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04-12-2010 (Parks & Recreation) Minutes Parks and Recreation Board UIT O WYLIE SPECIAL MEETING MINUTES Monday,April 12,2010—6:30 p.m. Wylie Municipal Complex—Council Chambers 2000 Hwy. 78 North Wylie,Texas 75098 CALL TO ORDER Announce the presence of a Quorum. Chairman Anne Hiney called the meeting to order at 6:30 p.m. Board Members present: Co-chair Donna Larson, Dan Chesnut, Gary Robas and Eddie Rodgers. Absent were: Brandi Lafleur and Jim Ward. Staff members present: Public Services Director Mike Sferra, Recreation Superintendent Robert Diaz and Park Board Secretary Sara Kisely. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda.Residents must provide their name and address.Board requests that comments be limited to three(3)minutes.In addition,Board is not allowed to converse,deliberate or take action on any matter presented during citizen participation. No citizens addressed the Board. BUSINESS ITEMS 1. Consider, and act upon, approval of the Parks, Recreation and Open Space Master Plan and recommendation to forward for City Council approval. Board Action: A motion was made by Board Member Chesnut to approve and forward the Parks, Recreation and Open Space Master Plan to Council. Board Member Rodgers seconded the motion. The motion carried by a 5-0 vote with Board Member Lafleur and Board Member Ward absent. Staff will present the Board's recommendation to Council for their input and final approval. Tabled Item from February 22,2010 2. (Motion to Remove From Table): Consider, and act upon, a recommendation for the Recreation Center's operating names, business hours, facility rental fees, membership dues, daily use fees and employee membership fees. Board Action: Board Member Larson made a motion and seconded by Board Member Chesnut to remove this item from the table. A vote was taken and passed 5-0 with Board Member Lafleur and Board Member Ward absent. Board Discussion: Recreation Supervisor Robert Diaz presented an additional higher revenue recovery rate based on feedback from the March 23, 2010 joint work session between the Board and Council. The exact percentage is undetermined at this time because of facility maintenance and utility costs that have not been finalized. Chairman Hiney stated she liked the 85 percent recovery model because it creates a sustainable budget and prevents reallocating funds from future projects. Board Member Chesnut agreed that a higher recovery rate would be acceptable and offset budget short falls. Board Member Larson mentioned raising the fees for youths, seniors, families, and corporate memberships to be comparable with Cedar Hill's. The Board -- discussed adding clean up and set up assistance fees for facility rentals. It was proposed that the Bart Peddicord Community Center be available at no charge for non-profit organizations and senior activity programs. The Board's consensus was to promote employee memberships as a benefit, free of charge, and extend a 25 percent discount to their family members. The recommended operating hours are Monday — Friday, 5:00 AM — 10:00 PM; Saturday, 8:00 AM — 8:00 PM; and Sunday, 12:00 PM — 8:00 PM. The recommended facility names are Wylie Recreation Center and renaming the Bart Peddicord Community Center to Bart Peddicord Senior Activity Center. Staff will continue to work on finalizing budget costs in order to present a 100 percent recovery option at the next meeting. Board Action: Board Member Robas made a motion and seconded by Board Member Larson to table this item until the April 26, 2010 regular meeting. A vote was taken and passed 5-0 with Board Member Lafleur and Board Member Ward absent. ADJOURNMENT A motion was made by Board Member Chesnut to adjourn and Board Member Rodgers seconded the motion. The meeting was adjourned at 7:55 p.m. by unanimous consent. Anne Hiney, Chair ATTEST: e ( t ar fia Kisgly, Parl bard Secretary Minutes—April 12,2010 Wylie Parks and Recreation Board Page 2 of 2