04-05-1990 (Parks & Recreation) Minutes PARK BOARD MEETING
MINUTES
APRIL 5, 1990
The City Of Wylie Pari and Recreation Board met in regular
session Thursday, April 5, 1990 at 7: 15 p. m. in the Council
Chambers at the Municipal Complex. A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Chairman Joanie Zeeb,
Board Members Bill Burge, Bryan Glenn, B. J . Upshaw, and
Ronald Braswell , ex-offical Member Joe Helmberger, Public
Works Superintendent Don White, and Secretary Lisa Keith.
Board Member Cheri Albin had officially resigned.
Chairman Joanie Zeeb called the meeting to order.
APPROVAL OF MINUTES : Bryan Glenn submitted a change to the
February 1 minutes to add the word "not" to page one to the
paragraph on the "report of open space project, attractive
areas in Wylie" , third sentence, between the words "were"
and "approved" . The February 1 minutes were approved to
include this change and the March 15 minutes were approved
as submitted with all in favor.
W. S. A. CONSULTATION REGARDING THE PURCHASE OF ADDITIONAL
BLEACHER'S : David. Orr. W. S. A. Treasurer Baseball
Commissioner . asked the board to consider approval of
purchasing additional bleachers, stating that there was not
enough bleacher space for ail spectators. David Orr also
said, if additional bleachers are purchased the wear and
tear on the existing ones will decrease because they won' t
have to be moved as much.
Den White had researched tie cost of bleachers and
distributed a pictured catalog for board members to view.
When asked by Joanie Zeeb what the cost of the bleachers
were, Dan White said approximately 1725. 00 to T1 , 000. 00 per
set , depending oh the Er: I :ie.
David Cf'r 5a :d that the bleachers we have co-s ass- oversized.
They ,.,, uh:1 be eE'Jsier to transport if smaller ones were
bouht . He viewed the catalog and stated that the ones
pictured aa he alriht .
•-- Don White said that he would like to further nor carob this
.ifitt .,,,n , aote, ? riel,- ot rose bleachers and get mor-e prices .
Mr . White said he woud report furter information to the
.!-: 31 :1 : t. ':. tl next :- e ! .,,,.r session .cc that they oaud
ocheld, r recommmuat.h, tion sf the purchase to City Council .
io th;:lt W. S. A. needed t hilDacherg now and war
concerned that the sccer season would be over by the time
the Park Board and City Council approved the purchase.
CONSIDER RECOMMENDATION TO COUNCIL TO ACCEPT jOE HELMBERGER
AS AN EX-OFFICIAL MEMBER OF THE PARK BOARD: Don White
explained to the Board that it was not necessary to do this
and that the business was erroneously added to the agenda.
CONSIDER AN APPEAL TO CITY COUNCIL REGARDING A CHANGE IN THE
HOME RULE CHARTER, SECTION 3F RULES AND REGULATIONS, THAT
THE THREE CONSECUTIVE MEETINGS BE CHANGED TO THREE MEETINGS
PER YEAR IN REFERENCE TO AUTOMATIC DECLARED VACANCY : Don
White explained to the board that the only way to change
this was with an election. Staff is currently working on
recommendations for Home Rule Charter changes because it is
six years old now and needs to be revised. All changes
including the request for this one will be done at that
time. It is not necessary for your to vote on this. We
will make sure that this issue is included. staff will make
sure it is not forgotten.
CONSIDER APPROVAL OF THE PARK AND RECREATION BOARD MEETING
IN A SPECIAL SESSION THE THIRD THURSDAY OF EACH MONTH: Don
White explained that the Chairman of a Board has the
authority to call a meeting at any time they feel it is
necessary without the consent or majority vote from the
board members . This information was relayed to us after the
agenda was posted.
Joanie Zeeb said she wanted to change the regular session to
the second Thursday of each month and have a special session
the fourth Thursday of each month if all members had no
objections. Some members were in agreement, others would
have to think about it.
CONSIDER APPROVAL OF PARK AND RECREATION MASTER PLAN
QUESTIONNAIRE & CONSIDER RECOMMENDATION TO THE CITY OF WYLIE
TO INSERT THE QUESTIONNAIRE INTO THE WATER BILL MAIL OUT :
The Board reviewed a revised copy of the questionnaire. A
motion was made by Bill Burge to accept the questionnaire as
submitted and to recommend that staff insert the same in the
next water bill mai out . Motion seconded by Ronald
RI: swel , with all in favor .
DISCUSSION OF WALK FOR WYLIE PARKS FUND RAISER : There was
some discussion of what type of events to have, horseshoe
tournament , volleyball tournament kids games such as three
legged race. egg toss. frisbee throws, and having
refreshments available.
Joe Helmberger said we need to set a date. Joanie Zeeb
suggested sometime in mid October on a Saturday, school will
be back in session. Bryan Glenn said he wanted to avoid
having it during the same time frame as Sachse' s Fall Fest.
The Board decided on Saturday. October 13th if it will not
interefere with any sports activities that W. S. A. may have
scheduled for that day.
Don White said that alot of functions go on in this town
year round, put on by different organizations to raise money
for a specific thing. I think you need to approach all of
the organizations and ask them for a function just for the
parks . These people know where to get donated sodas, food,
etc. Get a. letter out to all organizations and invite them
to a special meeting to ask for their participation. They
can be alot of help. Get them all together doing something
at the same time for a huge event.
Bryan Glenn said, this may even unify the town.
There was some discussion of what each orvanization could do
at the function such as W. S. A. being in charge of all sports
tournaments, having the Wylie High School band leading the
walk, etc.
Bryan Glenn said, we need to come up with a name for the
endeavor . It was requested that this business be included
in the agenda for the next meeting.
Bryan Glenn suggested kicking off the day with the walk.
Joe Hehmberger added that we could possibly even have a 5 or
10K run.
There was some discussion of having a design the t-shirt
contest.
REPORT AND DISCUSSION OF THE PURCHASE OF T-SHIRTS FOR FUND
RAISERS : Ronald Braswell said that he could get 50/50
cotton poly shirts for $4. 00 each, with one emblem, through
the sports center in McKinney. The initial time frame will
have to be 2-3 weeks and any additional orders could be
ready in 2-3 days.
Joanie Zeeb said she would talk to the bank and Sanden to
see if there was any interest in sponsoring the t-shirt
cost.
DISCUSSION AND SELECTION OF FUND RAISER PROJECT FOR JUBILEE
WEEK : This item was tabled until the next meeting so that
Joe Helmberger could talk to the Chamber of Commerce to see
if any open time was available.
DISCUSSION AND SELECTION OF 90/91 CAPITAL IMPROVEMENT
PROJECT PURCHASE FOR COMMUNITY PARK : There was some
discussion of how much money was left in the park fund. Don
White said he would provide an updated financial statement
at the next meeting.
Don White told the board that he needed recommendations from
them on any capita ! improvement, items to the parks prior to
budget sessions so that the allocations can be made for
those items. Budget -figuring is done annually and is
extremely detailed. You can request all improvements be
allocated and any monies from grants and/or fundraisers
would be above and beyond that. The request may be approved
and it may not. City Council has the final decision.
Joe Helmberger said, in everyonee best interest I think we
need to build a five year plan. We can set capital
improvements for each year, depending on how the board wants
it set up.
Don White said that his priority needs are not priorities to
the public, for example we need more manpower. One man
cannot maintain a forty acre park in a 40 hour week, plus
all other city properties. If capital improvements are done
that increases the maintenance demands.
There was some discussion of the cities budget structure.
Don White said that personnel and equipment are big
priorities. Sports are real important in Community Park,
without the sports the park would be nothing. Wylie people
are very sports minded. The soccer fields and rr7lintainin
the existing facilities are
7her
prsporty
7o'h White fer e re,7-r,7,hf -sr hnd
eosTihv soperhte piece of property for this.
See Hemberger said, if City Council approved the Community
Park Master Plan, we can go to them with a five year plan.
We must have their support, in writing, to allocate monies
to complete the project in five years.
Bryan Glenn said, when we get the questionnaire survey back,
we can tell Council that this is what the people want , this
is the way we set it up.
B. J . Upshaw explained that he added this order of business
to the agenda in an attempt to get something besides
soccer/baeball /football added to the park.
_ . . .
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Don White said, other smaller things can be budgeted each
year like the croquet court, basketba | U court, etc,
B. J . Upmhaw said, we need to give City Council something to
look at.
Selection of 98/91 capital improvement was tabled until the
questionnaire is received back from the people.
C{.Tl2U N P "T](ClFATl!}NI: There being no citizens present
Chairman J:amie Zeeb moved on to the next order of business.
GENJEBAL- _DlSC@SSlON/ Joe Heimbexger had obtained some
information regarding local park grants and conservation
funds, explaining that in order for approval you must have a
capital improvement. The deadline is July 31st , You have
to have a specific project in mind, site plan, the
specifications written, insert questionnaire, environmental
assessment, all in ail a total of fifteen different thinQs.
They will match up to a600. 000. 00 50/50. You have to build
first and then they will reimburse you,
joe Heimberger said that his organizations could do the
~~ environmental assessment, since that' s what they do for a
living.
Joanie 2eeb asked the board members if they ever got to a
point where they knew they could not continue to come to all
of the meetings, because of a change in their job or
personal activities, to please 8m ahead and resign.
There being no other business or discussion a motion was
made to adjourn, motion seconded, with all in favor .
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Jr . ie Zeeb, Cha am
Respectfully Submitted,
Lisa Keith/--gelrttary
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