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05-20-2010 (Public Arts Advisory) Agenda Packet Public Arts Advisory Board CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda Public Arts Advisory Board May 20, 2010— 6:30 pm Wylie Municipal Complex City Council Conference Room 2000 Highway 78 North Stewart Matthews Chair Polly Harrison Vice Chair Thomas Gaudreau Board Member Erin Dougherty Board Member Ashley Burt Board Member Kathy Spillyards Board Member Alvaro Salinas Board Member Carole Ehrlich Board Liaison Carole Ehrlich Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie webs ite: www.wvlietexas.gov. The Chairman and Board request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. DISCUSSION ITEMS • Discussion regarding the December 4, 2010 2nd Annual Wylie Arts Festival (C. Kelly, PIO and C. Ehrlich, PAAB Liaison) Executive Summary It is once again time to start planning for the 2nd Annual Arts Festival. We will discuss T-shirt art, application process and other planning items. April 15,2010 Wylie Public Arts Advisory Board Meeting Agenda Page 2 • Update regarding the Founder's Park Art Project. (C. Ehrlich, PAAB Liaison) Executive Summary Staff will provide an update on the progress of the project and specific dates for approval by the Wylie City Council and completion of fabrication and installation. • Discussion regarding the unveiling and dedication of the Montage 48/61 Mosaic Wall. (C. Ehrlich, PAAB Liaison) Executive Summary Staff will provide possible dates for the unveiling of the first City of Wylie Public Art. Montage 48/61 will complete the installation on or before June 4 2010. Additional time will be needed for lighting and plant installations. Staff is requesting a time and date for the dedication and unveiling. BUSINESS ITEMS 1. Consider and act upon approval of the minutes from the May 7, 2010 Public Arts Advisory Board meeting. (C. Ehrlich, PAAB staff liaison) 2. Consider and act upon approval of a bronze plaque for the dedication of the Fire Station #3 Public Art Project. (C. Ehrlich, Board Liaison) Executive Summary Staff has received quotes from several companies that provide hand cast bronze plaques. The artists have suggested a plaque of 8" by 10" to be installed just to the right of the wall, within the planter area. Staff has received several quotes; costs for the plaques range from $625 to $390. Wording for the plaque will also be discussed. ADJOURNMENT CERTIFICATION I cert'that this Notice of Meeting was posted on this 17th day of May, 2010 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov. 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LL. . . . . . . . Z . � Public Arts Advisory Board CITY OF WYLIE Minutes Special Called Board Meeting May 7, 2010 — 7:30 p.m. Wylie Municipal Complex Council Conference Room 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. The meeting was called to order at 12:05 p.m. by Chairman Stewart Matthews. In attendance were board members Erin Dougherty (arrived 12:15 pm), Polly Harrison, Ashley Burt, and Kathy Spillyards. Board members Alvaro Salinas and Thomas Gaudreau were absent. Staff present included Carole Ehrlich, board liaison/secretary. CALL TO ORDER Announce the presence of a Quorum. BUSINESS ITEMS Consider and act upon the minutes from the April 29, 2010 Public Arts Advisory Board Meeting. (C. Ehrlich, PAAB liaison) Board Action A motion was made by board member Spillyards, seconded by board member Harrison to approve the Public Arts Advisory Board minutes of April 29, 2010 as presented. A vote was taken and the motion passed 4-0 with board members Gaudreau, Salinas and Dougherty absent. Consider and act upon the changes to the final artist's budget for the selected final art design by artist Madeline Wiener recommended for the Founder's Park CIP Art Project and final recommendation to the Wylie City Council to commission the art. (C. Ehrlich, PAAB staff liaison) Staff Comments PAAB liaison Ehrlich addressed the board stating that at the April 29, 2010 Special Called Meeting of the Public Arts Board, artist, Madeline Wiener was chosen as the final artist with her art proposal of "Catch". The budget for the project was set at $38,000 however during the presentation/selection process PAAB requested that the cement risers for each sculpture be increased from approximately 7 feet and 6 feet in a length to 9 feet and 8 feet May 7, 2010 Wylie Public Arts Advisory Board Meeting Minutes 12 to allow seating room for visitors. The board also requested that the risers be 18" high (seating height) rather than 6" high. Artist Wiener has contacted staff to address the additional costs in increasing the risers. She has indicated that she will be more than happy to accommodate the board but will be required to ask for an artist's budget of $40,000 rather that $38,000 as first allocated. She stated that she is absorbing the additional cost of the sculpture material going from Indiana Limestone to Dolomitic Limestone, but is unable to absorb the additional cement cost for the risers. Ehrlich explained that there was room in the budget to increase the artist's budget to $40,000 if the board approves. Staff will need the final amount to create the contract between the City and the artist to be presented to the Wylie City Council on May 25, 2010. Board Action A motion was made by board member Harrison, seconded by board member Spillyards to increase the artist's budget for the Founder's Park Final Art Design by Madeline Wiener from $38,000 to $40,000 to include the additional cost for 9 ft. and 6 ft. lengths and 18" height for the risers. A vote was taken and the motion passed 5-0 with board members Salinas and Gaudreau absent. en-inuRNMENT With no further business before the Public Arts Advisory Board, a motion was made by board member Harrison, seconded by board member Matthews to adjourn the meeting at 12:20 p.m. A vote was taken and the motion passed 5-0 with board members Salinas and Gaudreau absent. Stewart Matthews, Chair Carole Ehrlich, Secretary CITY OF W1'LIE Meeting Date: Department: Prepared By: Date Prepared Public Arts Advisory Board AGENDA REPORT May 20, 2010 Item Number: 2 Board Liaison Carole Ehrlich 5-19-10 Account Code: Budgeted Amount: (City Secretary's Use Only) Exhibits: Proposed Plaque/Pricing Consider and act upon board approval of a bronze plaque for the dedication of the Fire Station #3 Public Art Project. (C. Ehrlich, Staff Liaison) Motion to approve the purchase of a plaque from in an amount not to exceed Staff requested that the artists, Montage 48/61 provide a name for the wall mosaic. The name that was chosen is "100 Years: A Visual History". The fire staff provided the dedication verbiage which has been provided for your review. Staff is now ready to order the plaque to be installed below the mosaic panel on the 16 ft. wall. PIO Craig Kelly has provided the format for the plaque and checked with several companies regarding pricing. All companies stated that the plaque would need to be at least 12 X 14" in order for the city/fire logos to be defined. Franklin Bronze Plaque Company was the lowest quote, and do quality work. Staff is recommending approval of Franklin Bronze Plaque Company for a 12 X 14" size plaque. It will take 4-6 weeks for completion and mailing. The dedication event will be planned for mid July, 2010. Initial Date Department Liaison CE 5-19-10 Page 1 100 Years: A Visual History Montage 48 / 61 ARTIST Dedicated to all past and present members of Wylie Fire Rescue in recognition of their first 100 years of selfless service to Wylie City of Wylie Public Art Program July 2010 13302 14 x 12 Double Line Border Bronze Background Color: Dark Oxide Mounting: ??? 5/19/10 100 YEARS: A VISUAL HISTORY MONTAGE 48 / 61 ARTIST DEDICATED TO ALL PAST AND PRESENT MEMBERS OF WYLIE FIRE RESCUE IN RECOGNITION OF THEIR FIRST 100 YEARS OF SELFLESS SERVICE TO WYLIE OF � CITY OF WYLIE 00 PUBLIC ART PROGRAM JULY 2010 UIF, COLORAOO SpN1P FE R411W4Y ^'K +'✓ s14. or 13302 14 x 10 Double Line Border Bronze Background Color: Dark Oxide Mounting: ??? 5/19/10 Franklin Bronze Plaques 191 Howard Street Suite 306 Franklin, PA 16323 Billing Address City of Wylie 2000 Highway 78 North Wylie TX 75098 Quote/Order Acknowledgement Date Job No. 5/18/2010 13302 Phone No. 972-442-8122 Fax No. 972-442-4302 E-mail Address craig.kelly@wylietexas.gov P.O. No. Prev. Job # Contact Person Terms Must Have Ship Date Craig Kelly Credit Card Description Qty Background Color Mount Amount Total 14" x 12" Cast Bronze Plaque including 252 Letters 1 ???? ???? 365.00 365.00 Shipping and Handling 25.00 25.00 Ship to Billing Address Above 0.00 *Wylie Fire Rescue ALTERNATIVE: 14" x 10" Cast Bronze Plaque including 210 Letters available for $323 plus $25 shipping Subtotal $390.00 Please sign and date here: Sales Tax (0.0%) $0.00 Please review pricing/art carefully and return with your Total $390.00 approval signature or corrections. Customer is .•ec.ra.r. c.: L.l.. i.. t1__a _r �yV to QP1/./Ili Iv/ u11V G11%J1.1 U1aL VVWIC G2jJiJ1UVCU. Phone # Fax # E-mail Web Site 814-346-7205 814-346-7047 clinnon@franklinbronzeplaques.com www.franklinbronzeplaques.com EngravingAwardsGifts.com 1' 42 Franklin Street Laconia, NH 03246 (603) 524-4399 (800) 203-9588 FAX (603) 524-1153 Email: sales@EngravingAwardsGifts.com BILL TO: City of Wylie Attn: Craig Kelly 2000 Hwy. 78 N. Wylie, TX 75098 Estimate #: 267995 Estimate Date 5/20/2010 Contact Craig Kelly Phone 972-442-8122 Alt. Phone 972-345-8277 Fax 972-442-4302 E-mail craig.kelly@wylietexas.gov SHIP TO: City of Wylie Attn: Craig Kelly 2000 Hwy. 78 N. Wylie, TX 75098 Rep Cust Ship ID Event Date In -Hands Date Ship Date JLP N/A I TBD TBD Item Code Description Qty Price Total 6710045 Metal Plaques, Machined Bronze - 16"W x 12"H 1 547.00 547.00 Thickness - 5/16" Finish on Raised Area - Satin Coating - Semi -Gloss Finish (15% Matte) Border Style - Single Line Background Texture - Leatherette with Raised Text Color (for Texture or Recessed Text) - 1315 Dark Oxide (Dark Brown) Mounting - Blind Mount 6710066 Metal Plaques, Machined - Etched Emblems - Due to complexity of logos, they will have to be 2 125.00 250.00 etched on separate pieces of metal and then attached to the plaque. This process has nearly no detail restrictions. 5190010 Discount, Metal Plaques -72.00 -72.00 5951025 Graphic Design, Metal Plaque - First Hour Artwork Service, Includes one proof and one revision 1 80.00 80.00 5951026 Graphic Design, Metal Plaque - Additional Hour Artwork Service 1 70.00 70.00 Subtotal 875.00 9001006 Ground Delivery [5 Days] 9000007 SHIPPING & HANDLING (S&H): 0.00 S&H charges are unknown until the product is shipped. Factors impacting S&H charges are the delivery service selected, shipment size, weight and distance (e.g. costing more are premium delivery services, bulky/heavy items, overseas shipments). Using your shipping # is acceptable and is encouraged on overseas shipments. Our minimum S&H charge is $15.00 and S&H charges may be billed on a separate invoice. We are not responsible for delivery exceptions resulting from the shipping carrier or customer. 0001003 Thank you for your business! Jamie Pelletier 6710002 *Please note that our standard production is [4] to [5] working weeks and the production time begins after the second proof has been approved.* By signing this order estimate customer understands that they are approving this order to be released to production. Subsequent changes, modifications and cancellations are the responsibility of the customer and are Total $875.00 subiect to restocking and/or cancellation fees and other charges (e.g. freight. tariffs. duties...) Customer Approval: Signature Date PLEASE NOTE THAT WE WILL PROCESS ALL CHARGES RELATED TO THIS ESTIMATE AND THE SALES ORDER TO THE CREDIT CARD PROVIDED. THIS ESTIMATE WILL BE HONORED FOR 15 CALENDAR DAYS FROM THE ESTIMATE DATE. Carole Ehrlich From: Shamim Choudhury [shamim@onlinesca.com] p�,l� �2� Sent: Tuesday, May 18, 2010 8:08 PM O To: Carole Ehrlich Subject: Re: Additional plaque logos Attachments: image001.jpg Hi carol The detailed logo is small and needs to be ethched on bronze and then attached to the Cast bronze plaque, This will add another $200 making total $590.00 Let me know if you have any questions. Thank you. Shamim Choudhury SC. Associates 1111 Jupiter Road, Suite 101 C Plano, Texas 75074 972 423 2714 ext 101. Fax 972 423 2483 email: shamim@onlinesca.com www.onlinesca.com From: Carole Ehrlich <ca role. eh rl ich @wyl ietexas.gov> To: shamim@onIineSCA.com Sent: Tue, May 18, 2010 9:18:49 AM Subject: Additional plaque logos i