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07-06-1989 (Parks & Recreation) Minutes PARR BOARD MEETING MINUTES JULY 6, 1989 The City of Wylie Park and Recreation Board met in regular session Thursday, July 6 , 1989 at 7 :15 P .M. in the Council Chambers of the Municipal complex . Those present were Cheri Albin, Jill Tomek , Bryan Glenn, Bill Emsoff , Bill Burge, Joanie Zeeb (arrived late) , City Manager Charles Norwood, City Secretary Carolyn Jones, Public Works Superintendent Don White and Park Maintenance Foreman Phillip Bounds. Park Board Member Mike Miller was absent . Mr . Don White called the meeting to order , as the chairman and vice chairman were not present since their term has expired . OATH OF OFFICE TO NEW MEMBERS: City Secretary Carolyn Jones gave the oath of office to Bryan Glen and Cheri Albin. Mrs . Zeeb arrived late and her oath of office was given at that time. ELECTION OF CHAIRMAN: A motion was made by Mr . Emsoff to elect Jill Tomek as Chairman of the Park Board. Seconded by Mrs . Zeeb. This motion carried with all in favor . ELECTION OF VICE CHAIRMAN: Chairman Tomek made a motion to elect Joanie Zeeb as Vice Chairman. Seconded by Mr. Emsoff . This motion passed with all in favor . APPROVAL OF MINUTES OF JUNE 1ST MEETING: Mrs . Zeeb corrected the June 1st meeting to reflect in the general discussion, "Mrs. Zeeb asked is there anyway we can keep this area mowed" and also "asked can we make a recommendation to Council to do something to get the grass mowed" . Mrs . Zeeb also corrected Mrs. Tomek statement to reflect asked instead of said to Don White when things are bought out of the budget can you let the Park Board know what is being bought , from who and how much it costs . Mrs . Zeeb also questioned the roll call vote when everyone voted in favor . A motion was made by Mr. Emsoff to approve the minutes with the above stated corrections. Seconded by Mrs . Zeeb. This motion carried with all in favor . DISCUSSION OF COMMUNITY PARK MASTER PLAN: Chairman Tomek stated that the presentation of the park master plan was made to the City Council. Everyone was very impressed but wanted a cost estimate on each item. Chairman Tomek stated she has talked with the City Manager Charles Norwood and who agreed that a cost estimate should be put with each item. Chairman Tomek said staff was looking at funding from the Texas Wildlife Department. City Manager Charles Norwood said the Texas Wildlife Department will go through the plan, give staff cost estimates and suggestions on the over all plan. Once staff finds the funding from the state, then the staff must find matching funds. Chairman Tomek asked if the matching funding could be with labor . Mr . Norwood said yes. When the plans come back from the state, then the Park Board should go through and give another priority listing. Mrs. Zeeb wanted to know if the state would come and see the park and give us the estimates at the same time. Mr . Norwood said no, as this is their time for review of budget and plans and they will be working out of their offices , but sometime in the fall , the state will visit our park. Chairman Tomek wanted to know how long before staff received the information from the state. Mr . Norwood said within one month. Mr . Emsoff stated that if these plans and cost estimates come back, then we can put them on the next agenda. Chairman Tomek said there are a few corrections to these plans, the sand pit and volley ball court should be moved to the picnic area on the north side of the playground and move the basketball court to where the volley ball court is shown. Phillip Bounds said the parking lot goes out into where the fence will be around the ball fields, also looks like the jogging path crosses the creek. Chairman Tomek said according to Ron Homeyer, the jogging path does not cross the creek. Mr . Emsoff asked Mr . Norwood if the priority list was needed now. Chairman Tomek said the Council was told at their last meeting the swimming pool was on top of the list and I do not believe Council objected to this, but there were questions of the cost. Mr . Norwood said the pool will cost approximately half million and I do not feel you can get it this year . Chairman Tomek said that Council has talked about asking for donations on the water bills - $1 .00 per each family. This would bring in some of the cost of the pool . Chairman Tomek said another top priority is the soccer and football fields and also stated the playground equipment is almost complete . Chairman Tomek asked Bill Burge if it was to late to hydromulch. Mr . Burge said no. Mr . White said funds are getting low and I do not know if I have money for the materials. Chairman Tomek said we have the $3 ,000 from W.S.A. Chairman Tomek said to go ahead and try to hydromulch with this money. City Manger Charles Norwood said if this board can do only one thing , you have to generate an interest in the Park. When you look at our population and the number of volunteers, there is no interest in the park. Chairman Tomek said the Wylie Sentinel run two articles on volunteer work needed and my phone number . Chairman Tomek stated she did not receive one call from these articles. Mr . Norwood said you have to start now and let the citizens know about the pool through the water bills and civic groups and news media. If citizens do not know about what you are doing, then you will not get the community involved . City Manager Charles Norwood suggested the Park Board appoint a Community Awareness Committee. Mr . Bryan Glenn wanted to know where the tools for playing volleyball , etc . would be kept . Chairman Tomek said either in the Library or Community Room or in one of the storage areas at the park. Mr . White said there is a deposit for volley ball and net, although no one has used it in a long time . Chairman Tomek said to use the Library and let the people check the equipment in and out during the regular library hours . Mr. Norwood said why not but up the net and leave it up. Mr . Glenn stated not to put edging around the volleyball court, just go from grass to sand. DISCUSSION OF 89/90 CAPITAL IMPROVEMENTS TO COMMUNITY PARK: Mr . White said this item is here because I wanted an ideal from the board on what you want to see done next year if funds are available. Chairman Tomek said Mr . White has brought up an idea of having a contractor do the mowing for the parks . Mr . White said he spends a lot on labor , tools and maintenance to mow for the City and I believe a contractor can do it cheaper . Mrs. Albin asked what areas. Mr . White said the Municipal Building, Kirby Park, Valentine Park and Community Park and all the highway right-of-ways, approximately five miles . Chairman Tomek asked what capital improvements Mr . White had put in the park budget . Mr . White said the extension of the park road and re-do the existing parking lot and the rest will be for chemicals. Chairman Tomek asked Mr. Norwood what the budget looked like . Mr . Norwood said he has not had a chance to look at it or review it with Mr . White yet . Mrs . Zeeb asked Mr . White if he still had the list of things to do in the park. Mr . White said yes , but this is maintenance not capital . CITIZEN PARTICIPATION: There were no citizens present at this meeting . GENERAL DISCUSSION: Mr . Emsoff wanted to know if there was a better entrance for Valentine Park. Mr . Emsoff said he has talked with the owners of the houses on Ballard and Birmingham and they are remodeling these homes. Mr . Emsoff also stated there is a drainage ditch that goes into this area, would it be possible to put in a pipe and lay a road over the top of this drainage area. The Board requested that Mr . White have Mr . Homeyer look at this area and see if this could be done and give an approximate cost . Mrs . Albin wanted to know if and when sub-divisions are put in, do the developers have to address drainage. Mr . Norwood said yes. Chairman Tomek requested that the sections of the sub- division ordinance pertaining to the parks be given to the board members at the next meeting . Chairman Tomek stated at each meeting the board should discuss what they want to see done during that month and then Mr . White can give a report the following month on what was accomplished . Mrs . Zeeb stated that each member of the board should have an area to work on during the year . Mrs . Zeeb also voiced her concern about not having a beautification program for developers. Mr . Glenn said maybe a joint meeting with the Planning and Zoning Commission would help to get this beautification program started . Chairman Tomek asked what the board wanted done in the park during this next month. Mr. Emsoff said to get the people informed . Chairman Tomek said yes, but we need to get some things done in the park. Mr . White said we are painting the concession stand and trim on Akin Pavilion at this time. Chairman Tomek asked Phillip Bounds to make a list of things he wants to see accomplished this month. Chairman Tomek asked Mr . Burge when he could start the hydromulch program at the park. Mr . Burge said anytime. Chairman Tomek volunteered to stay in touch with this project of getting the hydromulch done in the park. Mrs . Albin and Mr . Glenn volunteered to work on the Citizens Awareness Committee. Chairman Tomek also requested that this be a discussion item on the next agenda. There being no other items for discussion, a motion was made to adjourn with all in favor. (_ ' /7—e;; 4( Jill Tomek, Chairman Respectfully submitted, Carolyn Jones , City Secretary