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03-11-1996 (Library) Minutes RITA AND TRUETT SMITH LIBRARY BOARD BOARD MEETING March 11, 1996 The Library Board of the City of Wylie met in regular session on March 11, 1996,in the Rita and Truett Smith Public Library at 7:00 p.m. The attendees were: Shirley Burnette Pat Guess Lois Swartz Elizabeth Allen Mignon Morse Call to Order 1. Minutes from February 12, 1996, Library Advisory Board meeting were approved. 2. Election of Secretary. After some discussion,nomination of Elizabeth Allen for recording secretary. Motion carried. 3. Consider Approval of Building Plan and Request For Proposal Discussion of the Building Plan. Questions asked concerning the Literacy Rooms. Pat Guess suggested the need for a table and not a desk. This allowed the instructor and the student to work in a more relaxed and conductive manner. Suggestion also made for using portable walls. Mignon said that possibly the rooms at the City Hall may also be available for the literacy program. Mignon advised that the Plan would just be used for the architects to submit their portfolios based upon the requirements written. The architect that received the project would be familiar with library requirements and could assist with any required specifics. The board discussed the properties of the building that they would like to see incorporated. Motion was made to approve the Plan and to go ahead with the Request for Proposal. Motion carried. 4. Discussion of Library Site Visits Mignon briefed the Board on libraries in the area that she has been visiting to gather ideas. Discussion was held on funding raising that the Denton Library used. The Denton library had constructed a wall of honor listing the names of patrons that had given donations. The higher on the wall,the higher the donation. The Friends of the Library will be having fund raisers to provide funds to help incidentals for the building. 5. Discussion of Quarterly Reports Question was asked why the patron count went down over the last two months. Mignon felt it had to do with the purging of duplicate and obsolete records. 6. National Library Week Fund Raisers Elizabeth Ellis will be doing a review on April 18. She was well received when she gave a review in January. The cappuccino tasting that is being held at the First Baptist Church is being sponsored in part by the American National Bank. They have agreed to donate$150.00 7. Meadows Foundation Grant It had been requested at an earlier meeting,that the Board would like to review the Meadows Grant that was submitted. Mignon provided a copy for the Board to review and advised that the grant was still pending. 8. EBSCO Demonstration The CD ROM changer was in for Phyllis work area,but the one to be used for the patron area had not been received. The demonstration would be conducted sometime after receiving the changer. It was promised on March 12. New Business 1. Rosemary Rubley would be having a book review on May 23, 1996 at the First Baptist Church. This is one of the fund raiser being planned by the Friends of the Library for the building fund. The Friends were to decide whether to charge or just ask for donations. Meeting Adjourned.