05-20-2010 (Public Arts Advisory) Minutes Public Arts Advisory Board
CITY OF WYLIE
Minutes
Regular Meeting
May 20, 2010 — 6:30 p.m.
Wylie Municipal Complex
Council Conference Room
2000 Highway 78 North
CALL TO ORDER
Announce nnounce the presence of a Quorum.
The meeting was called to order at 6:40 p.m. by Chair Stewart Matthews. In attendance were board
members Ashley Burt, Polly Harrison and Kathy Spillyards. Board members Alvaro Salinas, Erin
Dougherty, and Thomas Gaudreau were absent.
Staff present included Carole Ehrlich, board liaison/secretary.
DISCUSSION ITEMS
• Discussion regarding the December 4, 2010 2nd Annual Wylie Arts Festival
(C. Kelly, P1O, and C. Ehrlich, PAAB Liaison)
Staff/Board Discussion
The board members reviewed the 2009 vendor applications and directed staff to include a limit of 2 not-for-profit
food vendors and 5 not-for-profit arts and craft vendors. Members also discussed leaving the booth and
sponsorship pricing the same as 2009. The board directed staff to eliminate the $100 level sponsorships as these
were not utilized in 2009. PIO Craig Kelly communicated by memo that he was currently working with the schools
and churches to schedule entertainment throughout the day.
Lynn Grimes, t-shirt chair, reported that she had spoken with an artist from her art gallery that would have a
couple of t-shirt art options for the meeting in June for the board to discuss. Ashley Burt, arts, crafts and food
vendor chair, reported that the mailing list would be updated and the applications to possible vendors would go
out by the end of May.
• Update regarding the Founder's Park Art Project. (C. Ehrlich, PAAB Liaison)
Staff/Board Discussion
PAAB liaison Ehrlich reported that the presentation of"CATCH" by Madeline Wiener recommended for Founder's
Park would be presented to the Wylie City Council on May 25, 2010. She invited all board members to attend the
meeting in support of the art project. She noted that the contract had been review by both the city attorney and
the artist and would be presented to the council along with the final design.
• Discussion regarding the unveiling and dedication of the Montage
48/61 Mosaic Wall. (C. Ehrlich, PAAB Liaison)
Staff/Board Discussion
PAAB liaison Ehrlich provided possible dates for the unveiling/dedication of the first City of Wylie Public Art. She
reported Montage 48/61 will complete the installation on or before June 4 2010. Additional time will be needed for
May 20,2010 Wylie Public Arts Advisory Board Meeting Minutes 2
lighting and plant installations. She explained that fire staff would like to provide a meal for those attending such
as hot dogs. She asked the board for dates in mid July that they felt would garner the most attendance. The board
directed staff to look at Thursday, July 15th around 5:00 to 6:00 p.m. as a possible dedication date. Staff will
concur with fire department staff and scheduling of other items needing completion and report back to the board
at the next regular meeting.
BUSINESS ITEMS
1. Consider and act upon approval of the minutes from the May 7, 2010 Public Arts
Advisory Board meeting. (C. Ehrlich, PAAB staff liaison)
Board Action
A motion was made by board member Burt, seconded by board member Spillyards to approve the
PAAB minutes from May 7, 2010 as presented. A vote was taken and the motion passed 4-0 with board
members Gaudreau, Dougherty and Salinas absent.
2. Consider and act upon approval of a bronze plaque for the dedication of the Fire
Station #3 Public Art Project. (C. Ehrlich, Board Liaison)
Staff/Board Discussion
PAAB liaison Ehrlich reported that staff had received quotes from several companies that provide hand cast
bronze plaques. The artists have suggested a plaque of 8" by 10"to be installed just to the right of the wall, within
the planter area. Staff has received several quotes; costs for the plaques range from $390 to $625. Wording for
the plaque will also be discussed.
Ehrlich reported that Craig Kelly had initiated the proposed design with seals included, and during discussions
with the casting companies, he was told that the smallest size that would show detail of the fire and city seals
would be 12 X 14. He then sent requests for additional quotes. He received two quotes one from Franklin Bronze
Plaques and the other from Engraving Awards Gifts. The lowest quote for a 12 X 14 plaque was $390 including
shipping. The other quotes were$875 for the same size plaque and $590 for the 8 X 10 size.
Staff is recommending Franklin Bronze Plaques for the purchase of the dedication plaque for Fire Station #3.
Board Action
A motion was made by board member Spillyards, seconded by board member Harrison to approve the
purchase of a dedication plaque in cast bronze inclusive of the etched and raised city and fire
department seals, in the 12 X 14 size, in an amount not to exceed $390. A vote was taken and the
motion passed 4-0 with board members Gaudreau, Salinas and Dougherty absent.
ADJOURNMENT
A motion was made by board member Harrison, seconded by board member Spillyards to adjourn the
meeting at 7:36 p.m. A vote was taken and the motion passed 4-0 with board members Gaudreau,
Dougherty and Salinas absent.
Stewart Matthews, Chair ......�
role Ehrli , ecretary