12-09-2009 (Public Arts Advisory) Minutes Public Art — New Municipal
Complex Art Selection Panel
CITY OF WYLIE
Minutes
Special Called Meeting Agenda
December 9, 2009—8:30 am —5:00 pm
Wylie Municipal Complex
City Council Chambers/Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
The meeting was called to order by Public Arts Advisory Board Liaison Carole Ehrlich at 8:45 p.m. with
the following selection panel members present: Mike Sferra, Rachel Orozco, and Renae' 011ie, all
representing city staff; Maribeth Flowers, landscape designer; Margaret Robinette, retired art
coordinator, City of Dallas; Marie Renfro, artist; John Pototschnik, artist; Mary Davis, long time resident
of Wylie; Donna Edge, Wylie ISD, and Stewart Matthews, PAAB representative. Art consultant Sharon
Leeber was present to answer questions regarding the artists.
""' Staff present included Ehrlich and Deputy City Secretary Gayle Walton.
PRESENTATION AND DISCUSSION ITEMS
❑ Presentation and Review of artist's submissions to the Call for Artists for
the Public Art CIP Project for the New Municipal Complex. (C. Ehrlich, Board
Liaison and Art Consultant, Sharon Leeber)
Staff Summary
PAAB Art Liaison Ehrlich explained to the panel that the third CIP project the Public Arts Advisory Board will
complete is the New Wylie Municipal Complex. This project has a 1% for art budget of $402,809, of which
$200,000 and $90,000 have been allocated for the artist's budgets for Site #1 and Site #2 respectively. Artist
submissions received totaled 155 from throughout the United States.
Pursuant to the Wylie Public Arts Guidelines Plan, a Pare-Down Committee was appointed by the Wylie Public
Arts Advisory Board to pare down the 155 submissions to 24 for Site#1 and 21 for Site#2, to be reviewed by the
Wylie Municipal Complex Art Selection Panel. The Municipal Complex Art Selection Panel consisting of 10
members will meet to choose 2-3 semi-finalists from the artists presented for each site.
,.,. Members of the selection panel viewed past art work for each of the 24 and 21 artist submissions and Ms. Leeber
answered questions regarding each artist. The panel viewed each artist, specific to each site and re-examined
several of the artist's works and credentials.
BUSINESS ITEMS
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1. Consider and act upon 2-3 semi-finalists for the Wylie Municipal Complex Art
Project, Site #1. (C. Ehrlich, PAAB staff liaison, Sharon Leeber, Art Consultant)
Board Liaison Ehrlich reported that the selection panel had completed the review of the pared down submission
for Art Site#1. She explained that the panel was charged to narrow the 24 pared down artists to 2-3 semi-finalists
who will be asked to attend a Community Input meeting in January 2010 to hear discussion from the public
regarding the art for this site. She explained that each artist would then be asked to present a maquette and/or 3D
design, creating a work of art for this specific site to the Art Selection Panel and the PAAB sometime in February.
At this presentation meeting, the Selection Panel and PAAB will rank the artist's presentations in order of
preference, selecting the final artist to recommend to the Wylie City Council for final approval and contract to
commission the art for Site#1. Ms. Ehrlich suggested that two alternates be chosen in the event one of the artists
was unable to attend the proposed meetings. She noted that all semi-finalists would also have reference checks
prior to being contacted to participate.
Panel Recommendations
A motion was made by Stewart Matthews, seconded by John Pototschnik to choose the following semi-
finalists for Site #1: Brower Hatcher, Cliff Garten, and Steve Gillman. Alternates would include: Gordon
Huether and Tim Upham. A vote was taken and the motion passed 10-0.
r" 2. Consider and act upon 2-3 semi-finalists for the Wylie Municipal Complex Art
Project, Site #2. (C. Ehrlich, PAAB staff liaison, Sharon Leeber, Art Consultant)
PAAB Board Art Liaison Ehrlich reported that the selection panel had completed the review of the pared down
submissions for Art Site#2. She explained that the panel was charged to narrow the 21 pared down artists to 2-3
semi-finalists who will be asked to attend a Community Input meeting in January 2010 to hear discussion from the
public regarding the art for this site. She suggested as with Site #1 that two alternates be recommended in the
event any of the semi-finalists were unable to commit to the project. All references would be checked prior to
contacting the artists for participation.
Panel Recommendations
A motion was made by Stewart Matthews, seconded by John Pototschnik to choose the following semi-
finalists for Site #2: Po Shu Wang and Louise Bertelsen (art team), Madeline Weiner, and Andy
Dufford. Alternates would include: Janet Lofquist and David Phelps. A vote was taken and the motion
passed 10-0.
ADJOURNMENT
With no further business before the Wylie Municipal Art Selection Panel, consensus of the panel was to
adjourn at 3:45 p.m.
A
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role Ehrlic , P Liaison/Secretary
December 9,2009 Wylie Municipal Complex Art Pare-Down Committee Page 2 of 3