who included: Bosmat Niron, Ellwood Risk, and Josh Garber. These semi-finalists made their presentations to the selection panel on October 28th.The panel ranked the artists in order of preference as a recommendation to the PAAB. The PAAB met on the 29th of October and reviewed the semi- finalists. The board tabled this item to allow more time for Bosmat Niron to submit a more multi-dimensional design of her bike proposal and answer additional questions regarding costs associated with hiring an engineer certified in the U.S. and Texas. The board subsequently met on November 5, 2009 to further review the pieces and hopefully obtain a full quorum to comment on the choices. Ehrlich reiterated that Bosmat Niron had sent additional design proposals with additional costs to change from one dimensional design to multi-dimensional. The costs varied from $6,700 to $13,000. Ehrlich reported that the artist had requested to borrow machinery and tools on site to fabricate her design and if equipment and tools were not available for use, there would be additional charges to rent the equipment. Panel members discussed the new submission noting that the artist budget was set at $38,000 and additional funding for the project was not available. Ehrlich reiterated that Ellwood Risk (one of the semi-finalist) had sent confirmation that the paint used on his peddle cars design could not be coated to protect the car paint over 5-8 years. She reported that this design would require additional maintenance every 5-8 years. November 12,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 4 PAAB members discussed the design submitted by Josh Garber. Members discussed the abstract nature of the art design with relation to the park setting. Board members also noted their desire that the community understand the relationship of the art piece with regard to the area in which children and adults alike would be. Board liaison Ehrlich suggested that both item #1 and Item #2 be considered at the same time to allow member to make a choice whether to approve a finalist from the semi-finalists or choose no one from the semi-finalists and direct staff to prepare another call for artists. Consensus of the board was to consider both items at the same time. Board Action A motion was made by board member Burt, seconded by board member Dougherty to recommend none of the semi-finalists as the first ranked artist to complete the final design for the Founder's Park Public Art Project. A vote was taken and the motion passed 5-0 with board members Salinas and Harrison absent. 2. Consider and act upon whether the Public Arts Advisory Board will recommend any of the semi-finalists to complete the final design for the Founder's Park CIP Art Project or whether the Public Arts Advisory Board will reject all of the semi-finalists and direct staff to issue a new call to obtain a larger number of submissions and a more diversified variety of art. Executive Summary PAAB liaison Ehrlich addressed the board stating that the PAAB in their deliberation of the finalist to create the final art design for the Founder's Park CIP Art Project was concerned about the choices of the final artists. With two of the semi-finalists from the original call eliminated due to cost and maintenance of their proposals, the board may choose from the semi-finalists presented in Item #1 or may determine that a new call for artists would better serve this art site. The board may either choose a final artist from Item #1 or choose not to recommend any of the semi-finalists and direct staff to create a new call to be posted on the Public Art Network to hopefully provide a larger pool of artists in which to choose from. Board Action A motion was made by board member Dougherty, seconded by board member Gaudreau to reject all of the semi-finalists and direct staff to issue a new call for artists in late January 2010 to obtain a larger number of submissions and a more diversified variety of art. Further direction includes a reimbursement within the call, to the 2-3 semi-finalists of $500.00 each to complete a maquette design of the final proposal for the art. A vote was taken and the motion passed 5-0 with board members Salinas and Harrison absent. 3. Consider and act upon a quote for limited consulting from art consultant Sharon Leeber for the Wylie Municipal Complex Art Project. Staff Comments PAAB liaison Ehrlich addressed the Public Arts Advisory Board stating that staff was directed to contact art consultant Sharon Leeber to obtain a cost for limited consulting for the new Wylie Municipal Complex Art Projects. This project will include two art sites and limited consulting will include: review and consulting with regard to the 155 submittals received in the call for artists for both the pare-down panel and the selection panel, assist with the Community Input Meeting to allow the 2-3 semi-finalists for each project the opportunity to meet with the community and receive input prior to creating the final maquettes for presentation to the selection panel and public art board for selection of the final artist for each project and recommend those artist to the Wylie City Council for final approval, and to assist with the unveiling of the art works during the grand opening of the Municipal Complex. November 12,2009 Wylie Public Arts Advisory Board Minutes Page 3 of 4 Ehrlich reported that Ms. Leeber has indicated that she would only be interested in consulting from the pare- down meeting through the processes listed above. She would not be interested in beginning her services with the selection panel after the pare-down committee had narrowed the artists for each project to 20-25 artists. Her costs would be by the hour not to exceed $5,650.00. PAAB members discussed the need in a very large project like the Municipal Buildings to have someone with a very large source of experience and education to consult the pare-down panel and the selection panel. Members discussed the fee in terms of the overall project and with regard to the total costs. Ehrlich reported that the total cost was a little over 1% of the total budget for the projects. She explained that this was very limited in the scope of work the consultant would be responsible for and staff would handle. The art consulting was the only services she would be providing on a professional level. Board Action A motion was made by board member Spillyards, seconded by board member Gaudreau to appove a quote for limited consulting from art consultant Sharon Leeber (Architectural Arts) in an amount of $100 per hour, not to exceed $5,350. A vote was taken and the motion passed 5-0 with board members Salinas and Harrison absent. 4. Consider and act upon approval of the minutes from the November 12, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Burt, seconded by board member Gaudreau to approve the November 12, 2009 Public Arts Advisory Board minutes as presented. A vote was taken and the motion passed 5-0 with board members Matthews, Harrison, and Dougherty absent ADJOURNMENT With no further business before the Wylie Public Arts Advisory Board, a motion was made by board member Gaudreau, seconded by board member Spillyards to adjourn the meeting at 7:43 p.m. Next board meeting is scheduled for November 19, 2009. Stewart Matthews, Chair Carole Ehrlich, Secretary November 12,2009 Wylie Public Arts Advisory Board Minutes Page 4 of 4 Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Special Called Meeting Agenda Public Arts Advisory Board January 21, 2010— 6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wvlietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Final costs and discussion regarding the December 9, 2009 Wylie Arts Festival. (C. Ehrlich, PAAB Liaison, C. Kelly, PIO) Executive Summary Board members and committee chairs will discuss the 2009 Wylie Arts Festival. Updates will be provided on final costs and revenues and discussion regarding any changes to the festival for 2010. January 21,2010 Wylie Public Arts Advisory Board Meeting Agenda Page 2 • Update and discussion regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. (C. Ehrlich, PAAB Liaison) Executive Summary PAAB liaison Ehrlich will report on the recent Community Input Meeting that included the artists to obtain input regarding the art for the two sites at the new Municipal Complex. Ehrlich will also report on plans for the artist's presentations to the Municipal Complex Art Selection Panel on February 17, 2010 and the PAAB meeting to discuss those recommendations made by the panel. • Discussion regarding the new Call for Artist for the Founder's Park CIP Art Project. (C. Ehrlich, PAAB Liaison) BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the November 5, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon approval of increasing the limited consulting by $1,000. To cover additional expenses for services not covered in the limited consulting quote. Executive Summary At the November 12, 2009 PAAB meeting approval was given for limited consulting to allow art consultant Sharon Leeber to provide services to assist the board with the selection of artists for the Municipal Complex Art Projects. The fee per hour for these estimated services was to be provided at $100 per hour. Ms. Leeber has been asked to call references for the three semi-finalists (for each site) to insure their past work was provided in a professional manner and the artists stayed within their specific budgets. This service was not outlined in the limited consulting quote and therefore could increase the overall costs if the estimate provided comes in on the high side. The overall budget for consulting is well over the quote originally provided and staff is requesting the limited consulting be increased by $1,000 to insure all remaining services can be provided within the$4,350 -$5,650 quote. ADJOURNMENT CERTIFICATION I cert/ that this Notice of Meeting was posted on this 18th day of January, 2010 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Public Arts Advisory Board CITY OF WYLIE Minutes Regular Board Meeting November 19, 2009 —6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:35 p.m. by board vice chair Polly Harrison. In attendance were board members Ashley Burt, Kathy Spillyards, Thomas Gaudreau, and Alvaro Salinas. Board members Erin Dougherty and Stewart Matthews were absent. Staff present included Carole Ehrlich, board liaison/secretary, and Craig Kelly, Wylie Public Information Officer. DISCUSSION ITEMS • Wylie Arts Festival Committee Reports. (Committee Chairs) Committee Summaries Committee chairs for the Wylie Arts Festival gave a brief update on the work completed for those functions. Fine Art ad High End Crafts Committee: Ashley Burt, committee chair, reported that there were now 76 booths confirmed with several more committed. These also included submissions for several concession stands with a large variety of festive/carnival foods and sponsor booths. Sponsorship and Publicity Committee: PIO Kelly reported several sponsors with the gold sponsor being Garnet Hill Nursing Facility. Mr. Kelly showed a layout of the booth area and also where other activities would be going on. He reported that there were large banners at Olde City Park, SH 544 and SH 78. He also passed out flyers to each board member to distribute to businesses and other facilities in Wylie and the surrounding areas. Mr. Kelly also showed the design of the park with additional areas for booths. He explained that Ballard Avenue would be closed down for the event. He showed the parade route to members present and stated that cars parked on the route would be asked to leave around 3:30 pm. • Discussion and update regarding the Call for Artists for the Wylie Municipal Complex CIP Art Projects. (C. Ehrlich, Board liaison) Staff Comments PAAB liaison Ehrlich reported that the Municipal Complex pare-down committee had met on the 17th of November and reviewed 155 submissions for the two art sites at the new Municipal Complex. She reported that after a 6 hour meeting the committee had pared the submissions for Art Site #1 to 24 artists and Art Site#2 to 21 artists. She noted that the Selection Panel for this project would meet on December 9th at 8:30 am to review the 24 and 21 artists for the sites and narrow the artists to 2-3 artists per site. Those artists would be asked to come to Wylie for a Community Input Meeting sometime in January 2011 and hear from the public, PAAB, and staff regarding their community ties and how it relates to the art. They will also hear from staff regarding the architecture and materials used for the complex so that this can be considered in the final designs. Staff will take the artists on a site visit to familiarize them with the area and project site. Each artist will then present their maquette for the appropriate site to the Selection Panel and PAAB at a meeting to be held in February. The final artist for each site will be chosen and that art design along with a contract to commission the art will be considered by the Wylie City Council in March 2010. Fabrication for the art can then begin. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the November 12, 2009 Public Arts Advisory Board minutes. (C. Ehrlich, PAAB staff liaison) Board Action A motion was made by board member Salinas, seconded by board member Spillyards to approve the November 12, 2009 Public Arts Advisory Board minutes as presented. A vote was taken and the motion passed 5-0 with board members Matthews, and Dougherty absent ADJOURNMENT With no further business before the Wylie Public Arts Advisory Board, a motion was made by board member Gaudreau, seconded by board member Salinas to adjourn the meeting at 7:44 p.m. Next board meeting is scheduled for December 3, 2009. Stewart Matthews, Chair Carole Ehrlich, Secretary November 19,2009 Wylie Public Arts Advisory Board Minutes Page 2 of 2 Public Arts Advisory Board CITY OF WYLIE AGENDA REPORT Meeting Date: January 21, 2010 Item Number: 2 Department: Board Liaison (City Secretary's Use Only) Prepared By: Carole Ehrlich Account Code: Date Prepared: 1-20-10 Budgeted Amount: Exhibits: 2 Subject Consider and act upon approval to increase the limited consulting by $1,000 to cover any additional consulting services not covered in the limited consulting quote and within the approved budget for the Wylie Municipal Complex Art Projects. (C. Ehrlich, staff liaison) Recommendation Motion to approve an increase to the limited consulting by $1,000 to cover any additional consulting services not covered in the limited consulting quote and within the approved budget for the Wylie Municipal Complex Art Projects. Discussion At the November 12, 2009 PAAB meeting approval was given for limited consulting to allow art consultant Sharon Leeber to provide services to assist the board with the selection of artists for the Municipal Complex Art Projects. The fee per hour for these estimated services was to be provided at $100 per hour. Ms. Leeber has been asked to call references for the three semi-finalists (for each site) to insure their past work was provided in a professional manner and the artists stayed within their specific budgets. This service was not outlined in the limited consulting quote and therefore could increase the overall costs if the estimate provided comes in on the high side. The overall budget for consulting is well over the quote originally provided and staff is requesting the limited consulting be increased by $1,000 to insure all remaining services can be provided within the $4,350 - $5,650 quote. The overall budget approved by PAAB for limited consulting was set at$10,000. Approved By Initial Date Department Liaison CE 1-21-2010 Page 1 A I 'I: TURALARTS November 9, 2009 Carol Ehrlich City Secretary Wylie, Texas Dear Carole, Thank you for inviting me to participate in the Third Public Art Project for Wylie, the New Municipal Complex Capital Improvement Project: Art Consulting Section as outlined below. My time responses are in blue as is the summary that follows: Prep reading prior to 17m. Approx. 65-70 3 days 7 hrs. minimum per day. + - 18 - 21 Hrs. on the 17th would be 8.5 hours - Overflow on 19th.. 3.5* (don't expect this to happen) 8-11.5 plus 1.5-3 hours total driving time+ 1.5-3 TOTAL TIME SECTION 1 (November) 27.5- 36* TOTAL TIME SECTION II (December) 5.5—7.5 TOTAL TIME SECTION III (Jan.10-Jan.11) 11— 16.5 Option #1 would be $100 per hour (1/3 of my normal fee) as it would be a continuous thread in another Wylie project. I feel comfortable with the workings of the city staff, city needs and future complex of the city. My fee will necessarily have a minimum and a maximum fee as I am now over 150 hours of pro bono work in the past two projects and I expect this to continue into another 10-20 hours to complete these projects to satisfaction. 1 / / /1 C ,1 r t t ( o ii .e if l t a a } 6-11{} DYIKI S \A.AY DAL! AS I I \Ati 75230 • I l I : 072.392.2II FAX: 97?.30'.3737 Sharon rr Architectt;raIArt Co.coni Total Option #1. approximately $4350-not to exceed $5650*. @$100 per hour. Thank you for your consideration. Sincerely, Sharon Corgan Leeber r r s ( o n s it 1 1 U r1 C 1' 64Hi f)YKI:S WAY DALLAS II:\Ati 3U • I'L;I_: 972.39-)._'I=1 FAN: 972.391.3737 Sharon ci Architccii r iIArts.o.cimn