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06-02-2003 (Parks & Recreation) Minutes MINUTES PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 2, 2003 (May meeting) 6:30 PM Council Chambers Conference Room Municipal Complex, 2000 Highway 78 North CALL TO ORDER This meeting was called to order at 6:35 PM. Those present were: Dan Chesnut,Eugene Garner,David Willey, Anne Hiney, Frankie Delgado, and Ivan Holmes. CITIZEN PARTICIPATION Troy Sargent spoke about the proposed Sage Creek Bike Trail with the Board and staff. APPROVAL OF MINUTES 1. A motion to approve the minutes from the April 28, 2003 meeting was made by Anne Hiney. Ivan Holmes 2nd the motion. The Board approved the motion 6-0. ACTION ITEMS 2. The Board discussed and considered a request from the Wylie Youth Soccer Association to sell soccer related items at the Texas Chevy Open Soccer Tournament on June 7 and 8, 2003. A motion to approve the request was made by David Willey. Frankie Delgado 2nd the motion. The Board approved the motion 6-0. 3. The Board discussed and considered the concept plan for Creek Hollow subdivision. There was a mistake made in the Park and Recreation Board Agenda packet of the following item: the parkland dedication was of 6.46 total acres, .40 acres was outside of the floodplain. After discussing the plan a motion was made by David Willey to accept 4.5 acres of floodplain (not to count toward the parkland dedication requirement), small easement to access the floodplain area near lot 10 and 11 (including an 8 ft. walk), and the balance of parkland dedication in funds in lieu of land. The motion also noted that the 1.94 acres that was to be dedicated at the southern end of the development not be taken because it was to small and would not be a benefit for the Parks and Recreation Department to accept it. The Board suggested that the 1.94 acres be given to the HOA for maintenance. Ivan Holmes 2nd the motion. The Board approved the motion 6-0. 4. The Board discussed and considered the Park Naming Policy. David Willey made a motion to approve the policy with the following changes: remove letter c. in section II.a.4., change section II.a.4.b. to "In honor of a deceased or living community, state, or national leader. The motion was 2nd by Eugene Gamer. The Board approved the motion 6-0. 5. The Board discussed and considered the metal sign at Olde City Park. Ann Hiney made a motion to recommend to the City council the following: Investigate moving the metal sign near the white bridge in Olde City Park to be more visible to the public (now or after road construction on Hwy. 78), Investigate placing new welcome signs at the entrances to the city (on FM 544 on Hwy. 78), and have staff investigate the TXDOT requirements for median signage. Eugene Garner 2nd the motion. The Board approved the motion 6-0. 6. The Board discussed and considered the concept plan for the Wylie Lakes Subdivision (untabled item from the April 28 meeting). Dan Chesnut made a motion to take the parkland dedication in funds in lieu of land. Various Board members also wanted it noted that the development presented was not the type of project they would endorse due to the way its land use was shown. David Willey 2nd the motion. The Board approved the motion 6-0. 7. The Board discussed and considered the Memorial Dedication Policy and a motion was made by Eugene Gamer to approve the policy with the following changes: 6. Memorials shall be installed by Parks and Recreation Department employees and/or a Parks and Recreation Department designated contractor. Frankie Delgado 2nd the motion. The Board approved the motion 6-0. DISCUSSION ITEMS 8. and 9. Staff updated the Board on land acquisition status and on upcoming facility improvements and events. 10. The Board discussed the Sage Creek bike trail with resident Troy Sargent. Issues discussed were project scope, layout of trail, time table to begin work on the trail, approval from local HOA's, City Liability, and ADA requirements. The Board expressed interest in the project and directed staff to approach the City Manager to approve the project. This item was discussed at the beginning of the meeting in order for Mr. Sargent to not have to stay for the duration of the meeting. ADJOURNMENT At 8:30 PM Ivan Holmes made a motion to adjourn the meeting. Frankie Delgado 2nd the motion. The Board approved the motion 5-0 (Dan Chesnut had to leave at 8:15 PM).