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05-09-1990 (Parks & Recreation) Minutes _ PARK BOARD MEETING MINUTES MAY A, 1890 The City Of Wylie Park and Recreation Board met in regular session Wednesday, May Q, 1990 at 7:00 p. m. in the Council Chambers of the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman Joanie 2eeb, Board Members B. J . Upshaw, Ronald Braswell . and Bryan Glenn, Ex-official Member Joe Helmberger ~ Public Works Superintendent Don White, and Secretary Lisa Keith. As per the City Secretary Bill Burge had submitted his resignation from the Park and Recreation Board to the City Manager, Chairman Joanie 2eeb had invited two park board member applicants to attend the meeting. Karen Cane and John Burns were present to participate in discussion. Chairman Joanie Zeeb oailed the meeting to order . -~ APPROVAL OF. 'MINUTES-OF - THE APRIL _S A��� �� -�� ���GS: Joanie Zeeh corrected the April 5 minutes, page 5, paragraph 7, general discussion, by adding a final sentence to read - Everyone agreed that would be acceptab | e. Joanie 3eeb corrected the April 26 minutes. page 7, paragraph 5, sentence 2, changed to read - She added that W/SD may allow the City to use school property to construct an additional entrance to the park if taken before the school board. Bryan Glenn corrected page g, paragraph l of genera ) discussion, sentence 1 , to read - Bryan Glenn said he had arran�ied for a radio station to have a remote broadcast here in Wylie at no cnst , we will need to submit a forma ) request. Ronald Braswell motioned t: approve the minutes as oorrected. Motion seconded by B. J . Upshaw- with all in fevor ' PARK IMPROVEMENT FUND FINANCIAL UPDATE REPORT: The board reviewed a memo included in the packet from Finance Director James Johoson, stating that m balance of $10, 346. 00 was in the park improvement fund. _ Bryan Glenn asked it this money could be spent without the Park Board' s approval . Don White said yes it is to be spent at the direction of City Council and the Park Board may make spending recommendations, but is not necessary. - -^ There was some discussion of the cost of the lights for Rudy Rowell ball field being deducted from this fund, which would leave a balance of approximately $7, 000. 00. DlSCLkS;jDN _ AND_1R£CUMMBNDAT-i80__TU- _CITY__CDYNCEL FOR � -THE PURC POMMONlTY-_9ABK: Don White said that after doing a price comparison they have narrowed it down to an approximate cost of $900. 00 per bleacher. He suggested that bigger bleachers serve the purpose better than smaller ones. The City moves the bleachers for W. S. A. at their request, since we have the proper equipment to relocate them. There was some discussion of bmu many needed to be purchased and what size would be most appropriate. A priced catalog was distributed, and it appeared to be cheaper to buy two small ones instead of one big one. B. J . Upsbaw motioned to recommend that City Council consider' the purchase of 4 sets of S row, 15 toot all aluminum bleachers for Community Park to accommodate spectators. Motion seconded by Ronald Braswell . Motion carried with all in favor. ~^ DlS"{/SS�[UN AND_-SE -?]'UN� OF_-FUND- B "ER_ FOR- JUBILEE_WEE){: Joe He }mberQer said that he did find out that we would not. be able to run a softball tournament, but did find out that we could possibly get all concession profits from the tourney. He added that Date Story has a contract with W. S. A. to operate the concessions at Community Park and that all the equipment inside the building belongs to him. Joe Helmberger volunteered to approach Date Story about using the facilities and equipment during the softball tournament. Don White said be would check on how we could operate the concessions, and that he would find out sure. Bryan Glenn said he didn' t see any problem with volunteers operating concessions , it Dale Story agrees. Everyone was in agreement to operate the concession building during the softball tournament on July 18th, providing that this was acceptable with Dale Story. COMMUNITY-lPARK MASTER _PLAN--_-ST/\TDS _-{lEPORT: Joania Zeeb stated that the plan was accepted and approved as submitted by City Council . _� '-- Don White addressed B. J . Upshaw regarding the soccer fields we would be putting in at Community park, Mr . White said excess dirt would be available from the sewer project to use on the soccer fields and that he needed the areas staked oft as soon as possible. B. J . Upshaw said that Philip Bounds had the plans of where the eight temporary soccer fields were to be placed. Don White said that he had planned for the fields to be permanently located there. Joe Helmber0er questioned the fact that it City Council approved the Master Plan, how can we elect to change that plan without the approval of Council . Don White said that nothing was being added to the plan, just rearranged. B. J . Upshaw stated that temporary fields were needed to accommodate the soccer demand- Don White said that putting in eight fields will make it crowded, but ] am in hopes of the Park Board or the City looking into obtaining more park ]and in the near future. B. J . Upshaw asked why it wae necessary for the Park Board to enter in on this . Don White said that the Park Board is created to oversee the Cities interest in the Parks. _ John Burrs crid that no one wps disagreein; *hat Kocoer field: orr needcd, but the Fit, has plans . and to do i + 1p1n } Y,: m:st get any ohanqVe +n +hnt rKn noprorwd. S . J . upchay czid that he did not mean to bring this up to the Park Board, we need temporary fields only. Don White said that he wanted to put the fields in permanently. B. J . Upshaw said that we needed to go through the proper channels. DISCUSS OF REQUESTING 'GRANT_FUNDING- FOR- THE COMMUNITY Joanie Zeeb said what l understand is we can' t apply for a grant until we have matching fonda. We need to find out what the priorities are from the questionnaires, then submit a five year plan to City Council for approval , then we apply for the grant. John Burns asked what type of grant source we were looking at. Joe He \mber0er said through Texas Parks and Wildlife. John Burns asked if the City had any restrictions on the type of grant that they can apply for. Don White said he didn' t think so. -~ John Burns then explained to the board the different types of grants that can be submitted. He added that funds have to be matched, they cannot be matched through other grants, but can be matched with donations, - � Joanio Zeeb asked John Burns if he would prepare a short speech regarding grants to be addressed to tile representatives from all the different organizations and clubs at the special meeting on May 23rd, explaining the process to them eo that they will know what we are up aQainst. DISCUSSIONAND NAMING OF _-THE-_COMMUNITY- lPARK MASTER-_PLAN--_FUND� RAISER_PROJECT: Bryan Glenn said ( talked to someone about sponsoring a weekend softball tournament. We need to decide the class and type of tournament to have, l have AAA sanction umpires from Garland, Richardson, and Piano, and [ have outside teams willing to play ball . We can include this activity in the October fund raiser. Bryan Glenn agreed to be in charge of planning and organizing the tournament, and advised the board that he would need ass isLanoe, Joanie 7eeb said as soon as we get a price on the cost of making t-shirts ( can approach the bank and Sanden about donating the money to purchase them. Bryan Glenn suggested naming the event. "Park Fest° , Joe — Helmber8er suggested "Park Fest 1990" and change the year if the event would be held annually. All were in agreement. Everyone was in agreement to set the event day for Saturday, October. 13, providing that it did not interfere with any other activities that may already be sohedu)*d for that day, Karen Cane suggested that we include a basketball tournament for Friday night and Saturday night. Jmanie Zeeb said she planned to appoint a committee to plan and coordinate the fund raiser-. There was some discussion as to whether or not the Park Board should act as the committee' It was decided that it would be best to appoint four volunteers who were experienced with planning fund raiser, arid one Park Board Member to delegate the uommittee. Everyone was in agreement to have Chairman Joanie Zeeb be on the committee. She will report the progress of the fund raiser at each board meeting. The Board Members agreed to personally contact various churches in the community to invite them to the special meeting scheduled for May 28rd- GENERAL DISCUSSION: Ex-official Member Joe He \ mberger ~~ requested the minutes to read that he was opposed to building soccer fields without the approval of City Council and that he is not opposed to building temporary soccer fields . _ � Don White said that America' s Funniest Home Videos television show was real popular and that maybe they could have a contest for home video entries, select a pane ( of judges from the community, and enter the winners video to Amerioa` e Home Video show. Bryan Glenn said that an activity list needed to be devised prior to the May 23rd meeting. Bryan Glenn suggested that we ask the churches to do all of the concessions, with them keeping 20% and donating 80% to the park, Don White said he would check to see if health permits would be required for the event. The board requested that a flip chart and easel be available to use at the next meeting. ADJOURN : There being no other business or discussion motion was made by Bryan Glenn to adjourn. Seconded by B. J . Upshaw, the motion carried with all in favor . � Joa ie Zeeb, Ch rman Respectfully Submitted, ` Lisa Keith, Secretary ~