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06-28-2010 (Parks & Recreation) Minutes 14( Parks and Recreation Board " " CITY OF WYLIE MINUTES Monday,June 28,2010—6:30 p.m. Wylie Municipal Complex—EOC Conference Room 2000 Hwy. 78 North Wylie,Texas 75098 CALL TO ORDER Announce the presence of a Quorum. Chairperson Anne Hiney called the meeting to order at 6:30 p.m. Board Members present: Co-chair Donna Larson, Dan Chesnut, Brandi Lafleur, Gary Robas, Jim Ward and Eddie Rodgers. Staff members present: Public Services Director Mike Sferra, Recreation Superintendent Robert Diaz and Park Board Secretary Sara Kisely. CITIZEN COMMENTS ON NON-AGENDA ITEMS Residents may address Board regarding an item that is not listed on the Agenda.Residents must provide their name and address.Board requests that comments be limited to three(3)minutes.In addition,Board is not allowed to converse,deliberate or take action on any matter presented during citizen participation. No citizens addressed the Board. BUSINESS ITEMS 1-3.Consider, and act upon, approval of the Minutes of the April 12, April 26, and May 10, 2010 meetings. Board Action: Board Member Larson made a motion and seconded by Board Member Robas to approve the minutes from the April 12, April 26, and May 10, 2010 meetings. A vote was taken and passed 6-0 with Board Member Chesnut absent. 4. Consider, and act upon, approving a request from Wylie is H.O.P.E. for a Country Fair Fundraiser at Olde City Park on Saturday, October 23, 2010 from 9:00 am—5:00 pm. Board Action: Board Member Ward made a motion and seconded by Board Member Rodgers to approve a request from Wylie is H.O.P.E. to hold a Country Fair Fundraiser at Olde City Park on Saturday, October 23, 2010. A vote was taken and passed 6-0 with Board Member Chesnut absent. *Board Member Chesnut arrived at 6:35 p.m. 5. Consider, and act upon, approving a resolution for the Wylie Citizen's Police Academy Alumni Association to sell items in city parks. Board Discussion: Recreation Superintendent Robert Diaz presented this item to the Board on behalf of the Wylie Citizens Police Academy Alumni Association. The W.C.P.A.A.A. submitted a request to seek the Boards approval for fundraisers to be held at various events throughout the year. This action would eliminate future requirements to apply for individual endorsement for each occasion. The Board showed concern regarding the inadequate parameters in the proposal and by setting precedence with such loose terms. A preferred option was discussed to allow organizations an application process for annual review and approval. The annual form would require updated contact information and specific listings of planned events. Board Action: Board Member Chesnut made a motion and seconded by Board Member Larson to table the Wylie Citizen's Police Academy Alumni Association application until a revised proposal is prepared. A vote was taken and passed 7-0. Tabled Item from May 10. 2010 6. (Motion to Remove From Table): Consider, and act upon, wording and images to be installed on the 12 Founders Park Historical Walk Stations. Board Action: Board Member Ward made a motion and seconded by Board Member Chesnut to remove this item from the table. A vote was taken and passed 7-0. Board Discussion: Public Services Director Mike Sferra presented this item to the Board. Mr. Sferra stated PhotoCrete USA was unable to utilize Wylie's copy of an 1800's locomotive due to the clarity of the picture. There was discussion of substituting the grainy locomotive photograph with a similar picture from the same time period. Mr. Sferra had condensed and revised the original drafts of historical markers from twenty-four selections to thirteen based upon comments from the May 10, 2010 meeting. The Board mentioned some grammatical errors found in the rough drafts that will be addressed and corrected by staff. Board Action: Board Member Robas made a motion and seconded by Board Member Ward to recommend the improved drafts to Council for their approval. A vote was taken and passed 7-0. DISCUSSION ITEMS 7. Discuss Parks and Recreation budget highlights for fiscal year 2010—2011. Board Discussion: Recreation Superintendent Robert Diaz presented the overall budgets for the upcoming fiscal year. The Parks 5511-General Fund, will see increases to recreation supplies (20%), special services(20%), and water and electric utilities(25%). The Parks Department has requested new 16 ft. mowers, two zero turn mowers, an infield conditioning machine, and two trailers as part of a replacement program for old and broken equipment. The majority of these items have been allocated to the 5614-Parks 4B Sales Tax Fund along with$60,000 for a Trail Master Plan. The Acquisition and Improvements Central Zone will add two pieces of playground equipment to Southbrook Park. The West Zone includes setting up soccer goals and scoreboards for the Founders Park Expansion. The East Zone covers design plans for Forest Ross Park and Pheasant Creek Park and installing a new modular playground at Wylie Lakes Park. Recreation budgets, 5521-General Fund will remain flat; 5615-4B Sales Tax Fund will facilitate all operating costs and staffing for the Bart Peddicord Community Center; and 125-Recreation Fund is new and intended to fund the Wylie Recreation Center's operating costs and staffing. Minutes—June 28,2010 Wylie Parks and Recreation Board Page 2 of 3 8. Discuss application submittal requirements for Tree City USA membership. Board Discussion: The Board reviewed information obtained from the Tree City USA website and the city's existing tree preservation ordinance. Staff believes all of the requirements are achievable and most of the standards are currently being applied. Chairperson Hiney stated to include the benefits and advantages of being a Tree City when presenting to Council. Board Member Ward shared personal experience working with the City of Sachse and the ease in applying for the award. ADJOURNMENT A motion to adjourn was made by Board Member Ward and seconded by Board Member Rodgers. The meeting was adjourned at 8:20 p.m. by unanimous consent. ATTEST: Sara isely, Board Secretary nne Hiney • Minutes—June 28,2010 Wylie Parks and Recreation Board Page 3 of 3