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03-02-1989 (Parks & Recreation) Minutes ^- PABK AND RECREATION BOARD MINUTES MARCH 2^ 1989 The City of Wylie Park and Recreation Board met in regular session on Thursday March 2nd, 1989 in the Council Chambers at the Municipal Complex. A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Chairman D. F. Whitlow, Board Members Joanie Zeeb, Bill Emsott , Jill Tomek, and David Orr, Public Works Superintendent Dun White, Grounds Maintenance Foreman Philip Bounds, and Secretary Lisa Keith. Vice Chairman Bon Ferguson was absent. Bon Ferguson gave advanced notice of his absence. Chairman D. F. Whitlow called the meeting to order. APPROVAL F THE MA51Hi_2, _1Q89_MEET{ NG�: David Orr submitted a request to omit Page 3, Paragraph 2. _ D. F. Whitlow submitted a request to omit Page 3, Paragraph 8^ Sentence 3. A motion was made to approve the minutes, provided the requested changes are made. The motion was seconded with all in favor. PRESENTATION 8,Y -__LLOlO}_-NELSON REGARDING A GOLF COURSE P8{}9O>SAI�; This business was tabled until the April Gth meeting. Mr. Nelson did not attend the meeting. DISCUSSION__-{DF _ RECOMMENDED _CHANGES TO _THE� HIGHWAY BEAUTIFICATION PLANS : Dun White stated that the plans we sent to Austin are on hold at this time. The Highway Commission has set down new guidelineo. They met on February 27th and 28th to approve the new guidelines. The plans were sent book to Pat Haige in District 18 because they would not approve of the signs. Mr. Haige feels confident that if the signs are removed from the plans that we will not have any problems' We will get the grant money. Jill Tomek asked Philip Bounds if he had a chance to review the plans. Philip Bounds said yes, the only thing that l would change is the beds around the base of the trees. l ._ can add this at a later date. Jill Tomek said I think we should recommend changes to the plans now, before they are sent back for approval . Don White said I disagree, if we try to make any changes on the plans they could possibly be denied. The plans have already been tentatively approved and the Highway staff has already looked favorably upon them. The City has already been trying to push this through for two years. If we change it we will be back to square one and we will have to spend more money to have the plans changed. Jill Tomek said I strongly disagree. We need to get what we want initially. I don' t think we' ll have a problem. There was some discussion, between Park Board Members, of whether or not it would be a good idea to go ahead and recommend that changes be made. A motion was made by Jill Tomek to recommend to City Council to disapprove sending the Highway Beautification Plans to the State as is, until they are reviewed and some additions or changes have been made. The motion was seconded. Board Members in favor of the recommendation were D. F. Whitlow, Jill Tomek, Bill Emsoff , and David Orr. Board Member Joanie Zeeb was opposed. Majority ruled. REVIEW OF THE COMMUNITY PARK TOPO: Don White pointed out the different areas of the Park on the TOPO. There was some discussion of leveling out certain areas, but overall the drainage is fairly good. Don White said he wanted to let the Board know that some construction would be taking place in one area of the Park next year. An 18" gravity flow line will be installed to the Sewer Treatment Plant. We don' t want to put a sprinkler system in this area until after construction is completed, otherwise the heavy equipment would possibly tear it up. Jill Tomek asked, when the construction starts, how far into the property line will they be working. Don White pointed out the areas on the map. Don White explained to the Board what projects Philip Bounds has already started and what we have planned for this year (see attached) . David Orr said the ball games start on April the 22nd and league games start on April the 18th. Don White said that on March 18th we will prep three of the ball fields and leave one open for try outs since they are also scheduled for that same day. We will prep the remaining field the following Saturday. Weather permitting. David Orr said that all of the fields are irrigated except for Ralph Field. Don White said Ralph field does have a sprinkler system. It ' s not an automatic system, just manual . Don White explained to the Park Board that they need to set up the ultimate Park plan so that the City will have something to work towards as the years go by. Jill Tomek said she had spoken with Kenny Powell and he informed her that a house by Valentine Park was going to be condemned and that it would probably become City property due to the fact that the fines are so high. It should be finalized sometime in June. If the house becomes City property maybe we can use the area for an entrance to Valentine Park. Right now the only access is through the alleyway. D. F. Whitlow said this is the first year that the Park budget has had any money in it. There was some discussion of how the Parks can be improved if there is not enough money in the budget to improve them. It was decided that it can' t be done with what ' s in the budget now. There appears to be only enough funds for maintenance. Don White explained to the Board that next year the Park budget would significantly increase, if we have proposed plans to City Council prior to the budget session in August. Bill Emsoff said that the capital outlay this year, for the sprinkler system, is $2, 500. How far will $2, 500 get us with a sprinkler system. Don White said he and Ron Homeyer would have to get together, walk it out, and put a pencil to it. There was some discussion, between Board Members, of priority areas needing a sprinkler system. It was decided that the ball field and picnic areas were priorities. Joanie Zeeb made a motion to recommend that sprinkler systems be installed at the sports and picnic areas with the $2, 500 in the budget. The motion was seconded by Jill Tomek with all in favor. Jill Tomek asked Don White if he could draw in the sprinkler system, including measurements, onto the TOPO. I will have Gary Starnes do the lay out. Don White said he would get with Ron Homeyer and see what they could do. D. F. Whitlow asked if the sprinkler system could be put in between now and April . Don White said if Gary Starnes can help, yes. DISCUSSION OF THE $3000 REVENUE SPENDING FOR COMMUNITY PARK: Joanie Zeeb suggested that this business be tabled until the Master Plan is completed. David Orr said if we table this business it will be too late to decide on any of WSA' s baseball equipment recommendations. WSA needs backstops before the games start. Jill Tomek recommended that the money not be used for maintenance. Joanie Zeeb motioned to table this item to be discussed at the workshop session. The motion was seconded with all in favor. RECOMMENDATION OF COMMUNITY PARK SIGN REQUIRED BY TEXAS PARK AND WILDLIFE: Don White distributed copies of three examples, and a price quote, to the Board. Don White said he received a price quote of $1 . 31 per square inch for a permanent cast bronze sign. Don White explained to the Board that there is no money in the budget to purchase the sign. I think we should consider using part of the $3000 revenue to purchase this. Jill Tomek asked Don White if he could ask City Council to find the money somewhere else, since it wasn' t included in this years budget. Don White said we will find the money somewhere, we have to, the sign must be installed by September. Otherwise we are subject to a fine. I was unaware that we had to have a sign. I didn' t find out about it until October, otherwise I would have made sure the money was in this years budget. There was some discussion between Jill Tomek and Don White concerning the budget. After some discussion the Park Board selected a sign lay out. Jill Tomek made a motion to recommend to the City the consideration of accepting the Park Boards sign lay out selection and that the sign be made of cast bronze. The motion was seconded with all in favor. CONSIDER APPROVAL OF WSA FUND RAISER CARNIVAL AT COMMUNITY PARK ON APRIL 22, 1989: Ovita Vardell , WSA Board Member, introduced herself and informed the Park Board of her involvement in various Wylie organizations. Ovita Vardell said I am the fund raiser chairman for the carnival . We would like to have the carnival on April the 22nd from 11 :00 A. M. to 6 :00 P. M. We will have fifteen total games for children to participate in, including softball and baseball . We will also have concessions. We have good leaders who are responsible people to operate the boothes. There was some discussion of what type of game boothes were going to be set up. Jill Tomek asked Ovita Vardell if WSA has liability insurance to cover the event. Ovita Vardell said she would have to speak to the insurance agent, and that there shouldn' t be any problem at all . Ovita Vardell said the boothes would not be set up in the parking lot. Bill Emsoff asked if motorized vehicles would have to get on the grass, or fields, to set the boothes up. Ovita Vardell said no, the boothes are small and light enough that they could be carried. Joanie Zeeb asked if there would be a parking problem. Ovita Vardell said it wouldn' t be any different than normal game days. RECOMMENDATION TO CITY COUNCIL FOR APPROVAL OF THE WSA FUND RAISER CARNIVAL: Bill Emsoff motioned to recommend that City Council approve the WSA fund raiser carnival scheduled for April 22nd, 1989, providing that WSA obtains liability insurance for the event. The motion was seconded by Joanie Zeeb with all in favor. Don White said he would include this business on the March 14th, 1989 City Council Agenda. Ovita Vardell said she would attend the Council Meeting to answer any questions they may have. CITIZEN PARTICIPATION: There being no citizens present the Board moved on to the next order of business. GENERAL DISCUSSION: Don White told the Board Members if they know anyone who might be interested in becoming a Park Board Member to please have them contact Carolyn Jones. Jill Tomek said that a Council Member had talked to her again about the Park Board making a recommendation to City Council to accept the donation of Birmingham Farms tract park land. Bill Emsoff said he thought the City was concerned about liabilities. Jill Tomek said that it' s covered by the City insurance policy. It is a natural area. We just want to secure the land now. Don White said that the land is already secured because it is zoned as park land. Jill Tomek said that the City needs to go ahead and accept the donation. Jill Tomek motioned to recommend that City Council accept the donation. Don White said the Park Board could not make a motion on this business because it was not listed on the Agenda for this meeting. Jill Tomek said that the Womens League wants to donate something to the Park. They don' t want to just give us the money, they want to purchase an item and then donate it to the Park. After some discussion the Board decided to recommend that the Womens League donate new playground equipment, and that the Board would prepare a list of other items needed for the Park. There was some discussion of how far the Landscaping Ordinance has gotten. There being no other business or discussion a motion was made to adjourn. The motion was seconded with all in favor. A/5-4/e. s.) D. F. Whitlow, Chairman Respectfully Submitted, 2Y/L/ Lisa Kei , ecretary