Library Board Bylaws RITA AND TRUETT SMITH PUBLIC LIBRARY
LIBRARY ADVISORY BOARD BYLAWS
ARTICLE I
Name
As authorized by the City Charter, City of Wylie and City Ordinance No. 92-2: This
body shall be known as the Rita and Truett Smith Public Library Advisory Board.
ARTICLE II
Meetings
Section 1. The regular meeting of the Library Advisory Board shall be held bi-monthly
or more often if needed at the Library unless the Board determines otherwise.
Section 2. Special meetings may be called by the Chair or at the call of any two
members of the Board, provided that notice thereof is given to all Board members.
Section 3. A majority of the members shall constitute a quorum at all meetings of the
Board. Should a quorum not be available for any regular meeting, the board liaison will
schedule a meeting where a quorum can be present as close to the regularly
scheduled meeting as possible and post such meeting according to the Open
Meetings Regulations.
Section 4. All questions presented for a vote of the Library Board shall be decided by a
simple majority of the quorum, including the vote of the Chair.
Section 5. Any member of the Board who misses three consecutive meetings without
good cause, or neglects to notify the board liaison of such absence with good cause
shall be deemed to have resigned, and the Board will recommend to City Council that
a replacement be appointed for the balance of the unexpired term.
1
Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary
procedure of the Board, in cases to which they are applicable and in which they are
not inconsistent with these by-laws.
ARTICLE III
Officers
Section 1. The officers of the Board shall be a Chairperson and a Vice-
Chairperson.
Section 2. Officers shall be elected and take office at the first regular meeting after
new Board members have been appointed and sworn in.
Section 3. Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the Chair, the Vice-
Chair shall become the Chair for the unexpired portion of the
term.
(b) Vacancies in officers other than the Chair shall be filled for the
unexpired term by election from the remaining Library Advisory
Board Members.
Section 4. Duties of the officers shall be as follows:
(a) Chair:
(i) Preside at all meetings.
(ii) Represent the Library Board at public functions.
(iii) Appoint special committees.
(iv) Assist Library Director in establishing the agenda for each
meeting. Agenda items requested by any Board Member
Member will be included.
(b) Vice-Chair:
(i) Assist the Chair in directing the affairs of the Board and act
in the Chair's absence.
2
(c) Secretary:
(i) The secretary will be responsible for compiling and
recording of all minutes.
(ii) The Library Director will be responsible for distributing
minutes to the, City Council, Library Advisory Board, and
City Manager. An official record of attendance will be kept
in the minutes.
ARTICLE IV
Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the
consent of the majority of the Board. All committees will have at least one Library Board
member serving on them. These committees are automatically dissolved upon completion of
assignment.
Section 2. Progress reports will be given at each Board Meeting and a final report on
completion of assignments.
ARTICLE V
Library Director
Section 1. The Library Director shall be an ex-officio Board Liaison member of the Board.
Section 2. The Library Director shall have sole charge of the Administration of the Library
under the direction and review of the City Council and City Manager.
Section 3. The Library Director shall be held responsible for the care of the building and
equipment, for the employment and direction of the staff, for the efficiency of the Library
3
-services to the public, and for the operations set forth in the annual budget.
ARTICLE VI
Powers and Duties of Board Members
Section 1. Board Members shall:
(a) Be appointed by the City Council.
(b) Be sworn in within 15 days of appointment or considered resigned.
(c) Abide by applicable ordinances of the City of Wylie.
(c) Act in an advisory capacity to the City Council, City Manager and Library
Director.
(d) Recommend policies to govern the operation and program of the Library.
(e) Assist in planning and give guidance for expansion of library facilities.
(f) Assist in interpreting the policies and functions of the Library Department
to the public. Encourage in every possible way the development and
advancement of the public library
ARTICLE VII
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting,
provided all members have been notified of the proposed amendments 72 hours prior to
the meeting as part of the agenda packet.
Revised October 26, 2004
4