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04-28-2005 (Citizens Bond Committee) Minutes MINUTES Wylie Citizen Bond Advisory Committee Thursday,April 28,2005—6:30 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North CALL TO ORDER Mayor John Mondy welcomed the Committee Members and thanked them for participating. Committee Chairman Jay Whitlow called the meeting to order at 6:31 p.m. with the following Committee Members present: Vice Chairman Marvin Fuller, Daniel Chestnut, Jim Cummings, Jamie Gregg, Jim Griffin, Janet Johnston, Linda Jourdan, Chuck Kerin, Dennis Larson, Grace Morrsion, Mike Phillips and Jeri Smith. Members absent were: Doris Craighead and Chris Seely. Staff Present were: City Manager, Mark Roath; City Engineer, Chris Holsted; Public Information Officer,Mark Witter; and Executive Assistant,Brandy Brooks. DISCUSSION ITEMS 1.Introduction of Committee Membership • Committee Chairman Jay Whitlow is a registrar for Collin County Community College in Frisco; • Jim Cummings is the owner of Wylie Sports and Apparel, has been a resident since 1984, and worked with Parks and Recreation; • Mike Phillips is currently Chair of the Construction Code Board, has lived in Wylie since 1993, and worked at the City of Wylie as the Building Official, as well as serving terms on the Zoning Board of Adjustments and Planning and Zoning Commission; • Dennis Larson is currently Chair of the Planning and Zoning Commission, has been a resident since 1991, and owns Wylie Printing and Office Supply; • Dan Chestnut has been a resident since 1987, has served on the Parks & Recreation board for the past 13 years, and works for the City of Plano Police Department; formerly, he was the President of Wylie Sports Association. • Jeri Smith has been a resident for 16 years, is currently the President of the Friends of the Library, and is a past president of the Library Advisory Board. • Chuck Kerin, who is a veterinarian, moved to Wylie in 1984, and currently serves on the Chamber Board of Directors, as well as the Animal Shelter Advisory Board. • Marvin Fuller moved to Wylie in 1992,is the President of Inwood National Bank, has served on the Wylie Economic Development Corporation Board since 1993, the North Texas Municipal Water District Board since 1996, and is a past President of the Chamber, as well as serving on the School Bond Committee Board. • Janet Johnston has lived in Wylie since 1995. She lives by Westgate and Brown, and would like to see improvements made. • Linda Jourdan, a paralegal, is a resident since 1988, and currently is the Chair of the Zoning Board of Adjustments. • Grace Morrison,a former Department of Defense Auditor, has lived in Wylie since 1992, and is the Chair of the Library Advisory Board. • Jim Griffin lived in Wylie from 1986 to 1988, and returned in 2004. He was previously a member of the Chamber of Commerce. Minutes—April 28,2005 Citizens Bond Advisory Committee Page 1 • Jamie Gregg moved to Wylie in 2001, lives in Sage Creek, and is the Home Owners Association President. • Mark Roath introduced staff that may be involved in Committee meetings, as well as Dwayne Brinkley. 2.Purpose and Tentative Process for Committee Chairman Whitlow discussed the 3 main purposes for the Citizens Bond Advisory Committee. He explained that the Committee is to discuss and consider a list of Capital Improvement Projects for inclusion in a November 8, 2005 Bond Election, ensure the Bond Program is fiscally responsible, adequately addresses current and future critical City needs, is beneficial to all sectors of the community, and that a recommendation is made to the City Council at or after June 21, or within 90 days of the formation of the Committee. 3.Date and Time of Future Committee Meetings Committee agreed to meet on the following dates: • May 12,2005 at 6:30 p.m. to hear citizen input. • May 19, 2005 at 7:30 p.m. to hear staff capital improvement requests and discuss information received at the May 12th meeting. • June 2, 2005 at 6:30 p.m. to continue staff capital improvement requests and to discuss projects to date. • June 16, 2005 at 7:30 p.m. (open) The Chairman will call additional meetings as necessary. 4.Website Feedback Form Mark Witter, Public Information Officer,presented a draft of an online form for citizen input on community needs. The form has a name, address field for identity verification, a place to comment up to 250 words as well as a box allowing for the individual to subscribe to future agendas and minutes. He explained that the main path being explored is to set it up to provide the chair and vice chair with information, and the staff to receive a copy for a public record. Vice Chair Fuller asked what the limitation on sending it to everyone is.Mr. Cummings asked if an account could be set up to allow Committee members to view it.Ms. Morrison proposed that staff code responses and provide a listing to Committee members. Mr. Griffin suggested providing categories for people to respond to. Mr. Dwayne Brinkley also suggested having a list of projects so that people can prioritize. Mr. Witter explained that the purpose of the form is not to ask people if they think this or that project,but rather to ask the citizens what they want to see in the community. Mr. Roath suggested that rather than have people only respond to categories, that we should have an open-ended area where citizens can comment and that way they are not limited or prompted by something already populated. He suggested that staff could gather information on what people want; then, put together information on that project. He also suggested that staff issue a news release to inform the public of the form, and that staff could copy all of the prompts that come in, and summarize them, if the Committee desired. Mr. Witter confirmed that press releases about the form and the meetings will be issued, and the eWylie, May Edition will also contain information about the Bond Committee. Mr. Chestnut asked if information could be sent to staff/records department, and then staff forward them to the Committee. Ms. Jourdan asked if there is a way to post responses on the web. Mr. Cummings agreed with Ms. Jourdan, and also mentioned staff might explore the idea of talking Minutes—April 28,2005 Citizens Bond Advisory Committee Page 2 to Verizon about setting up a station at their new Kiosk store, or possibly have the first page on the kiosks be the City's Website. Mr. Witter advised that staff could explore the option of having information posted in an area of the Bond Committee's Webpage. Chairman Whitlow directed staff to explore the option of setting up an area to allow anyone to view the responses and provide information via email to the Committee within a week. Chairman Whitlow set a deadline of June 2 to allow for comments to be received, and the Committee agreed that 250 words max should be enough. Vice Chair Fuller asked that press releases be distributed each week, as well as have information go out to the Chamber of Commerce and the Wylie Downtown Merchants Association. Ms. Morrison asked that we give an option for people to send a letter as opposed to filling out the form online. Chairman Whitlow asked staff to provide an address for letters to be mailed. Mr. Griffin asked if the form could be put in the local paper to ensure information is received in the format that the Committee approved. Mr. Roath assured the Committee that all communication regarding bond projects would be communicated to the members. PRESENTATIONS 1. 1999 Citizens Bond Advisory Committee History,Recommendations and Project Status Report City Engineer, Chris Hoisted, presented 1999 bond election information to the Committee, as well as a brief overview of the status of these projects. Mr. Larson inquired as to the status of Stone Road, and Mr. Hoisted informed the Committee of the reallocation of funding to extend SH78 from Eubanks to Spring Creek, as well as informing the Committee of TxDOT's intention to expand SH78 from a four-lane divided road to a six-lane divided road. Ms Johnston asked about bond money for Brown and 1378; Mr. Hoisted informed the Committee that TxDOT and the County had no plans to expand Brown, and that 1378 was approved by the County, with the majority of funding coming from the City. Mr. Griffin requested information about straightening Brown Street, and Mr. Hoisted informed the Committee that Brown would have to be straightened if it were widened, although their isn't any information about what the ROW costs associated with straightening the road would be. Mr. Larson questioned if the road to the proposed new high school would need to be looked at as a possible project, and Mr. Holsted informed the Committee that they may look at that as a possibility. Mr. Griffin asked about the acquisition of ROW along FM1378, and if it had mostly been acquired through ROW dedication; Mr. Hoisted informed the Committee that FM1378 from Brown to FM544 was in the design phase, and that most of the ROW from Brown to Parker/FM2514 was acquired. Mr. Fuller asked about the extension of Alanis; Mr. Larson inquired about the house on Ballard; Mr. Hoisted informed him that Ballard is planned as a three-lane road, and that the house will be the responsibility of the property owner. Ms. Johnston asked about Alanis being extended to the north to alleviate North/South traffic, and the Committee was informed that while the City had no plans to extend the road, developers were currently looking at the possibility. Mr. Fuller asked about Spring Creek and the timing of connecting it with Park, and Mr. Holsted told the Committee that it is a County project. Mr. Fuller also had questions about the City's plans for Pleasant Valley, Parker Road on the north end of town and alternate 190 access on the east side of town. Mr. Hoisted informed the Committee that the City currently did not have any plans for the roadways. 2. 2004/2005 Facilities Needs Assessment Study Mr. Dwayne Brinkley representing Brinkley Sargent gave the Committee and those present a 20 year projection of facility needs based on the present, 10 year and 20 year projections. He explained the methodology of the study and gave a projected population in decade format. He then Minutes—April 28,2005 Citizens Bond Advisory Committee Page 3 presented several scenarios of Wylie's Plan for the Future. Mr. Brinkley stated that many City departments were overcrowded at the present time. Mr. Brinkley complemented the staff for their efficiency based on the current staffing. Some comparisons were presented showing cities in the surrounding area with around the same population and the staffing currently in those facilities. He commented that the percentages of population in those cities vs. the number of employees showed the City of Wylie to be very lean in all staffing comparisons. Mr. Brinkley showed the space deficit summary from two perspectives; Population Driven needs and Quality of Life needs. Options were also shown for the development/construction of the facilities, which included a Town Center Complex vs. scattered placement of Municipal facilities. Ms. Smith left the meeting at 7:39 p.m. Mr. Larson requested a breakdown of current facility square footage as well as acreage currently owned. Mr. Fuller asked for an acreage comparison of what the City of Wylie owns compared to neighboring cities. Mr. Brinkley agreed to provide the information that he has available to the Committee, however, acreage owned would be difficult, as it would include all parks and open space land, and not just building site acreage. Mr. Chestnut asked about the possibility of shell spacing; which Mr. Brinkley explained that the phasing presented in the options would do just that. Ms. Johnston asked about 4B funding and what it was used for. Mr. Roath and Mr. Brinkley explained that 4B funds were acquired through a half-cent sales tax and used to pay for parks, open space, and other municipal uses. Mr. Cummings asked if Council was going to present an all-or- nothing bond election, and Mr. Roath told the Committee that the City Attorney would be available at a later meeting to explain what items could go together or be separate. Ms. Jourdan left the meeting at 8:39 p.m. Mr. Larson and Mr. Chestnut discussed the current Community Center facility, and how it would be expanded in the future. Mr. Roath told the Committee of the parking expansion across the street from the Community Center. Mr. Chestnut told the Committee of the acquisition of the 253 acre property at FM1378 and Brown and how it fits with the City's Parks Master Plan. Mr. Roath also told the Committee about the parkland dedication of an additional 43 acres just west of the property. Mr. Griffin, Mr. Chestnut, Ms. Johnston and Mr. Larson discussed the "Town Center" approach and the possible effects on the community, such as an opportunity to create two distinct areas within the City. Mr. Phillips requested that the Financial Advisor be present at the third meeting instead of the fourth, and Mr. Roath said that staff would ask the Financial Advisor to be present at the May 19 meeting. CITIZEN,PARTICIPATION With no citizens requesting to speak, Chairman Whitlow moved to the next item on the agenda. Minutes—April 28,2005 Citizens Bond Advisory Committee Page 4 ADJOURNMENT With no further business before the Committee, Chairman Whitlow adjourned the meeting at 9:16 p.m. Jay Whitlow,Chairman ATTEST: it/a4 leod. Mark B.Roath,City Manager Minutes—April 28,2005 Citizens Bond Advisory Committee Page 5