02-11-1991 (Parks & Recreation) Minutes PARKS AND RECREATION BOARD
REGULAR MEETING
MINUTES
FEBRUARY 11 , 1991
The City of Wylie Parks and Recreation Board met in regular
session at 7 : 00 p . m. on Monday , February 11 , 1991 in the
Council Chambers of the Municipal Complex. A quorum was
present and notice of the meeting had been posted in the
time and manner required by law . Members present were
Chairman Bryan Glenn, Vice Chairman B . J . Upshaw, Scott
Brown, Willie Calverley , Peggy Sewell , John Burns and
Charles Stetler . Staff members present were Director of
Parks and Recreation Bill Nelson and Secretary Sandy
Stevens .
CONSIDER APPROVAL OF MINUTES FROM THE NOVEMBER 26 , 1990 AND
JANUARY 28 , 1991 MEETINGS . Mr. Scott Brown made a motion
to approve the minutes from November 26 , 1990 as read. Mr .
John Burns seconded the motion. Motion carried with all in
favor .
Mrs . Peggy Sewell made a motion to approve the minutes from
January 28 , 1991 as read. Mr . Charles Stetler seconded the
motion. Motion carried with all in favor .
DISCUSS ATHLETIC FIELD USAGE PROPOSAL AND RETROACTIVE FEES.
Mr . Nelson said he had researched several neighboring cities
and also printed information from Allen before arriving at
this proposal .
Chairman Bryan Glenn questioned who would get priority if a
church league and W . S .A. both requested a field for the same
time . Mr . Nelson replied that it would be handled as fairly
as possible to everyone concerned. He explained that the
reservations are to be made in writing; stating the team' s
name , number of players , dates and times the field is
requested. He added that a team representative will need to
call to reserve a field for practice .
Mrs . Peggy Sewell asked what would happen in the case of a
rainout . Mr . Nelson said that there are reservation times
for rainouts left .
Mr . Scott Brown asked how the athletic field lights would be
activated . Mr . Nelson explained that they would be
controlled by four boxes located on the outside of the
concession stand.
Chairman Glenn asked who would be responsible for marking
the fields . Mr . Nelson said that at this time the teams
would have the responsibility.
Mr . Nelson stated that the fees are planned to be
retroactive to the start of the soccer season if approved by
City Council . He added that the funds collected will go back
into the upgrading and maintenance of Community Park . Mrs .
Sewell said that the proposal stated only the athletic
facilities , not the park . Mr . Nelson said the proposal could
be reworded to read primarily for the upgrading and
maintenance of the athletic facilities and secondary use for
the general upgrading of the park .
CONSIDER RECOMMENDATION TO CITY COUNCIL FOR APPROVAL OF
ATHLETIC FIELD USAGE PROPOSAL AND RETROACTIVE FEES. Mr .
Brown made a motion to recommend approval of the athletic
field usage proposal to City Council . Mrs . Sewell seconded
the motion. Mr . Willie Calverley , Vice Chairman B . J . Upshaw
and Mr . Charles Stetler voted in favor of the
recommendation. Chairman Bryan Glenn voted against the
recommendation. Mr . John Burns abstained. The motion carried
with five in favor , one against , one abstention.
DISCUSS POSSIBLE USAGE OF LAKE LAVON PARKS . After much
discussion about the expense and revenue generated by the
parks , Mrs . Sewell suggested not taking over the parks at
this time, but possibly considering it again in 12-18
months . Vice Chairman B . J . Upshaw said not to do away with
the idea completely because the land could provide more
space for athletic fields .
CONSIDER RECOMMENDATION TO CITY COUNCIL FOR APPROVAL OF
USAGE OF LAKE LAVON PARKS . Mrs . Sewell made a motion to
table the item until fall during which time the Corps . of
Engineers and the City will research and establish figures
as to the accurate expenses and revenue. Vice Chairman B . J .
Upshaw seconded the motion . Motion carried with all in
favor .
DISCUSS PARK MASTER PLAN . Mr . Nelson said he has
arranged short and long term accesses into the park . He
explained that Mr . Whitt , WISD Superintendent , has agreed to
give the city an easement running parallel to the creek on
the south side. He said this would join into Thomas Drive on
the south side of the creek. He added that this would be a
temporary road of gravel base with asphalt over it . Mr .
Nelson said this would allow an exit from Hilltop to Stone
Road or Pirate Drive to Ballard Road.
Mr . Nelson said for the long term, permanent plan, Mr . John
Tobin of Starlight Homes has agreed verbally to put a curbed
and guttered road from the north off Alanis Road into
Community Park . He added that it would probably be
approximately five years from now, but it would allow the
park to have a north and south access or the temporary road
could be closed at that time .
Mr . Brown asked who would do the work on the temporary road.
Mr . Nelson said the Public Works Department in the City
would do it ,
Chairman Glenn asked if the roads were the only changes made
to the Master Plan. Mr . Nelson replied that they were .
CONSIDER RECOMMENDATION TO CITY COUNCIL FOR APPROVAL OF PARK
MASTER PLAN. Vice Chairman B . J . Upshaw made a motion to
table the item until all the information is received from
the WISD . Mr . Scott Brown seconded the motion. Motion
carried with all in favor .
DISCUSS USAGE OF SANDEN DONATED PROPERTY . Mr . Nelson
said he has talked with a Sanden representative , but not
with a Westgate representative . He added that the Sanden
representative would be more receptive to donating more land
once the drainage problem is settled .
CONSIDER RECOMMENDATION TO CITY COUNCIL FOR APPROVAL OF
SANDEN DONATED PROPERTY USAGE. Vice Chairman Upshaw
made a motion to table the item until more information is
received by the City concerning more land being donated for
a parking area .
DISCUSS & UPDATE VALENTINE PARK MAIL OUT. Mr . Nelson
said 1 letter had been returned with the responses from two
residents . He stated they were for the park being developed,
but they had commented that they did not want to see what
happened last time meaning that tables and swingsets were
installed, but inaccessible due to the tall grass . He said
they were also concerned about the privacy of their homes
and the park ' s access to them.
Mr . Nelson said eight letters had been returned with NO
RESIDENT or NO ADDRESS stamped on them by the post office .
He explained these could be empty houses or houses that use
post office boxes for delivery .
DISCUSS RECYCLING PROGRAM FOR CITY Mr . Nelson handed out
printed information on the recycling system KOTRAC IGLOO
RECYCLING PROGRAM. He advised waiting until the City decides
on the BFI contract and then consider trying the igloos at
Community Park .
ADJOURN. Motion carried with all in favor .
Bryan Glenn, Chairman
Respectfully submitted,
Sandy ISt,evens , Secretary