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04-26-1990 (Parks & Recreation) Minutes PARK BOARD MEETING MINUTES APRIL 26, 1990 The City of Wylie Park and Recreation Board met in a special session Thursday, April 26, 1990 at 7 : 1S p. m. in the Council Chambers of the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman Joanie Zeeb, Board Members Bill Burge, B. J . Upshaw, Ronald Braswell . and Bryan Glenn, Ex-Official Member Joe Helmberger, Public Works Superintendent Don White, and Secretary Lisa Keith. Chairman Joanie Zeeb called the meeting to order. PRESENTATION & DISCUSSION OF THE COMMUNITY PARK MASTER PLAN FUND RAISER PROJECT WITH WYLIE ORGANIZATIONS AND CIVIC CLUBS: Joanie Zeeb presented the master plan to all who were in attendance of the meeting and stated that City Council approved the plan at Tuesdays meeting. She added that a park and recreation questionnaire will be mailed out with the water bill statements. She said, once the questionnaires are returned to us then we will be able to set priorities according to what the community wants. Chairman Joanie Zeeb explained to all those present that the Park Board has planned a proposed fund raiser for sometime in October of this year to raise matching grant monies for the Community Park Master Plan. She added that a definite date has not been set, and that they have not come up with a name for the event. She said, we were thinking about starting the day off with a walk, it would be nice to have the band lead the walk, the walk would end in the park, where we would have various types of events and games going on, to include concessions. She explained to those present that the board asked them here tonight for their ideas and input, and to see if each organization had arty interest in participating in the event. She added, we will have shirts available for prizes and for sale, and will also be having a design the t-shirt contest, especially for the fund raiser theme. We may also give trophies for winners of contests. Chairman Joanie Zeeb addressed all those present in the audience, stating that she would be calling out the name of each organization/civic club that was invited to the meeting, and asked the representative to step forward at • � _ that time and state their name' Attendance was as follows : Band Booster Club - Philip Bounds Garden Club - 0 Attendance East Fork Lodge/Eastern Star - 3oe Doke & John Carr Womens League - Judy 8amiey FFA - 0 Attendance Volunteer Fire Dept - 0 Attendance Chamber Of Commerce - Linda Hamar Wylie Sports Association - Boy Taylor & Ka/en Cane Hospital Auxila/y - O Attendance Wylie Homemakers Club - Kay Waynewright Joanie Zeob then asked for suggestions , ideas . etc. from the participants. Linda Hamar said that July jubilee Week can from the 14th through the 21st, and that there was a ball tournament on the 18th. She added that the Chamber o/ Commerce would like to hand over the proceeds of this event for the park. When asked by Judy Bamiey what the goal money amount was, Joanie Zeeb said she thought they could raise between -- $35 , 000 and $45 , 000. She added that we were going to submit a request for grant money for funding, however we have to have matching monies available prior to submitting the grant for approval . She said that approximately one miliion dollars was needed to complete the five year master plan. When asked by Karen Cane it we had cooperation with the school district on this, joanie 2eeb stated that she had spoken to Don Whitt about building tennis courts on school property that the school could utilize during the day, and the public could use in the evenings and on weekends. She added that W [ ED is allowing the City to use school prnperz; to construct an additiona | entrance to the park, Joanie Zeeb said that Mr . Whitt agreed to let the kids do things for the park fundraiser . Karen Cane brought up the idea of having a basketball tournament and added that they have had a | oi of success with them. She said the only problem she could possibly se* is that W [ SD charges $9, 00 per hour for gym usage. Roy 7ayior said, what W. S. A. is looking at is football and soccer fields, there is no place to play. He added that W. S. A. would have to incur the cost of new fields , and they aren ' t sure what the cost will be. He stated that right ~- now W, S. 8. ` s goal is to get them a place to play soccer, and that they would do everything they could to get two soccer fields ready for play. - _ Joe Doke was mnabla tu make any cummmitment for the fundcaiser event. stating that he wou } d have to take it before the lodge for approval . Joanie Zeeb suggested that they consider some type of concession stand, s � nce she had heard that was their specialty. Mr. Doke said he wou | d present it to the lodge and ask them exactly what they can do. He added that the Eastern Star and Masons are 100% behind the community. Linda Hamar said she was sore that the Chambo/ of Cmmmeroe will help. She stated, [ would [ ike to see ail organizations and clubs do something together, each club handling one thing on the same day, got a unity going. She added that almost everyone in the community is involved, in one "ay or another, with at least one of the clubs. Ms. Hamar said, i think it could really work, homecoming is that time of year and everyone is Pumped up already. Chairman Juanie Zeeb encouraged the representatives frum each or-L'anization to approach their group, explain what we are doing , and ask for approval to participate. When asked by Karen Cane it we had considered getting -- sponsors for the t-shirts. Joanie Ceeb said yes. Ms , Cane said that soverai companies may be wil ] ing to donate at least one hundred dollars towards the purchase of t-obicts. Philip Bounds said he would prefer that decent , good qua � ity shirts be bought, Linda Hamar said she would get a bid on the oust of shi --ts, Roy Taylor said that W, S. A. could possibly get the best pc ice trum H & -3 Sports Center in Gac } and, it we go through W. S. A. for the purchase. Linda Hamar said, the school and St. Anthonies Church could get involved. She. added that people in this community are concerned about the packs in Wyiie , we don, t have a movie theatre or skating rink, the only thing we have for our kids t.o do is participate in activities that 8o on in the park ' She also suggested rather than asking organizations for 100% of the proceeds just ask tor part of it, they may be more willing to participate. Joanie Zeeb said at the next meeting they would also invite the churches. Don White said, you may want to ask for a five member committee to plan and promote the event, this may even turn into an annual event. He added that almost every year every organization has some soft of activity once a year, it you had an extravaganza once a year you could possibly make a tremendous amount of money. He said, it we 8et something ~ Qoin8 vithin the next two of. three years maybe we can get some real tatent here, in Wylie. Joanie Zeeb said that maybe they would elect a committee at the next meeting. Don White addressing the representatives, said l think you know who would make good candidates for the committee, because you already know who can do what, _ Linda Hamar said, } think if you are going to du anything during Jubilee Week you need to plan it soon. Joanie 2eeb said the next meeting was scheduled for the second Wednesday in May, and that they would make a decision then' When asked by Don White if there would be a Jubilee Week parade, Linda Hamar replied yes- Mr . White suggested that we set up a walk to the park, failing in at the end of the parade and proceeding to one of the parks. Linda Hamar said she thought that would be wonderful . Joe He)mber8er asked it on normal fund raisers at jubilee Week it any money was raised, or if it was just a get together. Linda Hamar said it is not designed for the Chamber to make money, just to stir up activity in the community. Roy Taylor suggested setting up a donkey softball game for an event' Joanie Zeeb said. anything like that, that is funny and tun would be great. Judy Ram } ey advised the board to contact Cathy Sokkar at ~— Regional Hospital , 442-5414, stating that she would probably be a big help. Dun White said, | would like to encourage any of you that it you have any questions and cannot get ahu] d of Joanie 2eeb, { would be happy to meet with you and your organization and explain a/ } of the processes that we must go thru to make this e reality. Linda Haman asked how much money was in the park fund from water bi } | donations. Don White said the figure was right at $10, 000, to be spent at Cmunoi | ` s discretion. Juaoie Zoeb and Don White gave out their phone numbers to everyone. Joanie Zeeb invited everyone back to meet on kedoesdoy. May 23, 1990 at 8 / 00 p. m' and thanked everyone for coming, GEWE�AL'-D-[S-CUSS-1-ON' Bryan Glenn said he had arranged for a radio station to have a remote broadcast here in Wylie at no cost. He added that be had talked to the City of 5achoe, and their Fall Fest is September I51h. there will be no conflict With out event . Mr . Glenn said he was looking at getting a Maverick, Dallas Cowboy, etc. to appear at tbe -- event, don' t ask for any money, just for an appearance. _ Joanie Zeab had asked Karen Came and Kenneth Love to the meeting. She introduced them to the board stating that they had both applied to serve on the Park and Recreation Board, and that she wouid recommend to Council to @o ahead and appoint. them. After some discussion the board agreed to meet in regular session the second Wednesday of every month, and have a special meeting the fourth Wednesday of every month, and to change the meeting time back to 7: 00 p. m. The next regular session will be on Wednesday, May 9th, 1990, There being no other business or discussion a motion was made to adjourn, with all in favor. J nie Zaeb, Cha an Respectfully Submitted, Lisa Keitv, Secretary —`