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03-11-2010 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board March 11, 2010— 6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Discussion and direction regarding artist selection process for the Founder's Park Art Project. (C. Ehrlich, PAAB Liaison) Executive Summary The Founder's Park Selection Panel recommended Josh Garber's final design for the Founder's Park Art Project. Upon review of that recommendation, the PAAB members voted to choose non of the semi-finalists but to go back to through the selection process. Per the Wylie Public Art Guidelines and Procedures, the following are common processes for choosing Artists. The determining factor is budget and time. March 11,2010 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Limited Competition: Specific Artists are invited by the selection group to submit credentials and proposals. Open Competition: (Calls for entries for) Any Artist may submit credentials and proposals, subject to any requirements established by the Artist selection panel Open competitions will be sufficiently detailed to permit Artists to determine whether their work is appropriate to the project under consideration. Direct Selection: Artists are approached directly. This is usually something that happens in a situation when a project has to be done quickly, or within a certain budget and needs to be controlled. When this happens it is necessary to do a small call for submissions within a local area to "help" the main Artist to fulfill federal employment needs. Mixed Process: This is a mix of all of the above. The Public Arts Advisory Board has viewed many artists during the selection process for the Wylie Municipal Complex Call for Artists. Some of the artists in the registry, based on the above processes, could be asked to submit a proposal for the Founder's Park Project in lieu of the additional call for artists. Staff is asking for direction regarding which process the board would like to use to complete the selection of art for Founder's Park. An action item is included in this agenda should the board wish to take action. • Discussion and direction regarding meeting times for the Regular Public Arts Advisory Board. (C. Ehrlich, PAAB Liaison) BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the February 18, 2010 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon selection of an art selection process and/or artist(s) to request proposals for the Founder's Park CIP Art Project. (C. Ehrlich, Board Liaison) Executive Summary The board has discussed the process to be used in the selection of an artist for the Founder's Park CIP Project. The board may take action at this time to provide staff with the appropriate process. 3. Consider and act upon replacement(s) to the Founder's Park Selection Panel. (C. Ehrlich, Board Liaison) March 11,2010 Wylie Public Arts Advisory Board Meeting Agenda Page 2 Executive Summary In 2009 a Founder's Park Selection Panel was appointed to selection semi-finalists for the Founder's Park Public Art Project. Some of the original members selected have declined from serving or no longer work for the city. The board is asked to selection replacements for these board members. Staff has contacted Suzanne McCord, Charles Flesch, Anne Hiney, Ashley Burt and Pam Wells who have all agreed to continue to serve. Mike Rutan, Terry LeGrand and Bill Nelson are unable to continue the selection process. Staff is asking the board to appoint new members to replace these panel members. ADJOURNMENT CERTIFICATION I certf that this Notice of Meeting was posted on this 8th day of March, 2010 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wylietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Public Arts Advisory Board CITY OF WYLIE Minutes Regular Board Meeting February 18, 2010 - 6:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 6:40 p.m. by board vice chairman Polly Harrison. In attendance were board members Erin Dougherty, Kathy Spillyards, Ashley Burt, and Alvaro Salinas. Board members Stewart Matthews and Thomas Gaudreau were absent. Staff present included Carole Ehrlich, board liaison/secretary, and Rachel Orozco, Library Director and selection panel member. Art Consultant Sharon Leeber was also in attendance. DISCUSSION ITEMS • Review of the Municipal Complex CIP artist rankings by the Municipal Complex Art Selection Committee and their recommendations for the finalist of Site #1 and Site #2. (C. Ehrlich, PAAB Liaison) February 18,2010 Wylie Public Arts Advisory Board Meeting Minutes Page 2 Executive Summary Board liaison Ehrlich addressed PAAB stating that the Municipal Complex Art Selection Panel met on February 17, 2010 and reviewed the presentations by semi-final artists for the Wylie Municipal Complex for Site #1 and Site #2. She explained that the panel had made their recommendations for each site to PAAB for further review and consideration. She noted that many of the Public Arts Advisory Board members were in attendance during the presentations on the 17th. Art Consultant Leeber reviewed each presentation for Site #1 and Site #2 with PAAB members. Leeber explained the process each artist would use to create their art piece. She answered questions regarding the artists and processes for the board. She noted that in her opinion, the selection panel had chosen two artists that were appropriate choices for each site. BUSINESS ITEMS 1. Consider and act upon a recommendation for the final artist for the Municipal Complex Art Project, Site #1 to the Wylie City Council and to authorize staff to create a contract to commission the art. (C. Ehrlich, PAAB Liaison) Executive Summary PAAB liaison Ehrlich addressed the board stating that PAAB members are asked to consider the finalist recommendation by the art selection panel for Site #1 and to take action for final recommendation to the Wylie City Council. The Wylie City Council will meet on March 9, 2010 to consider the PAAB recommendation and contract. The city council must make the final approval and once the contract is executed, the artist can begin fabrication. Board members discussed the three semi-finalists. PAAB members had some concern with the foundations for the granite stones proposed by artist Steve Gillman who was also the artist recommended by the selection panel. The board asked that Wylie Construction Manager Shane Colley review the proposed plan to insure examination of the soil at the site was taken into consideration when engineering plans were provided for the construction of the bases and support structures. Council Action A motion was made by board member Spillyards, seconded by board member Salinas to recommend artist Steve Gillman as the final artist and art design for the Municipal Complex Site #1 with the contingency that staff/artist work together to insure that all issues regarding foundation structure support can be completed within the $200,000 artist budget; and to authorize staff to create a contract to commission the art in the amount of$200,000 for presentation to the Wylie City Council. A vote was taken and the motion passed 5-0 with Matthews and Gaudreau absent. 2. Consider and act upon a recommendation for the final artist for the Municipal Complex Art Project, Site #2 to the Wylie City Council and to authorize staff to create a contract to commission the art. (C. Ehrlich, PAAB Liaison) Executive Summary PAAB liaison Ehrlich addressed the board stating that PAAB members are asked to consider the finalist recommendation by the art selection panel for Site #2 and to take action for final recommendation to the Wylie City Council. The Wylie City Council will meet on March 9, 2010 to consider the PAAB recommendation and contract. The city council must make the final approval and once the contract is executed, the artist can begin fabrication. Board members discussed the three semi-finalists for Site #2. PAAB members discussed each of the three semi-finalists. Board member Spillyards stated that this was a very hard decision as all three were very appropriate for the site. Ehrlich reported that the selection panel had recommended Living Lenses, Po Shu Wang and Louise Bertelsen artists. She explained that the art was very interactive and the selection panel February 18,2010 Wylie Public Arts Advisory Board Meeting Minutes Page 2 liked the unique quality of the art sculpture and functions of the music that could be programmed by the public from both the recreation center and library. Art consultant Sharon Leeber agreed that this particular piece of art would be very unique to Wylie and the surrounding areas and would draw people to this site. Council Action A motion was made by board member Salinas, seconded by board member Spillyards to recommend Living Lenses, Po Shu Wang and Louise Bertelsen, artists as the final artists and art design for the Municipal Complex Site#2 and to authorize staff to create a contract to commission the art in the amount of$90,000. A vote was taken and the motion passed 5-0 with Matthews and Gaudreau absent. 3. Consider and act upon approval of the minutes from the January 21, 2010 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) Council Action A motion was made by board member Spillyards, seconded by board member Dougherty to approve the PAAB minutes from January 21, 2010 as presented. A vote was taken and the motion passed 5-0 with Matthews and Gaudreau absent. 4. Consider and act upon the appointment of the 2010 Wylie Arts Festival Committee Chairs. (C. Ehrlich, PAAB Liaison) Staff Comments PAAB liaison Ehrlich addressed the board stating that at the January PAAB meeting an update was given on the 2009 Wylie Arts Festival. At that time the board requested that an item for the selection of festival committee chairs for 2010 be placed on the next agenda. She explained that each board member is asked to chair one of the committees and take action to appoint those chairpersons. Council Action A motion was made by board member Spillyards, seconded by board member Salinas to appoint the following committee chairs: • Sponsorships and Marketing—Alvaro Salinas and Erin Dougherty, Co-Chairs • Advertising and Publicity- Stewart Matthews and Alvaro Salinas, Co-Chairs • Infrastructure Planning— City Staff • Fine Arts, Crafts and Festive Food Vendor Committee — Ashley Burt and Kathy Spillyards, Co- Chairs • Volunteers Committee—Erin Dougherty • Entertainment(school and church groups)—Polly Harrison and Thomas Gaudreau, Co-Chairs • T-Shirt Art—Lynn Grimes A vote was taken and the motion passed 5-0 with Matthews and Gaudreau absent. February 18,2010 Wylie Public Arts Advisory Board Meeting Minutes Page 2 ADJOURNMENT With no further business before the Public Arts Advisory Board a motion was made by board member Spillyards, seconded by board member Salinas to adjourn the meeting at 8:55 pm. A vote was taken and the motion passed 5-0 with board members Matthews and Gaudreau absent. Stewart Matthews, Chair Carole Ehrlich, Secretary DISCUSSION ITEM #1 ARTIST SELECTION PROCESS FOR FOUNDER'S PARK CIP ART PROJECT Process & Procedures Artist Selection Panels: The Artist Selection Panel will be made of a mix of people who are somewhat knowledgeable in the areas of public art and aesthetics. A few of these people, with the guidance of a consultant, or public arts consultant, will be able to advise about the quality of the work of Artists under consideration. The panel should also have a citizen from the community, a user of the space, building, facility in, or on which the art will be placed, possibly the architect, or if it is to be an exterior project on a site, perhaps the landscape architect, and a member of Parks& Recreation if available. This balance helps to achieve the desired goal which brings the highest quality possible for the budget and process. In the beginning the process will be simple and straightforward. As the PAAB becomes more practiced in this endeavor and the funds are larger, and the lead time is longer, the process will be more creative. Marketing skills will call attention to Wylie. A call for art can go beyond regional. A dozen Artists can be chosen to compete or the PAAB can quietly zoom in on a few Artists that will give Wylie national and even international exposure. These and hundreds of other possibilities exist and will be easily explored as Wylie moves forward with its Public Art Program. The following are common processes for choosing Artists. The determining factor is budget and time. Limited Competition: Specific Artists are invited by the selection group to submit credentials and proposals. Open Competition: (Calls for entries for) Any Artist may submit credentials and proposals, subject to any requirements established by the Artist selection panel Open competitions will be sufficiently detailed to permit Artists to determine whether their work is appropriate to the project under consideration. Direct Selection: Artists are approached directly. This is usually something that happens in a situation when a project has to be done quickly, or within a certain budget and needs to be controlled. When this happens it is necessary to do a small call for submissions within a local area to "help" the main Artist to fulfill federal employment needs. Mixed Process: This is a mix of all of the above. City of Wylie Public Arts Guidelines Plan Page 11 513257.v1 Public Arts Advisory Board CITY OF WYLIE AGENDA REPORT Meeting Date: March 11, 2010 Item Number: 2 Department: Board Liaison (City Secretary's Use Only) Prepared By: Carole Ehrlich Account Code: Date Prepared: 3-5-10 Budgeted Amount: Exhibits: 1 Subject Consider and act upon selection of an art selection process and/or artist(s) to request proposals for the Founder's Park CIP Art Project. (C. Ehrlich, Board Liaison) Recommendation Motion to selection as the art selection process to choose the final artist and art design for the Founder's Park CIP Project and to designate $ as the amount for the artist budget. Discussion The board has discussed the process to be used in the selection of an artist for the Founder's Park CIP Project. The board may take action at this time to provide staff with the appropriate processes to include the artist budget for this selection process. A copy of the overall budget has been reviewed. Approved By Initial Date Department Liaison CE 3-5-2010 Page 1 FOUNDER'S PARK ORIGINAL CALL BUDGET Here is the budget I am working from: Total: $54700. Sculpture $38000 Consulting (10% min.) $5400 ($5,099.50 - Paid to Sharon Leeber 2009) (Maintenance Fund..slightly larger than normal re: open field area.) $8000 Contingency $3300 Remaining Balance $49,553. FOUNDER'S PARK ORIGINAL CALL BUDGET Here is the budget I am working from: Total: $54700. Sculpture $38000 Consulting (10% min.) $5400 ($5,099.50 - Paid to Sharon Leeber 2009) (Maintenance Fund..slightly larger than normal re: open field area.) $8000 Contingency $3300 Remaining Balance $49,553. Public Arts Advisory Board CITY OF WYLIE AGENDA REPORT Meeting Date: March 11, 2010 Item Number: 3 (City Secretary's Use Only) Department: Board Liaison Prepared By: Carole Ehrlich Account Code: Date Prepared: 3-5-10 Budgeted Amount: Exhibits: 1 Subject Consider and act upon replacement(s) to the Founder's Park Selection Panel. (C. Ehrlich, Board Liaison) Recommendation Motion to selection , , and to replace Bill Nelson, Mike Rutan and Terry Le Grand on the Founder's Park Art Selection Panel. Discussion In 2009 a Founder's Park Selection Panel was appointed to selection semi-finalists for the Founder's Park Public Art Project. Some of the original members selected have declined from serving or no longer work for the city. The board is asked to selection replacements for these board members. Staff has contacted Suzanne McCord, Charles Flesch, Anne Hiney, Ashley Burt and Pam Wells who have all agreed to continue to serve. Mike Rutan, Terry LeGrand and Bill Nelson are unable to continue the selection process. Staff is asking the board to appoint new members to replace these panel members. Approved By Initial Date Department Liaison CE 3-5-2010 Page 1 Selection Panel for Founder's Park Capital Improvement Project Appointed at the November 20, 2008 Public Arts Advisory Board Meeting Bill Nelson Terry LeGrand Wylie Parks Superintendent Neighborhood Representative 2000 Highway 78 North 3011 Candlebrook Drive (Sage Creek) Wylie, TX 75098 Wylie, TX 75098 972-442-8196 214-616-8549 bill.nelson@wylietexas.gov terronlegrand@hotmail.com Anne Hiney Ashley Burt Chair, Wylie Parks and Recreation Board Member, Public Arts Advisory Board 301 N. Cottonbelt Avenue 606 Andersonville Lane Wylie, TX 75098 Wylie, TX 75098 972-672-4133 469-467-7331 Anne_hiney@mac.com lilblackrsx@yahoo.com Charles Flesch Mike Rutan Citizen Structural Engineer (Neighborhood) 1106 Sheppard 600 Woodbridge Pkwy #3121 Wylie, TX 75098 Wylie, TX 75098 972-442-7714 • 972-583-*7442 (cell) 765-461-3365 charles.fesch@netessentials.net mwrutan@hotmail.com Suzanne McCord Pam Wells Local Artist residing in Seis Lagos Owner,Wylie Flower and Gift Shop 203 Riva Ridge 102 N. Ballard Wylie, TX 75098 Wylie, TX 75098 972-442-4643 972-442-5837 flashmccord@verizon.net service@wylieflowershop.com Non-Voting Advisory Members Mike Sferra Public Services Director 972-442-8108 Chris Hoisted City Engineer 972-442-8109 Francois De Koch Project Architect Ha1ff and Associates Project Architect Halff and Associates