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03-15-1990 (Parks & Recreation) Minutes PARK BOARD MEETING MINUTES MARCH 15, 1990 The City Of Wylie Park and Recreation Board met in a workshop session Thursday, March 15, 1990 at 7: 15 p. m. in the council chambers at the Municipal Complex. Those present were Chairman Joanie Zeeb, Board Members B. J . Upshaw, Bill Burge, and Ronald Braswell , City Manager Charles Norwood, Public Works Superintendent Don White, and Secretary Lisa Keith. Cheri Albin and Bryan Glenn were absent. Board Member Bill Emsoff had previously resigned. Chairman Zeeb called the meeting to order and introduced new member Ronald Braswell . DISCUSSION OF ATTENDANCE AND MEETING SCHEDULES: Chairman Zeeb informed the board that Cheri Albin would also be resigning from the board. Joanie Zeeb talked about poor attendance and the need to have people serving on the Park and Recreation Board that want to be here. Joanie Zeeb said she felt it necessary to have more than one meeting per month and requested that at the next regular session they voted on having two regular session meetings per month. All board members that were present indicated that they were in agreement with this proposal . When asked by Joanie Zeeb if any people have volunteered to serve on the Park Board, Charles Norwood stated that people selected for particular boards should have an interest in that board. I think a different procedure should be followed. This board should go out and seek two new members, and you should recommend to City Council who you want on the board and talk to these people and let then know what you expect and what commitment they will have to make if they become a member of the board. B. J . Upshaw said he knew of a parent member of W. S. A. who is a park and recreation major that may be interested. He said that he would confront her with the possibility. Charles Norwood suggested that they get a list of names, a brief resume' , and get together and choose which two you would select for the board. You need to form a blue ribbon board, who are go getters with a well rounded interest. Ronald Braswell asked if the newspaper advertisement could go into more detail of the desired requirements. Charles Norwood said, why doesn' t each member of the board suggest someone, plus put the ad in the newspaper. The City of Wylie will turn over the names to you for interviewing at the next meeting. In the past we have advertised in the paper, the names were submitted to City Council , and they appointed the member. Joe Helmberger (was present at the meeting to actively participate and assist the board) suggested that the board set a date to meet with each one of the applicants. Can we invite these people to the next meeting. . The board requested that the city run an ad in both local newspapers instructing them to contact city hall , by a certain date, if interested in serving on the Park and Recreation Board, and to place on the next regular session agenda the business of briefing possible candidates and have them approach the board. Charles Norwood said, I think you will find that you have a quality board if you do this. I do suggest that a Park Board member make your recommendations, in person, to City Council , for two desired selections, at the April 10th council meeting. The board requested that Joe Helmberger be voted in as an ex-official , non voting board member at the next meeting. He is unable to serve on the park board as he lives just outside the city limits, but is willing to assist the board in any way that he can. Don White expressed to the board that punctuality and promptness of arriving at meetings on time is a priority, and that he would only delay the meeting for a maximum of ten minutes if a quorum is not present. Joanie Zeeb expressed her disagreement of the three consecutive meetings absence rule set forth in the home rule charter , and suggested that it be changed. After some discussion the board appeared to be in agreement that three unexcused absences per year would be more acceptable than the existing rule. The board requested that this item be placed on the next agenda for a vote. DISCUSSION OF "WALK FOR WYL I E PARKS" FUND RAISER PROJECT: Joanie Zeeb said, we are trying to raise money for the parks. We will need to select a name for the fund raiser. A route must be chosen and we will try to get all the school kids, grade school , middle school , and high school , to compete and give trophies. If we go at this right, we should be able to raise between $25, 000 and $75, 000. There are 2, 400 kids in school . If each one brought in $10 that would be $24, 000. Joe Helmberger asked if they got pledges for so much money per mile, and stated that he felt a goal of $75, 000 was a hefty amount for a walk. Charles Norwood said, you have to be realistic. I would be totally satisfied if we got $10, 000. That is a very realistic goal . Joe Helmberger said, maybe this could be done in conjunction with Jubilee Week. Joanie Zeeb said, we would miss the schools, though. think the schools involvement is important. Don White suggested, because Jubilee Week is a big event in Wylie, that the board get with the Chamber of Commerce and figure out a way for the participants of the walk to begin the walk by falling in at the end of the parade, and have the route go directly to Community Park. I think it is about a mile and a quarter from downtown to the park. Joe Helmberger made a suggestion of having a separate fund raiser at the Jubilee this year if there is not enough time to organize the walk before then. Joanie Zeeb brought up a suggestion made in a previous discussion about buying t-shirts and selling them for a profit. B. J . Upshaw suggested that other items such as necklaces, patches, or caps be incorporated as selling items. Joanie Zeeb said that one month prior to the day of the event the project needed to be circulated through the schools. Let the kids know about it and supply them with pledge sheets. We could set a goal such as $25. 00 of pledges means that they earn a t-shirt. Get them to collect the money in advance. B. J. Upshaw stated that he was in agreement• of collecting the money first because then the kids would definitely participate in the walk to get the t-shirt. Charles Norwood brought to the boards attention that they have to remember that if a kid raises $25. 00 and gets a t- shirt, then they want to immediately wear the shirt to school , other kids would see it and want to get one. B. J. Upshaw said , I think if you have the t-shirt goal you will have more interest. Charles Norwood said that you also have to encourage them to walk. Joe Helmberger said, let' s set a target date for two weeks before school is out. B. J . Upshaw said, if we have them get donations for the park and after so many donations give them a t-shirt they . most likely won' t participate in the walk. My idea is to get everyone out to the parks so they can see them. We need to have check point station boothes set up possibly by companies in the city and give a trophy to the best decorated booth. They could walk from Community Park to Kirby Park. Give the t-shirt after the walk and have boothes set up along the way. Have other events going on in the park at the same time. I suggest doing a whole event thing instead of just the walk. I know our goal is to raise so much money for the big park, but we have two other parks to also think about. Kirby Parks playground equipment needs to be reworked. We need to get everyones interest, we can do that by having them walk to that park as part of the route. B. J . Upshaw suggested putting one of the t-shirts on display at each school and as each kid earns a shirt put their name in the window. Ronald Braswell said, I think we also need to have t-shirts at the park to sell . Charles Norwood said, what if you had a volleyball match where teams enter for "X" number of dollars. You can create all kinds of interest. Set up a tournament with and entry fee. The city could have a team, Sanden, Extruders, Chamber of Commerce, etc. Joanie Zeeb instructed each board member to submit two suggested games at the next meeting that could be included in the fund raiser. Charles Norwood suggested that the board get several of the organizations in the city involved in this project and use them as the nucleus to get this thing going. Invite them to participate and meet with them to discuss the program. Joe Helmberger suggested that the walk event be moved to September or October and to have a different event during Jubilee week. The board was in agreement to meet with three organizations at a workshop meeting to include the Chamber of Commerce, W. S. A. , and the Wylie Womens League. B. J . Upshaw asked if anyone had approached Sanden about sponsoring the t-shirt purchase, with their emblem on the back. Joanie Zeeb suggested that we originally order 2, 000 t- shirts in various sizes from a local source. Then if more shirts are needed we could re-order and get them fairly fast. Ronald Braswell said he had a friend who worked at a sports store and that he would see what he could do on getting a good price. Joe Helmberger suggested having an emblem contest through the schools for the t-shirt design. Convey the theme to them. Joanie Zeeb informed Ronald Braswell that he needed to select a park related project goal to work towards. There being no other business or discussion the board adjourned with all in favor. Joanie Zeeb, Chairman Respectfully Submitted, Lisa Keith, Secretary