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07-15-2003 (Planning & Zoning) Minutes MINUTES PLANNING AND ZONING COMMISSION WYLIE MUNICIPAL COMPLEX 2000 Highway 78 North, Wylie, Texas 75098 Regular Business Meeting July 15, 2003 7:00 pm Notice was posted in the time and manner required by law and quorum was present. Commission Members Present: Staff Members Present: Michael George Claude Thompson, Director Don Hughes Mary Bradley, Admin. Assistant Carter Porter Mike Phillips Chris Seely Commission Members Absent: Staff Members Absent: M. G. "Red" Byboth Terry Capehart, Assistant Planner William Chapman CALL TO ORDER Chairman George called the Regular Meeting to order at 7:05 p.m. INVOCATION AND PLEDGE Chairman George offered the Invocation and Commissioner Porter led the Pledge of Allegiance. CITIZEN PARTICIPATION No one appeared to speak. MISCELLEANEOUS ITEMS Chairman George expressed appreciation and welcomed newly appointed Commissioner Seely to the Commission. P & Z Meeting July 15, 2003 Page 2 of 5 CONSENT AGENDA ITEM 1. Consider and act upon approval of the Minutes from the June 17, 2003, Regular Meeting. With no changes noted, a motion was made by Commissioner Hughes, and seconded by Commissioner Porter, to approve the minutes as submitted. Motion passed 5 —0. ACTION AGENDA 1. Consider and act upon approval of a Site Plan for the Chili's Restaurant, being all of a certain 1.628 acre tract of land generally located north of F.M. 544 and east of Westgate Way, City of Wylie, Collin County, Texas. Thompson stated that the Site Plan under consideration is for a restaurant facility with the building of approximately 5,555 square feet, on 1.628 acres in size. Thompson reviewed the zoning of the property and stated that the property has never been platted. A variance was approved by the Zoning Board of Adjustment on June 23, 2003, to allow an oversize projecting sign on the western wall and an oversize 3-dimensional chili pepper logo/monument projecting above the canopy on the southern wall. Thompson stated that 125 parking spaces will be provided, and only 72 spaces are required. William A Stueber, CPH Engineering, 5728 LBJ Freeway, Suite 330, Dallas, Texas, represented the engineer of the project, stated that the required parking spaces will measure the 10 feet by 20 feet required by the City Code, while the extra spaces will be smaller. The City Engineer has approved this variance. Chairman George questioned the type of exterior building material. Mr. Stueber stated that it will be stucco. Commissioner Phillips questioned the access cuts. Mr. Stueber stated that the curb-cut entries are included on the Site Plan, and provided with the widening of Farm Market 544 and Westgate Way. A motion was made by Commissioner Porter, and seconded by Commissioner Seely, to approve the Site Plan as submitted. Motion carried 5 —0. P & Z Meeting July 15, 2003 Page 3 of 5 2. Consider a recommendation to the City Council regarding a Final Plat for Lot 1, Block A of the Chili's - F. M. 544 Addition, being all of a certain 1.628 acre tract of land and being a part of a called 45 acre tract, generally located north of F.M. 544 and east of Westgate Way, as described as Tract One in a deed to Sal Del Rey Properties in Volume 1663, Page 451 of the Deed Records of Collin County, Texas (DRCCT), and being situated in the E.C. Davidson Survey, Abstract No. 266, City of Wylie, Collin County, Texas. Thompson stated that the Final Plat will create the 1.623-acre lot-of-record for the Site Plan just approved and will accommodate development of a Chili's Restaurant. The Plat provides primary access from F.M. 544 and Westgate Way, as well as a joint access easement to the property to the north. No access easement was provided to the east due to existing development and no median cut available for eastbound traffic along F.M. 544. A motion was made by Commissioner Phillips, and seconded by Commissioner Porter, to recommend approval to the City Council of the Final Plat. Motion carried 5 —0. Chairman George adjourned for a break at 7:25 pm and reconvened at 7:35 pm. MISCELLEANOUS A special motion was made by Commissioner Porter to acknowledge and wish Chairman George a Happy Birthday, and all Commissioners wished Chairman George a Happy Birthday on July 21, 2003. Thompson reviewed the hand-out by North Central Texas Council of Governments Center of Development Excellence web page, recognizing Wylie's new Zoning Ordinance for its Design Standards for Residential and Nonresidential Uses and Historic Preservation. WORK SESSION 1. Discuss proposed revisions to the Zoning Ordinance, including exterior building materials other than masonry. Thompson stated that staff is seeking the Commission's direction to initiate review of concerns toward the goal of proposing several revisions to the Ordinance. Thompson reviewed the history of requirement for wood exterior building materials as early as P & Z Meeting July 15, 2003 Page 4 of 5 April 1962. In February of 2002 the residential definition of masonry was broadened to include masonry stucco and masonry composite materials of the same durability as masonry. However, wood and vinyl or Exterior Insulation Finishing Systems (EIFS) are now specifically excluded, but although the ordinance provides that the Commission may approve "materials other than masonry" or a"style other than masonry." Several applicants have requested the use of exterior building materials other than masonry, and the confusing definition and procedure of the Zoning Ordinance must be clarified in order that such requests may be properly considered. Applicants have also indicated that the specific exclusion of all wood products is technically unjustified and may be illegal. The Commission is requested to provide clarity of intent and direction for alternative wording to this section of the Ordinance. Building Official Dale Jackson stated that the interpretation of the concept of the Planning and Zoning Commission is to approve plans and concepts of style but the Commission should not get into the actual design of construction materials used which should be reviewed by the Building Inspection department. If a variance or waiver of materials is requested, the item should be presented to the Construction Code Board. Jackson also expressed concern for the architectural style on infill lots in existing subdivisions. We should allow more flexibility for materials used for infill lots with staff approval rather than Planning and Zoning. The quality of materials is a technical issue related to durability and safety rather than aesthetics, which should be approved by the Building Department and not by the Council or Commission. After discussion, the Commissioners concluded to remove the Planning and Zoning Commission from approval of construction materials and provide that the Building Official or Construction Code Board approve "alternative products." 2. Discuss proposed revisions to the Zoning Ordinance for accessory buildings. Thompson reviewed the Zoning Ordinance requirements for Accessory Buildings and the proposed revisions recommended by the Building Official. The definition of an accessory building is anything greater than 20 square feet. Jackson stated that the main concern was to alleviate of such things as shipping containers or accessory buildings larger than the house in the Single Family District by requiring same roof pitches and reducing the allowed height and size. Commissioner George questioned the size of the accessory building for a lot larger than an acre but smaller than two acres. Jackson agreed to the size of buildings for lots one- half to two acres to be 1,000 square feet and above two acres to be 3,000 square feet, but some research would be made before a change could be adopted. P & Z Meeting July 15, 2003 Page 5 of 5 3. Discuss proposed revisions to the Zoning Ordinance for temporary use permits. Thompson reviewed the concerns related to Temporary Uses. The proposed revision is to remove all temporary uses from the Zoning Ordinance and administration of the Planning Director and be placed under the administration and permitting of the Building Inspection Department. Commissioners had no objection to transfer the temporary uses from the Zoning Ordinance to the Building Department for approval. ADJOURNMENT A motion was made by Commissioner Porter, and seconded by Commissioner Hughes, to adjourn at 9:10 PM. Motion carried 5 —O. (,_es,j2 OIPLI3 A CA. Michael George, Chairman Maryradley, Secr ary