07-21-1989 (City Council) Agenda Packet CcPy
_ AGENDA
EMERGENCY CALLED CITY COUNCIL
WORK SESSION
FRIDAY & SATURDAY, JULY 21 - 22, 1989
7:30 P.M. T U ELECTRIC IN
SAVOY, TEXAS
7:30 P. M. Dinner
8 : 45 P.M. CALL TO ORDER
ORDER OF
BUSINESS BUSINESS
1 General Discussion and overview of 1989/90
Budget
2 Discussion of Three Department Budgets
3 Adjourn until Saturday morning
8: 30 A.M. CALL TO ORDER - SATURDAY
1 . Discussion of other Department Budgets
2. Recess for Lunch
3 . Continue discussion of budgets
4. Adjourn
NOTICE OF A CALLED MEETING
Notice is hereby given that the governing body of the City
of Wylie will meet for a called session on theANA day of
, 198 9 , at T U Electric in Savoy ,
Texas for the purpose of considering the above Agenda .
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Carolyn4a o es, • ty Secretary
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Posted this the /9,4 day of ..imir ,
19841 , at ,S 'Jo V, M. ' /
1989/90 BUDGET WORK SESSION SCHEDULE
FRIDAY, JULY 21 , 1989
8:45 P. M. Preliminary Over view and
discussion of 1989/90 budget
9:45 P. M. City Secretary
10: 15 P. M. City Council
10 :45 P. M. Building Services
SATURDAY, JULY 22 , 1989
8: 30 A. M. Code Enforcement Department
9 :00 A. M. Public Works
10:00 A. M. 15 minute break
10 :15 A. M. Public Works (Continued)
11 : 00 A. M. Engineering Department
11 :30 A. M. Library Department
12 :00 A. M. Lunch
1 :00 P . M. Police Department
2: 30 P. M. Finance Department
3:15 P . M. 15 minute break
3:30 P. M. City Manager
4:00 P. M. Debt Service
4: 30 P. M. Emergency Medical
4:45 P . M. Fire Department
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HIGHLIGHTS OF THE 1989-1990
CITY OF WYLIE BUDGET
(1) The tax rate will increase from .5125 to .5425 per
hundred.
(2) A warrant officer has been added to the Police
Department.
(3) Revenue from fines will increase by $50 ,000 because of
_ the addition of a warrant officer .
(4) Equipment to be purchased:
_ 7 8 1-,-
(a) Pickup truck for Code Enforcement Inspector. `
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(L) Tire changer for garage 4V
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(c) Sprinkler system for Park4jr
-- (d) Side mounted mower for ditches and roadways./ /
(e) Chemical sprayer for weed control .' "
(f) Two patrol units .f/ 2a)
(g) Shoring material for utilities . ���''
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(h) Pipe rack and fence for utility inventory st-erage�� /�Q t
-,,.. ( i) FAX machine. N2-12t
(5) $74 ,000 for seal-coating 8.9 miles of streets .
(`) Incentive pay program for Police. i7 ?a,
(7) Merit peel account for employeesd: j1r" `
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(8) Painting the water tower on South Ballard 5 /
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- (9) Participation in Regional Sewer System.,��,, �'
(110) Fencing lift stations . 0 �
(11) No increase in water/sewer rates .
BUDGET PROPOSAL
1989/1990 FISCAL YEAR
In accordance with Article IV, Section 1, Subsection E (6) , I
,..,a am submitting the annual budget as required by the Wylie
City Charter as adopted on January 19, 1985. The budget
submitted is balanced. The proposed expenditures for all
funds total $4,780,000 which reflects a $408,550 or 9%
increase over the current spending level . Below is a
summary of the General , Utility, and Sanitation Funds .
GENERAL FUND
Revenue. The major changes in the proposed revenue as
compared to the current revenue level are as follows :
(1) It is proposed that the tax rate be increased by three
cents per hundred ( .5125 to .5425) . Using a 94% tax
collections based upon the estimated tax roll of
$298 ,000 ,000 will generate $1,422 ,000 in current taxes ,
or $70,500 over the current tax revenue level .
(2) It is estimated that sales tax will increase from
$278,000 to $325,000 or a 17% increase.
(3) Building permits are projected to decrease by $10 ,000
based upon the current building market .
(4) Development inspection fees will show a sharp decline
from the current $10,000 estimated revenue level to
$500 for the coming year .
(5) Municipal Court fees will increase by $50 ,000 with the
addition of a warrant officer .
Expenditures . The major changes in expenditures in the
general fund are broken down into departments as follows :
City Secretary
(1) Professional Services/County Fees - The proposed
budget reduces the amount in this line item from
$1400 to $700 . The reduction comes about because
of experience with expenditures in the current
year . Expenses contributed to this account are
filing ordinances and other official documents at
the county courthouse.
(2) Advertising and Notices - This will increase from
$1500 to $2500. Expenses assigned to this line
item include newspaper notices for personnel ,
publication of ordinances, public hearings, and
other notices .
(3) Ballots - Election - This account will increase
from $1650 to $2000. This increase is contributed
to the cost of printing ballots and the general
cost in conducting elections .
(4) Travel/Training - In the current budget , all
travel and training was assigned to the city
manager ' s budget . This year it has been assigned
to individual budgets . In this budget, it is
proposed that $1200 will be needed . Much of this
h4'N will be used in order that the city secretary will
maintain city secretary certification. She will
also attend the election seminar for three days,
personnel training for three days, and some will
be used for the purchase of books to assist in
maintaining certification.
City Council
(1) I have proposed $25 ,000 for City Attorney fees .
This is the same as currently budgeted. In 1987 ,
$68 ,026 was spent .
(2) Advertising and Notices - this line item shows an
increase of $1100 from the current $2900 budgeted .
This increase in proposed since the first eight
months of the current budget year has expenses at
$3600 . Official notices to citizens , publications
of public hearings, annexations, etc. are paid
from this account.
(3) General Office Supplies - this was reduced from
$1600 to $800. The reductions comes about due to
the experience of the first eight months of the
current fiscal year. As of today, $650 has been
spent from this account .
(4) Print/Forms and Newsletter - This account
decreased from $6900 to $500 . The major reason is
due to the savings we are experiencing on the
quarterly newsletter .
(5) The total city council budget is proposed to
reduce from $121,525 to $119,775 .
Code Enforcement
(1) Training/Travel - it is proposed that $2,000 be
allocated on training and travel. Included in
this amount is the annual fire school at Texas A&M
for the Fire Marshall. It also includes an
inspection training seminar for Kenny Powell , and
provides funds for a technical training course for
the new secretary. The funds will also allow
Kenny Powell to become better certified in his
position .
I am also looking at the possibility of an in-
house training on Citizen Service.
(2) Data Processing Supplies - this line item was
increased from $725 to $1000. The reason for this
increase is due to the spending level experience
in the first eight months of the current budget
year .
(3) Photographic Supplies - this was increased from
$175 to $500 . These funds are used in filing
complaints for substandard structures as well as
complaints for tall grass .
(4) Lt/Med Duty Trucks - this budget proposes to spend
$7000 on a new pick up for Inspector, Kenny
Powell . The present truck has 271 ,000 miles and
is on it' s second engine, with over 120 ,000 miles
on it .
Public Works
Garage
(1) Special Purpose Equipment - it is proposed that a
tire changer be purchased for this department .
This cost is estimated at $1800 . The repair bills
at the Wylie Shamrock during the first eight
months of the current year amounted to $858 .
Based upon these numbers , this piece of equipment
can be amortized within the next two years .
(2) The garage budget is up $1500 over the current
budget .
Animal Control
(1) Special Purpose Equipment - it is proposed that a
high pressure washer be purchased for the animal
shelter for $1800 . This equipment can serve a
dual function, as it can also be used to wash city
vehicles and equipment .
(2) Travel/Training - I am proposing that $200 be
budgeted to send the humane officer to the annual
school sponsored by Texas A&M.
Parks
_.. (1) Sprinkler System - this budget proposes $2500 for
the addition to the sprinkler system.
(2) )Special Purpose Equipment - this budget proposes
,, to spend $12000 for a side mower. The purchase of
this specialized piece of equipment allows better
1 maintenance of our open drainage ditches , as well
as the ditches along roadways.
(3) Special Purpose Equipment - $4000 is allocated for
a chemical sprayer for use to eradicate weeds and
other undesirable vegetation in the parks, right-
of-ways , etc. The purchase of this equipment will
enhance the looks of the community, as well as a
labor savings move.
(4) Sand and Dirt/Park Fields - $2000 has been
allocated to purchase sand to be used on in-fields
in the baseball parks .
(5) It should be noted that in the Park Department ,
the one employee was not budgeted until February
of this year . It was necessary in this budget to
provide one year salary and benefits for this
employee. This will cost $24 ,800 , compared to
$18,525 for a partial year.
Streets & Drainage
(1) Asphalt - the proposed budget calls for spending
$38,000 on this item. Some of the asphalt in this
account can and will be used for leveling up
existing streets before a seal-coating program is
implemented next summer .
(2) Concrete - the cost of concrete has been decreased
in the proposed budget from $17 ,500 to $6,000 .
This was done in analyzing the past eight months
in the current budget .
(3) Rock/Gravel/Sand - I have increased gravel from
$12 ,000 to $55,000. This is in keeping with,
hopefully, a very ambitious seal-coating program
through a joint venture with the county.
(4) Emulsion - I have increased this account from
$2 ,000 to $33,000. This is also in keeping with
the seal-coating program hopefully next summer .
Engineering
(1) Engineering Services - I have included $5,000 in
this line item. This was necessary, since Public
Works has removed most of the engineering services
from it' s budget. It is necessary to have the
allocation so that incidental work, such as
surveying , traffic control studies, and some
design work on lift stations can be accomplished
if needed.
(2) The total engineering budget shows a decrease in
the proposed spending plan as compared to the
current level .
Library
(1) The proposed library budget is $57 ,340 compared to
the current $26,600 .
(2) The big difference in the total amount is due to
the city picking up funding for the library
director salary for the coming year .
(3) All other expenses in this budget will remain
basically the same.
Police
Police Administration
(1) Office Equipment Lease/Rental - the copier in
Police Administration will be paid off during the
coming year , thus reducing the required funding
level from $3,050 to $1,160 .
(2) An incentive plan is proposed in the entire police
budget for all sworn personnel , which should
encourage better quality personnel . For example,
it includes officer proficiency certification pay
of $100 per month for each officer holding an
advanced certificate and $50 per month for each
officer holding an intermediate certificate.
Based upon this proposed pay plan for sworn
personnel , police administration will increase
$1200 .
Police Patrol
(1) Vehicle Repairs - it is proposed that this item go
from $7500 to $14,000. This includes work
contracted out to repair shops , since our mechanic
is not equipped to handle these vehicles . We have
also added $5,000 to recondition one of the older
units to eliminate the need to purchase one new
unit during the year .
(2) Automobiles/Police - in addition I have also
allocated $28,650 for the purchase of two new
units . Hopefully, this will be the beginning of
the establishment of a replacement program in this
department .
(3) We have also budgeted $4 ,656 for LETN, which is
the police television network that will enable us
to provide additional training to all our police
personnel .
(4) In keeping with the incentive program for police,
it is proposed that this budget allocate $6 ,600
for qualified personnel .
Police Investigations
(1) Vehicle Repair Parts - we have increased this item
from $500 to $1200 . The reason is because of the
age of the vehicle which will need a new battery,
tires, and other maintenance.
(2) I have also included 1200 for the incentive
program as noted in other police budgets.
(3) $36 ,403 (salary and benefits) has been allocated
for the inclusion of a warrant officer position.
This position will enable the city to improve our
ability to serve and collect fines for outstanding
municipal court warrants .
Police Communications and Records
(1) Medical Services - I have increased medical
services from $100 to $750 . We are required to
provide medical treatment to prisoners . We have
had three claims in the last year .
(2) This budget reflects a decrease of approximately
$2000 from the current year .
Financial Services
(1) Tax Collection Services - the proposed budget
reflects a $1500 increase in this line item. It
is proposed that this account will spend $1800 in
the 1990 budget year .
(2) Advertising and Notices - it is proposed that
$2400 will be spent on printing of delinquent tax
lists . We have $1400 currently budgeted and a
$1000 increase in budgeted due to possible overrun
of this account in the current year .
(3) Travel and Training - it is proposed that $3300 be
spent on travel and training . This includes five
courses in purchasing, a financial officers
seminar at Texas Tech, and several courses in
property taxes for the tax assessor-collector and
tax clerk.
(4) I am proposing that $1500 be allocated for the
purchase of a fax machine.
Municipal Court
(1) This financial plan proposes to allocate $5530 for
a part-time bailiff. This expense is already
being incurred, as the Judge insists upon a
bailiff in court. Because of this it is necessary
to budget the appropriate funds.
(2) Contractual Employee Services - it is necessary to
increase this line item from $900 to $1800 to
assist in preparing the quarterly reports .
City Manager
(1) The only major change in this budget is to
increase the merit pool account from $28,500 to
$43 ,925 . This will allow adequate adjustments in
employee salaries and also provide funds for
additional incentives to other employees .
(2) Training and travel has been incorporated into
those departments requiring travel and training .
I have included $1200 in this account which would
provide funds for special seminars for the city
manager ' s secretary and the city manager. It also
provides funds for the TML conference, as well as
the TCMA conference.
Fire Department
(1) The total budget for the Fire Department is
$25,675 as opposed to the current budget of
$26 ,400 .
(2) Since all expenses proposed are in keeping with
the current years plan, it should be pointed out
that this department is in need of some expensive
equipment so we can maintain fire service at it' s
present level . A long-range plan should be
developed on replacing obsolete equipment and the
purchase of new equipment each year .
UTILITY FUND
Revenue . The major changes in the proposed revenue in the
utility fund are as follows :
(1) It is projected that water sales will remain the same
at $945,000 .
(2) It is estimated that the sewer service will remain the
same at $575,000.
(3) Based upon current revenue levels, it is projected that
the sewer pass-thru fee will increase from $158 ,000 to
$169,000 .
(4) It is projected that the penalty and interest charged
late paying customers will increase from $45 ,603 to
$58 ,500.
(5) Sewer service bulk will decrease from $15 ,000 to $1 ,000
due to the loss of bulk sewer sales to Lake Ray Hubbard
Mobile Home Park.
Expenditures . The major changes in expenditures as compared
to the current budget are as follows :
Utility Administration
(1) Office Equipment Repairs - this budged proposed to
increase from $400 to $750 . This increase is due
almost entirely to the aging of the copy machine.
(2) Administrative Cost to General Fund - this budget
proposes to continue transferring $120 ,000 to the
general fund for services that the general fund
provides to utilities .
(3) Special Purpose Equipment - $2,500 has been
budgeted for an ice machine. We are currently
leasing an ice machine for $1 ,080 per year .
(4) Utility Administration will decrease by
approximately $2,000 over the current spending
plan.
(5) Merit Pool - $10 ,650 has been added for raises for
employees in the utility departments .
(6) Council Reserve - $25 ,000 has been added for
council reserve in the utility fund .
Water Department
(1) Water Tower Improvements - this budget proposes to
spend $55,000 to paint the exterior and interior
of the water tower on South Ballard . It has been
approximately 10 years since this facility has had
any attention.
(2) Special Purpose Equipment - it is proposed to
spend $10,000 on shoring material . It is
essential that this equipment be purchased and
used when excavating deeper than five feet .
Sewer Department
(1) Regional Sewer Plan - this budget proposes to
spend $25,000 as our share in continuation of
planning and developing the regional sewer system.
(2) Contract Sewer Services - it is estimated that
the cost for North Texas Municipal Water District
to operate our sewer plant will increase from
$105 ,800 to $115 ,000 .
(3) Machinery and Tools - it is proposed that $1 ,700
be allocated toward the purchase of air packs to
be used when employees enter manholes and lift
stations . n I
, r 1
(4) Special Purpose Equipment L tnis budget provides
.2,500 to purchase a generator to run lights and" to use saws on job sites . This is especially
C critical on emergency jobs at night .
(5) Lift Station Improvements - this budget allows
$10,000 toward fencing of lift stations to-,secure
thheee or four locations . LFea
Utility Billing
(1) Special Purpose Equipment - this budget proposes
to spend $1,000 on a pipe rack at the service
center , which will provide for proper storage of
utility pipe which is now stacked on the ground .
(2) Special Purpose Equipment - for security purposes ,
this budget provides for $1 ,300 for a chain link
fence at the service center for storing water
parts such as valves, meter boxes, etc.
SANITATION FUND
Revenue. The major changes and proposed revenues in the
sanitation fund are as follows :
(1) The sanitation collection fee which is $8 .05 per
residential customer will remain at the current level
of $274,000 .
(2) The proposed budget estimates $1,000 in interest on
investments .
Expenditures . The major changes and proposed expenditures
in the sanitation fund are as follows :
Sanitation Department
(1) Contract Refuse Service - this will remain
basically the same as the current year. It is
estimated that we will spend $252,250 on contract
services during the coming year .
(2) It is proposed that two part-time people be
consolidated into one full time person .
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MEMORANDUM
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TO: CHARLES NORWOOD, CITY MANAGER
-- FROM: ROY FAIRES, CHIEF ENFORCEMENT OFFICER
RE: BUDGET 04550 ` '�
7 /��
DATE: JUNE 191 19B9 ^ /���� 4,.-,
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- WE REQUEST A CCMPACT PICKUP FOR THE INSPECTOR. THE PRESEN'
TRUCK WAS A LIGHT DUTY TRUCK THAT WAS PURCHASED FOR THE THEN
METER READER' IT WAS THEN PRESSED INTO SERVICE FULLING THE
~ SEWER RODDING MACHINE AND WAS ABUSED VERY EADLY PRIOR T[ ITS
BEING INHERITATED BY THIS DEPARTMENT.
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WE FEEL THAT A NEW TRUCK IN THIS DEPARTMENT WILL PAY FOR
ITSELF IN REDUCED MAINTENANCE COSTS A|1E FRESENT A MORE
ACCEPTABLE PUBLIC �MAGE.
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M E M 0 R A N 0 U M
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- TO: Roy Faires
FROM: Kenny Powell
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DATE: July 131 1989
RE: Truck
�
� I feel you should be made aware of the condition of my
vehicle.
~_ 1 ) When I started using this truck it had 35,000 miles on
it . It now has 271 , 000 miles.
2) The engine in it now is the second engine. It has over
~ 120, 000 on it.
3) I can put three quarts of oil in it and by the end of
~~ the day it needs oil again.
4) The lifters rattle loud. They were adjusted three
~ months ago and they are back in the same condition .
5) At times you can hear the rod about to be thrown .
-` 6> The head gaskets were replaced three months ago ard
now they are leaking again.
- 7> I have to seek aid at times to help me start my truck'
A person has to hold my ignition in the start position
while I crawl under the truck and beat on the starter.
~� (This causes some embarrassment when you get help from
somebody you red tag or have a disagreement with. )
8) The carburetor either needs rebuilt or replaced with a
~~ new one. My vehicle stalls approximately five to seven
times evgLy morning' On three occasions this has
almost caused major accidents.
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9) Two weeks ago I blew out two radiator hoses. They hsve
been replaced.
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10> On July 11 , 1989, an air conditioner compressor was
installeo. This is the third one in three years.
Every summer the compressor burns out.
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11 ) Three to five times a month during the summer I have to
boost my truck off . During the winter I have to jump
it off every morning.
12) The windshield wipers do not function properly. They
stop when they want to. They do not remove rain
adequately due to a bent wiper arm. Sometimes you
have to get out in the rain to push the wipers to get
them started again.
1.?) The A frame bushings are worn so bad that the truck
road walks sometimes it will even jump lanes.
14) When you step on the brakes it pulls hard to the right .
15) I have only one good tire on the vehicle. It was put.
on July 10, 1989 due to a blow out . The other three
have no tread and bare spots are showing.
16) At this time the truck is illegally operated due to
expired inspection sticker (expired in May, 1989) and
without incurring major expense, it can not be
inspected.
17) This truck causes me to have eight to tern hours down
time per month. I have been stranded at times for
up to two hours.
18) The truck had tack oil all over it when I clot it. I
feel the appearance is important as well as the
integrity.
19 Theiareloose - knocking� U joints I ._b again f! and ��.i fl'JC Y.1.11E hard.
As you are aware, I may be called out to a fire or go out
after 5: 00 or early morning. I need a vehicle that I can
depend on.
As our department deals with builders and citizens on a one
to one basis, we should strive for appearance and less
comment about the vehicle I am driving. I+ we are to have a
professional appearance, I can not dress appropriately due
to the fact I don' t know when I will have to be a mechanic.
KF'/df
'CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 440 - FLEET MAINTENANCE
Line Item #04410 - Machinery & Tools
Powered Tire Changer
To reduce sublet expenses on tire repairs to all city
vehicles and equipment, an air powered tire changer will be
needed. The repair bills for tire repairs at Wylie Shamrock
from October 1 , 1988 through May 31 , 1989 were $857. 63. If
these figures were used as an average, the cost of this
machine would be offset in about two years. The estimated
cost of the tire changer is $1, 800. With the possibility of
Wylie Shamrock closing in the near future this could be an
important purchase.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 450 - ANIMAL CONTROL
Line Item #04950 - Special Purpose Equipment
High Pressure Washer
Due to poor kennel construction a high pressure washer is
needed to clean and disinfect the floors and run areas.
This will help to alleviate the odor problem that now
exists. Can also be used to clean city vehicles and
equipment, which would save money spent on car wash
services. The approximate cost of this item would be @
$1 , 800.
1
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 310 - PARKS AND RECREATION
Line Item #04120 - Captial Outlay, Sprinkler System
Extension of Sprinkler System
$6, 000 is needed to extend the existing sprinkler system to
various areas in Community Park in order to maintain the
enrichment of upgrading the park.
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CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 310 - PARKS AND RECREATION
Line Item $04950 - Special Purpose Equipment
Mower Attachment
A side boom all terrain mower attachment for the John Deere
mowing tractors is needed. This peice of equipment will
enable us to mow deeper into drainage channels which wall
decrease the chance of health problems and infestations of
mosquitos, rodents, and snakes . This would also be used to
mow alleyways and remote areas that are difficult to get to.
This attachment is extremetly flexible, even capable of
trimming tree limb obstructions from roadways. Purchase
price is @ $12, 000.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 310 - PARKS AND RECREATION
Line Item #04950 - Special Purpose Equipment
Sprayer
The purchase of a sprayer will enable our personnel to apply
various types of chemicals and fertilizers as compared to
the expense of contracting this work out. We would also be
able to perform this task at our convenience as needed.
Approximate purchase price is @ $4, 000.
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MEMORANDUM
TO: Charles Norwood, City Manager
45!)
FROM: Ron Homeyer, P. E. , Staff Engineer
DATE: June 29, 1989
RE: Budget Additions
ENGINEERING SERVICES
Don White has informed me that he has tentatively removed
most of the Engineering Services (02240) from his budgets.
Therefore, I have added an amount of $5, 000. 00 to this item
in my budget (compared to almost $15, 000. 00 total in all of
Public Works' Budgets combined) inorder to provide a small
amount of money should engineering services be required
during the year .
MEMORANDUM
TO: Charles Norwood, City Manager a
FROM: Ron Homeyer, P.E. , Staff Engineer
DATE: June 29, 1989
RE: Budget Additions
OFFICE EQUIPMENT
I have added money into the Office Equipment (04810) line in
the amount of $450. 00 inorder to allow the purchase of a
four (4) drawer, legal size file cabinet. This file cabinet
will alleviate the current overcrowding in my files as well
as provide additional space for the anticipated
documentation paperwork generated by an actively enforced
industrial pre-treatement program.
CITY OF WYLIE -- LIBRARY DEPT. 301 •
DETAILED BUDGET REQUEST 6-29-89
ACCOUNT NO. 01110
NAME: EXECUTIVE SALARIES
AMOUNT REQUESTED: $23,400. plus benefits for Library Director *
JUSTIFICATION: Qualified MLS Library Director for professional leadership
_..m„ and direction in coordinating all activities of the library
so as to provide the highest level of service possible with-
in budgetary limits.
RESPONSIBILITIES:
REPORTING library activities to the City Manager and City
Council.
SUPERVISION and TECHNICAL ASSISTANCE for the Library Assistant
and adult and teenage volunteers.
PUBLIC RELATIONS contacts with members of the public, City
Officials, and officials of public agencies.
TASKS PERFORMED include planning and directing all phases
of library operation; instructing personnel in general
policies; preparing reports and recommendations on per-
sonnel policy matters; explaining library system to
community organizations; selecting and training employees
and volunteers for the library; preparing annual operating
budgets; and supervising selection of print and non-print
materials.
* Salary previously budgeted, but not in the 1988-89 budget due to cutbacks. Present
salary provided by Meadows Foundation and local funds. See attached letters.
CITY OF WYLIE -- LIBRARY DEPT. 301
DETAILED BUDGET REQUEST 6-29-89
ACCOUNT NO. 03110
NAME: OFFICE SUPPLIES
AMOUNT REQUESTED: $950. (Increase from 525.)
JUSTIFICATION: Previous year's budget restrictions have left the library with
a shortage of everything from pens and pencils to construction
paper, poster board, etc. There are two staplers for 4 work
stations, lack of tape dispensers, markers, supplies such as
tape and envelopes for mailing book returns.
CITY OF WYLIE -- LIBRARY DEPT. 301
DETAILED BUDGET REQUEST 6-29-89
ACCOUNT NO. 03210
NAME: FOOD SUPPLIES AND ICE
AMOUNT REQUESTED: $75. - 100.
JUSTIFICATION: At present, the Library Director pays for the coffee and light
snacks served to volunteers, library board members and guests.
Over a year's time, this amounts to quite a lot for me to absorb.
CITY OF WYLIE -- LIBRARY DEPT. 301
DETA]LED BUDGET REQUEST 6-29-89
ACCOUNT NO. 03170
NAME: Plaques and Awards
AMOUNT REQUESTED: $95.
JUSTIFICATION: With heavy dependence upon volunteer support and donations,
there are small "thank you" items that could be provided when
there are "Volunteer appreciation" nights for City Council and
the public.
•
•
CITY OF WYLIE -- LIBRARY DEPT. 301
DETATLED BUDGET REQUEST 6-29-89
ACCOUNT NO. 03610
NAME: ADULT BOOKS
AMOUNT REQUESTED: $700. (Increase from $600.)
JUSTIFICATION: Some of the NETLS money that we receive of State and Federal
funds is granted if we increase our book budget even a small
amount.
CITY OF WYLIE -- LIBRARY DEPT. 301
DETAILED BUDGET REQUEST 6-29-89
ACCOUNT NO. 04750
NAME: Data Processing Equipment
AMOUNT REQUESTED: $600.
JUSTIFICATION: The Library Department is at present using a Panasonic
KXP-1592 that is scheduled for use in the Warehouse by
Fall.
This printer is necessary for the day to day operations
of the Library Circulation Program and Reports that are
generated daily and monthly.
CITY OF WYLIE -- LIBRARY DEPT. 301
DETAILED BUDGET REQUEST 6-29-89
ACCOUNT NO. NOT ASSIGNED
NAME: PROGRAMMING
AMOUNT REQUESTED: $350.
JUSTIFICATION: Programming for the Storytime (2times a week), Older children
activities, Adult Programming and Senior Citizens can all be
operated by the Library Director, Library Assistant and volunteers.
However, materials for this type of programming need to be avail-
able for the teachers, helpers, artists, etc. that help in a large
part to make this programming possible. They expect that the city
will provide them with craft materials, art supplies, tools such
as scissors and paint brushes and educational games, etc.
The list of items needed is as follows: Yarn, crepe paper, tissue
paper, glue, brads, paper plates and cups, felt, saran wrap and
alum. foil, wax paper, eyes (2 sizes), sequins, feathers, toothpicks,
craft sticks, tape, crayons, construction paper, manilla paper,
poster board, cotton balls, glitter, pipe cleaners, styrofoam balls,
ribbons, plaster of paris, poster paint, etc. If I had some money
in the budget to address these needs, then I could start collecting
what we need when things are on sale. Many items that we use such
as paper towel rods, milk cartons, baby food jars, etc. we are able
to request as donations.
Food for any of these activities is always donated by the volunteers
and parents that are involved.
REQUEST FOR NEW PROGRAM FY 59-90
Police Investigation
Department 203 Account No 01150
Position: Warrant/Investigator
Justification
The department presently does not have sufficient manpower
to serve and collect fines for outstanding Municipal Court
Warrants.
We continue to have a tremendous backlog of warrants to be
served which are estimated to currently be over eight
hundred . Each month we generate forty to fifty additional
warrants which increases the already burdensome backlog . We
can eventually reduce the warrant backlog to a manageable
level with the authorization of Warrant/Investigator
officer . In addition, we enhance our reputation that we
will issue a warrant and arrest you for failure to notify
our court and make arrangements to take care of the
citation. This program will also encourage violators to
take care of the citation prior to the issuance of a
warrant .
It is recommended that serious consideration be given to
staffing this position. The number of warrants served and
the fine money collected by an aggressive warrant officer
would continue to bring in much needed revenue for the City.
Estimated Costs
To effectively carry out the duties of a
Warrant/Investigator, and unmarked vehicle is a necessary
requirement, therefore, it is requested that police vehicle
#10 , 1983 Oldsmobile, 75 ,000 miles, not be sold and that it
be retained as a warrant service unit .
Vehicle Equipment :
$ 200.00 - Tire Replacement
110.00 - Radio Installation
200.00 - Under hood Emergency Lights
300 .0 ne - �
1 ,000.00 - Maintenance ✓
2,400.00 - Fuel , Oil , etc. ✓
$ 4 ,210 .00 - Total 0 0 — ?&19
70° p Zg,5-6 f/D
Request For New Program FY 89-90 - (Cont'd.)
Page 2
Salary:
$ 23,369 .00 - @ 84 Hour Work Period
6,517 .00 - Benefits
29 ,886 .00 - Total Salary & Benefits
6 ,517 .00 - Vehicle Operating Costs
$ 36,403 .00 - Total Program Costs
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Capital Outlay
Police Administration
Department 201 Account No 04820
Four Drawer Legal Size Filing Cabinet $ 200 .00
(Color -Dark Grey)
Justification
Due to the amount of material to be filed, a four drawer
legal size cabinet is needed in the office of the Chief of
Police.
NEW PROGRAM FY 89-90
Police Administration Dept 201
Police Patrol Dept 202
Police Investigation Dept 203
Police Communications/Records Dept 204
Officer Proficiency Certification Pay.
$ 100.00 Per Month for Advanced Certificate
$ 50 .00 Per Month for Intermediate Certificate
Justification
At the present time the department offers no incentive or
motivation for officers to earn proficiency certification
awarded by the Texas Commission on Law Enforcement Officer
Standards and Education.
Intermediate Certificate
To qualify for an Intermediate Peace Officer Certificate,
the following is required:
1. Must have one of the following combinations of
points and peace officer experience.
A. 20 points and eight years experience;
B. 40 points and six years experience;
C. 60 points or an associate degree and four
years experience; or
D. 120 points or a bachelor degree and two years
experience; and
2 . If the Basic Peace Officer Certificate was issued
or qualified for on or after January 1 , 1987, must
also complete an Intermediate Proficiency course
which must :
A. Be approved by the Commission;
B. Be taught in conformity with the instructor
guides provided by the Commission;
New Program LAY 89-98 - (Cont'd.)
Page 2
C. Require passing a final examination; and
D. Consist of the following subjects, each
credited with three points upon successful
completion; Child Prevention and
Investigation, Crime Scene Investigation, Use
of Force and Arrest, Search and Seizure.
Advanced Certification
To qualify for an Advanced Peace Officer Certificate, the
Officer must have already qualified for an Intermediate
Peace Officer Certificate and have either :
1 . 40 points and 12 years experience;
2 . 60 points or an associate degree and 9 years
experience.
3 . 120 points or a bachelor degree and 6 years
experience; or
4 . A post-graduate degree and 4 years experience.
Education and training points are determined as follows:
A. One Semester credit hour in an accredited
college or university shall equal one
education point.
B. Twenty classroom hours of police training in
a program approved by the Commission shall
equal one training point.
The following Officers hold Intermediate Certificates:
Sergeant Bob Casler
Officer Mike Berson
Officer Frank Mauri
New Program FY 89-98 - (Cont'd.)
Page 3
The following Officers hold Advanced Certificates:
Chief Jim Gilmore
Sergeant Johnny Holley
Detective Ed Snead
Officer George Magnuson
Estimated annual costs: $ 7 ,800 .00
This program would set a personal goal of professional
achievement for all police personnel and would certainly be
a moral booster for those who have earned their intermediate
and advanced certificates .
Vehicle Replacement FY 89-90
Police Patrol
Department 202 Account No 0450
Three Police Package @ $ 14,000 .00
X 3
$ 42 ,000 .00
Install Radio, Lights, @ $ 325.00
Markings, Etc . , on X 3
Three Vehicles
$ 925.00
Three Vehicles $ 42 ,000 .00
Equipment Installation 975 .00
$ 42 ,975.00
Justification
At the present time the department has six patrol vehicles,
units 7 , 14 , 15 , 16 , 17 , and 18 . It is recommended that
vehicles 7 , 14 and 15 be sold or traded for three 1990
police package vehicles.
Unit 7 is a 1986 Chevrolet with 101 ,148 mile on the
odometer .
Unit 14 is a 1987 Chevrolet with 73,307 miles on the
odometer.
Unit 15 is a 1987 Chevrolet with 60 ,062 on the odometer .
Two new police vehicles were requested FY 88-89 budget,
however , due to the lack of sufficient funds, only one
vehicle was purchased. Therefore, the department remains
-,. behind in maintaining safe, reliable and cost effective
transportation. In an effort to overcome this shortcoming
and to ensure our citizens of quick and safe response to
their calls for police service, it is recommended that three
1990 police package vehicles be purchased to replace units
7 , 14 and 15.
It is a major concern to police personnel that if these
units are not replaced, with the additional mileage
generated and the continued stress on these vehicles, it
will become a major safety problem.
•
New Program
Police Patrol
Department 202 Account No 04750
Law Enforcement Television Network $ 388 .00 Monthly
(LETN) Twelve Month Lease X 12 Months
$ 4,656 .00 Total
The Law Enforcement Television Network will broadcast
training programs continuously starting July 3, 1989 . This
program will provide diversified training for our police
personnel on a daily basis . The Texas Commission on Law
Enforcement Officer Standards and Education will also award
training points to be credited to those officers who
successfully pass a written examination on the training
material televised . The officers may use these points to
raise their certification level toward intermediate and
advanced certificates .
This program will also save the Department time and money as
it provides on-site training .
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT. 501 - PUBLIC WORKS ADMINISTRATION
Line Item #04950 - Special Purpose Equipment
Ice Maker Purchase
This department currently leases an ice maker for
approximately $1, 080 per year ($90 per month) in order to
provide cool water for crews required to work in unbearable
heat. The purchase price of an ice maker, comparable to the
unit we currently lease, is approximately $2, 500. It would
be much cheaper in the long run to buy a machine. If we
paid $90. 00 per month toward a purchase, the machine would
be paid off in just two years and four months. The first
five years savings would be approximately $2, 900. Any
repairs that may be needed throughout each year would not
compare to the yearly rental fee of $1080.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 502 - WATER OPERATIONS
Line Item $04220 - Water Tower Improvements
Paint the Water Tower
The water tower is in need of painting in order to prevent
rust deterioration. Estimated cost is @ $60, 000.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT 502 - WATER OPERATIONS
Line Item $04950 - Special Purpose Equipment
Shoring Equipment
This equipment is needed to reduce the risk of ditch cave-
ins for employee safety protection. Approximate cost @
$10, 000.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT. 503 - WASTEWATER/LIFT STATION OPERATIONS
Line Item • 04951 - Lift Station Improvements
Fence Installation
Cyclone fencing needs to be installed at lift station
perimeters in order to keep children and other unauthorized
personnel out of this danger area and for safety and
protection against vandalism. The installation would be
contracted out and would cost approximately $10, 000 to
secure approximately 3 to 4 lift station areas.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT. 503 - WASTEWATER/LIFT STATION OPERATIONS
Line Item $04410 - Machinery & Tools
Remote Cylinder Air Packs
Purchase of this equipment will make manhole and lift
station entry, which is a hazardous environment, easier, can
lengthen workers time inside the station up to 5 times
longer. A lighter weight system will cause less fatigue on
the worker. No tank will have to be carried on the workers
back. The escape pack on the harness supplies five minutes
of air during escape. N1OSH/MSHA approved for complete
worker respiratory protection up to 300 feet from the remote
air supply. Also facilitates use of safety recovery harness
under unit for emergency recovery. Our current system does
not permit the use of an air pack and safety harness.
Approximate cost $1 , 700.
CITY OF WYLIE
PUBLIC WORKS DIVISION
89/90 BUDGET PROPOSAL
DEPT. 503 - WASTEWATER/LIFT STATION OPERATIONS
Line Item 1104410 - P4e h441e r y 8-'av s
041?"0 spec Paep.'
Combination Generator/Welder
A generator is needed in order to run lights and use saws on
jobsites located in remote areas, and welding could be done
on the job site. Adequate lighting is necessary to insure
employee safety. The purchase price of a combination
generator/welder will be @ $2, 500.
111
CAPITAL OUTLAY REQUEST
Vier 9t11-11Pt0 I0 . u,ia, t Nom•Financial Servicessaportment Hood James Johnson Purchasing
►*S•Vote quantity It mars than one unit is requested 11
Desktop facsimile transcener (Ricoh Fax Zoe, Murata F-30 or equipment ) .
S10Extlpedite transmission of legal document , specifications, bids and RFP' s/RFQ's and other
printed material where a rapid exchange of information is critical . Cost of equipment
will be offset by eliminating expense of courier service, express mail and some first
class postage.
1.IN egrleffieht to be replotted. Give your recommendation for disposition.
ESTIMATED COST Object No. Cost T. Explain reason for items 2 through S
P►I« 1.
1 , 500.
2.
3.
•
4,
G.
TOTAL COST 1 , 500.
REQUEST FOR NEW PROGRAM
&NMst Yea 1919.1990
i " Contract Services I Decor tmentMunicipal CourtiDeportment Hood James Johnson I Municipal Court
heltlen Title Estimoted Cost Object Title Est eled Cost,
Court Bailiff and Community C To provide adequate supervisor
Service Supervisor - Bailiff A of community service detainees.
12 hrs per month - 2 court & 5 530. P
trials 12 x $ 19. 2C� I
T
N Community Service Supervisor 5, 800. A
L 290 hrs x $ 20. 00 w/benefits L
Total
Total 11 ► 3 1f_'• Total Cost of Program
, TO10at Title Estimated Cost Offsetting Revenues or Cost Reductions
V Present Court
(Community Service Supervisor )
9 mos. cost
Total
$ 2100. expended
1.; Ob$et Title Estimated Cost Community Service most active
in Summer .
L
Of fsetting Revenues or Cost Reductions
..r Total Net Cost of Program
Juetl f botlon
Municipal Judge has requested Bailiff for Court Session to maintain order -
officers only in Court for trials and pre trials. Court Supervisor -
Community Service workers require constant supervision.
IndlonSr Changes
,lk
CAPITAL OUTLAY REQUEST \
Iaft. Yaw 11H-1,M0 toipo merit Nix"Utility Billing 1 Deportment Hood James Johnson [ Warehouse
O NrIM-Veto quantity if more than one unit is requested
9 Gauge 8 ft . chain link fence enclosure, 70' x 70' x 30' with double gate.
(materials only) .
11 ./Itase security of outside storage area and establish tighter inventory control
of utility supplies stored outside of warehouse.
To secure $ 15, 000. worth of values, fire hydrants, another $ 2, 500. in barricades
and meter boxes presently unsecured and subject to loss and lack of control .
LIN impaIpment to be maimed. Give your recommendation for disposition.
IStIMATn° COST Object No. Cost 7. Explain reoson for items 2 through I
1 r
Pirates* Pries i. 1 , 300. Security as explained in "need"
also move petrolum barrels outside
2. warehouse enclosure.
3.
4.
S.
6.
TOTAL COST 1 , 300.
■.n.. inumi r
i I i t i 6 i s
CAPITAL OUTLAY REQUEST
'W 1ti,.s,,o I Wportmsnt Nome 10.portm.nt Hood T�mo= T"F.1n �Warohn �e
Utility Pilling
Aier*O•I ifS quOnflty If mars than one unit is requested
Pipe Rack
E1SIMn Med
Facilitate orderly storage, organization, disbursement and inventory control of water
and sewer Pipe in outside storage area. Pipe is currently stored on the ground.
Rack Storage will aalleviate damage from exposure to elements.
LNI 1JIpment b be replooed. Give your recommendotlon for disposition.
V
IDITIMATEO COST Object No. Cost 7. Explain reoson for items 2 through d
1. 1 , 00o.
2.
3.
4.
5.
G.
TOTAL COST 1 , i►oo.